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Home My WebLink About20162703.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO AUGUST 22, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, August 22, 2016, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro -Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno - EXCUSED Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County Commissioners meeting of August 15, 2016, as printed. Commissioner Conway seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. El CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Cozad seconded the motion, and it carried unanimously. El PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1600047, CHILD WELFARE (CORE AND NON -CORE) BILINGUAL (ENGLISH/SPANISH) SERVICE PROVIDERS - DEPARTMENT OF HUMAN SERVICES: Bruce Barker, County Attorney, presented the list of 44 providers and recommended approval. Commissioner Kirkmeyer moved to approve bid. The motion was seconded by Commissioner Conway, and it carried unanimously. 2) APPROVE BID #B1600106, CR 74 BOX CULVERT AND DELIVERY PROJECT - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, reviewed the sole bid received and stated staff recommends awarding the bid to Panhandle Concrete Products. Don Dunker, Department of Public Works, explained the reasons why the box culverts are time sensitive and that staff q/(3/00 Minutes, August 22, 2016 Page 1 2016-2703 BC0016 received only one bid. Commissioner Kirkmeyer moved to approve said sole bid. Seconded by Commissioner Cozad, the motion carried unanimously. Commissioner Cozad expressed her appreciation of staff for putting together the memo and clarified direction to proceed with Option 1 as stated on the staff memo. • 3) APPROVE BID #61600117, UPS RELOCATION (LAW ADMINISTRATION BUILDING) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek reviewed the two (2) bids received and stated staff recommends awarding the low bid from Spring Creek Electric for the amount of $75,940.02. Commissioner Conway moved to approve said low bid. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. OLD BUSINESS: El 1) CONSIDER CERTIFICATION OF NEED FOR PROVISION OF HEALTH CARE SERVICES PURSUANT TO SECTION 39-3-111.5, C.R.S. (CON'T FROM 08/15/2016): Mr. Barker stated this matter was continued to obtain more information as requested. He explained the information came from the Health care provider. Commissioner Conway moved to approve said certification. Commissioner Cozad seconded the motion, and it carried unanimously. NEW BUSINESS: • 1) CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY FOR MORE THAN 350 PERSONS ON SEPTEMBER 17, 2016 - AMERICAN CANCER SOCIETY, INC: Karin McDougal, Assistant County Attorney, presented the application for the Cattle Baron's Ball to benefit the American Cancer Society. And stated there are no concerns at this time. Jill Anderson, representative of American Cancer Society, thanked the Commissioners and the County for their support. Commissioner Conway moved to approve said application. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 2) CONSIDER SPECIAL EVENTS PERMIT ISSUED TO AMERICAN CANCER SOCIETY, INC., AND AUTHORIZE CHAIR TO SIGN: Commissioner Conway moved to approve said application and authorize the Chair to sign. Commissioner Cozad seconded the motion, and it carried unanimously. • 3) CONSIDER AGREEMENT PURSUANT TO SECTION 30-11-123, C.R.S., AND AUTHORIZE CHAIR TO SIGN - BOULDER SCIENTIFIC COMPANY: Don Warden, Director of Finance and Administration, reviewed the details for the agreement. Commissioner Cozad stated they have already purchased land for future expansion. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. • 4) CONSIDER DESIGNATION OF REPRESENTATIVES TO BANKHEAD-JONES FARM TENANT ACT ALLOCATION METHODOLOGY COMMITTEE: Mr. Warden reviewed the designation which they will receive funds for Oil and Gas Royalties on Pawnee Grasslands and he explained the statue from 2009 dictates the methodology. He further explained that a quarter of the funds go to County roads and bridges, a quarter goes to the school districts, and the other 50% will be allocated between the two purposes at the direction of a committee consisting of three (3) County Commissioner's and three (3) school district representatives. Commissioner Kirkmeyer moved to approve said Resolution. The motion was seconded by Commissioner Cozad, and it carried unanimously. Mr. Warden stated the appointed members are as follows: superintendents from RE -5J, RE9, RE12 and Chair Freeman, Commissioners Kirkmeyer and Moreno, but Commissioner Conway will fill in for him at the meeting today. 5) CONSIDER AGREEMENT FOR COST TARGET ADJUSTMENT TO FLEET MANAGEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - CENTERRA INTEGRATED SERVICES: Barb Minutes, August 22, 2016 Page 2 2016-2703 BC0016 Connolly, Controller, presented the details of the agreement and stated the vendor is requesting a 1.4% CPI (consumer price index) increase. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. 6) CONSIDER GRANT AGREEMENT FOR PHASE I PAVING PROJECT FOR CR 390 AND AUTHORIZE CHAIR TO SIGN: Deanne Norris, Department of Public Works, presented the terms of the agreement with the Colorado Department of Transportation to pave four (4) miles of County Road 390, which will start March, 2017. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. OLD BUSINESS PLANNING: EI 1) CONSIDER CORRECTED RESOLUTION CONCERNING ZONING PERMIT FOR ACCESSORY STORAGE, ZPAS16-0002 - CARR, LLC, CO/O MONICA SWEERE: Ms. McDougal, presented the corrected resolution which initially didn't correctly reflect the motion from the Board of the 60 day requirement to apply for a building permit. She reviewed the two (2) options available to the Board since the required 60 -days have passed. Monica Sweere, representative of Carr, LLC, explained she submitted a letter previously to the Board and stated she was notified by Weld County that her trailer was in violation. Commissioner Cozad asked the applicant if she recalled the discussion at the June 1, 2016, Board hearing to which she indicated confusion. In response to Commissioner Kirkmeyer, Ms. Sweere stated they hope to break ground for their home in six months, and currently, she is trying to save funds to pay for the permits and engineering work. Bethany Pascoe, Department of Zoning, stated she thinks a building permit is good for a year. Commissioner Cozad presented her position on this matter and stated she is willing to allow 30 additional days for the applicant to obtain a permit and or move the trailer, and she would like the applicant to submit a letter to the Board stating her future intentions. In response to Commissioner Conway, Ms. Sweere confirmed the only contents being stored in the trailer are construction materials for the future home. Commissioner Cozad explained the process and timeline of obtaining a building permit. Christine Schneider, resident of Carr, presented her concerns about the resolution being recorded improperly and would like the trailer removed from the site.. = Bree Lukens, resident of Carr, requested the Board only grant a 30 day extension to the applicant to obtain a building permit. Commissioner Cozad stated she would be willing to allow the applicant a 30 day period to submit a complete application to the Weld County Department of Planning Services. Commissioner Conway concurred with Commissioner Cozad and suggested thirty days for the submittal of the complete application is fair. Commissioner Kirkmeyer read the minutes from the June 1, 2016, for the clarification of the timeline. Commissioner Cozad moved to amend the resolution to give the applicant until September 19, 2016, to submit a complete building permit application to the Department of Planning Services. = Commissioner Kirkmeyer stated she will vote against the motion, because the Board granted the applicant 18 months to build her home and 60 days to get her permit. Commissioner Conway concurred with Commissioner Cozad and stated he hopes that this hearing will clarify and clear up any confusion. Upon a roll call vote, the motion passed three to one, with Commissioner Kirkmeyer being opposed and Commissioner Moreno being excused. PLANNING: 1) CONSIDER PARTIAL RELEASE OF COLLATERAL AND ACCEPT WARRANTY COLLATERAL FOR MEADOWS ESTATES (PF-10179) - SCHRAGE LIVING TRUST, BY THEODORE SCHRAGE- TRUSTEE: Evan Pinkham, Department of Public Works, reviewed the request for an 85% reduction in collateral; staff will retain 15% and this will begin the two-year warranty period. Commissioner Kirkmeyer moved to partially release said collateral, and accept the new warranyt collateral. Seconded by Commissioner Cozad, the motion carried unanimously. Minutes, August 22, 2016 Page 3 2016-2703 BC0016 El 2) CONSIDER APPOINTING COMMISSIONER KIRKMEYER TO CLARIFY FINDINGS OF FACT FOR RESOLUTION TO COMPLY WITH ORDER OF REMAND IN CASE NO. 2015 CV 30776: Mr. Barker stated the Board is being asked to clarify the findings of fact on the resolution. Furthermore, he recommends appointing Commissioner Kirkmeyer to review, write and present the findings on September 28, 2016, and modify the resolution. Commissioner Cozad requested the present date be set for October 3, 2016. Commissioner Cozad moved to appoint Commissioner Kirkmeyer to clarify the findings of fact in the resolution. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Mr. Barker reviewed the process of the hearing for the Board which will occur on October 3, 2016. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 10:14 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:dj ie/L t) ;cA. Weld County Clerk to the Board Mike Freeman, Chair Sean P. Co I IA4S1-um I'S, elf ty ,Clerk to the Board = - - • Cozad ara Kirkmeyer XCUSED Steve Moreno Minutes, August 22, 2016 Page 4 2016-2703 BC0016 f Q 2 w a `h tN 0. N I- co >- I- U U) U) w re a NAME - PLEASE PRINT LEGIBLY c) Hello