HomeMy WebLinkAbout20162736.tiffOFFICE OF BOARD OF COMMISSIONERS
PHONE: 970-336-7204
FAX: 970-336-7233
1 150 O STREET
P.O. BOX 758
GREELEY, COLORADO 80632
August 19, 2016
Deputy Director Tracey Trautman
Bureau of Justice Assistance
Office of Justice Programs
810 Seventh Street, NW
Washington, DC 20531
Re: 2009-DI-BX-0263 2009 Congressional Select Award
Dear Deputy Director Tracey Trautman:
I am responding to a request for further information regarding our recent submission of a no -cost
extension. We received a request from the grant manager, Kathy Mason, for further details as to
how we intend to have the money spent down during the time period requested. That time period
would be from now until December 31, 2016.
The point of contact for this grant met with the grant's financial point of contact to review the
current state of the grant and the anticipated spending over the next 19 months. Attached are two
supporting documents. The first is a spreadsheet which shows the spending during the previous six
months of 2016, as well as the year 2015. This data is used to support the assumptions made for
October to December of 2016. A budget modification was submitted to reflect the anticipated costs
for July to September of 2016. The second attachment is a summary of how we anticipate spending
down the funds over the next 6 months. Additionally, we have requested, and received, no -cost
extensions in the past, and the details on those requests, I understand, are available for your review
if needed.
As of June 30, 2016, we have spent down $431,103 of the $500,000 provided to Weld County for
the regional lab. Projected out to the end of the current approved date of completion
(September 30, 2016), we anticipate a remaining balance of $38,798. Receiving a no -cost
extension to December 31, 2016 will extend the grant for three months and allow for the spending
down of the remaining $38,798. Most importantly, for the five participating agencies, it will allow all
the agencies to start payments at the beginning of the next budget cycle (all have the same fiscal
year as a calendar year), and for some agencies with a two-year planning cycle, 2017 is the earliest
they could get the funds into the appropriate categories going forward.
Very truly yours,
BOARD OF COUNTY COMMISSIONERS
Mike Freeman, Chair
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