HomeMy WebLinkAbout20161748.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING CONCERNING EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) AND AUTHORIZE CHAIR TO SIGN
- CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding
concerning the Edward Bryne Memorial Assistance Grant (JAG) between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Weld County Sheriffs Office, and the City of Greeley, commencing upon full execution and
with further terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding concerning the Edward Bryne
Memorial Justice Assistance Grant (JAG) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriffs Office, and the City of Greeley be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of June, A.D., 2016.
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Weld County Clerk to the Board
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BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Mike Freeman, Chair
Sean P. Conway, Pro-Tem
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Julie A. Cozad /
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Steve Moreno
2016-1748
SO0037
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Requesting Signature of Formula JAG (Justice Assistance Grant) MOU with City of Greeley, Police Department
for FY2016
DEPARTMENT: Sheriff's Office DATE: 5/24/2016
PERSON REQUESTING: Jennifer Oftelie, Budget Manager
Brief description of the problem/issue:
The Bureau of Justice Assistance will award $65,164 to the Greeley Police Department and to the Weld County
Sheriff's Office through the Edward Byrne Memorial Justice Assistance Grant (JAG). The Sheriffs Office portion of the
formula based award is $15,312. The City of Greeley is the fiscal agent for the grant and will complete all necessary
reporting requirements, and issue us the reimbursement of these dollars once spent on eligible projects.
As in past years, a Memorandum of Understanding is needed between the City of Greeley and the Weld County
Board of County Commissioners to memorialize the division of funds. Historically the Sheriff's Office has spent JAG
grant funds on equipment needs. This year is no different. The Sheriff's Office will ask to use these grant dollars for
Tasers for the Jail and ballistic shields or breaching equipment for Patrol. These were going to be items requested in the
2017 Budget Request, however we feel this is the best use of these dollars at this time. The exact split will be determined
before the JAG request is submitted, however due to the quick turnaround, we are asking for the approval of the MOU for
signatures. This has been sent to the County Attorney's Office for review as well.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
I) Authorize Chair to sign the MOU and receive the $15,312 from the JAG by partnering with Greeley.
2) Request more information and schedule a work session.
3) Refuse to enter into the MOU, causing the forfeiture of these dollars for FY2016 and an increase in general fund
request for 2017 Budget by $15,312.
Recommendation:
We recommend the Board of County Commissioners authorize the Commissioner Chair to sign the MOU with Greeley to
receive the JAG funds as designated by the Bureau of Justice Assistance. Thank you.
Mike Freeman, Chair
Sean P. Conway
Julie Cozad
Barbara Kirkmeyer
Steve Moreno
Approve Schedule
Recommendation Work Session
Other/Comments:
2016-1748
01M —I
MEMORANDUM OF UNDERSTANDING
er
THIS MEMORANDUM OF UNDERSTANDING is made this (pday of
cl rt 2016, by and between THE CITY OF GREELEY, COLORADO and THE
WELD COUNTY BOARD OF COUNTY COMMISSIONERS, COUNTY OF WELD,
COLORADO.
WHEREAS, the Bureau of Justice Assistance has provided joint funding that is available
to both the City of Greeley and Weld County; and
WHEREAS, the funding that is being provided by the Bureau of Justice Assistance is in
the total amount of $65,164; and
WHEREAS, the City of Greeley Police Department will be the Fiscal Agent for the grant
and will initially receive the total grant award of $65,164; will remit the amount of $15,312 to
Weld County as the Sheriffs Office portion of the grant award; and, will retain the amount of
$49,852 as the City of Greeley Police Department's portion of the award.
WHEREAS, as with previous funding, both agencies have determined that they have
different needs and uses for the funds being made available; and
WHEREAS, this Memorandum of Understanding provides for the division of funds being
made available; and
WIIEREAS, the parties wish to reduce their understanding to writing.
THE PARTIES HEREBY AGREE AS FOLLOWS:
1) Upon receipt of the total funding amount of $65,164, the Greeley Police Department
(Fiscal Agent) will pay the sum of $15,312 to the Weld County Sheriffs Office as and for the
Weld County's portion of the Edward Byrne Memorial Justice Assistance Grant (JAG) formula
program.
2) The remaining sum in the amount of $49,852 will be retained by the City of Greeley as
and for the Greeley Police Department's portion Edward Byrne Memorial Justice Assistance
Grant (JAG) formula program.
3) The financial reporting to the Bureau of Justice Assistance will be maintained by the
Greeley Police Department (Fiscal Agent) with each party maintaining a financial and
operational record of their respective portions of the program and in compliance with the Federal
Financial Guide, the parameters of the grant and any special conditions as noted in the SOGA
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award. The Weld County Sheriffs Office shall transmit said records to the Greeley Police
Department upon request by the Department.
IN WITNESS WHEREOF, the parties have executed this contract on the day and year
first written above.
THE CITY OF GREELEY, COLORADO WELD COUNTY BOARD OF COUNTY
COMMISSIONERS
By: Dab, -
City Manager lee
By:
City Attorney
Approved as to Finance:
By: —1;. tt. "
Approved as to Legal Form:
Direetir of Finance
Recommended:
Chic sfPoce
Gre• ey Police Department
By: lititc
Approved as to Legal Form:
By:
Recommended:
By:
County Attorney
Sheriff
Weld County Sheriffs Office
RE: MEMORANDUM OF UNDERSTANDING FOR JUSTICE ASSISTANCE GRANT (JAG) -
CITY OF GREELEY
ATTEST: �/ S
Weld Ce.nty Clerk to the board WELD COUNTY, COLORADO
BOARD OF COUNTY COMMISSIONERS
BY
Deputy CI
APPROVED AS TO FUN
Controller
APPR ED FORM:
•
County Attorney
Mike Freeman, Chair
PPROVED AS TO SUBSTANCE:
AtheLii
Elected Official or Department Head
-K/q-
Director of General Services
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