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Home My WebLink About20160623.tiff go- CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN Cody //mot/ r THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND LOLINA, INC This Agreement Extension/Renewal ("Renewal"), made and entered into JDATEJ day of[MONTH', (YEARJ, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the"Department", and Lolina, Inc. hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement to provide Strategic Planning,(the"Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2016-0623, approved on February 17, 2016. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement,which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises,the parties hereto covenant and agree as follows: • This amendment along with the Original Agreement including the original scope of work(Exhibit A)and the expanded scope of work(Exhibit B),constitutes the entire understanding between the parties and will extend the completion date to December 15, 2017. The following changes are hereby made to the Contract Documents: 1. Extend the professional agreement term to December 15, 2017. 2.Amend Paragraph 6,Compensation/Contract Amount as follows:County agrees to pay an amount no greater than $39,250,which is the amount set forth for the services outlined in Exhibit A and Exhibit B. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 3.Amend the original scope of work by adding Exhibit B, Expanded Scope of Work to this agreement which includes up to an additional $24,000 in services. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO 7-IM 641{1 iCt PrintedM3me 1111,41 d ` r Mike Freeman,Chair 2B16 Signature DEC 1 9 Vi APPROVED AS TO SUB ANCE: ATTEST: � /' a 4D Weld you y lerk to the Board ►� �°• lda, EI t d Offic I or Depa tment Head BY: Deputy Cler o board , ` %Atut t Ofi-ir MD o kse tx G�� /7 G gyp/ -Oba. / -/9 ao/ fC0&17 ... .:v:•r• ...:4... :.. .. :vt:}}}}}}}}}}} 4}:}:}}}r}}}}}}:::.:i}}}}::.... ....... .. ...:•.y.•gip..•.;.. �.�::::• .v: J•hvvxvu nv..vv...:..... .. .,..U.. ... ......,...m.. \C t,,,f.n,, �^„ . . 55,;:r a �,�i xypJ ..:. .A.:................... ........,...n.1:}_}KS}, :C,.;...,.. . . ....::::. ::. ..............._..........._ .. :, ., t;::.. .. �`} :.,.�t:;::.: . -.-.- _ ..�.. _>•::. ::.,..tmcoo� feA�\�Rt#t,�tta,.u:.,2J,#2•.,,�Y2.Rai'�5.,,`3�c2•�.is#.R•� t&Rba:„:>.•:.,.::::::::.::�.. �---- ..,:.,,..�,M �;+ '.1/�''•:: �„�„�•: ,,t,,,,,,..,d.,. 6�llfMti 'f'��b.L4»r/:-::: ........., . Exhibit A ip . a t T }WELDCY'OUN �Y AGREEMENTFORPROFESSIONAL SF .VICES BETWEEN WED COUNTY & Lolina Inc. Strategic Planning Process THIS AGREEMENT is made and entered into this 16th day of Deco m•her, 2015„ by and between the County o1. ill Weld, a body corporate and politic of the State of Colorado. by and through its Board of County Commissioners, whose I address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "Count [ and Lo l i n&.„ Inc.. whose address 1,1 is 4835 Gibbs Avenue, Boulder, CO 80301 , hereinafter referred to as ."Contractor". }< WHEREAS,AR , County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below; and WHEREAS, Contractrof Professional has the ability,. qualifications, n time available to timely perform the t Ieryices, and is wtillin to perfrrn the services according to the terms of this ts.greement . I v WHE EAS% Contract Professional is authorized ed to do business in the State of Colorado and has the time; skill, ii expertise, and experience necessary to provide the services as set forth below, ill NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein; the parties I: hereto agree as follows; R I. introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit (Proposal, Scope Of Work & Project Quote) which forms an• integral part of this Agreement. Exhibit A is specifically ll Ili incorporated herein`by{ this reference. :" . I 2. Service or Wor Contractor agrees to procure the materials.* equipment and/or prcuts necessary for the Project and yes I agrees diligently r i . personnel and materials. necessary to perform and complete the Project to tlrgentl provide all services, iabor i described in Exhibit A. I S. Term. The term of this Agreement begins upon the date or the execution of this Agreement by County; and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A.. This contract may to extended annually upon written areem.ettt: of both parties. . Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at and time. without notice: upon a material breach of the terms of the Agreement. S. Extension or Modification. Any amendments or modifications to this agreement shall he in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and t until Contractor has obtained written authorization and acknowledgement by County far such additional services. • 6. • It . - .'" t. o pe,�tion/ ontract Amounts : . z of the same; County agrees to pay an amount no greater than $ 15,250.00,. which is the amount set forth in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment: of any taxes related to payments made pursuant to theterms of this Agreement 4 'ti, w le 7. Independent Contractor. Contractor agrees that it is an. independent. Contractor and that C..ontractor s officers, agents or employees will not become employees of Co.unty, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. IContractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits i through "ount r and ounty shall not ay fir or otherwise provide such vera. e for ``ontractor� or any of its a ents or employees, i S. Subcontractors, Contractor acknowledges that County 6s entered into this Agreement in reliance upon the particular ;:,., I ,... 1 • 1. • tt .'. v.. .. ..l...t... ... a y. .J _ _ _ .:w: .. : a J .rx r . . Y 1 t .d ,,�,� i• . :_ :::v••-L 3 � v t .. ...Jv{. ...-- J .!J....v J:... v J. .f ... ../ ...... .{ i t.. 4. J fi.. .t. . .E .KvGff..%J:. r.....trm-. J.... J y..v J.. . �: .:.J : J .}}.:: @ �..r � .: ....yi..;.... - �r:r ..�.Jvvaa { /. � -iAv JJ ,mac ,�,p,� �h`J ;{'• .n:'t{•C•.�-iie`£{itS:'{�:•r:i`:=:cYGirSi:�':iS'rSS>iSR2„:'.2;i�:�iSi r^.SS:::"` _.; ......:t.Y.W . . .4�iiJF/. {�vaJs�Jc�,��.. .�L'{?rlw�fiYfYfE..,`�isfJ{�#.. {. L55& R2 ?L&::t.:�.G.{tf: ,.. Yx .cx�.rrFi.L•�Y:n,,t>?>1�.,,Y'•:3.`•#YYYYYJS�Ca{tt{-.t'{��£E+Ct.'d�b:�v} +S.�f/iJ�� .�1:•�1{�(. .,�cJt .u.",r.�.L`„tiM;{.t�t-`�Y:,.t{k<:»rctrYr :2 }it . .{'�i�.,.J�3EYfi.`t'tt`.kir�I....J �.��`h<�{..{L'3� .�Yffi�a37i4e�t1�1c�•o�.�L�lf.............. ..... . reputation and expertise of Contractor.ontractor♦ Contractor shall not enter into any subcontractor agreements for the completion of this Project without County 's prior written consent, which may be withheld in County *s sole discretion , I 9. Ownership, All work and information obtained by Contractor under this Agreement or indis idual Work order shall become or remain (as applicable), the property of County . 10. Con dentialit . Contractor agrees to keep confidential all of County 's confidential information. Contractor agrees y o not to sell, assign, distribute, or disclose any such confidential infomiation to any other person or entity without seeking written permission from the County; Contractor agrees to advise its employees, agents, and consultants, of the o : confidential and proprietary nature of this confidential intorination and of the restrictions imposed by this agreement. 11. Warranty: Contractor warrants that the services performed under thisAgreement: will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents . and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, o consistent with industry standards, and that all services will conform to applicable specifications. I II Acceptance of Services Not a warmer. in no event shall any action by County hereunder constitute or be construed I to a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance ce by the County of, or payment for, the services completed under this Agreement shall not be construed as a LI. waiver of any of the County's rights under this Agreement or under the law generally. h 13. Insurance and indemnification. Contractor shall procure at least the minimum amount of automobile liability. {t insurance required by the State of Colorado for the use of any peal vehicle. Proof of said automobile :liability insurance shall be provided to County prior to the performance of any services under this Agreement Professional Liability (Errors and Omissions ions Liability) The policy shall cover professional misconduct or lack of ordinary skill for y the positions defined in the Scope• of Services of this contract Contract Professional shall' maintain limits for all claims `: for damage sustained is by reason of covering wrongful acts, errors and/or omissions* including design errors, if applicable, � susta ne�d or in the course of operations under this Contract resulting from professional services. In the event that the professional z liability insurance required by this Contract is written on a clairtsmade basis, Contract Professional warrants-that any :{v retroactive date under the policy shall precede the effective date oftbit Contract; and that either continuous coverage will be maintained or an extended discovery period wil l be exercised for a period of two (2) years beginning at the time work .Y under this Contract is completed, Minimum Limits: Per Loss 000,000 0,000 Aggregate 2, 000)0 1 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officer& agents, and employees, a from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising. out of the work done in fulfillmet .of the terms of this Contract or on account Of any act,. claim or amount arising. or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 1.5. NoneAssignment Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, ;, without the prior written approval of County. 16. Interruptions, Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement. where such failure is due to any cause beyond. its reasonable t control, including but not limited to Acts of+ od., fires, strikes, war, flood, earthquakes or Governmental actions. :t 4 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair o employment pradices, 1 18. Non-Exclusive Agreement This Agreement is nonexclusive and County may engage or use other Contractors or i 4 {L 4 .,... ....... .hl.• '.S•:ht9}:'•.SSSS:th:it u rr . . w:. ....:::. ..:.... h .. bC.. w..: u u...'\, . .... : ......................:v:i:::n.: %w:i.. :t•:^•}:Oi}ii?}:iiv:.v,i:}i:i?J.{vi.{v::::}}i???::iili:}i:::J:::??:}}i}ii}:} rf r .. . �{fafY�tr�{ ..t:.:2:'e,�.£f f�oecf. „n .....,. . .,....................,......aYY... :..k{{..lli<.....3ac.� .... . .{�.. ..................... . -... ... .....Ewah�,.,.,.xtifi'.b�`\r'O\.t..•'�.cY�. E.a u.`b.:tr,.. . . .. r,.,.7.t„aX,fcf.4c.}u'.iu�i� iaNG�,}S.rs:...,.E..Es..)\a`�..hsw?..r.�........ .. . . f persons to perform services of the same or similar nature. 1.9, Entire Agreement/Modifications. This Agreement including.:. the Exhibits atta. °hed hereto and incorporated herein, contains the entire agreement between the panics with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement This Agreement may he changed or supplemented only by a written instrument signed by both parties. . Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds fins that purpose being. appropriated, budgeted and otherwise made available. Execution ution of this Agreement by • County. does not create an obligation on the part ofCounty to expend hinds not otherwise appropriated in each succeeding year. . 27 1 , Employee Financial Interest/Conflict of Interest t — C.R.S. p 18401 et seq. and *2450-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement, 22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent -that this Agreement is then capable of execution within the original intent of the panics, 23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights:, benefits, protections or other provisions, of the Colorado Govertunental Immunity Act §§2440a10 I et seq, as applicable now or hereafter amended. b No Third Party enefkiar . It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement Shall give or allow any claim or right of action whatsoever by any other person not. ti included in this Agreement. It is the express intention of the undersigned parties that any entity other. than the undersigned parties receiving services or benefits under this Agreement: shall be an incidental beneficiary. only. . Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Boar of County Commissioners of Weld County., Colorado or its designee. } 26 Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied:in in the interpretation, execution, and enforcement of this Agneement. .Any provision included or incorporated herein by reference which conflicts. with said laws, rules and/or regulations shall he null and void. In the event of a legal dispute between the panics, affiteattotagrees that the Weld ` unty District Court shall have exclusive Jurisdiction t reso: ve said dispute, 27. Public Employment RetirementProgram. ,. Contractor is responsible for notifying Weld County of any previous. participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. U. Public Contracts for Services C.R.S. §8-4.7.5-101 . Contractor certifies. warrants, and agrees that it does not knowingly employ. or contract with an illegal alien who will. perform work under this. contract.. Contractor will confirm the employment eligibility of all employees loyees who are newly hired fix employment. in the United States to perform work. States a under this Agreement, through participation in the b Verify program or the State of Colorado program established • s K � Colorado s to ff ��a as ' w N v � pursuant ��. l lll2e). Contractor shall not. knowingly employ or contract with an illegal alien to perform } work under this Agreement or enter into a contract with a subcontractor that fails to cert'i& with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use &Verify Program or State of Colorado program procedures to undertake pre-employment screening or job applicants while • this Agreement is being performed*. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify; the subcontractor and county within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does 3i not stop employing or contracting with the illegal alien within three (3 ) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien . Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C. R.S . § 8- 17 .5- 102(5 ), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C .R.S. § 8- 17.5- 101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C . R .S. § 24-76.5- 103(3 ), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen ( 18) years of age or older is lawfully present in the United States pursuant to C. R.S. § 24-76.5- 103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or ' is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C .R.S . § 24-76.5- 101 , et seq ., and (c) shall identification required by C. R.S . 24-76.5- 103 prior to the effective date of the contract. produce one of the forms of q § 29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits Scope of Work and Proposal, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 7th day of December, 2015 . CONTRACTOR: � ;n c By: DateacLikAA. pert.4u ttJ Name: ;4 kj Boici , CA , 1J P, tip Title: p.� 7.1' d= '.J W ELD COUNTY: ATTEST: W BOARD OF COUNTY COMMI Ja° 611 SSIONERS Weld County Clerk t the Board WELD COUNTY, COLORADO rnALavta BY: wer0I to the Boa r� l. • %LA% Mike Freeman, Chair 016 D uty Clerk ,,� FEB 1 7 2 Sej1L.Q •s PPR V ED AS TO SU STANCE: S , _04._ ty �•j N2 T • `� Offici I or De / ment - d %GUS.," o7 a/4 o ‘ az 3 '...o-r>ri:>:>5:i>i»x•:;r'::{::::::::-:.iy,,:.-:.>.':.::: - ...:::::: :.:.:. ::::::::. ::::::::.:::..::.y._:.:................... . .T:u:{•:'i •t _ .. . ............. .......:i»'.iisi:•>••>:.>:t•7:�:7••>:<;•>7:<;.i:..{.:{->:�.+;i:-:;-:}>:�:�::-i:•�>i:<.»:�;.ii':. ..., ... .... ... v if v ...::::::::::::::.v::--::::::::::�:::.v:::::::::::..xv::.vvv:::.,-:.-:::::::.. .: ... . . . . ... ...... .... .. . .. . ....:.......... i':;{}'i7iii:\}Li-Si}i:'•):�'i::i-}: ':;'�{�.fii"y":•:;7:j•:;•:{+C. .`SF%`{::S f:'i:•':4T7'.•. . ...a,�:'.`•': ........ ..... :.,.. . ...vr::...�:.iii...........:-i:-i:-i:-:;....-i:-..::.�::: Y - .. ...:..: ... >ff. .. ft! \. ................ ...::...........,.................................... . ..: :. .f.. ....:. . :..: ... .. ft. . /.l S.. .. t�F. f .. !. . 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Proposal : Weld County Department of Human Services Facilitation of Strategic Pia .nning Process 33i November 22, 2015 This proposal is a response to the Weld County Department of Human Services (WCDHS) request to engage a consultant for the purposes of facilitating WCDHS Strategic Planning Process, to include a more in-depth assessment and environmental scan of their 400 + employee workforce. About Lolina, Kim: Incnc and i7# : While the description and scope of work: is detailed below, I would like to begin by expressing my objectives and philosophy in approaching a Strategic Planning Process. Lolina, Inc. is a consultancy firm that works with clients in. partnership to appreciate their unique needs in order to strengthen essential components of their system to achieve improved outcomes. We partner with individuals, organizations, and systems to recognize 1 barriers to efficiency and effectiveness, and to generate customized solutions through interactive and engaged problem solving. Requesting facilitation to develop a Strategic Plan is a positive investment in the future success of an organization or department. A strategic plan is the result of a deliberate decision-nnaki.n.g process and sets the direction for the organization and, through a common. understanding of the mission, vision, goals, and objectives, provides a template for } all employees and stakeholders to make decisions that move the organization forward. Strategic planning is the process for defining and determining an organization's roles, priorities„ and direction over three to five . strategic plan sets forth what an years. organization: lnte.nds to achieve; How it will achieve it; :64 • And how it will know if it ha.s achieved it it The strategic plan provides a guide for making decisions on allocating resources and on taking action to pursue strategies and priorities.. . strategic plan focuses on the entire organization or department and programs may have program-specific strategic plans that complement and support the department's organizational strategic plan. In the simplest of terms, strategic planning answers the following three questions: .....:.................. .. .... ... .r. .. .. . ....:. ..r. . .. ..... r ... ..r ...nt.... . .e.....r............. . ....... .. ...... ....r........n......t..v.. ...t .}:\-:::'-..---- :. � > ?f .... .,. .., . . fS... e. :.. . ..t :\ .n - fr ...... .r . .. .. ... . ....:- :. . r r..... .. .. . . ... •..{v: Y.} S.. t�f {Q�x`.,F6?,.YY:{i:.�:t.i:.i$..:i•.r,:,{,... ... ... . . . .r. . •:: . .. w.. . ..r: . . ... •r:r .},.,. , ::.-}.-}}r}::::�:art-:-:a�.W..f�atat.?F„4{•:a+>:aKs.S..+}'c':4 £�fi,f,.:...................... .............. ...., ....r... ........... .. . 1 .......... ......<., .:.. .t .r:. f: t..f .r... { ,...... ... ,.,. , ., . ..,.... . . . . .. . . .,, .�,.,,,,.. .,., :.t. n , .{ .:.c,.,, ...c . :t .,•.£..,,. ,•:.s .+S.v .. ..t... n...r.. . . .r. . .. ....... Y::r. ..... .. . .. ... 1 . . . . r. ..r. .fr.. . ... .fi: `fZ.- ... Y..'v. \\a .{... .. ...}nK f.. r� .a .. ..ff ,t. .... .. r. ...R...•.....rT..�}$.:.:..,.t,.n.....:........n\�'/}$:}.n.t{Xd........tA. . a }t : . :,::::::::.,:.::.:i::i::::::::::::::{::::::x,,..,i}:n�i.•:::Y::.::r.6::,.r;.e;}+.}}:::.�}r.?s:::.;�};..:.,;t`k.3C.fs,/..tc}K{;:.:,;f.,.,i:....�::{.nv^1'�::.tp.vf.q•n'•,qn}S......t.v.-{..f,6.c,3:X,,....,:...v...cn...b..n�\a{,..,{t...x.x...,t... ..{?�:,:.,... ac..cfF r . .. . . •.. . . tc LOLINA „,, 1 . Where are we now? This phase allows the group to review the current strategic position and clarify your mission, vision, and guiding principles. 2, Where are we going? This phase allows the group to clearly identify the direction the program is headed and utilizes a systems approach that starts with the end in mind. . How will we get there? This phase lays out the road to connect where you are now to where you ' re going and is the bulk of the "work" of strategic planning where the group identifies strategic SMART goals, objectives, strategies, and responsible parties for action items and how the plan will be executed.. We believe that it is important to engage an outside facilitator in the process of strategic 4. planning and community engagement for the following reasons; r * Strategic planning can be difficult due to conflicting values,. perspectives, goals and • .. deeply held beliefs about the future activities of a program, department or organization. , * An effective facilitator is blind and unbiased to interpersonal professional complexities and can balance a planning session well. • If facilitated from within, strategic planning can stretch patience, but not necessarily creativity and imagination. This can leave a program at risk for not making a significant and sustainable move toward future success. • An experienced facilitator can help participants leave with a feeling of stronger cohesiveness, accomplishment, and excitement about their role on the team. A skilled facilitator will allow you to harness participant goodwill and obtain meaningful buysin and commitment from leadership, stakeholders and employees.. ky cy 2§5 r Yti `K 23 iv 2 oY is ': •r:Syr}:.effi!�f;/f�ka��4.31iif;.,�##:?#fr•:.•.?n•::an}leG�t�.:i�e•:�a<e<e#2i�:e .4 ..2>...22,•e:Sr.•.�c".'£�if •�ic f:S :::::Meaffit?Wea „„,, „„,. :::::. „, ::::: ::::: ::::: „, :„ 4 ., . .40 :.: ,.:: .:::: ,, ,,, :::. 1 :::: . . . :,..,, t sj • Ht a Approach to WCDHS Key Deliverables : Kim has experience in leading large-scale strategic planning; efforts in departments and #:• programs that required foundational elements of change management both internally and externally with multiple community sta• e .old.ers. din.. typically follows the ACCI10 s MAPP Framework for Strategic Planning #: `:„ ttp // vww. cc otor itop c in astruc rw �a .nvwx w�.�iiit.4•wor which provides a ir. . guide for the strategic planning process from inception. through to the continuous action 4 i� cycle. ! • 1. Organizing: I The WCDHS deliverables will include foundational groundwork to negotiate an k environmental scanning process with project leadership that will build commitment :t and engage participants as active partners, using dedicated time constructively resulting in recommendations that can be realistically implem.ented. KC ol.ina recommends leadership team development as a part of the organizing phase with either E -2.0/Group E 1., TESL or Strrn.gthsfinder (see attachments and it "Options A, B & C"). In our experience, these oppo. .rtunrtres' provide a strong foundation from which to launch the strategic planning process with a deeper understanding of individual and team assets:. ii This step also includes collected information to be organized in a SWOT (Strengths- ' Wea •nessesN Opportunities-Threats) format: f. .,T\...`..,. . .{;C4..,:„:„ fir:: 4 ♦.. T1 'S{T„ • .1 1:iii:i:iii;1;i;k:.. -. ...,,,i...i,•.: : :.: .tai,,...a„*. ji. Fry •.`•C:6, r;daii .,a..,,•.{.fit. ''#j. Cry,. y r' ryr 2. Visioning; i The WCDHS deliverables will include an ined.epth study to develop a deeper understanding of the current vision and mission of WCDHS WCDHS Vision: "We create a culture that empowers people to improve their r quality of life." WCDHS Mission: "We are an innovative organization that provides comprehensive and responsive services to the Weld County community, always exceeding performance expectations." 0 In additions key informant interviews and empio ee environmental scanning activities will encourage stakeholder engagement toward a common shared :z t. 3 1 i .r: LII ... n.. .: .. -...-.. :.....::u::::::::•. . ::^ Y .... : .. :. ':'n'..}:i:::}T}. Y"":!" rcr4 • nv}T" ' v4.w T'ti" .FiT': 4-}}•}>f ?}T TT'F.•:f}' :'}' -Y": "^ �}}':'•1ti�}i}}}}: .•.. .. ::• ......� : .:... . ....... : .. .. . .. .. ..: .. rl J:•.: t'. � ::-.� >'. 1. ... . .tv"> ; t ::;:;+st.,- Y'.o•'� .Y 'tc•r. .:F.. ..,,, „„:, .,„„ „,,,. ::::: .„„ a ,„,, ,,,:, Cs ) ::::: wr . 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Assessment: The WCDHS deliverables will include and assessment of data, key informant interviews, Se best practice modeling to assess current gaps and needs, including the political will for change and change management. 4. Strategic Issues: The WCDHS deliverables will include a comprehensive list of possible strategies to realize a service provision ision structure that will achieve successful o tcomes and will. tl VP best meet the needs of this department and community in a sustainable manner into `= the future. This list is generated through a nominal group process during a strategic planning retreat, with 3 -5 Goals to be identified and carried forward into k the action planning process with the identification and engagement of Action Teams T 5, Goals/Strategies: The WCDHS deliverables will include the development of SMART goals and objectives to be presented for consideration. This will begin to take place in the strategic planning retreat and will continue through the identification and engagement of Action Teams. • •.# 6. Action. Cycle: The WCDHS deliverables will include continuous action cycle considerations of planning, implementation and evaluation in final recommendations, This will take place likely through the identification and engagement of Action Teams and will result in a robust Work Plan and Evaluation. Plan.air c e 7 11/4. . %mow 't ( Taatehieve E !# Go , I w t :y . 4 ,- ; 1�q 9- A I x: 1. z a` fi v 4 za r 1 3. #L. 3 1:: 4 it x R 1 I ' 1 4 i i t ' 1 � ` 1 ' 1 . 1 � • i i i . , , . � 8 $ a i. 9 y� ',.c d «� . � d , t B � � $ � � �.. �,. . �� .v .. ^_ ��a+ 3�a;a. . ,��.. ?�° $ € � iYafr6�, �-c��%� � � a�+��,�', . i € § �: . 3 ' 4 . � ' ! 6 $ & & �Td�# � d ' . 8 a:�¢`y,.c Y f`� RE%� 1�" 't�3,� . ,F > }iY.��y :. �.�. . .� � � E�4 � �` 8 �b � � , � S " € B & 8 � s " L � �' ° �'t„ , �+ . e� '� , ��': rF� Sl4'+ ,. 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LviNA Project Quote 'Y. ,M1 ry Weld County Department of Human Services 3-Year Strategic Plan Development Date : December 8, 2015 Vendor (Business and Contact name) : Latina, Inc. } Kimberly Boyd, RN, NP, ND 4835 Gibbs Avenue Boulder, CO 80301 Contact info (phone and email): ) Kimberly Boyd 303-667-6061 pp kirn 'lolina-heaith.com P Estimated hours for Task #1 : 11 Hours + $150 ($ 15 X lop ) for StrengthsFinder rider � Estimated hours for Task #2: 16 Hours Estimated hours for Task #3 : 20 Hours Estimated hours for Task #4 20 Hours h Estimated hours for Task #5 24 Hours ;tK Estimated hours for Task #6 16 Hours Estimated hours for Task #7 44 Hours .l Total hours for project: 151 Hours K Hourly rate : $ 100.00/Hour ( Includes travel and materials) $ 150 ($ 15 X l0ppi) for StrengthsFinder $ 150.00 • TOTAL PROJECT COST; $ 15,250.00 8 � t M1 . ::::....... ............... .n ...... S! ................. .x: :nx:::}}}iYi}}':;nv..'::{:p1}}: {:i:{K: ,,vv . . v" � .... . f .. .�.. 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S�.. . .... .. ......... ....f , .{, : f. f ../ . ................................... - ---- ,.:.�{.......r........�..Y•..xt.,...:.,,L.,.t..,.......,.�.\ \\\.k�`,E\.. .{' '.E".::.......�...::::::..:?4.xa8::«<$..:.,.�eb' .4}Y.-•::�::.>:. ...,.x*l�,......}.,1�lf,,...-.,<... �.-.>l�F�• N3<�/•,��lr,/-::,::,{-:.,-.:�:.�:.� ...r.........�,\�Sia•.•sib.':...fk�;;>�zrx....,.. ................�. ,.z� {-.a„<{<,,..,•:T..,.,,a.,...,s.,,,........,.:,...,..;,,.. ,:.l.L�{t^., ..,�..e..ff.:...........,,.......................f.:. .......... _...... .. ,,„,, „„. „,„„: „,„,. „„, „:, „,„ .„ S Cu, .:„. „„„ „:„. ,„ „„, „„„ A )„„„ „,„ „,, Terms„of Agreement: This Agreement is entered into by and between Weld County Department of Human Services (WCDHS) and Lolina, Inc. to set forth the objectives, understandings, and agreements between the two parties. The term of this Agreement shall be from December 1, 2O1StM 31-2011 I' For services rendered, WC0HS agrees to pay Lolina, Inc., the amount agreed upon invoiced • by Lolina, Inc. at the rate of $ 100.00/hour on the last working day of each month or by other terms as agreed upon by WCDHS and Lolina, Inc. Molina, Inc.. agrees to work within the confines of the Scope of work as described unless additional services are requested and a contractual addendum is agreed upon and signed by both parties. Payments shall be made within thirty (30) days receipt of an invoice prepared by Lonna, Inc. In the event that this Agreement is terminated by WCDHS less than thirty (30) days prior to the engagement, ({,z Lolina, Inc. shall be paid $500 upon submittal of the invoice. If additional work, above and beyond the scope of work, is requested by WCDHS and accepted by Lolina, Inc., then WCDHS agrees to pay Lolina, Inc., $ 100 per hour for additional hours worked. Your signature below indicates acceptance of the proposal and its terms. .,.I \NN\ ,.\\w.___.....n....::.........N•.MVt,..YI.•...L•.•.,•A1.. /�1�� .�e«waynoaocaw•..•.v1\a-.vw. vrn.•n y;pj !• Weld County Department of Human Services L»ollna, Inc. F Signature Date Signature Date A Name: Insert Name . Name: Kimberly Boyd, RN, NP, ND • Address: Insert Address Address: 4835 Gibbs Avenue, Boulder, CO, 80301 }ri � 2Z 1 � h4 J ;} s It -� 9 KS 1 „ ji ... . . .. .... ., ,. : u. .. .,.. .... ........ .. f . .;;; ..�., ,...:.. - -:.Jv:. -- :':\�i'•L•i:l-i)J:-?:-i......:-J:�}:�}:�:�:vJiJ:vr: .•.i�: ... . .J v, ��•...�-.. . .. .... :.. .... .. ...... .. .....:.. ................................... ...... .✓v....v.............. . ......n......... .... . .. ... . . .: : , f• .:................:. . f, .. ,.. m •�. � �f,• 't• :�•��!` . .\ .. .,ra .�..��.�..��...,.. .d:.%.....n._.. :.... ?� . ....: ...............::... .... ..:.. ........:..................... ....... . : ....., ..... .. ...... .. .:... ....... n.. .{ 1 ; , Q .{: :.H.3$' !C. h..fr.\......................................J..�':an^G)FJiw •: . ............................................. .. .. . . ....... ........... .... .........: ....: :::. - --.. .,.F .. ., .. .)` .,4ara :A;cs�e,�ar»J ' ...! ::fi. `'t;a.$�':..?tar.., ;v:�t`k-'v'.csl'.E.rooU,.;,,x.�c.:\.�".,. +,.Y,`+�'e�es52•sdi�'vZ:i�+�;«�\ ... . . . ................................ ...... .. ., ..,.i J. ..... ....... .:... ......,..... fr.J.:..k,,.,,:,, . : .,:. .,...,.. ., ; ., , .. C .,. :rl rrrr.�vs r';?<i!:<x'+.'Gii'<fi'iriiCt.:.,:�Sa•A��itY'�kk�o5Y3:� .�. .R.'�k..-........a.:.::..r.,-:c..........._ ::::::::::.-.::: .... «...:.,..:---;,,-../.-;: ,:-.;-.�::h a:,,,•:.,\\�-\mf:»r:d✓-JJ:Grx:::JrJJJ::,+:•x�:?44�-�`�'V:�J,+:.r'ci4�`SF;�f,'Js-.LrrwtlA\�'" b\\\.;aU.JJ.cwoccwua�at7:." �:,b1��7�.£f.�'.,•.,f�,l....... ....�.r.,. 1.. ..z,. . . . :::.:::.�::f.:•::{frc?r:;}�if:iti��i.�?:-Y::w.vM-:::'�i.- :�.::�:::..::v v.v••.,.v..... ...:... .. ...: \ a. LoLINA ?:V t • STRENGTHS FINDERS. ::C Ai Clifton StrengthsFinder 2 .0 has become a popular tool for conducting team building at Icorporations and non-profit organizations around the globe with over 12 million people having takenStrengthsFinder � date worldwide, StrengthsFinder 'n .r . a helps to is an online assessment�t that individuals identify, understand, and maximize their unique combination of strengths. Unfortunately, many people tend to locus on fixing their weaknesses instead of developing and 1 using their strengths. in contrast, Gallup research brings to the forefront practical means for •it understanding, applying and integrating. individual strengths for transformational ends such as better performance, increased work. engagement and: unproved quality of life. Authors Torn Rath tA and Barry Conchie discovered in their research that. there are four domains of leadership strength v 1 -- executing, influencing, relationship building, and strategic thinking - and all are critical to the _ overall effective .functioning of a leadership group. tren t.h.s inder . will generate a report } iden.tifying the unique combination of the individuals' Top 5 Strengths. Each team members Top 5 Strengths can then be plotted on a Team Talent. Map for a greater understanding of the .. strengths of a team, 4 51 4 EXECUTING INFLUENCING RELATIONSHIP STRATEGIC I BUILDING THINKING 1 .PropteIkith jorniunt oo with :. t? S winnt pk With gnat People with &Siam . ' t thean Inth n ihnin RelationshipHating manic Thinking s bow how r 1 thents.s banv the Ability to t dp to: ! 1 thima happen, . chary, nk utp,:. ati tr1641,Aunt i b mot : £ ; a t atst hold a trim .shwa and analre ;� team is knit *rot aloe thy ink:mutts tit can 1 ern t �°t a hots I. ... . . . .. .... . . . . . .. ....... Achiever Activator Analytical x: . BeliefCommunicationre p r wrist saon Empathy r Ideation: I a Deriberetive Maximizer Harmony Input 1 DilitipiilleeI n n Include( I tton Foci Sigtilfitence IndivitittalizatbnLearner 7 1i Retportitibliity Wes: Poiativ 1 Ska#c `c" I Rive Belo i Lolina's StrengthsFinder 2.0 offerings for individual, leadership & team development involves any agreed upon combination of the following: 1 1 • identifying individual's to take the assessment and providing them with an individual t access code for the on-line assessment: $ 15/person X 10 ppi = $150 1 * Team Talent Map and Key Leadership Debrief (1 Hour): $100 ii , _ StrengthsFinder Team Budding Retreat (4 Hours): $400 17 : . it iiit I.: I : iik +�I Exhibit B ADDENDUM To Professional Services Agreement between Weld County and Lolina, Inc . *Through December 15 , 2017 LOLINA Scope_ of Work for Weld County Department of Human Services _ W �_ Rem� in,ii%�ca�aa�� fr��aa� t� �q�� , �� r �e•� ��a�a� �� ° ��'� � e~�� T�a�� '�� ,�� -�'c� �� r' �� : �� t �� `��°��m ; � � o� �t` �« �..� = 4 � � �a� ! 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F \i1 . \ 1 I OR PRO1 1-. SSlt )\ .•\ I sI . RVI( S 141 1 %% I I \ All DC(C '( )t S F"t' & I olina. Inc . Stratei ie Planning Process 11115 At , R1 I `11 . ` I I , nwhite And entered ink ) this 16th das of December . k and between ttic t. tiurit \ V eld . a Ixxi> corporate and politic of the tate of Colorado. by and through its Board of t. Dunes Commissioners. \% hose address is 1 150 -O" Street, ( irecles , t o►lorado 80631 hereinafter referred to as "County . " and 1 olina. Inc . 'sho•c address is 4835 Gibbs As enuc. Boulder, ( I ) 80 101 . hereinafter referred to as -Contractor" . WHEREAS, County desires to retain t ontract Prt►tessional as an independent t t.►ntract Pri ' ft iunal t , ► perti ►rn sem ices as inure particularly set forth bckw : and WHEREAS, Contract Professional has the ability. qualifications, and time mailable to timely pertorin the sen► ices, and is swilling to perfbrat the sea ices according to the terms of this Agreement WHEREAS. Contract Professional is authorized to do business in the State of Colorado and has the time. skill. expertise. and experience necessary to provide the sem ices as set forth beim. ; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows I . Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A ( Proposal. Scope of Work & Project Quote ) which trans an integral part of this Agreement Exhibit A is specifically incorporated herein by this reference 2. Service or Work. Contractor agrees to procure the materials. equipment and/or products necessary for the Project and agrees to diligently provide all sea ices. labor. personnel and materials necessary to perform and complete the Project described in Exhibit A . 3. Term. The term of this Agreement begins upon the date of- the execution of this Agreement by County, and shall continue through and until Contractor' s completion of the responsibilities described in Exhibits A . This contract may he extended annually upon written agreement of both panics. 4. Termination. County has the right to terminate this Agreement. with or t• ithout cause on thing ( 30 ) days written notice. 1- urthcrmore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement 5. Extension or Modification. Any amendments or modifications to this agreement shall he in %% riling ing signed by both parties. No additional services or work performed by ( 'ontractor shall be the basis for additional compensation unless and until Contractor has obtained v ritten authorisation and aclotoc. ledgement by ('aunty for such additional services. 6. Compensation/Contract Amount. , of the Jame; Counts agrees to pay an amount no greater than $ 15 ,25. 0.00, nhich is the amount set forth in Exhibit A . County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any tines related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it i • an independent Contractor and that ( otitractor . 1 officers, agents or employees will not become employees of County. nor entitled to any employee benefits from Count% as a result of the execution of this Agreement . Contractor shall perform its duties hereunder as an independent ( 'ontractor ( 'ontractor shall be solely responsible for us acts and those of its agents and employ ces for all acts pertc )rmed pursuant to this Agreement . Contractor. its employees and agents are not entitled to unemployment insurance or c• twkers ' compensation benefits through County and County shall not pave for or e°then+ ise pros i le such coverage for Contractor or inn of its agent% or employees. R. Subcontractors. ( entracte ackn n ledges that Count> has entered into this AL;rceriment in reliance upon the panic. ular $0/‘2 — Z (. 02 3 • • • reputation and e• \ pertise t ' t ( t►11tr ; ictt 'r t ttntr :LLior s}lull not citt : r illtik art % alit►itai111 ,1ctt ►1 Agrecille•nt % for the completion + ) 1 this l'rs ►tt\. t i% 11114 ut Counts ` pelts; ti‘ [ Uteri consent \1 Inn h ill ' s \ he \\ tthhclt1 Ill County solo discretion . 9. ( hunt-ship. All work and Inforrii .ttit 'rl • 'ht .tincd hs ( ilutr , 1L '+ 11 undo this \ t 1LUni nt ► ) r intli \ kith' ) work order shall become or remain ( as applicable ), the r ' 'pert\ of l oiiilt \ 10. C'onfidentialit; . t. untractor agrees to keep confidential all Ott C taint\ . 1 confidential information t t ►ntractor agrees not to sell, assign , distribute, of disclose ans such confidential information to an other person or entity without seeking ‘\ ritte11 permission from the Counts . ( ontractt ►r agrees to ad\ ise its enlploYecs, agents. and consultants. of the confidential and prtpprietar\ nature of this confidential inft ' rination. and of the restrictions imposed by this agreement 11 . Warrants_ Contractor \\ arrant • that the sen toes performed under this Agreement s>, ill be performed in a manner consistent with the standards governing such sere ices and the pros tilers of this Agreement . Contractor further represents and \sarrants that all services shall be performed h` qualified personnel in a professional and ►sorkmanlihc manner. consistent with industn standards, and that all •en ices will conft ► in to applicable specifications. 12. Acceptance of Sen ices Not a Waiver. In no event shall any action by C - ounty hereunder constitute or be construed to he a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or pay ment for, the son ices completed under this Agreement shall not be construed as a wither of any of the County 's rights under this Agreement or under the law generally . 13. Insurance and indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle Proof of said automobile liability insurance shall he pros ided to Counts prior to the performance of any sere ices under this Agreement . Professional Liability ( Errors and Omissions liability ) the policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Sen ices of this contract. Contract Professional shall maintain limits for all claims co\ cring wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services in the event that the professional liability insurance required by this Contract is \sritten on a claims-made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage ss ill be maintained or an extended discovery period will he exercised for a period of two t2 ) y ears beginning at the time \s ork under this Contract is completed. Minimum Limits: Per Loss $ I ,OO,OOO Aggregate S 2.000,0 00 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County , its officers, agents, and employees, from and against injure . loss damage. liahitits , suits, actions, or claims of an> pc or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act. claim or amount arising or recovered under ssorhers' compensation lay. or arising out of the failure of the Contractor to conform to any statutes, ordinances. rceulation . la\% or court de'cre'e' . 15. ton-Assignment. Contractor may not assign or transte• r t rcemcnt of an interest therein of Claim there•unde• r, ss ithtmt the prior written approval of Count) . 16. Interruptions. Neither party to this Agreement shall he liahle m the other for delays in deli\ en or failure to deli\ Cr or otherwise to perform any obligation under this Agreement . where such failure is due to an\ cause beyond its reasonable control , includinc; hut not limited to Acts or God, tires, strikes. 'ear . flood , earthquake. or ( 10% ernrnental actions. 17. Compliance N ith Lan . Contractor shall strictly ct ► npt> ‘c ith all applicable federal and State laws. rules and regulations in effect or thereafter established , including ssithout limitation. ) .lets applicable to discrimination and unfair emplo mint practice. 18. ton- h: tclusite Agreement , this Agreement is nt ►ne•\ cluslse and County 11h1\ engage or use other Contractors or person , to Ik'rti +nil .c.'rs It`« tit the s.inie or similar nature 19. Fntirc \greement.Alodifirations. Hits mein including the I xhthits attached Kiehl .vial Incorporated herein. contains the entire .l7,..trcemcnt between the parties ‘• ith IL -,p c ; NI the subject Matter contained In this Agreement . I his instrument supersedes all prior negotiations. reprL.'senla1toi1s . .iiid untterstandings or Agreements is nth respect to the subject matter contained in this Agreement I his Aizrcement ma% lie changed or supplemented only by .! %% ntten instrument signed by both ran Ies 20. Fund Availability . I tnancial obligations of the County pay able after the current fiscal year are contingent upon funds for that purpose being appropriated. budgeted and otherwise made as ailahl' . IAecution of this Agreement by Counts does not create an obligation on the part of ( 'ount\ to c1pcnd funds not nthens ist appropriated in each succeeding year . 21 . Employee Financial Interest/Conflict of Interest - C. R.S. ft24- 1N-201 et seq . and §24-50-507 . The signatories to this Agreement state that to their kno‘‘ ledge . no employee of A eld County has any personal or beneficial interest whatsoever in the service or properts Inch is the subject matter of this Agreement . 22. .tieverability. If ans term or condition of this Agreement shall he held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall he construed and enforced ss ithout such pros ision. to the extent that this Agreement is then capable of execution within the original intent of the parties 23. Gosernmental immunity. No term or condition of this contract shall be construed or interpreted as a %sailer. express or implied. of any of the immunities, rights. benefits, protections or other previsions. of the Colorado Governmental Immunity Act §§ 23 - I wt- 1 t ► 1 et seq., as applicable now or hereafter amended. 24. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall he strictly reserved to the undersigned panics and nothing in this Agreement shall gis a or allow any claim or right of action ss hatsolever by any other person not included in this Agreement . It is the express intention of the undersigned panics that any entity other than the undersigned panics receiving services or benefits under this Agreement shall be an incidental beneficiary only 25. Board of County Commissioners of Weld County Appros al. Ibis Agreement shall not he s slid until u has been ,ipprtn ed ht the Hoard of Counts Commissioners of Weld Count ‘ , C olorado or it '. designee 26. Choice of Lan /Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation. execution, and enforcement of this Agreement Any provision included or incorporated herein hs reference which conflicts with said laws, rules and/or regulations shall be null and void. in the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute 27. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program . Contractor must notify Weld count` of the most recent employment for a PERA contributing employer. 28. Public Contracts for .Services C. R.S. §8- 17.5- 101 . Contractor certifies. « arrant., and agrees that it does not know ingly employ or contract with an illegal alien who %s ill perform work under this contract . Contractor w ill confirm the employment eligibility of all employees who are newly hired for employment in the t tnited States to perform work under this Agreement. through participation in the 1 .- Verify program or the state of C olorado program established pursuant to C . R .S . §R- i 7.5- IO2( 5 )(c ). Contractor shall not Lnt ►es ingly employ or contract cs ith an illegal alien to pertorni work under this Agreement or enter into a contract with a subcontractor that fails to certify ss ith Contractor that the subcontractor shall not knowingly employ or contract '% ith an illegal alien to perform ssork under this Agreement . Contractor shall not use 1s-Verify Program or State ot Colorado program procedures to undertake pre-employment screening or job applicants while this , grceement is being performed . If Contractor obtains actual knowledge that a subcontractor performing %cork under the public contract lot services knoss ingly employs or contracts ss ith an illegal alien Contractor shall notify the subcontractor and County within three Of f days that Contractor has actual know ledge that a subcontractor is employ rriti or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does - • not stop employing or contracting with the illegal alien within three (3 ) days of receiving notice. Contractor shall not terminate the contract it within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien . Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C. R. S . § 8- 17 .5- 102(5 ), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C . R. S. §8- 17.5- 10 I et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C . R .S. § 24- 76.5- 103(3 ), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen ( 18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5- 103(4 ), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or ' is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S . § 24-76.5- 101 , et seq ., and (c) shall produce one of the forms of identification required by C. R.S . § 24- 76.5- 103 prior to the effective date of the contract. 29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits Scope of Work and Proposal, is the complete and exclusive statement of agreement between the panics and supersedes all proposals or prior agreements, oral or written, and any other communications between the panics relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 7w day of December, 2015. CONTRACTOR: Lt & _ . By: Date aawn,t4 w{ i 5-Ke' O� O to Name: p:,�.1petti -Ertl , CAL kre,tip Title: in ,:t- WELD COUNTY: VATTEST. • BOARD OF COUNTY COMMISSIONERS Weld County Clerk 19 the Board WELD COUNTY, COLORADO BY: st if A i I series-% .ern.414.avu, ... 4._ . , . ,D ; I ul Clerk to the Boa ►, . • 1 - `N Mike Freeman. Chair y � FEB i 7 2016 I iii;• - • akii ism * 1 trc.-- 1/42 PPR 0 VED AS TO St STANCE: iiietb "Illil ' . f 1. illl Nria = 4 % a Offici : I or De ment E d I %%atilt?" 0eo/4P De ,2 5 (DL_ i ` F Proposal : Weld County Department of Human Services Facilitation of Strategic Planning Process November 22, 2015 This proposal is a response to the Weld County Department of Human Services ( WCDHS ) request to engage a consultant for the purposes of facilitating WCDHS Strategic Planning Process, to include a more in - depth assessment and environmental scan of their 400 + employee workforce. About Lolina, Inc. and Kim : I While the description and scope of work is detailed below, I would like to begin by expressing my objectives and philosophy in approaching a Strategic Planning Process. Lolina, Inc. is a consultancy firm that works with clients in partnership to appreciate their u nique needs in order to strengthen essential components of their system to achieve improved outcomes. We partner with individuals, organizations, and systems to recognize barriers to efficiency and effectiveness, and to generate customized solutions through interactive and engaged problem solving. Requesting facilitation to develop a Strategic Plan is a positive investment in the future success of an organization or department. A strategic plan is the result of a deliberate decision- making process and sets the direction for the organization and , through a common understanding of the mission, vision , goals, and objectives, provides a template for all employees and stakeholders to make decisions that move the organization forward. Strategic planning is the process for defining and determining an organization 's roles, priorities, and direction over three to five years. A strategic plan sets forth what an organization : • Intends to achieve; • How it will achieve it; • And how it will know if it has achieved it. The strategic plan provides a guide for making decisions on allocating resources and on taking action to pursue strategies and priorities. A strategic plan focuses on the entire o rganization or department and programs may have program - specific strategic plans that complement and support the department's organizational strategic plan. In the simplest of terms, strategic planning answers the following three questions: 1 CA ) LOLINA 1 . Where are we now .' This phase allows the group to review the current strategic position and clarity your mission, vision , and guiding principle's . 1 . Where tyre we going ? This phase allows the group to clearly identity the direction the program is headed and utilizes a systems approach that starts with the end in mind. 3 . Flow will we get there ? This phase lays out the road to connect wlrer e you ate now to where you ' re going and is the bulk of the "work" of strategic planning where the group identifies strategic SMART goals, objectives, strategies, and responsible parties for action items and how the plan will he executed . We believe that it is important to engage an outside facilitator in the process of strategic planning and community engagement for the following reasons : • Strategic planning can be difficult due to conflicting values, perspectives, goals and deeply held beliefs about the future activities of a program, department or organization. • An effective facilitator is blind and unbiased to interpersonal professional complexities and can balance a planning session well. • If facilitated from within, strategic planning can stretch patience, but not necessarily creativity and imagination. This can leave a program at risk for not making a significant and sustainable move toward future success. • An experienced facilitator can help participants leave with a feeling of stronger cohesiveness, accomplishment, and excitement about their role on the team. • A skilled facilitator will allow you to harness participant goodwill and obtain meaningful buy-in and commitment from leadership, stakeholders and employees. d 2 (+Th Approach to WCDFIS Key Deliverables : Kim has experience in leading large - scale strategic planning efforts in departments and programs that required fourad .atit ) rr ,al elements of change management both internally and externally with multiple community stakeholders. Kim typically follows the NACCIIO 's NI APP Framework for Strategic Planning ( http : //www. naccho.org/topicsf infrastructure/mapp/framework/ ) , \vhich provides a guide for the strategic planning process from inception through to the continuous action cycle. 1 . Organizing: The WenlIS deliverables will include foundational groundwork to negotiate an environmental scanning process with project leadership that will build commitment and engage participants as active partners, using dedicated time constructively resulting in recommendations that can he realistically implemented . ( .olina recommends leadership team development as a part of the organizing phase with either E; Qi - 2 . o/Croup F, Qi , TESI , or Strrngthsfinder ( see attachments and "Options A, E3 & C") . In our experience, these opportunities provide a strong foundation from which to launch the strategic planning process with a deeper • understanding of individual and team assets. This step also includes collected information to he organized in a SWO'!' ( Strengths- Weaknesses - Opportunities -Threats ) format : • "sr, • 2 . Visioning: The WCDEIS deliverables will include an in - depth study to develop a deeper understanding of the current vision and mission of WCI) IIS . MINIS Vision : "We create a culture that empowers people to improve their quality of life . " Y tIMIS Mission "We are an innovative organization that provides comprehensive and responsive services to the Weld County community , always exceeding performance expectations " In addition , key informant interviews and employee environmental scanning cctivities will encourage stakeholder engagement toward a common shared 3 C V LG) LINA community vision that will begin to paint a picture of what the ideal future looks like for public health in Pitkin County. 3 . Assessment : The WCDHS deliverables will include and assessment of data , key informant interviews, Re hest practice modeling to assess current gaps and needs, including the political will for change and change management. 4. Strategic Issues : The WCDIIS deliverables will include a comprehensive list of possible strategies to realize a service provision structure that will achieve successful outcomes and will best meet the needs of this department and community in a sustainable manner into the future. This list is generated through a nominal group process during a strategic planning retreat, with 3 -5 Goals to be identified and carried forward into the action planning process with the identification and engagement of Action Teams 5. Goals/Strategies: The WCDHS deliverables will include the development of SMART goals and objectives to be presented for consideration. This will begin to take place in the strategic planning retreat and will continue through the identification and engagement of Action Teams. 6. Action Cycle: The WCDHS deliverables will include continuous action cycle considerations of planning, implementation and evaluation in final recommendations. This will take place likely through the identification and engagement of Action Teams and will result in a robust Work Plan and Evaluation Plan . dr., N. Pumas To achieve Nips tesers d palomino te M • [. OI. INA Scope of Work for Weld County Department of i-luman Services (WCDHS) ( Revised 12 -8- 15 ) : Tai Description ;st Est Date flan Range Hours a. Teleconference and/or meet in person -vs ith VVCDIIS 3 hrs December 2015 Point of Contact to establish mutual plan for scope of contracted work and discuss roles and contributions of key individuals. Discuss plan for distributing StreitgthsFinder codes for .1 10 identified Key Len M ers RE re" • A .& team members. (S15/Code)w. r a b. Point ofContact flebarief on StrengthsFin • • . eye Talent NIap 1 hr By January 15, 201 34 c. Prepare for and meet with Ae f .e de h p any on s tep tre t sf finder fear hrs B. January 15, 201 1 , Building Retreat. 'time includes 2 flours preparation, _ .: r o ra hours Of StrengthsFinder and 2 hours of foundatinut -cr work for the Strategic f"tattni t Process. s , , a%^. ro )'1�' .'�,y H" tic, t{ I ask I ((Ifni,t ` t!' 11 h � . R litt yit �y(rcr v... 5 21116 �cn0wCos�;'a"�asr- evien , sorb, crosswalk and assln �i ate re estan t . rs , I eccm er9., t ' ocu a is including, but not limited to: Current Weld County Strategic Plan • Current ' . :S Strategic flat q. Employee ecen Survey ey lnfnrma:nt Interview Design 4 hrs January 2016 'ear Informant Inters iews hrs January 2016 '1'ask 2 t✓v ofnpletcd 16 h . v Januars 36. u to ..:,.. .:' .. ... .. (.rw.. >• n...:.: rar.i/e.'...w '....r.- il: .. -. . >u .., :. :.:. x .. '...,:: ... r .i: ' P, .,. .). * .. , 3 a. Based on current employee survey results and key 20 hrs By February 15t, v s informant i1Iter`% iens. Additional Employee Environmental Scan Activities including, but not limited to: Team meetings • Focus groups • Additional employee survey, • Individual interviews , • -'.',; , .i ,.. r: ?v ::FrN. / i'ta - 'rRnr , a :v r,> <>i<::, `n -v. *,.e. t."i} [,: .<. - •�, :. Koy.[ d Zh... ra .,•..y\ W '..:. w w .. ,. o[ . .,0,'_ ,1y, j. :F.. ♦ a i.A. 5 a r t , r n{ !d$'A c rP' -. ..,..". ..r♦...,..N.. ,.. .w,a:ak.... r".M: .. .f.,.. .:,J .c ...a fW.r: ! G ... . uY . 0 u'. r . ,> ,;:>.. PS r .r ♦ . �y : r r, ;h.r ,, t {n.a SxY.e;•._. .. ._ a ,Y:dy .. ?'J. .. ....,. . - w+ .. 5 C Jaimt 4 a. Analysis of Key informant Interviews and Additional 6 hrs Employee Environmental Scan Input b. Preparation for Strategic Planning Retreat 6 hrs c. Set-up & Facilitate Strategic Planning Retreat H hrs 5 a Assimilate all data, key informant survey information, 24 hrs March 1 » 1S 2016 employee environmental scan, & resulting information from the strategic planning retreat in an interim report with recommendations for review and editing by Point of Contact and Key Leadership. Prepare for and meet with Action Planning Teams (APT) identified in the ' March 1 -31 '' 2016 strategic planning retreat to develop action and , . : ? . _ la evaluation plan for identified priorities (estimated Ys r APT %%Irth action teams) onipletei 24 hr"; Ili March 30. 2016 a Draft, present, edit and finalize a ;3-Year WCDHS firs April 1 2016 trace Jc Plan including 3 rounds of input/feedback �. _ from Point o ! a st,dr.I . Task h Corti 16 hrs .1N April 30, 2016 7 a. Establish Plan for future Lolina engagement to ensure ; . \lay 2016 TB =: alignment with 3-Year '1�' C ongoing DIIS Strategic Plan f .. . . :: 14‘ and Evaluation of progress toward objectives. *May = , altered for ongoing contract depending on results o Jl h Strategic Planning Process and work of the Acti t44 Planning 1 nnng 'reams. b 3 Months Post- Implementation' meet , k.. - with Key "- Leadership and objectives and assess need for mid- 4 hrs T course correction. Includes meeting with Point o Contact and review of Action Team goals and preg, , s as well as coaching toward goals. c. 6 Months Post--Implementation. meet with Key .. Leadership and Action Teams to determine progress toward goals and objectives and assess need for mid - 16 hrs TBI) rcourse correction. Includes meeting with Point of a; Contact and review of Action Team goals and progress (4 hours) as n, ell as meeting with each Action Team and w providng report on progress and coaching toward ;¢ goals (2 hrs X 6 Action Teams) # 4 9 Months Post-Irnplcnrentation, meet with Key Leadership and objectives and assess need for raid 6 Y c+) I +,1 N course correction. Includes meeting ith Point o pxr 4t� 5', .4 w y t- , * �TW' * iW t t Contact and review of Action Team goals and progress as well as coaching toward goals. 4 hrs TBD e. 12 Months Post- Implementation, meet with Key Leadership and Action Teams to determine progress ton and goals and objectives and assess need for mid course corrections Includes meeting with Point of Contact and review of Action Team goals and progress (4 hours) as well as meeting with each Action Team and providing report " R C „ report on progress and coaching toward 16 hrs , p goals hrs X o Action' Tear y r • x C Task 7 ( ntnpleted 44 hrs One Year Po* ra YsYs y!(y i t ri p l e 1 J e n.t'U t I m 7 -1!l :II 151 1)1I�1 3 It I I 'I 1 I , 1 j 1 I , Cu, L@LINA Project Quote Weld County Department of Human Services 3-Year Strategic Plan Development Date : December 8, 2015 Vendor (Business and Contact name) : Lolina , Inc. Kimberly Boyd, RN, NP, ND 4835 Gibbs Avenue Boulder, CO 80301 Contact info (phone and email) : Kimberly Boyd 303-667-6061 kim@lolina-health.com Estimated hours for Task # 1 : 11 Hours + $ 150 ($ 15 X lOppl ) for StrengthsFinder Estimated hours for Task #2 : 16 Hours Estimated hours for Task #3 : 20 Hours M Estimated hours for Task #4 20 Hours Estimated hours for Task #5 24 Hours Estimated hours for Task #6 16 Hours Estimated hours for Task #7 44 Hours Total hours for project : 151 Hours Hourly rate : S100. 00/Hour ( Includes travel and materials) $ 150 ( $ 15 X l0ppl ) for StrengthsFinder $ 150. 00 TOTAL PROJECT COST: $ 15, 250.00 8 CA (J) ...,... I IN J A Terms of Agreement : This Agreement is entered into by and between Weld County Department of Human Services ( WCDHS ) and Lolina , inc . to set forth the objectives, understandings, and agreements between the two parties . The term of this Agreement shall be from December 1, 2015-May 31 -2017. For services rendered, WCDHS agrees to pay Lolina , Inc . , the amount agreed upon invoked by Lolina , Inc . at the rate of 5100 . 00/hour on the last working day of each month or by other terms as agreed upon by WCDHS and Lolina, Inc . Lolina , Inc . agrees to work within the confines of the Scope of Work as described unless additional services are requested and a contractual addendum is agreed upon and signed by both parties . Payments shall be made within thirty ( 30) days receipt of an invoice prepared by Lolina , Inc . In the event that this Agreement is terminated by WCDHS less than thirty ( 30) days prior to the engagement , lolina , Inc shall be paid $500 upon submittal of the invoice . If additional work, above and beyond the scope of work, is requested by WCDHS and accepted by Lolina , Inc . , then WCDHS agrees to pay Lolina , Inc . 5100 per hour for additional hours worked . g Your signature below indicates acceptance of the proposal and its terms. Weld County Department of Human Services Lolina, Inc . Signature Date Signature Date Name : Insert Nome Name . Kimberly Boyd , RN , NP, ND Address - Insert Address Address : 4835 Gibbs Avenue , Boulder , CO, 80301 9 sal I I . STRENGTHS FINDER 20 Clifton StrengthsFinder 2 .0 has become a popular tool for conducting team building at corporation and non - profit or anirations around the globe with over 12 million people having taken StrengthsFinder to date worldwide . StrengthsFinder is an online assessment that helps individuals identify , understand , and maxiniire their unique combination of strengths . Unfortunately . many people tend to focus on fixing their weaknesses instead of developing and using their strengths . In contrast . Gallup research brings to the forefront practical means for understanding . applying and integrating individual strengths for transformational ends such as better performance , increased work engagement and improved quality of life . Authors Toni Rath and Barry Conchie discovered in their research that there are four domains of leadership strength - - executing . influencing , relationship building , and strategic thinking - - and all are critical to the overall effective functioning of a leadership group . StrengthsFinder 2 .0 will generate a report identifying the unique combination of the indi ' iduals ' Top 5 Strengths . Each team members Top 5 Strengths can then be plotted on a Team Talent Map for a greater understanding of the strengths of a team . EXECUTING INFI. UENCING PF "1~ ' i^ % r' ` Tr-7 r- • ; Pocpir with .k animist Pet** with dominant Prnpie with doe iStvir with sioshiftstli Executing the tin inSsrtrina drain Ithatistahipenatiteg Strang Making know Iles so wake Lwow lsiin to tar theme. hair the ability en themes help tract% thins happen :'lautpr, speak up, build And niatiugnim n mssobi what muM !br. uul make um.. tune that ram livid a tram Thin grab mad aaahre tram as bran!. awart asl make the minimums that ran r tram pntn than the iaim intcwm Iwttrr 'in wive. ril 1t. parts_ Achiever Aarator tAdap,tability Analytical : Arranger Cad Connectedness Cold Behan Comnsunication Developer Etc Consistency Competition Empathy ktsedon Deliberative Itatdas ► armony title Discipline B.Bassursnce intludsr In enaction • Foam Significance M>4vid alisation Learner Responsibility woo , Positivity Strategic Restora lve Relator Lolina ' s StrengthsFinder 2 .0 offerings for individual, leadership & team development involves any agreed upon combination of the following : • Identifying individual' s to take the assessment and providing them with an individual access code for the on-line assessment : 515/person X 10 ppl = 5150 • Team Talent Map and Key Leadership Debrief ( 1 Hour) : $ 100 • StrengthsFinder Team Building Retreat (4 Hours ) : 5400 Alb Exhibit B ADDENDUM To Professional Services Agreement between Weld County and Lolina , Inc . *Through December 15 , 2017 LOLINA Scope of Work for Weld County Department of Human Services Remaining Hours from Original Contracted Scope of Work: Task 6: Finalize a 3-Year WCDHS Strategic Plan 8 Hours • Task 7 : Quarterly Support for Action Team Implementation * 34 Hours * 'Would support on-site facilitation only for four (4) Action Teams 3.5 hours/team for an initial meeting in Nov/Dec 2016 ( 14 hours), then two additional quarterly Action Team meetings Cad 2 hours/team in March and June 2017. _.._ .. yr r tic "� 3 Ais, .,:p';',. w `icy r ,r,AV `.a V1,14.4.t;;,'.t'v 4 J ay n' A;t • f >G r ,x '8"4) }k t. 3„° 6 7"`+ yM 'J h: Task Description Hours � • g . �T.Atii:.r h .. q�. y i �iw 1 Task 8 : Support for WCDHS Strategic Plan Action Teams 8A fExpanded Scope of Support for 4 Action Teams By December • Initial Action Team Meetings 15tH, 2016 o Prepare all materials and plan for flow of 4 Hours meeting o Facilitate 4 Action Team Meetings qt., 4 18 Hours hours each (plus two hours travel up/break-down) o Prepare written Action Plan template 12 Hours with agreed upon strategies and tasks for 1 pre-selected Coals and Objectives follow-up within two weeks on each Action Team and provide with Action . ,•• •••••: Y3 µwrw'.i ' `Teams ' Individual Action Plan ,. o. Provide Monthly e-mail check-ins in 4 hours M �`„ . January 2017 and February 2017 with • .. , Y c ,7Jvq ry '` � � " each of the 4 Action Team "Chairs" F'y r s - . � . . .. .m : . , 16 Hours B � January ,� • Complete the formal Strategic Planning Report � * , �� ;`, ,' pp -;. .;-..‘,-,;',.;c;'-“: to include the development ment and implementation 15th, 20.17 of of 4 Action Teams {�-' 2017 1st Action Team Meetin s By Tarch 3Uh, Quarter g ' !° 4 x,'. Prepare all materials and plan for flow of 2 Hours 2017 y's� .� rs v , �*?M� } A r meeting- -w ..Y �;. x. Y x . y ';f:'• k. ... . .�'''�.' �" �°i' p3F>'r�.x y tan lu- . . r•. Exhibit B a Facilitate 4 Action Team Meetings @ 3 hours each (plus two hours travel set- up/break-down) 6 Flours o Prepare written Action Plan update with agreed upon strategies and tasks for pre- selected Coals and Objectives & follow- up within two weeks on each Action Team: and provide with Action Teams ' Individual Action Plan . 4 Hours o Provide Monthly e-mail check-ins in April 2017 and May 2017 with each of the �.�- 4 Action Team "Chairs" By June 30th, • 2017 2nd Quarter Action Meetings 2 Hours 2017 o Prepare all materials and plan for flow of meeting 14 Hours Facilitate 4 Action Team Meetings @. - fir J. hours each (plus two hours travel set-i I � /break-down r � . .. - : � 'up ) � � 6 Hours e o Prepare written Action Plan update with . . ., .r.':..“ 't.'.... .'. './..�: 1 . A agreed upon strategies and tasks for pr a - :se lected Coals and Objectives & follows i , within two weeks on each Action earn and provide with Action Teams ' 4 z individual Action Plan 12 Hours • Prepare Annual Report on WCDHS 2010-10 f ' .a 4 Strategic is Plan - ; Up to gfty December • • Evaluate and esta v is eipectat ons for ong..oin 40 Hours t 5th 2017 ' p _ su ort for. WCDHS �;x .y . PP HS Action Teams 7/1117 . � . . . 12/I /I 7 . 154 Hours . 4 -34 Hours otal Proposed 1'iuurs Mi I : . 1` n i. • ii" ,,,, :.-.,.•!", •: from original SOW.. 4 „. w �, .x 120 Hours 8B Leadership Develop. gt ;;� ,, ry went with siren hsFinder for �� `' � A � . ��. �ecem�er ,:.. . ,,. .., members of 4 Action Teams to set the Teams up for 15th, 2016 success in the development of the Action Planning and Implementation of the WCDHS Strategic Plan • Assessment Codes for 23 individuals ' $345 $ 1a/person • • Team Talent Map for each Action Team and 4 Hours Session Preparation with all materials included • StrengthsFinder Leadership Development 6 Hours Workshop @ 4 Hours in person (with 2 hours travel, set-up and break-down ) Total Proposed 10 Hours + $345 Exhibit B ... 7 .. . .._ . :. 2..., e:. .x .... ...,. ... .... .. i ,::... .....:', f>:.... . . p. .. r � i. r.T. .d. . f J .�. 'r?. .r . �' a � .e., ! .k. z . Y . .r. . . ••p . s. , r 9 : Support for 1 (DHS Strategic flan Implementation 9 :1 Support and Facilitation for an All-Staff Meeting i t - l) To 20 By December $1. 00/Hour. Supports the planning, identification of Hours 15if', 2017 professional development opportunity, implementation I and follow-up evaluation of an Ali-Staff Meeting, which I addresses the following Goals & Objectives of the Strategic Plan : r Goal 1/ Objective A-Promote effective employee r communications at all professional levels within WCDHS Goal 11 Objective B-Strengthen employee engagement Goal 1/ Objective 0-Align professional development opportunities that are mutually beneficial to the employee and WCDHS A. fr. Goal 3/ Objective A-Strengthen coordination among programs and divisions within WCDHS ;K7t .4 , x7 4.4, • te / a ,y er '•a '/' 'k � M. ..yN r.;v Y' Y t` r rF � .:3 •e_ ' . y.> 4. e .. L Total Proposedx Up To 20 l., . Y » { N h, Y !F 4 > . / >.' I" •r .IB h Hours ` S . . 9B Leadership Development for mid-level management ` By Mar. ch 30 (program managers and supervisors) with 2017 StrengtlhsFinder, which addresses the following Goals & Objectives of the Strategic Plan : b Goal 1 /Objective A-Promote effective employee communications at all professional levels within wcDH r Goal 1/ Objective B-Strengthen WCDHS employee engagement j- Goal 1 / Objective C-Build leadership capacity at all professional levels in WCDHS > Goal 1 / Objective D-Align professional development opportunities that are mutually beneficial to the employee and WCDHS Goal 3/ Objective A-Strengthen coordination among programs and divisions within WCDHS , • Assessment Codes for 54 individuals @ SS 1 t) $ 15/person • Team Talent Maps for each Division and Session 6 Flours Preparation with all materials included 16 Flours Exhibit B • Three (3) StrengthsFinder Leadership Development Workshops ) 4.0 Hours each in person (with 4 hours hours travel over 2 days, set-up and break-down) o Child Welfare (23) o Assistance Payments ( 12) 8 Hours c� All Other Programs ( 19) • Follow-up StrengthsFinder Sessions on "Using Strengths in Management" @r 2 Hours each for three (3) separate groups (with 2 hours preparation, travel, set-up and break-down) 30 Hours + $810 Total Proposed L ` `�r . . ... . . , .r6:4 AY, .V.,. .“ V4 "'4, 41t .r6, vi a.. 9C Pilot: Leadership Development through Emotional � v March 30, Y ntelligence lot with three (3) individuals identified in 17 . key leadership positions, which addresses the followin • Goals & Objectives of the Strategic Plan ; < ; -:. Goal 1 / Objective A-Promote effective emp ogre communications at all ' rofessional levels within; h K`1 Coal if Objective B-Strengthen WCDHS employe • engagemen Goal 1/ Objective C-Build leadership capacity at all `- „professional levels in WCDHS � 1:Goal if Objective D-Align professional development ':. ` opportunities that are 1 • ' . I I • employee and WCDH xR •• Goal 3/ Objective A-Strengthen coordination among :' grams and divisions within WCDHS 2 ` . i ;. > may ' r - `< .. ?, '. •. r EQ-i 2 .0 Individ * al Assessments with $90/each f Leadership Evaluation x 3 ' Professional 1 : 1 Coaching on EQ-i 2.0 10 Hours * Assessment Results and formulation of a "Professional Impact Plan" ; 2 x 1 hour session • per person with 30 min prep and follow- . ; up/session (3 hours/person x 3 people); 1 hour total adrninistr .I tion. - . . Total Pro osed 10 Hours + $270 9D Additional potential activities as determines raig `' TBD the Strategic Plan Action Team work, which would * * Hours or { , ,(� tJ: . £ iv r 14 t.f•ta j>k� F'Y7, lw l'r r. ),'. other costs u . Exhibit B address the following Goals & Objectives of the for Strategic Plan : assessments , Goal 1 : tools cx Leadership Development- resources StrengthsFinderrI'FSI/EQ-i 2.0 assessments, coaching,• professional workshops • StrengthsFinder ■ TESI • II F Q-i 2.0 • Conflict Style Assessment ‘• , . A s , , • '1� .:4 ,4t, M ;4 ° •- r ■ Intergenerational Workplace Goal 2 . ;. I �e �� . : ' ,. ;, 0.0 • • �. o `i µ\"P,..,..„..7,,,,,..,,,,‘.�y .....}. .„ .,-.2„. „.;;4',.r ij d Atle a•¢T.. aw .t s}. ' ` O Client Access Assessment Surveyx „�° 4 � � aata} �af. R4X � ! • 7 CP'< 'pry f, ,¢atr , j r f/ :6 , .�'{ o Prevention & Early Intervention Needs ` k s ,f � ; ,R:= AC C P C C i)� R� �ays.y ,-7 -„; P ) ssessment �w\ w� �5,,b ,• \ R M Bb • •• `a Y ti• .T r ttovrk �$, �rtf th: Y y ` o R <J.&G ♦ : S •� Goal 3 . Y� , � , k T Wt. ,-41(,<.0.1:#' ! o Client Access Assessment Survey " a .,y,f e.., ti Q Community Planning •;EZC: ,:^ , x4 <� t up To • Total Proposed 3 , / - . x • - .. OG J R'J�1R?> " :' RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - LOLINA, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Lolina, Inc., commencing December 16, 2015, and ending December 15, 2016, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Lolina, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. 9 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of February, A.D., 2016, nunc pro tunc December 16, 2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: C �` Cam( 1I - �.� 11 v• •� y' —�� Mike Freeman, Chair Weld County Clerk to the BoardBY: Ct.) f 4 Sean P. Conway, Pro-Tem e uty Clerk to t le Board � 1E,is �.r• •ara irkme trAbiat/ APP: e . AS R� M I tut ,` unt ' torney ��]j F� 4' 3/9 - Steve Moreno Date of signature: f 2016-0623 C C: 1-16llein 3/9 HR0087 Ettet -tve$7.q. _ MEMORANDUM DATE: December 31, 2015 1861 + 1 TO: Board of County Commissioners—Pass-Around L ' FR: Judy A.Griego, Director, Human Services COUNT RE: Weld County Department of Human Services Requests to enter into a Professional Services Agreement between Weld County and Lolina, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval to enter into a Professional Services Agreement between Weld County Department of Human Services and Lolina,Inc.The Department is requesting approval to enter into a Professional Services Agreement with Lolina, Inc. to develop a 2016 through 2019 Strategic Plan for Human Services and provide follow-up consulting services as needed.The project period is December 16, 2015 through December 15,2016 and is quoted at $15,250 for consulting activities during that time frame.Attached is the Scope of Work that includes action steps to identify strategic objectives, write a strategic plan and provide follow- up activities ensuring that progress is made toward strategic objectives. (Attached—Professional Services Agreement and Consultant Qualifications and Experience). Lolina, Inc. was part of the RFP process conducted by the Weld County Health Department for their strategic planning process. The Board has previously approved the Strategic Planning process for the Department in a Work Session held on October 27,2015. I do not recommend a Work Session. I recommend approval to enter into the Professional Services Agreement. Approve Request BOCC Agenda Work Session Sean Conway . ____ fr s Kri(13 Steve Moreno 1-04:37CQ„/ C4 '1 /14' f/ Barbara Kirkmeyer -�- Mike Freeman Julie Cozad 2016-0623 Pass-Around Memorandum; December 31, 2015 - Contract ID 329 Page 1 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & Lolina, Inc. Strategic Planning Process THIS AGREEMENT is made and entered into this 16th day of December, 2015, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150"O" Street, Greeley,Colorado 80631 hereinafter referred to as "County," and Lolina. Inc., whose address is 4835 Gibbs Avenue, Boulder,CO 80301, hereinafter referred to as"Contractor". WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below;and WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services,and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time, skill, expertise,and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A (Proposal, Scope of Work & Project Quote) which forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to procure the materials,equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project described in Exhibit A. 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A. This contract may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore,this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties.No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Upon Contractor's successful completion of the Project, and County's acceptance of the same, County agrees to pay an amount no greater than $15,250.00, which is the amount set forth in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers,agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular 020/6. -Lot 3 reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent,which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain(as applicable),the property of County. 10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty, Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner. consistent with industry standards,and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to County prior to the performance of any services under this Agreement. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims-made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two(2)years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss $ 1,000,000 Aggregate $ 2,000,000 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 15. Non-Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God,fires,strikes,war,flood,earthquakes or Governmental actions. 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or • • persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations,and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest—C.R.S.§§24-18-201 et seq.and§24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction,this Agreement shall be construed and enforced without such provision,to the extent that this Agreement is then capable of execution within the original intent of the parties. 23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act§§24-10-101 et seq.,as applicable now or hereafter amended. 24. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 25. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County,Colorado or its designee. 26. Choice of Law/Jurisdiction.Colorado law,and rules and regulations established pursuant thereto,shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties,Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 27. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E-Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5Xc). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E-Verify Program or State of Colorado program procedures to undertake pre-employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three(3)days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation,undertaken pursuant to C.R.S. §8-17.5-102(5),by the Colorado Department of Labor and Employment.If Contractor participates in the State of Colorado program,Contractor shall,within twenty days after hiring an new employee to perform work under the contract,affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County,a written notarized affirmation that it has examined the legal work status of such employee,and shall comply with all of the other requirements of the State of Colorado program.If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-I 7.5-101 et seq.,County, may terminate this Agreement for breach,and if so terminated,Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S.§24-76.5-103(3),if Contractor receives federal or state funds under the contract,Contractor must confirm that any individual natural person eighteen(18)years of age or older is lawfully present in the United States pursuant to C.R.S.§24-76.5-103(4),if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor,it hereby swears or affirms under penalty of perjury that it:(a)is a citizen of the United States or'is otherwise lawfully present in the United States pursuant to federal law,(b)shall produce one of the forms of identification required by C.R.S.§24-76.5-101,et seq.,and(c)shall produce one of the forms of identification required by C.R.S.§24-76.5-103 prior to the effective date of the contract. 29. Acknowledgment.County and Contractor acknowledge that each has read this Agreement,understands it and agrees to be bound by its terms.Both parties further agree that this Agreement,with the attached Exhibits Scope of Work and Proposal,is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements,oral or written,and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF,the parties hereto have signed this Agreement this 7"day of December,2015. CONTRACTOR: LC�;�ta T c. By: 7 z��`�"�� Date 0.n tit c r 51:14- )O�� Name: F'^ ""� Bald , 2nf 'JP NP Title: pi c. WELD COUNTY: �/, ATTEST: �+� �`�' BOARD OF COUNTY COMMISSIONERS Weld County Clerk t the Board WELD COUNTY,COLORADO BY:At ,/J +.. U E �^-r�` ✓t t�—� D:.u`Clerk to the Boa�� ,, '-4 Mike Freeman,Chair y FEB 1 7 2016 ea PPReVEDASTOs 'STANCE: t..1tigS1/42•1 ' A. t � "• .d°Mellor De., ment f +d � ao/�� 0�a,2-3 V LOLINA Proposal: Weld County Department of Human Services Facilitation of Strategic Planning Process November 22, 2015 This proposal is a response to the Weld County Department of Human Services (WCDHS) request to engage a consultant for the purposes of facilitating WCDHS Strategic Planning Process, to include a more in-depth assessment and environmental scan of their 400+ employee workforce. 4 About Lolina, Inc.and Kim: • While the description and scope of work is detailed below, I would like to begin by expressing my objectives and philosophy in approaching a Strategic Planning Process. Lolina, Inc. is a consultancy firm that works with clients in partnership to appreciate their unique needs in order to strengthen essential components of their system to achieve improved outcomes.We partner with individuals, organizations, and systems to recognize barriers to efficiency and effectiveness, and to generate customized solutions through interactive and engaged problem solving. Requesting facilitation to develop a Strategic Plan is a positive investment in the future success of an organization or department.A strategic plan is the result of a deliberate decision-making process and sets the direction for the organization and,through a common understanding of the mission,vision,goals,and objectives, provides a template for all employees and stakeholders to make decisions that move the organization forward. Strategic planning is the process for defining and determining an organization's roles, priorities, and direction over three to five years.A strategic plan sets forth what an organization: • Intends to achieve; • How it will achieve it; • And how it will know if it has achieved it. The strategic plan provides a guide for making decisions on allocating resources and on taking action to pursue strategies and priorities.A strategic plan focuses on the entire organization or department and programs may have program-specific strategic plans that complement and support the department's organizational strategic plan. In the simplest of terms, strategic planning answers the following three questions: 1 V LOLINA 1. Where are we now?This phase allows the group to review the current strategic position and clarify your mission, vision, and guiding principles. 2. Where are we going? This phase allows the group to clearly identify the direction the program is headed and utilizes a systems approach that starts with the end in mind. 3. How will we get there?This phase lays out the road to connect where you are now to where you're going and is the bulk of the "work" of strategic planning where the group identifies strategic SMART goals, objectives, strategies, and responsible parties for action items and how the plan will be executed. We believe that it is important to engage an outside facilitator in the process of strategic planning and community engagement for the following reasons: • Strategic planning can be difficult due to conflicting values, perspectives, goals and deeply held beliefs about the future activities of a program, department or organization. • An effective facilitator is blind and unbiased to interpersonal professional complexities and can balance a planning session well. • If facilitated from within, strategic planning can stretch patience, but not necessarily creativity and imagination. This can leave a program at risk for not making a significant and sustainable move toward future success. • An experienced facilitator can help participants leave with a feeling of stronger cohesiveness, accomplishment, and excitement about their role on the team. • A skilled facilitator will allow you to harness participant goodwill and obtain meaningful buy-in and commitment from leadership, stakeholders and employees. 2 CAS V LOLINA Approach to WCDHS Key Deliverables: Kim has experience in leading large-scale strategic planning efforts in departments and programs that required foundational elements of change management both internally and externally with multiple community stakeholders. Kim typically follows the NACCHO's MAPP Framework for Strategic Planning (http://www.naccho.org/topics/infrastructure/mapp/framework/), which provides a guide for the strategic planning process from inception through to the continuous action cycle. 1. Organizing: The WCDHS deliverables will include foundational groundwork to negotiate an environmental scanning process with project leadership that will build commitment and engage participants as active partners, using dedicated time constructively resulting in recommendations that can be realistically implemented. Lolina recommends leadership team development as a part of the organizing phase with either EQi-2.0/Group EQi, TESI, or Strrngthsfinder (see attachments and "Options A, B &C"). In our experience, these opportunities provide a strong foundation from which to launch the strategic planning process with a deeper understanding of individual and team assets. This step also includes collected information to be organized in a SWOT (Strengths- Weaknesses- Opportunities-Threats) format: HIS 14114... Air asF. '' 2. Visioning: The WCDHS deliverables will include an in-depth study to develop a deeper understanding of the current vision and mission of WCDHS. WCDHS Vision: "We create a culture that empowers people to improve their quality of life." WCDHS Mission: "We are an innovative organization that provides comprehensive and responsive services to the Weld County community, always exceeding performance expectations." In addition, key informant interviews and employee environmental scanning activities will encourage stakeholder engagement toward a common shared 3 V LOLINA community vision that will begin to paint a picture of what the ideal future looks like for public health in Pitkin County. 3. Assessment: The WCDHS deliverables will include and assessment of data, key informant interviews, &best practice modeling to assess current gaps and needs, including the political will for change and change management. 4. Strategic Issues: The WCDHS deliverables will include a comprehensive list of possible strategies to realize a service provision structure that will achieve successful outcomes and will best meet the needs of this department and community in a sustainable manner into the future. This list is generated through a nominal group process during a strategic planning retreat,with 3-5 Goals to be identified and carried forward into the action planning process with the identification and engagement of Action Teams 5. Goals/Strategies: The WCDHS deliverables will include the development of SMART goals and objectives to be presented for consideration. This will begin to take place in the strategic planning retreat and will continue through the identification and engagement of Action Teams. 6. Action Cycle: The WCDHS deliverables will include continuous action cycle considerations of planning, implementation and evaluation in final recommendations. This will take place likely through the identification and engagement of Action Teams and will result in a robust Work Plan and Evaluation Plan. Purpose: To achieve higher levels of performance 4 V Lt7LINA LOLINA Scope of Work for Weld County Department of Human Services (WCDHS) (Revised 12-8-15): Hours 1 a. Teleconference and/or meet in person with WCDHS 3 hrs December 2015Point of Contact to establish mutual plan for scope of contracted work and discuss roles and contributions of key individuals. Discuss plan for distributing V PStrengthsFinder codes for 10 identified Key Lea+ers team members. ($15/Code) b. Point of Contact Debrief on StrengthsFinder Team Talent Map 1 hr By January 15,201, 4".� c. Prepare for and meet with Key Leadership Team on-site, StrengthsFinder Team 7 hrs By January 15, 2016 .= r Building Retreat. Time includes 2 hours preparation, 3 ours of StrengthsFinder and 2 hours of foundation work for the Strategic Planning Process. .. .. dv.ro w .. k 1 Completed By January 15, 2016 as 2 a. Review, absorb,crosswalk and assimilate relevant key 4 hrs December 2015 documents including,but not limited to: • Current Weld County Strategic Plan • Current WCDHS Strategic Plan `*Fg• Recent Employee Survey b. Key Informant Interview Design 4 hrs January 2016 Key Informant Interviews 8 hrs Januar 211, Task 2 Completed 16 hrs By January 30, 2016 informant interviews. Additional Employee Environmental Scan Activities including,but limited to: « • Team meetings Focus group:,‘ « Additional emp oyee survey lndwldual interviews Task 3 Completed 20 hrs By February 15, 2016 5 V LOLINA 4 a. Analysis of Key Informant Interviews and Additional 6 hrs Employee Environmental Scan Input b. Preparation for Strategic Planning Retreat 6 hrs c. Set-up & Facilitate Strategic Planning Retreat . , " ' February 28, 2016 5 a. Assimilate all data,key informant survey information, 24 hrs March 1-15,2016 employee environmental scan, & resulting information from the strategic planning retreat in an interim report with recommendations for review and editing by Point of Contact and Key Leadership. Prepare for and meet - m with Action Planning Teams (APT) identified in the March 1-31,2016 strategic planning retreat to develop action and 'evaluation plan for identified priorities (estimated 4 hrs/APT with 6 action teams TaskCompleted 24 hrs By March 30, 2016 - Strategic Plan including 3 rounds of input/feedback from Point of Contact and identified reviewers Task 6 Completed 16 hrs Bv4MApril 30, 2016 a. A i an`or u re o ma engagement to ensure 4'firs 'day 2111 : 1 w'w ongoing alignment with 3-Year WCDHS Strategic Plan and Evaluation of progress toward objectives. *May be .. altered for ongoing contract depending on results of ww Strategic Planning Process and work of the Action Planning Teams. b. 3 Months Post-Implementation, meet with Key Leadership and objectives and assess need for mid- 4 hrs TBD course correction. Includes meeting with Point of Contact and review of Action Team goals and progress as well as coaching toward goals. c. 6 Months Post-Implementation, meet with Key Leadership and Action Teams to determine progress toward goals and objectives and assess need for mid- 16 hrs TBD course correction. Includes meeting with Point of Contact and review of Action Team goals and progress 4 hours) as well as meeting with each Action Team and providing report on progress and coaching toward goals (2 hrs X 6 Action Teams) d. 9 Months Post-Implementation, meet with Key Leadership and objectives and assess need for mid- 6 V LCJLINA course correction. Includes meeting with Point of Contact and review of Action Team goals and progress as well as coaching toward goals. 4 rs :i "` ss e. 12 Months Post-Implementation, meet with Key s,Q Leadership and Action Teams to determine progres toward goals and objectives and assess need for mid= - .{=a <. . . course correction. Includes meeting with Point of Contact and review of Action Team goals and progress fi (4 hours) as well as meeting with each Action Team an i",, providing report on progress and coaching toward 16 rs' goals (2 hrs X 6 Action Teams Task 7 Completed 44 hrs One Year Post- Implementation 7 CAS V LOLINA Project Quote Weld County Department of Human Services 3-Year Strategic Plan Development Date: December 8, 2015 Vendor(Business and Contact name): Lolina, Inc. Kimberly Boyd, RN, NP, ND 4835 Gibbs Avenue Boulder, CO 80301 Contact info (phone and email): Kimberly Boyd 303-667-6061 kim@Iolina-health.com Estimated hours for Task#1: 11 Hours+$150 ($15 X lOppl)for StrengthsFinder Estimated hours for Task#2: 16 Hours Estimated hours for Task#3: 20 Hours Estimated hours for Task#4 20 Hours Estimated hours for Task#5 24 Hours Estimated hours for Task#6 16 Hours Estimated hours for Task#7 44 Hours Total hours for project: 151 Hours Hourly rate: $100.00/Hour (Includes travel and materials) $150 ($15 X lOppl) for StrengthsFinder $150.00 TOTAL PROJECT COST: $15,250.00 8 V L® LING Terms of Agreement: This Agreement is entered into by and between Weld County Department of Human Services (WCDHS) and Lolina, Inc. to set forth the objectives, understandings, and agreements between the two parties. The term of this Agreement shall be from December 1, 2015-May 31-2017. For services rendered, WCDHS agrees to pay Lolina, Inc., the amount agreed upon invoiced by Lolina, Inc. at the rate of$100.00/hour on the last working day of each month or by other terms as agreed upon by WCDHS and Lolina, Inc. Lolina, Inc. agrees to work within the confines of the Scope of Work as described unless additional services are requested and a contractual addendum is agreed upon and signed by both parties. Payments shall be made within thirty (30) days receipt of an invoice prepared by Lolina, Inc. In the event that this Agreement is terminated by WCDHS less than thirty (30) days prior to the engagement, Lolina, Inc. shall be paid $500 upon submittal of the invoice. If additional work, above and beyond the scope of work, is requested by WCDHS and accepted by Lolina, Inc., then WCDHS agrees to pay Lolina, Inc., $100 per hour for additional hours worked. Your signature below indicates acceptance of the proposal and its terms. Weld County Department of Human Services Lolina, Inc. Signature Date Signature Date Name: Insert Name Name: Kimberly Boyd, RN, NP, ND Address: Insert Address Address: 4835 Gibbs Avenue, Boulder, CO, 80301 9 LOLINA Where health makes progress STRENGTHS FINDER Ell Clifton StrengthsFinder 2.0 has become a popular tool for conducting team building at corporations and non-profit organizations around the globe with over 12 million people having taken StrengthsFinder to date worldwide. StrengthsFinder is an online assessment that helps individuals identify, understand, and maximize their unique combination of strengths. Unfortunately, many people tend to focus on fixing their weaknesses instead of developing and using their strengths. In contrast, Gallup research brings to the forefront practical means for understanding, applying and integrating individual strengths for transformational ends such as better performance, increased work engagement and improved quality of life. Authors Tom Rath and Barry Conchie discovered in their research that there are four domains of leadership strength -- executing, influencing, relationship building, and strategic thinking -- and all are critical to the overall effective functioning of a leadership group. StrengthsFinder 2.0 will generate a report identifying the unique combination of the individuals' Top 5 Strengths. Each team members Top 5 Strengths can then be plotted on a Team Talent Map for a greater understanding of the strengths of a team. EXECUTING INFLUENCING RELATIONSHIP STRATEGIC BUILDING THINKING People with dominant People with dominant People with dominant People with dominant Executing themes Influencing themes Relationship Building Strategic Thinking know how to make know how to take themes have the ability to themes help teams things happen. charge,speak up, build strong relationships consider what could be. and make sure the that can hold a team They absorb and analyze team is heard. together and make the information that can team greater than the sum inform better decisions. of its parts. Achiever Activator Adaptability Analytical Arranger Command Connectedness Context Belief Communication Developer Futuristic Consistency Competition Empathy Ideation Deliberative Maximizer Harmony Input Discipline Self-Assurance Includer Intellection Focus Significance Individualization Learner Responsibility Woo Positivity Strategic Restorative Relator Lolina's StrengthsFinder 2.0 offerings for individual, leadership &team development involves any agreed upon combination of the following: • Identifying individual's to take the assessment and providing them with an individual access code for the on-line assessment: $15/person X 10 ppl = $150 • Team Talent Map and Key Leadership Debrief(1 Hour): $100 • StrengthsFinder Team Building Retreat (4 Hours): $400 Hello