HomeMy WebLinkAbout20160700.tiff RESOLUTION
RE: APPROVE APPLICATION FOR RESTORATIVE JUSTICE PILOT PROJECT AND
AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
h
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Restorative Justice
Pilot Project from the County of Weld, State of Colorado, by and through the Board of County
District Attorney's and Yout
h
Commissioners of Weld County, on behalf of the 19th Judicial yOffice,
and Family Connections, to the Colorado Court Administrator's Office commencing upon full
execution of signatures, and ending June 30, 2017, with further terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Comm
issioners of Weld
County, Colorado, that the Application for the Restorative Justice Pilot Project from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the 19th Judicial District Attorney's Office, and Youth and Family Connections to the
Colorado Court Administrator's Office, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Kirsta Britton, be, and hereby is,
i
authorized to electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of February, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:CC�� G ,,�,/
C/� G �Ceefo; Mike Freeman, Chair
Weld County Clerk to the Board
� Sean P. Conway, Pro-Tem •
BY: f . _.._.
D qty Clerk to he Bo-rd �� � sh(�/ ee
lie A. Cozad
AP' ' • - D A • •- • USED
• j tit .,. :: .
bara Kirkmeyer
►� ty A'"orney
/ �►,,,,, Steve Moreno
Date of signature: 3 9
2016-0700
DA0025
CC:�a3/i4
MICHAEL J. ROURKE 915 10TH Street
District Attorney k �, P.O. Box 1167
'`~ - = Greeley, CO 80632
ROBERT W. MILLER Phone: (970) 356-4010
Assistant District Attorney Office of the District Attorney Fax: (970) 352-8023
Nineteenth Judicial District www.weldda.com
To: Board of County Commissioners
From: Kirsta Britton
Director, Juvenile Diversion
Date: February 18, 2016
RE: Juvenile Diversion Restorative Justice Funding Application
For your approval to submit to the State, is the Juvenile Diversion Restorative Justice Funding
Application for fiscal year 2016-2017. The Board approved the application to come before this
meeting during a work session on February 17.
This is a continuation application for funding for the HB 13-1254 mandated Juvenile Diversion
Restorative Justice Pilot Project. The project is funded entirely through State funds, collected
from criminal defendants as a part of their court ordered fees and fines. There is no County
match for this project.
The project is implemented by the DA's Office, who contracts with a collaborating community
agency to provide direct Restorative Justice services to Juvenile Diversion Participants. Funds
for the contracted agent are provided for in this funding request. Awarded funds will be used to
support the DA's Office implementing staff and for the contracted agent.
2016-0700
Juvenile Restorative Justice Diversion Funding Application FY'17
Information:
The purpose of FY '17 Restorative Justice Council Funding is to support existing restorative justice programs with
partnerships in place to provide services that will help keep juveniles out of the criminal justice system.
The Juvenile Restorative Justice Diversion funding applications are due February 29th. Please complete the application
and email it as a PDF to deb.witzelAiudicial.state.co.us by 5pm February 29th,2016. Please save your application as
a PDF file with the pre-fix: FY17RJ_
An informational webinar on applying for this funding will take place February 8th at 10am and the same webinar again at
1 pm. Participation is limited to 20 call lines per session. Please limit one call from each agency or organization.To
register, please visit www.rjcolorado.org on the Events page. A waitlist will be created to determine if additional webinars
are needed.
Funding decisions will be announced at the end of March 2016.
The funding recommendations are made by the Colorado Coordinating Council on Restorative Justice(RJ Council).
Funds come from the Restorative Justice Cash fund, managed by the State Court Administrator's Office of the Colorado
Judicial branch.
A total of$800,000 is available for FY '17 (July 1, 2016—June 30, 2017). The RJ Council is committed to
implementation science guidelines(more information is available at: http://implementation.fpg.unc.edu/) which
recommend supporting funded programs for 3-5 years and thus will first consider requests for continued funding from the
Juvenile RJ Diversion pilot projects established by HB 13-1254 but at no more than 75% of their FY '16 funding level.
The RJ Pilots are in their second year of data collection on juvenile diversion oriented restorative justice programming.
Remaining funds(approximately $400,000)will be made available for established non-pilot restorative justice programs
applying for funding for pre-file restorative justice efforts as new or existing projects, services or practices that divert
juveniles from entering the juvenile justice system for behaviors that put them at risk for court filing. The restorative
justice programs may be within governmental agencies, nonprofits(501.c.3)or schools that meet the priorities and
requirements outlined below, up to $100,000 per proposal. The RJ Council places high value on keeping appropriate
juveniles out of the justice system.
Through restorative justice practices, victims have a voice, harm to victims and the community can be repaired and
offenders have an opportunity for learning and to reduce collateral consequences. Restorative justice practices provide
options for school and justice system professionals to offer a satisfying and cost effective justice experience to victims,the
community and offenders. For more information about restorative justice practices and definitions please visit
http://www.rjcolorado.org/colorado-restorative justice-council.html and review the RJ Models Definitions document.
The RJ Council places high value on restorative justice programs and practitioners that are registered in the RJ Directory
and agree to adhere to the Facilitator Code of Conduct and Standards of Practice as well as Training Guidelines found on
www.rjcolorado.org.
Priorities and requirements for proposals that may receive funding:
All funded programs and projects will be required to abide by the RJ Council data collection and evaluation guidelines
and reporting requirements, as well as the financial management and reporting standards set forth by the State Court
Administrator's Office of the Colorado Judicial branch. These have not been finalized for FY '17, but the FY '16
Compliance Guidelines are available for review at http://www.rjcolorado.org/colorado-restorative justice-council.html.
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Juvenile Restorative Justice Diversion Funding Application FY'17
All funded programs and projects will be required to use an evidence-based screening tool to identify level of risk and
need for offenders referred to their program or project. The intent is to better assess and understand the level of risks and
needs of juveniles referred to restorative justice. (Example: CJRA—There are many possibilities. More information can
be found on nicic.gov/library/files/027615.pdf)The RJ Council has an interest in substance use and mental health
concerns of referred juvenile offenders as well. At this point in time no stalking, sexual assaults or domestic violence
cases may be served with these funds.
All funded programs and projects will be required to demonstrate that their RJ service provision will reflect the needs and
demographics of their community with an emphasis on meeting the assessed needs of at-risk and underserved populations.
For example: If the most significant percentage of cases filed in the judicial district are Hispanic non-white, males, age
16-17, then service provision should look similar. No one should be declined services for financial reasons.
The RJ Council will give priority to programs that are victim-centered in their restorative justice practices. The RJ
Council holds victim-centered practices as the highest standard of practice. For more information see Victim Centeredness
in RJ at http://www.rjcolorado.org/colorado-restorative justice-council.html.
Collaboration and partnerships are encouraged. Where these relationships pre-exist, and successful, sustainable
collaborations are documented in the application,the RJ Council will consider how well-positioned the community is to
receive funding. A letter of commitment from each partner is required with the application and a Memorandum of
Understanding will be required if funded. Community readiness will be evaluated based on documented letters attached to
the proposal showing commitment to referrals, screening/assessments, data collection, evaluation, and reporting as
examples.
The RJ Council will consider geographic diversity within Colorado as funding decisions are made.
Instructions:
• Please complete each section of the application. Use 12pt font. 1 inch margins. Single spacing is permissible. Do
not exceed page allotments in each section. The form will not automatically limit the space you have so you must
pay attention to the limitations and actual space used. Include attachments at the end of the application.
• Save your file with the pre-fix: FY I 7RJ_ followed by your project name.
• (ex. FYI7RJJuvenileRJdiversion33JD)
• Please complete the application and email it as a PDF to deb.witzel(a,judicial.state.co.us by 5pm February
29th,2016.
• If you have questions please contact Deb Witzel by emailing deb.witzel@judicial.state.co.us.No phone inquiries
please. A Frequently Asked Questions document may be developed and posted to www.rjcolorado.org.
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SCAO use only: Score: Recommendation: Award Amount:$
Section 1. Applicant Information
Agency/Organization Information:Include the judicial district number(s) the program will exist within and the
counties, municipalities and/or school districts served by the proposed restorative justice program. What type of
agency/organization is requesting the funds? (ex. District Attorney's office, 501.c.3/non-profit, school, etc)
The 19th Judicial District shares geographical boundaries with Weld County. The program operates out of the
District Attorney's Office in collaboration with a local non-profit. Both agencies serve the entirety of Weld
County.
Primary Contact Name: Kirsta Britton
Email: kbrittonco.weld.co.us Phone:970-356-4010 ext4775 Alt.Phone:C lick here to enter text.
Mailin. Address:PO Box 1167 Ci :Greele CO Zi I:80632
7:1 much $176,662
2016-July 1, 2O17)
Section 2. Juvenile RJ Diversion Program Information
Program formation: Is this a new or existing restorative justice project, service or practice?
If existing:In one page or less write about the restorative justice project, service or practice's development and progress.
Describe the community, and the demographics for juveniles in the community. What have been the primary challenges
and obstacles? What have been the key successes and learnings? What changes have been made from the original plan
and why?Describe the community, and the demographics of in the community. How have harmed parties been included
and to what extent? Has Implementation Science played into your program's development?If yes, how?If not, why not?
If proposing a new project within an existing organization:In one page or less write about the project,project purpose or
intention and general plan. Describe the community, and the demographics in the community. How does Implementation
Science play into your new program/project's development? What steps have been taken at the time of the application?
What are the. . :ipa ed ,. . .cts; the ,.u, antic` 04 c ..,ll a „ .,u,
This is an existing Pilot Project initiated under Senate Bill 13-1254. Prior to being named a Pilot Project site,Weld
County didn't have an RJ program to serve the district. In response to Senate Bill 13-1254,the sitting DA held a
stakeholder meeting where it was determined that a collaboration with a local non-profit youth serving agency,
Youth and Family Connections (YFC)was the ideal partner for this project. Weld County Restorative Justice was
formed under the YFC umbrella to provide RJ conferencing to Diversion participants. In two years,the program
went from non-existent to a program serving Diversion,Probation,and municipal referrals with three different
conferencing models. Probation and Senate Bill 94 both contribute funds in addition to State RJ Pilot fund dollars.
Geographically,Weld County is very large and Greeley,the county seat and where most referrals come from,is
considered urban due to the population size. However,the community has a small town feel reflecting our deep
roots in agriculture. According to Colorado Department of Education (CDE) data for the 15-16 school year,the
juvenile population of Weld County is approximately 47% Hispanic and 48%white with 52% minority youth;
however,juveniles in Greeley represent approximately half of all juveniles in the county and the demographics of
Greeley are 60% Hispanic and 34% white with 66% minority youth according to CDE.
The primary challenges have been around staffing. Initially,it was unknown what was needed and therefore the
program was understaffed much of the first year. Once funds were established, maintaining qualified staff has
been an issue. There is great value in having an understanding of the dynamics of Weld County. Finding a
balance between those who know theprinciples of RJ and also know the community has been achallenge.
Additionally,volunteer retention and recruitment have been an area of focus because more than once programs
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have been at capacity,limiting the number of new referrals that can be made. Looking at the original plan for RJ
in Weld County,the structure of the staff has been the biggest departure from the initial vision. It was anticipated
that an existing staff person would be doing this work part time in addition to their existing duties. One of the
biggest lessons learned is regarding the sheer amount of manpower required to operate a successful RJ program.
Harmed parties are contacted for participation. Those who have participated have found value in the process.
This is reflected in the survey responses collected. Additionally,victim statements and collected and victim
surrogates are used when the harmed party doesn't desire to be present in the circle. Because the program
frequently deals with low level offenses,the victim participation has not been as great as we'd like and that is a
continued area of focus.
The principles of Implementation Science are ever present in development discussions. While there wasn't the
benefit of a solid exploration phase,we've tried to use Implementation Science to the best of our ability despite
coming in at a later stage. Specifically,as the community has desired RJ to grow more quickly than
Implementation Science would support,we've frequently returned to those principles to remind us to stick to the
basics and focus on building a solid foundation for the future rather than expand during the initial implementation
phase. The Restore program for shoplifting offenses is nearing Full Implementation phase.
Referral Population to be Served:Describe the program's population ofjuveniles to be served including types of
delinquent or school disciplinary behaviors socio-economics and demographics, types of cases or behaviors to be
addressed and anticipated changes for those to be served 1/2 page or less
Complete the table below for program spec fie demographic data .
Juveniles aged 10-17 with a first-time,non-violent, non-drug related offense are currently eligible for Diversion
programming. Petty Offenses,Misdemeanors,and Class 4,5,and 6 felonies are considered for Restorative Justice
referral. The program has been successful addressing shoplifting offenses using the Restore model developed in Ft.
Collins. Juveniles and their supports take a lot away from this program and the format is easy on volunteers.
Shoplifting offenses are typically from big box stores and juveniles have a hard time identifying that they've caused
harm. This conference model allows them to understand the impacts of their action in a way that prior ways that
shoplifting was addressed did not(ie theft specific education classes). Similarly,there is a local middle school with
a culture of fighting in the school. Through conferencing with school staff,we hope to change the school culture as
individual fights are addressed using RJ conferencing.
Demographics of the juveniles in the county according to the Colorado Department of Education show
approximately half of students identify as either Hispanic or white. In Greeley,a major referral source,closer to
60% of juveniles report as Hispanic. Historical trends of the Diversion and RJ programs tend to reflect school
data. In the second quarter of the 15-16 fiscal year,66% of youth served by the RJ Pilot Program identified as
Hispanic/Latino. The rate of free and reduced lunch,an indication of socio-economic status,shows that 52% of
students in the county are eligible and 66% of students in Greeley schools are eligible for free and reduced lunch.
This is a factor when we consider a fee for service model.
Of note,the program tends to serve more females than males with RJ. We can address this anecdotally(ie we get
more female shoplifting referrals and we have a good model for that offense) but this isn't intentional. In response,
RJ staff have done some gender specific training. This is a frequent topic of discussion when discussing staff and
program development.
Bi k/ American Nat.
White/ Hispanic/ Indian/ Hawaiian Other/ Multi-
Caucasian African Latino Asian Alaskan /Pacific Unknown racial
American Native Islander
Males 19 1 25 Click Click here Click Click here Click
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here to to enter here to to enter here to
enter text. enter text. enter
text. text. text.
Females 19 1 35 Click Click here Click Click here Click
here to to enter here to to enter here to
enter text. enter text. enter
text. text. text.
Total 2 2 60 Click Click here Click Click here Click
here to to enter here to to enter here to
enter text. enter text. enter
text. text. text.
Percent of Total Served with Limited English Proficiency: 25 %
Number of Age 10 Age 11 Age 12 Age 13 Age 14 Age 15 Age 16 Age 17 TOTAL
Juveniles 2 4 10 10 30 20 10 14 100
by AGE at
referral
Partner Organizations: If applicable, identift any partner organizations or collaborators. Include name, main contact
person,phone, e-mail, and mail address. (A Memorandum Of Understanding will be required if funded)
Youth and Family Connections
Weld County Restorative Justice
Doreen McMahon
2835 W. 10th Street
Greeley, CO 80550
Office: 970.351.5469
RestorativeJustice(a,YouthandFamilvConnections.org
Partner Organizations'Roles and Responsibilities:For partners identified above, describe any collaborative effort,
partnership, or contract support that is directly related to this program. Include what services partners will provide and
thcir ,: i -*s those services.
The DA's Office holds an MOU with Youth and Family Connections to provide Restorative Justice Conferencing
and Restore to Diversion youth referred to the Weld County Restorative Justice(WCRJ) program operating
within the Youth and Family Connections agency. The District Attorney's Office contracts with Youth and Family
Connections to provide RJ services using funds awarded by the state as a part of the pilot project. Youth and
Family Connections was identified by stakeholders in the community as the appropriate agency to house a start up
Restorative Justice Program. Program staff, paid for with RJ Pilot funds, have developed and implemented a
restorative justice program from the ground up, housed within the YFC agency but as a separate program from
other services the agency offers. They offer volunteer management,training,and facilitations. They are registered
with rjcolorado.org and adhere to facilitator guidelines. This collaboration will exist as long as it is in the best
interest of Restorative Justice in Weld County.
Please include with this application as an attachment at the end a Letter of Commitment or MOU from each partner
organization or collaborator, clearly stating their understanding of their role in the Juvenile RJ Diversion program.
Volunteers: If applicable, identify any volunteer roles and responsibilities that will work with the Juvenile RI Diversion
program. Include in what capacity they will serve the program and the current status of the volunteer corps. Describe any
training you provide for your volunteers and how that will delivered. How are volunteers supported by the organization?
CA page or less)
Volunteers have been recruited and trained as a part of building the program. Volunteers provide many of the
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conference facilitations. Volunteers receive training from a contracted trainer and then extensive mentoring by
WCRJ program staff before they become facilitators. Volunteer mentoring is done by the RJ Program Manager.
Additionally, monthly trainings are offered to all program volunteers. These trainings cover a wide variety of
topics and are shaped in part by volunteers' specific requests and needs. Volunteers are vital to the organization
and operation of the Restore conference,which has a high administrative requirement to operate. In 2015,39
volunteers were added and trained either as community members or facilitators.
As a part of the collaboration between YFC and the DA's Office,the DA's Office does background checks on
each volunteer which is a necessity for YFC insurance.
Provide a flow chart of the Juvenile RJ Diversion Program structure:Include positions, names if available and
relative FTE within the program. When referring to volunteers include role, number and approximate hours served.
(attach as a separate document at the end of this application)
Attached
Section 3. Juvenile RJ Diversion Program Narrative
A. Need for Juvenile RJ Diversion Program:Help us understand the need juvenile RJ diversion funding in
your community. %2 page or less.
Prior to HB 13-1254,there wasn't RJ programming available to the 19th Judicial District. As a result of being
named as a Pilot site,a program needed to be created. There was a need in the community for this service and at
the same time,the realization of the amount of manpower needed to operate a program like this was discovered.
Because there has only been funding for 2 years,and as the program has met success but yet still doesn't have a
large amount of data to support funding from other funding sources,the program needs continued funding in
order to continue to operate. Additionally,continued funding from the RJ Council ensures the use of
Implementation Science to continue with program implementation at the rate intended in the implementation plan.
Absent juvenile RJ diversion funding from the RJ Council,there is a high liklihood that the program would not
continue in Weld County.
B. Description of Juvenile RJ Diversion Project:Describe the project, including how you are incorporating the
principles and best practices of R.J What are the eligibility criteria for participants? What level(s) of harm will be
the focus of the service provision?How is the program/project victim-centered?For example, how will those
harmed be included?How will the needs and concerns of those harmed be identified and addressed? What is the
implementation plan? What training is needed for staff?Explain the program's capacity to meet the intended
goals. How will program success be determined?For existing programs, summarize implementation&measures
of success to date. What are the procedures and activities from referral to completion? Limit response to 2 pages
or less.
The established DA Diversion Program is a pre-adjudication model. Juveniles facing a first-time, non-violent
offense are eligible for Diversion. While all petty,misdemeanor,and class 6,5,and 4 felonies are considered,the
majority of cases tend to be disorderly conduct or third degree assault where there is a direct victim,or shoplifting
offenses addressed in Restore with a surrogate victim and emphasis on the harm caused to self and community.
Domestic violence cases are eligible for Diversion but not for RJ referral. Both programs exclude sex related
offenses. All cases received from police agencies by the DA's Office are reviewed for eligibility of Diversion and RJ
using a team approach. When a case appears eligible for RJ,intake notes and the Promise to Appear(summons
issued to the family by the police agency)are provided to WCRJ staff. Eligible juveniles participate in a Diversion
intake interview and the MAYSI-II and CUDIT screening tools are administered. Research into additional or
replacement screening instruments is currently occurring to determine the best fit for the program. Screening
tools are used in all cases. Staff from WCRJ attend intakes of RJ eligible youth and ask screening and suitability
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questions as approved by the RJ Council. WCRJ staff assign cases to available volunteers for conference and
make contacts with victims. WCRJ staff and volunteers facilitate pre-conferences and conferences. Contract
information is forwarded to the DA's Office Diversion Case Manager who completes follow up calls on the
conference contract items and assists juvenile with referrals and contract items as needed. Once the contract is
completed,a reintegration circle is held with original circle participants. Once this is completed and the Diversion
agreement time frame has elapsed,the Diversion case is closed and the Diversion Director closes the case in ETO.
Weld County Restorative Justice is rooted in the values and principles of restorative justice practices and
incorporates the 5R's throughout the RJ process. Contact is made with the victims when possible along with the
community and the offenders. Voluntary participation is invited from all directly impacted parties. All parties are
willing for the incident to be handled restoratively and be represented or present. To achieve an understanding of
the other stakeholder's experience,especially the victim,facilitators must sensitively invite and encourage a
measure of reflection, honesty,and personal accountability in the offender. The use of trained facilitators do this
in part by developing their own skills through monthly training and by adhering to the Colorado Facilitator Code
of Conduct and Standards of Practice. Conference Circles are conducted with no tables/barriers to the extent
possible.
Models and processes used are Family/Community Group Conferences. However as WCRJ expands,the
opportunity to use Restorative Dialogues and Restorative Circles has also been used.
During the fiscal year 16-17,we anticipate moving into full implementation with the Restore program and
moving out of initial implementation into full implementation with the Circle Conference program. The volunteer
base is an area of continued focus so that the program can move into full implementation. Due to being a Pilot
Program,we've had a lot of support from other programs and the RJ Council and we have built a program
specific to the original legislation. This provided much structure to our new program but as the RJ Council desires
other areas to be served,it's been a challenge to determine next steps. Based on the Implementation Plan we've
been working on,we will continue with the program structure initially plotted.
Staff desire to grow in the field,and therefore trainings offered that are practicable are completed when
possible. On-going training for volunteers is our biggest need. Currently,the program contracts with trainers and
therefore funding is required to put on those trainings at no cost to program volunteers.
The goals speak to specific needs of the program; diverting juveniles into RJ programming, being efficient and
effective in evaluation methods and state reporting,and developing and growing the program beyond the Pilot
period. The biggest challenge will be finding funding from other sources to cover the costs of the program. The
goals have been modified slightly to represent program growth but have remained fairly stable so that the focus is
on implementation with fidelity throughout this phase.
The DA's Office has a responsibility to the people of Weld County to serve them by working to make Weld
County safe. As such, recidivism rates will always be a factor in how we determine success. Additionally,
aggregate feedback as provided by OMNI collected from the surveys completed by victims,offenders,and the
community members will be weighed when looking at program success and areas of needed improvement.
Regarding implementation,as previously stated,a full exploration stage wasn't really conducted. However,the
experience has been that the community was ready for RJ to the extent that the program had to turn people away
who want to work with Weld County RJ to start using RJ in their setting. However,since the focus has been on
Implementation Science and moving to full implementation as much as possible before expansion,the program
structure as initially created for the Pilot is where the focus has remained. This has been successful as well. Police
officers and prosecutors are open to the process and participate when requested. This highlights a shift in how
cases are handled. Additionally,the surveys collected as a part of the Pilot highlight satisfaction with the process
as well. Between good implementation and program success, hopefully this is a program that will continue to
serve Weld County.
All first time offenders are screened to determine Diversion and Restorative Justice eligibility. As the pilot
legislation specified Diversion cases,and as there was an existing Diversion program, Diversion eligibility must
first be met in order to refer a case to RJ. Multiple cases have been accepted that absent RJ,would have been filed
with the Court due to lack of resources to appropriately handle the harm. A Diversion intake occurs with the
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Diversion Case Manager and a staff from the RJ Program to determine suitability for RJ. If a juvenile is suitable,
the RJ program arranges facilitation and the Diversion program provides case management. There is constant
communication between the two programs. Once a juvenile has completed reintegration and completed their RJ
Agreement,the RJ program staff return a"Case Notes"sheet which is a combination of a form the DA's Office
had created and one the OMNI had created in order to capture required database information and also
information that facilitators need for conference scheduling. The Diversion case is closed internally within the DA
system,with charges never having been filed with the Court. Occasionally cases are referred post file. In those
situations,expungement instructions are provided to the family. ETO is updated with all case information and the
case is closed in that database as well.
Data Collection and Evaluation:All RI Council funded Juvenile RI Diversion program/projects must conduct offender
screenings and subsequent assessments, data collection and evaluation for the program. Please identifii what screening
tools/assessments will be used with referred parties and what these assessments will measure.Access to the Omni
monitored Efforts To Outcomes (ETO)database will be provided if funded ETO data includes demographics, level of
offense and status of the offender participation among other things. Please identify how the program will enter and use
this data. Describe your program protocols, technology and staff capacity to meet these specific mandates: 1)appropriate
screening for eligibility; 2)administration of pre/post participant surveys for offenders and post-surveys for all other
participants; 3) collection of data on participant demographics&case outcomes, &4) timely(quarterly)reporting to the
state of all required program information. Be specific as to how all required data will be collected&reported, including
who will be responsible for this. Limit response to 1/2 page
All cases are screened for Diversion and RJ eligibility by DA's Office staff during a weekly meeting where all cases
are discussed. Cases deemed eligible participate in an intake interview. The MAYSI-II and CUDIT screening
tools are administered. At the time of writing,the Diversion program is researching an additional,interview
based, risk assessment tool to use during the intake as well. WCRJ staff participate in the intake interview to
deter
mine a further suitability for RJ conferencing. This has been very helpful for professional staff and also for
participants who would otherwise have a nearly identical intake twice.
The surveys for circle conference participants are administered at the pre-conference and then again at the
conclusion of the conference. The most recent matched survey rate for Weld County was 82%. A high rate of
return on the surveys is a priority.
The Diversion Director collects all data and enters it into the ETO database. Sharing information between two
agencies has been an on-going work in progress and adjustments are frequently made to help improve data
sharing. Recidivism tracking is done using CDAC Action and Colorado Courts Data Access databases. Anecdotal
information is collected in the surveys.
The DA's Office Diversion Director is the Project Manager and therefore, has done all reporting. A form is
usedthat contains information necessary for WCRJ to arrange a conference and also all of the information needed
to complete the required ETO forms. The DA's Office sends this partially completed form to WCRJ based on
initial information received from the police agency. This acts as our referral. WCRJ opens their case and uses this
form to collect further information obtained in the intake. They continue to document dates,times, participants,
etc on this form until the case is closed,at which point,the completed form is returned to the DA's Office for entry
into ETO. Additionally,WCRJ sends a weekly status email so we all know where each case is in the process at all
times.
C. Goals,Objectives,Outcomes and Timeframes:Please briefly note the juvenile RI diversion program's
overarching goals. Use the form below and add goal/objective%outcome/timeframe sections as needed Objectives
are relative stepping stones with measurable outcomes and timeframes. r ,a
Program Goal:Provide Restorative Justice programming as a sanction of the DA's Office Juvenile Diversion
program agreement.
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Juvenile Restorative Justice Diversion Funding Application FY'17
Objective:Assess all first time juvenile Objective:Refer 100 juveniles per Objective:To facilitate and encourage
offenders for appropriateness in year to Restorative Justice diversion of juveniles from the
diversion and restorative justice programming in order to aid them in juvenile justice system to Restorative
programming based on offense, taking responsibility and to provide Justice practices, both to provide data
victim input and resources. them with an opportunity to make to assess the efficacy of Restorative
amends to their victim and repair Justice to reduce recidivism,to assist
harm. in repairing the harm caused to victims
and the community, increase victim,
offender, and community member
satisfaction, and reduce cost; and to
promote the restorative justice
principles of reconciliation,
responsibility, reintegration, respect,
relationship-building and restitution
Outcomes:Numbers of participant and Outcomes:Number of juveniles who Outcomes:Variables entered into the
juvenile demographic information participate and who reach a ETO database will aid the RJ Council
will be available to report to the state Restorative Justice Agreement in reporting whether or not the intent
as requested for verification of compared to the number of juveniles of the legislation was successful as a
numbers served and inclusion in state who do not reach an agreement result of the pilot program.
reporting. available to report to the state as
requested for evaluation.
Timeframe:Quarterly as funding Timeframe:Quarterly as funding Timeframe:Quarterly as funding
requirements dictate. requirements dictate. requirements dictate.
Program Goal:Provide reporting on program outcomes to the state in a timely manner.
Objective:Utilize the ETO database Objective:Weld County RJ will share Objective:Administer victim and
for offender and victim demographics information on conferences, victim offender surveys as provided by the
and aspects of participation. participation and conference state to determine satisfaction and
outcomes to the DA's Office for reparation of harm as a result of
inclusion in required reporting. Restorative Justice programming.
Outcomes:Data reports from the ETO Outcomes:Information shared in a Outcomes:Surveys will show program
database will be available and timely manner which will allow successes or short comings and the
complete in a manner which will accurate input of information into the aggregate wi I p pdata 1 provide direction
facilitate timely reporting
programmatic re ortin to the state ETO database. both at a level and a
as required. state level to givedirection
q
to further
efforts.
Timeframe:Data updating will occur Timeframe:Conference information Timeframe:Surveys sent to OMNI no
on a weekly basis,when appropriate, will be sent to the DA's Office less often than monthly for the amount
throughout the funding period. Diversion staff within 3 business of time that funding requirements
Quarterly reports will be submitted days of the conference throughout the dictate.
as funding requirements dictate. funding period.
Program Goal:Develop the Weld County Restorative Justice Program for success beyond the initial Implementation
Phase.
Objective:Use principles of Objective:Train volunteers in Objective:Determine, what, if any,
Implementation Science to determine Restorative Justice principles of expansion is appropriate.
the appropriate body to provide reconciliation, responsibility,
guidance of the future of Weld reintegration, respect, relationship-
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County Restorative Justice. A sub- building and restitution and mentor
committee from the YFC board was effective conference facilitators.
established in 2015 that will be the
basis of this work.
Outcomes:A governing body specific Outcomes:An established and Outcomes:A clear plan for the future
to Weld County RJ. knowledgeable volunteer corps to of Weld County RJ.
facilitate conferences and assist with
programmatic needs.
Timeframe:By June 30,2017 Timeframe:On-going Timeframe: By June 30, 2017
D. Long Term Plan: What plans does the organization/agency have to sustain the Juvenile RI Diversion program?
What will happen in the event RI Council funds are not available, reduced over time or later become
unavailable?In particular identf other funding sources that will support this program. Limit your response to a
%2 Page
YFC,as the umbrella organization over WCRJ, intends to apply for funding from other funders at the same rate
that the RJ Council funds are decreased over time. A long-term budget subcommittee has been formed from
members of the YFC Board of Directors to research and apply for additional funding. A local foundation did
provide a very small award for the 2015 calendar year. Additional funds will continue to be sought so that
eventually the program will be able to support itself, however,at this point in time,the program is dependent on
state RJ Council funds.JAG funds,as well as other foundations,will be researched as potential options to fund the
program in the future. For the upcoming fiscal year,funds will be sought to back fill the amount that the Council
was previously funding.
Section 4. Juvenile RJ Diversion Budget
FINANCIAL MANAGEMENT: The applying organization/agency will be responsible for financial management and
reporting for all funds granted and expended for this project. The State Court Administrator's Office expects there to be
supporting documentation available upon request for all expenditures. FY '17 grant funds will be distributed on a
reimbursement basis only.
Budget Narrative: Provide a justification and explanation of the budget items listed in the Budget Table below. The
budget narrative must use the same category sub-headings (e.g., 1. Personnel, 2.Training, Supplies and Operating, etc.);
and explain the basis for prorating where applicable. No indirect costs are paid for with these funds. Describe the criteria
or formula used to compute budget figures. All budget figures should be justified and explained. The budget narrative
should show the relationship between budget,figures and proposed program operations. (For example, f an expense is for
training an explanation of the professional benefits and the need for consultants to provide the training and the hourly
cost of the services to be provided.) All costs must align with the state fiscal rules and limits. (more information can be
found at https://www.courts.state.co.us/Administration/Division.cfm?Division=finan)It is important that you describe
how maximizing resources will be accomplished. If this is an existing program, how will this new money help continue RI
services without supplanting existing funds? What other sources of funding or in-kind contributions are available? What
fees, if any, will be charged to the referred party/offender? What happens if the referred party/offender/family cannot pay
the fee? What is the anticipated cost per referral; include your formula for this estimate? (Limit your response to 2 pages
or less)
PERSONNEL
The amount requested will fund 50% of the Director salary. Salary is based on the Counties scheduled pay
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Juvenile Restorative Justice Diversion Funding Application FY'17
scale. The cost of benefits is approximately 45% of the base salary,dependant on date of hire. Benefits include
health,dental and vision insurance,disability and life insurance,and mandatory retirement savings.
The amount included for the Director's position includes the annual base salary of$73,947 with $33,276 in
benefits,totaling $107,223. Cost of living increases will occur during the funding cycle and are factored into those
costs. Approximately 50% of the Directors time is spent on Restorative Justice Pilot functions, review and
determination of eligible cases for referral,data collection and reporting,program process,and administrative
functions that have allowed the 19th Judicial District to follow the requirements of HB 13-1254 and HB 15-1094.
Additional funds for the Directors salary are provided by DCJ Juvenile Diversion Grant funds and Weld County.
Those additional funds pay for required duties not associated with the functioning of the RJ Pilot Program.
TRAINING, SUPPLIES AND OPERATING COSTS
The budgeted amount of$200 was calculated based on expenses from the 15-16 fiscal year. The DA's Office
spent approximately$200 on the printing of triplicate RJ forms to be used at intake to help facilitate a more
efficient intake process for youth that are being referred to RJ at Diversion intake. The requested amount will
cover reprinting of forms as needed.
TRAVEL
The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by the RJ
Council in Boulder and Denver and mileage and potential hotel expenses for quarterly implementation team
meetings in Boulder,Pueblo,and Alamosa. The Weld County reimbursement rate is 52 cents per mile but the
state rate of 49 cents per mile was used to factor this cost. Average hotel rates in Pueblo and Alamosa were
researched as well. Additional funds are requested to attend the Council Conference in September.
The amount requested will allow $250 for trips to Boulder for trainings and meetings,$250 for trips to Denver for
trainings and meetings,$300 for mileage and hotel to travel to Pueblo for one meeting,$500 for mileage and hotel
to travel to Alamosa for one meeting,and $1000 for registration, mileage,and hotel to travel to the Council
Conference in September.
EQUIPMENT
There are not anticipated equipment needs for the DA's Office RJ Diversion staff in the upcoming fiscal year.
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
The funds provided by the RJ Pilot Program enable the implementation of the WCRJ Program. These funds
allow continued operations of the WCRJ Program giving time to produce outcome results that show the program's
success. This information will be used to obtain additional funding allowing the program to continue beyond the
pilot period.
Personnel: $110,905.00
All contracted consultant and professional services personnel are employed through Youth & Family Connections
and perform the overall management and operational duties for Weld County Restorative Justice(WCRJ), the
service provider.
Position FTE Salary Fringe Admin State Funds Other Funds
Benefits* Expenses
Program Manager 1.0 $50,000.00 $12,947.30 $5,828.62 $55,021.05 $13,755.26
Case Coordinator 0.75 $33,000.00 $11,009.30 $4,376.71 $38,825.42 $9,560.89
Program Assistant 0.5 $15,600 $1,945.22 $2,924.81 $17,058.53 $3,411.71
$110,905.0 $26,727.86
0
* Fringe benefits include: retirement, health insurance, life insurance,disability insurance,and dental insurance
for all regular employees working more than 30 hours per week. Unemployment insurance,workers'
IIw{\�P RESTORATIVE JUSTICE
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Juvenile Restorative Justice Diversion Funding Application FY'17
compensation,and social security are also included in this figure.
Administrative expenses include: administrative expenses associated with payroll,fiscal management and human
resources management. As a small non-profit,Youth & Family Connections(YFC) contracts with an external
service provider to perform these functions and pays a fee to that provider for each YFC part-time and full-time
employees.
Operating Expenses: $5,200 Operating expenses include supplies and equipment associated with program
operations and volunteer training: These include but are not limited to copies, printing, paper, binders, name tags,
food and beverages for meetings and training,costs associated with staff using their own cell phones for RJ
business. Lodging associated with programmatic meetings and training is also included under operating expenses.
Travel: $4,945 The travel budget was based on estimates of mileage expenses needed to travel to trainings as
offered by the RJ Council in Boulder and Denver and mileage and potential hotel expenses for quarterly
implementation team meetings in Boulder,Pueblo,and Alamosa. YFC reimburses mileage at a rate of 43 cents per
mile. An additional amount is requested to pay mileage expenses for conferences held in the southern part of the
county as the program is headquartered in Greeley. Conferences are held in the community harmed requiring
travel to towns such as Lochbuie, Dacono,Frederick, Firestone,etc.
Foreign Language Translation: $500 Spanish language speakers will be employed by the program and Spanish
speaking volunteers are also a part of the program,however,when unable to assist or when another language is
required,funds are needed to provide language translation in the native language of conference participants.
Volunteers and/or staff are available to provide translation services on a limited basis.
Administrative In-Kind Contributions: $31,669.67 In Kind,($0 State):
These In-Kind Contribution funds are provided by YFC's general operating funds including other local
contributions.Through the use of these alternative funding sources (other than pilot program funds) ensures the
maximization of State resources for this project.
A program fee is assessed in conjunction with the Diversion program fee. The existing Diversion program fee was
$50; an amount that contributes to the cash match required by DCJ Juvenile Diversion grant funds. The DA's
Office assesses a$100 fee to RJ participants and quarterly sends a check to WCRJ for 50% of program fees
collected on RJ participants. A financial application is provided to families unable to pay the full amount and a
sliding scale based on federal poverty guidelines is employed. The program fee is reduced or waived according to
need. No one will ever be denied participation based on an inability to pay the program fee. The amount
distributed to WCRJ is estimated to be approximately$3000 per year.
We anticipate serving approximately 100 juveniles per year and are requesting$176,662 from the RJ Council to do
so. A simple formula based on those numbers is that the program costs $1766 per referral.
BUDGET TABLE:
ROUND ALL AMOUNTS TO THE NEAREST WHOLE DOLLAR.
Make sure all figures are justified in your Budget Narrative.
*Personnel formula
(1) +(2)=(3)times the%of the FTE that will be dedicated to the Juvenile RJ Diversion project=$Total
(1) (2) (3) (4) I Funding Source
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RESTORATIVE JUSTICE
y •aCOLORADO
Juvenile Restorative Justice Diversion Funding Application FY'17
I. *PERSONNEL Annual Annual Sub-Total % of time TOTAL
Full-time Fringe for This RJ Other
Salary Benefit Project Council $ Funds
Cost
$73,947 $33,276 =$107,223 X50% $ 107,223 $53,612 $53,612
DA's Office Diversion Director
0 + 0 =0 X 0% $ 0 0 0
0+ 0 =0 X 0% $ 0 0 0
Click here to enter text.
0+ 0 =0 X 0% $ 0 0 0
Click here to enter text.
TOTAL PERSONNEL COST $ 107,223
� �� �� $53,612 $53,612
TOTAL Funding Source
RJ
Council Other
2. TRAINING,SUPPLIES AND OPERATING (BE SPECIFIC) $ Funds
$200 $200 0
General office supplies for RJ specific tasks
$409 0 $409
General office supplies for Diversion specific tasks
$0 0 0
Click here to enter text.
Click here to enter text. $0 0 0
TOTAL TRAINING, SUPPLIES AND OPERATING COSTS $609 $200 $409
TOTAL Funding Source
RJ Other
Council Funds
3. TRAVEL(Designate purpose and specify in-state and out-of-state travel.) $
$1300 $1300 0
In state quarterly meetings and trainings specific to RJ
In state meetings and trainings specific to Diversion $700 0 $700
Click here to enter text. $0 0 0
TOTAL TRAVEL COST $2000 $1300 $700
TOTAL Funding Source
RJ Other
Council Funds
4. EQUIPMENT $
$0 0 0
Click here to enter text.
$0 0 0
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Nl RESTORATIVE JUSTICE
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Juvenile Restorative Justice Diversion Funding Application FY'17
Click here to enter text.
$0 0 0
Click here to enter text.
TOTAL EQUIPMENT COST $0 0 0
TOTAL Funding Source
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES RJ Other
Attach a copy of each contract with a detailed budget. Council Funds
Youth and Family Connections— Weld County RJ (see attached) $223,825 $121,55 $102,2
0 75
$1000 0 $1000
OMNI for DCJ evaluation
$0 0 0
Click here to enter text.
$0 0 0
Click here to enter text.
TOTAL CONTRACTED COST $224,825 $121,55 $103,2
0 75
6. TOTAL OF ALL PROJECT Funding Source
COSTS
(section 1 through 5) TOTAL RJ Council % of Total Other % of Total
Funding
Sources
TOTAL COST $334,657 $176,662 53% $157,995 47%
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