HomeMy WebLinkAbout20162413.tiffCONTRACT AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND WELD COUNTY PUBLIC HEALTH DEPARTMENT (Core)
r�
This Agreement Amendment, made and entered into / day of
between the Board of Weld County Commissioners, on behalf of the Weld
2016, by and
Department of
Human Services, hereinafter referred to as the "Department", and Weld County Public Health
Department, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for Community Based Family Support Services
(Compass Program) (the "Original Agreement") identified by the Weld County Clerk to the Board of
County Commissioners as document No. 2014-2815approved on September 15, 2014.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance with the terms of the Original Agreement, which is incorporated by reference herein, as
well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
follows:
• The Original Agreement ended on June 30, 2015.
• The Original Agreement was amended for an additional term of June 1, 2015 -May 31, 2016. This
Agreement Amendment is identified by the Weld County Clerk to the Board of County
Commissioners as document No. 2015-3060, approved on September 21, 2015.
• The Amendment(s), together with the Original Agreement, constitutes the entire
understanding between the parties. The following change is hereby made to the Contract
Documents:
1. Term
This agreement shall become effective on July 1, 2014, upon proper execution of this
Agreement and shall expire May 31, 2017, unless sooner terminated as provided herein.
2. Exhibit B, Scope of Services, is hereby amended as attached.
3. Exhibit C, Rate Schedule, is hereby amended as attached.
• All other terms and conditions of the Original Agreement remain unchanged.
&ey: ausee- 1-kp
2016-2413
1-rkod�l
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month,
and year first above written.
COUNTY:
ATTEST: .1rAGnf G. •-e&o;e..k. BOARD OF COUNTY COMMISSIONERS
Weld . i my Clerk to the Beard WELD COUNTY, COLORADO
By:
Deputy C rk to the
Mike Freeman, Chair JULr2 7 2016
NT ; ACTOR:
eld County Public Health Department
1555 North 17th Avenue
Greeley, Colorado 80631
(970) 304-6010
ivta."44)-694weZ
By:
Mark Wallace, M.D.
Executive Director
Date: ` Zo 6
��
EXHIBIT B
SCOPE OF SERVICES
Human Services has the opportunity to continue developing a Compass: Weld County Family Support Team
program, hereinafter referred to as "Compass", through a collaborative partnership in the interest of positive
youth development and the strengthening of families eligible under Child Welfare programs.
1. General Description of Services
A. Contractor and Human Services collaboratively will develop and refine Compass quality services
and evidence -based practices and outcomes in the areas of:
1) A community -wide intensive case management system to meet the needs of families at
risk.
2) Specific family services plans that incorporate access to existing community services and
the development of new service alternatives to address:
drug and alcohol issues including utilization of Detox, youth services, education
groups, support groups, Alcoholics Anonymous, assessment and testing; and
mental health issues including assessment, individual treatment, medication
evaluations, psychological evaluations; and
mediation/mentoring issues including family group conferencing, mediation,
teen parenting classes; and
educational and employment issues including interfacing with schools and
facilitating extracurricular recreational activities; and
community issues including collaboration between various agencies and
coordination of mentoring, counseling and other activities especially for south
Weld County; and
juvenile delinquency issues including assessment, case management,
supervision, restorative justice, and other related activities.
3) Comprehensive case management services, as outlined in the Compass Operational
Manual; including interviewing, making appropriate home visits, accepting the
assignment of specific cases for purposes of connecting services outlined in the family
services plan for families and youth, reporting the outcomes of such treatment plans,
and identifying gaps, duplication, outcomes, and system modification needs. Updates
to the Compass Operational Manual will be sent out within 30 days of the respective
update.
4) Psychosocial educational groups that provide prevention messages around subjects such
as substances abuse, suicide, domestic violence, unhealthy lifestyles, child
maltreatment, and/or anger management.
5) Circle of Parent weekly support group for Compass clients to find and receive support.
The Compass Circle of Parent group would adhere to the guidelines set forth in the
Prevention Services Unit Circle of Parent group manual.
B. Contractor would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this Agreement
will allow Contractor to provide various levels of expertise from its organization to meet the
planning and implementation needs for this project.
C. The aforementioned Compass Operational Manual will be provided to the Contractor by the
Human Services Prevention Services Unit Manager at the onset of this Agreement.
2. Scope of Services
At a minimum, Compass, through its collaboration between Contractor and Human Services, will
document if:
A. The project successfully reduced the number of open cases in the child welfare system or
adjudicated youth in the juvenile justice system.
B. The project successfully reduced high cost services, such as out -of -home placement, detention,
or DYC Commitment.
C. The project successfully focused resources within Human Services and Contractor to continue the
Compass project.
D. The project successfully developed a better system design to meet the needs of the youth and
families in regards and, at a minimum, to:
1) Keep families together through a better utilization of existing community resources to
avoid the opening of a case in the child welfare and juvenile justice systems.
2) Increase families' protective factors.
3) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
3. Youth and Families to be Served
Contractor agrees to serve an average caseload of up to fifteen (15) families monthly, unduplicated, per
FTE, through case management services unless Contractor does not provide a full year of services or
provides a partial FTE. Contractor also agrees to facilitate one (1) to two (2) groups either monthly or per
curriculum, per FTE. The number of eligible youth and families will be prorated based on the time period
that Contractor provided Compass services and/or the corresponding FTE.
4. Eligibility for Funding
Human Services shall be responsible for identifying and referring families who are eligible for the project.
The eligible families include:
A. Families who are not involved with child welfare or the juvenile justice system, with
children/youth currently enrolled in school if 18; or
B. Families, with children/youth ages 6-19, who require intervention that focuses on the family unit,
as well as the needs and aspirations of the family.
C. Families who meet the eligibility requirements of Program Area Three (PA3), Program for
Children and Families at Risk of Involvement with Child Welfare, under Volume 7.200 (12 CCR
2509-3).
D. Families who meet the rules and requirements governing the specific funding stream utilized.
5. Role of Human Services and Lease of Office Spaces
A. Human Services will administer, organize the planning and implementation of the programs to be
offered, provide written policies as approved by the Board of County Commissioners, and
document the outcomes of the project.
B. Human Services will assign its Manager(s) to assist in the development and implementation of
the assessment team and assignment of cases for Contractor.
C. Human Services will be responsible for the identification and referral of youth and families and
assignment of cases to Contractor.
D. Human Services will meet as needed with assigned contracted staff. Human Services will manage
weekly team meetings to be held at Human Services. Human Services will manage at least
quarterly meetings to be held between the assigned Contractor managerial/supervisory staff
person with Human Services Manager(s) to promote quality communication and resolve
implementation issues.
E. Human Services will administer and provide funding for direct services to Compass clients, as
authorized by Human Services, and which are not duplicative of existing community resources,
identified as a result of the Compass recommended treatment plan options.
F. Human Services, as the Lessor, will provide "Office Space", located in the Weld County
Department of Human Services Building at 315 North 11th Avenue, Greeley, Colorado, hereinafter
referred to as "the Premises," until such time that Human Services no longer offices at 315 North
11th Avenue, as follows:
1) Human Services, as the Lessor, will provide one shared work space to Contractor, as
Lessee, which will be located at the 315 North 11th Avenue and will provide one work
space to be located at the Premises, until such time that Human Services no longer
offices at 315 North 11th Avenue.
2) In consideration of leasing of the aforesaid, the parties covenant and agree as follows:
a. Human Services will charge no rent to Contractor for use of the Office Space;
b. Contractor agrees to use ordinary care when using the Office Space;
c. Contractor may not sublet any part of the Office Space;
d. Contractor may not use the Office Space for any purpose other than conducting
the business and duties under this Agreement;
e. Contractor shall keep the Office Space clean and in sanitary condition;
f. Contractor shall allow Human Services any reasonable hour of the day to enter
into or upon the Office Space.
g. Contractor shall be responsible for loss or damage of equipment. Any time a
Laptop Computer that is assigned to a Contractor staff member, who is acting
in his or her capacity as a Compass worker, is lost or damaged, the situation will
be assessed on a case -by -case basis with regard to whether the Compass
worker will be issued another Laptop Computer and/or whether Contractor will
be required to reimburse the County for the lost or damaged equipment.
h. Human Services shall pay all utilities and trash removal expenses.
3) Furthermore, the parties hereto agree as follows:
a. That no assent, express or implied, to any breach of any one or more of the
covenants or agreements hereof shall be deemed or taken to be a waiver or
any succeeding or other breach;
b. That, to the extent permitted by law, Contractor agrees to indemnify, save, and
hold harmless Human Services from any and all loss, injury, or damage
whatsoever, to all office equipment, furniture, equipment, office supplies and
other personal property owned by Contractor or its employees as the result of
fire, flood, inclement weather, or other casualty, other than by negligence of
Human Services;
c. That Human Services shall own and maintain the filing cabinets and computer
systems including computers, modems, printers, and associated computer
equipment, used in the Office Space, unless provided by Contractor;
d. That Contractor's employees shall escort all Compass clients to and from the
Office Space and reception area;
e. Human Services shall pay for the use of the telephones and all miscellaneous
office supplies used by Contractor, including photocopying for purposes of
Compass functions only.
4) Human Services will provide training to the Contractor Compass Employee regarding the
operations manual, the database, case documentation, treatment planning, community
resources, team building and intervention skills.
6. Role of Contractor
A. Contractor agrees to participate in the four functions of the project as follows:
1) As a policy and program developer and planning partner for the project by attending
meetings or utilizing other forms of communication at least monthly with assigned
Human Services Manager(s).
2) The supervisor for the assigned or selected FTE will attend and participate in the
mandatory quarterly program collaboration meeting.
2) As a member of Compass to enter into a Memorandum of Understanding with Human
Services outlining how its employees will meet the expectations of the Compass
Operational Guidelines, as revised, and to develop appropriate treatment plans for
youth and families through FTE commitment by Contractor. Contractor agrees to
comply with the Compass Operational Guidelines, as revised, and Compass participation
standards through a Memorandum of Understanding with Contractor through its
assigned supervisor/manager and employee(s).
3) As a case manager to provide intervention, connection skills for program services and
post -participation services, as appropriate and recommended by Compass. Contractor
assigned employees will assist clients in finding counseling, basic needs and other
related family support information and services. This may include information on
linkages, primarily in South Weld County, to other organizations providing community
resources and family support.
4) As a community resource for appropriate services, including Medicaid services, to meet
the requirements of treatment plans.
B. Contractor agrees to serve an average caseload of up to fifteen (15) families monthly,
unduplicated, per FTE, through case management services unless Contractor does not provide a
full year of services or provides a partial FTE. Contractor also agrees to facilitate one (1) to two
(2) groups either monthly or per curriculum, per FTE. The number of eligible youth and families
will be prorated based on the time period that Contractor provided Compass services and/or the
corresponding FTE.
C. Contractor agrees to assign staff to be housed at the Department who will be familiar with and
review with the Compass worker the Compass Operational Procedures. Contractor will also
provide the Compass worker with the updates of changes to the Procedures as provided by
Human Services. Contractor agrees to ask the Human Services manager for clarification
regarding any policy or procedure that is ambiguous.
D. Contractor agrees to provide one work space, which will be located on the Contractor's premises,
for use by the assigned FTE, or partial FTE.
E. Contractor agrees that the assigned or selected FTE will complete the Strengthening Families'"
Protective Factors Framework training online through the National Alliance of Children's Trust
and Prevention Funds, as required by the Colorado Community Response, upon award of
contract.
F. Contractor agrees that the assigned or selected FTE will attend scheduled Family Team Meetings,
Team Decision Making Meetings, and Group Supervisions as assigned by the Prevention
Programs Supervisor or other Human Services management.
G. Contractor agrees to assign an immediate supervisor to the assigned or selected FTE for purposes
of direct supervision and oversight of caseload. Contractor agrees the immediate supervisor will
meet with the assigned or selected FTE a minimum of one time per month.
7. Weld County Families, Youth, and Children Commission:
Human Services and Contractor agree to assign oversight responsibilities to the Weld County Families,
Youth, and Children's (FYC) Commission to evaluate the implementation of the Compass program.
At a minimum, the FYC Commission will document and review, at least at the end of each program year
the outcomes identified in Exhibit B, Item 2, Scope of Services.
EXHIBIT C
PAYMENT SCHEDULE
1. Funding and Method of Payment
The Department agrees to reimburse the Contractor in consideration of the work and services performed
under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the
Contractor during the term of this Agreement shall be reported in Trails by the Department after May 31,
2017.
Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department
expenditures and shall not be reimbursed by the Department.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the
continuing availability of said funds for the purposes hereof. In the event that said funds, or any part
thereof, become unavailable as determined by the Department, the Department may immediately
terminate the Agreement or amend it accordingly.
2. Match Requirement
Contractor shall provide a 20% match in the form of in -kind and/or cash match. The match requirement is
20% of the award amount. Contractor shall provide the Department with acceptable written evidence of
compliance with this requirement prior to any work being completed under the Agreement.
3. Fees for Services
Human Services agrees to pay Contractor a maximum of $54,352.00 per Full Time Employee (FTE) for one
(1) 30 -hour FTE, or pro -rated for partial FTE. This reimbursement to Contractor will be made in twelve
(12) monthly installments of $4,529.33, if Contractor substantially meets the requirements of full
participation on a monthly basis, as follows:
A. The assigned Contractor supervisor/manager or designee will have contact at least once per
quarterly with Human Services Manager(s) responsible for the Compass program to actively
participate in the planning and implementation of Compass.
B. The supervisor for the assigned or selected FTE will attend and participate in the mandatory
quarterly program collaboration meeting.
C. Contractor assigned employees who comprise the FTE, and are participating in the required
activities of Compass as demonstrated by time sheets.
D. Contractor assigned employees are providing quality data entry into the Compass data system to
document progress in serving an average caseload of up to fifteen (15) families, unduplicated,
per FTE through contacts, follow-up and case management services, on a monthly basis.
E. Contractor facilitated one (1) to two (2) groups per month, or as determined by curriculum, and
as verified by Human Services.
4. Submittal of Vouchers
Contractor agrees to bill Human Services monthly. Billing shall be submitted to the Human Services
Prevention Services Unit Manager by the 3rd day of the month following the month in which the expense
was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment.
Hello