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Home My WebLink About20160617.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 17, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 17, 2016, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro-Tem Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of February 10, 2016, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of Hearings conducted on February 10, 2016, as follows: 1) USR15-0069 - Jerre Bradt and Billee Rosenthal, do Sterling Energy Investments, LLC; 2) USR15-0070 - Clyde and Janice Hemberger, do Sterling Energy Investments, LLC; 3) USR15-0071 - Jerrie White, c/o Sterling Energy Investments; and 4) USR15-0072 - John Johnson, c/o Sterling Energy Investments, LLC. Commissioner Conway seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: Add items 2 through 8 to Presentations. Commissioner Kirkmeyer moved to amend the Agenda. The motion, which was seconded by Commissioner Conway, carried unanimously. Z\�� Minutes, February 17, 2016 2016-0617 Page 1 BC0016 PRESENTATIONS: • 1) 2015 IRRIGATION DITCH RIDER AWARD WINNER-JEROME (JERRY) H. LOEFFLER: Chair Freeman read the certificate for the record recognizing Jerome (Jerry) Loeffler for his dedication to ensuring delivery of water through the ditch system to reach all of the share-holders. Tina Booton, Weed and Pest Division, acknowledged the Noxious Weed Advisory Board consisting of Joe and Lee Hatch and Judy Noel and stated the Ditch award has been given out since 2010. = Dave Droegemweller, resident of Kersey, thanked the Commissioners for the recognition and stated there are over 240 Ditch Companies in Weld County all working together. He presented Lydia Loeffler, resident of LaSalle, with two (2) gift certificates from Agfinity, which she received on behalf of the late Mr. Loeffler. (Clerk's Note: meeting was paused for a photo opportunity.) • 2) RECOGNITION OF SERVICES, EXTENSION ADVISORY COUNCIL - JOHN STEELE: Chair Freeman read the certificate for the record. Mr. Steele reported he prefers to go by Dwight Steele and thanked the Commissioner's for their recognition. Commissioner Conway inquired about the Master Gardner program. Commissioner Kirkmeyer stated she worked with Mr. Steele at the State. • 3) RECOGNITION OF SERVICES, EXTENSION ADVISORY COUNCIL -TERRY GERTGE: Chair Freeman read the certificate for the record recognizing Terry Gertge for his voluntary contributions as a member of the Extension Advisory Council. • 4) RECOGNITION OF SERVICES, 911 EMERGENCY SERVICE AUTHORITY BOARD-MATHEW SKAGGS: Chair Freeman read the certificate for the record recognizing Mr. Skaggsfor his voluntary contributions to Weld County. • 5) RECOGNITION OF SERVICES, REGIONAL COMMUNICATIONS ADVISORY BOARD - SCOTT WAGNER: Chair Freeman read the certificate for the record recognizing Mr. Wagner for his voluntary contributions to the Regional Communications Advisory Board. O 6) RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD - DENNIS TREGO: Chair Freeman read the certificate for the record and thanked Mr. Trego for his voluntary contributions to the Workforce Development Board. • 7) RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD - BRENDA RASK: Chair Freeman read the certificate for the record and thanked Ms. Rask for her voluntary contributions to the Workforce Development Board. • 8) RECOGNITION OF SERVICES, NOXIOUS WEED MANAGEMENT ADVISORY BOARD - KRISTINE MEIRING: Chair Freeman read the certificate for the record recognizing Ms. Meiring for her contributions to the Noxious Weed Management Advisory Board. • PUBLIC INPUT: No public input was given. • COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad reported she has attended two (2) Workforce Development meetings where they discussed the regions that were set up by the Federal Government for Workforce Innovative Opportunity Act. eCommissioner Conway recognized the milestone achieved by the Department of Public Safety Communications in January, 2016, over 90% Minutes, February 17, 2016 2016-0617 Page 2 BC0016 of 911 calls were answered within 10 seconds, or less. Lastly, he stated he and Commissioner Kirkmeyer will be attending a National Association of Counties conference in Washington, D.C. BIDS: • 1) APPROVE BID #61600026, RECYCLED ASPHALT CRUSHING - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff recommends awarding the second low bid to J-2 Contracting Company for a total amount of$62,750.00. This vendor has completed similar work for the County in the past. Commissioner Conway moved to approve said second low bid. The motion, which was seconded by Commissioner Cozad, carried unanimously. El 2) APPROVE BID #61600027, SURFACE GRAVEL SUPPLY - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the recommendation from the staff to award the bid to different vendors to serve the North 2016 surface gravel supply and the Central 2016 surface gravel supply for the total amount of $491,175.00. Commissioner Cozad moved to approve said bids as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. ID 3) APPROVE BID #61600031, 2016 TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the five bids received and stated staff recommends awarding the low bid for paint from Vogel Paint and Wax and award the bid to Potter Industries for the reflective beads for the total amount of $223,350.00. Commissioner Moreno moved to approve said low bids. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 4) APPROVE BID #61500202, ON-SITE CLINIC MEDICAL SERVICES - DEPARTMENT OF HUMAN RESOURCES: Mr. Jiricek requested that this matter be continued. Commissioner Conway moved to continue said matter to March 2, 2016. Commissioner Cozad seconded the motion, and it carried unanimously. (Clerk's Note: This matter was further continued to 3/30/2016.) 5) APPROVE BID #61500205, CRITICAL INCIDENT STRESS MANAGEMENT - DEPARTMENT OF HUMAN RESOURCES: Mr. Jiricek presented the two (2) bids received and stated staff recommends awarding the bid to Nicoletti-Flater Associates, PLLP, as they are able to offer a larger scope of services, based on their hourly rate. Commissioner Cozad moved to approve said low bid as recommended by staff. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 6) APPROVE BID #61600025, COURTS INFORMATION CENTER REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff recommends awarding the low bid to Vertix builders for the total amount of$163,899.00. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. In response to Commissioner Conway, Toby Taylor, Director of Buildings and Grounds, reported the remodel will be completed by the end of April ,2016. El 7) PRESENT BID#61600042, WINDOW CLEANING SERVICES- DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff received five (5) bids and will bring back a recommendation on March 2, 2016. 8) PRESENT AND APPROVE EMERGENCY BID #61600028, LNG FUELING MOBILE STATION - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff is requesting emergency approval for the bid. Elizabeth Relford, Department of Public Works, explained staff is requesting the emergency approval because of the grant deadline and they are hoping to have the project start June 1, 2016. Commissioner Minutes, February 17, 2016 2016-0617 Page 3 BC0016 Kirkmeyer moved to approve said bid from Stablis Energy, in the amount of $579,720.00, on an emergency basis. Seconded by Commissioner Moreno, the motion carried unanimously. • 9) PRESENT BID #B1600029, BRIDGE REHABILITATIONS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the four (4) bids and stated staff will bring a recommendation on March 2, 2016. • 10) PRESENT BID #B1600035, WEED ENFORCEMENT SERVICES (MOWING AND/OR SPRAYING) - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the five (5) bids and stated staff will make a recommendation on March 2, 2016. • CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. NEW BUSINESS: • 1) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - LOLINA, INC: Judy Griego, Director of Department of Human Services, presented the professional services agreement which will allow Lolina, Inc., to assist with the development of a strategic plan for 2016 to 2019. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. • 2) CONSIDER PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER WELD REGIONAL OFFICE: Ms. Griego explained this agreement is for a project that will serve at-risk families in Weld County and Catholic Charities will reimburse County employees $3,744.00 per month. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. • 3) CONSIDER AMENDMENT TO PROFESSIONAL SERVICES CONTRACT AND AUTHORIZE CHAIR TO SIGN (BID #B1500085 - MUNICIPAL CODE CORPORATION (MUNICODE): Ms. Griego requested the Board amend the original contract to include the Department of Human Services. In response to Commissioner Cozad, Ms. Griego stated this will only be accessible by employees of Human Services. Commissioner Moreno moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 5) CONSIDER REGIONAL COMMUNICATIONS USER AGREEMENT AND AUTHORIZE CHAIR TO SIGN - GALETON FIRE PROTECTION DISTRICT: Mike Wallace, Director of Department of Public Safety Communications, presented the details of the agreement which will provide dispatch services to the Galeton Fire Protection District. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. el 4) CONSIDER AGREEMENT EXTENSION RENEWAL FOR ELECTRONIC LAW LIBRARY HARDWARE AND SOFTWARE SERVICES AND AUTHORIZE CHAIR TO SIGN - TOUCH LEGAL SYSTEMS, INC: Ryan Rose, Director of Information Technology, stated this is for the electronic library utilized by inmates in the jail. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Minutes, February 17, 2016 2016-0617 Page 4 BC0016 6) CONSIDER APPEAL CONCERNING REQUEST FOR ADDITIONAL ACCESSES, PERMIT AP15-00501 - HIGHLAND INDUSTRIAL PARK, C/O CLIFF SIMPSON (CON'T FROM 2/3/2016): Janet Lundquist, Department of Public Works, stated she met with the Town of Ault and presented them with the Commissioners' request to allow for one centrally located access and that there be an improvements agreement added to the final plat. aSteve Butherus, Town of Ault Engineer, expressed the Town is requesting a total of two (2) accesses, specifically, an access along the east which could be shared with any future development on the adjoinging property. In response to Commissioner Conway, Butch White, Mayor of Ault, stated the Town of Ault is willing to require the applicant to enter into an Improvements and Maintenance Agreement with Weld County. He reiterated the Town would request and support allowing a second access along the east property line to accommodate future development. In response to Commissioner Kirkmeyer, Mayor White stated there is a Comprehensive Plan, which needs to be updated; however, they do want to avoid adding further traffic to County Road (CR) 33 which is already heavily traveled. At the request of Chair Freeman, Ms. Lundquist presented the traffic counts and truck traffic percentages for CR 33 (arterial roadway) and CR 84 (connects CR 33 and U.S. Highway 85). Responding to Commissioner Kirkmeyer, Mayor White confirmed the internal streets will be addressed through the development agreement for acceptance and maintenance by the Town. Deanne Frederickson, AGPROfessionals, represented the applicant and stated design of the subdivision was based on distributing trip generation and emergency access. She stated the applicant is willing to eliminate the emergency access and reconfigure the design for two accesses on CR 84 to service the 180-acre Industrial subdivision. In response to Commissioner Cozad, Ms. Frederickson indicated all of the current accesses and their designated uses, and she went into detail concerning plans for further development in the immediate vicinity. Commissioner Cozad expressed support for a single access from CR 84 for internal circulation. Ms. Lundquist commented that CR 84 is currently classified as a local roadway; however, it is likely to be reclassified to a Collector as the area continues to develop. Commissioner Conway stated he is in favor of the modified request for two (2) accesses. Commissioner Cozad commented that as the Town of Ault develops, it puts an impact on the County roads and it is important to work together to limit access points. She stated, at this point, it is unfair to have the applicant redesign the development. She reported there is funding for small communities for transportation planning and she is in support of the two (2) accesses as discussed. ei Commissioner Moreno stated he appreciates the safety concerns with stacked traffic and resulting delays, therefore, he is in support of the two (2) accesses. = Commissioner Kirkmeyer expressed frustration at being presented with a poor plan as it is the Board's job to ensure the safety and well-being of the public; however, after today's discussion she also agrees with the two (2) accesses on CR 84 with some conditions: 1) requiring a Road Maintenance and Improvements Agreement; and 2) the half section line access is able to be utilized by the property to the east. She agreed with Commissioner Cozad that now is a good time for the Town of Ault to seriously consider some transportation planning as their community continues to grow and develop. Commissioner Conway commented there were also some extenuating circumstances on behalf of the County which also caused delay when trying to form a design concept; however, Commissioner Kirkmeyer noted the hired consultant is well aware of the County Code and access policy. elChair Freeman stated he agrees with his fellow Commissioners concerning the modified request of two (2) accesses. a Based on direction provided by the Board, Bruce Barker, County Attorney, confirmed that staff has been working diligently to revise the Code concerning access permits which does allow for conditional approval. Ms. Lundquist noted the turn lanes will only be required if triggers are met. = Commissioner Kirkmeyer moved to amend the Resolution state that the appeal is Granted and the application for Access Permit, AP15-00501, is approved for two (2) accesses off of CR 84, east of CR 33. Mr. Barker suggested that at such time as the property to the east is developed, the applicant will need to amend the access permit to include the additional property use, Minutes, February 17, 2016 2016-0617 Page 5 BC0016 which may trigger further improvements. Commissioner Conway seconded the motion, and it carried unanimously. = Commissioner Kirkmeyer moved to further amend the Resolution to include two conditions, the first being the requirement of an approved Improvements Agreement between the applicant and Weld County. She stated the second condition should address the access at Tegan and require that when development occurs on the east parcel the developer would have to amend the access permit. = Mr. Barker suggested a requirement to amend the access permit once development starts to the east, and that there would be a traffic study to determine whether additional improvements are necessary to meet the traffic safety requirements. The motion was seconded by Commissioner Cozad, and it carried unanimously. Commissioner Conway moved to approve the amended Resolution. The motion, which was seconded by Commissioner Cozad, carried unanimously. Commissioner Conway thanked the Town of Ault representatives and Public Works staff for working with the applicant to result in a better application. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 10:24 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dedriewv CAC- OPjekj•• e� Mike Freeman, Chair Weld County Clerk to the Board EXCUSED U J /� Se. • ' Conway, Pro-T !.BY: A 14.Au 1 t _.saw %ow D.4 ty Clerk to the Board �'! E \y <� e A. 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