HomeMy WebLinkAbout20162186.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR WORKFORCE INNOVATIVE
OPPORTUNITY ACT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Workforce Innovative Opportunity Act between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, the Workforce Development Board and
the Colorado Department of Labor and Employment, Division of Employment and Training,
commencing July 1, 2016, and ending June 30, 2017, with further terms and conditions being as
stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Workforce Innovative Opportunity
Act between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and
Employment Services of Weld County, the Workforce Development Board, and the Colorado
Department of Labor and Employment, Division of Employment and Training, be and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of July, A.D., 2016, nunc pro tunc July 1, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: drai%,U ;ok.
Weld County Clerk to the Board
unty Attorney
Date of signature: 1/ G / a0lCo
Cc: H5Ccrn/TG)
Mike Freeman, Chair
2016-2186
HR0087
&rAl-ate I D 4+ dc[t{
MEMORANDUM
DATE: June 28, 2016
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE:
Weld County Workforce Development Board and
Employment Services of Weld County Memorandum's of
Understanding with Various Partners
Please review this and indicate if you would like a work session prior to placing these items on
the Board's agenda.
Request Board Approval of the Weld County Workforce Development Board and
Employment Services of Weld County Memorandum's of Understanding with Various
Partners. The purpose of the Memorandum of Understanding (MOU) is to establish an
agreement between the parties concerning respective roles and responsibilities for
implementation of the provisions of Section 121(c) of the Workforce Innovation and
Opportunity Act of 2014. The parties' performance under the MOU shall commence on July 1,
2016, and shall terminate June 30, 2019 unless previously terminated or updated by one of the
parties pursuant to the terms of the MOU. The MOD's are non -financial and have been
reviewed by Karin McDougal. The partners are as follows:
• Colorado Department of Labor and Employment (CDLE) — Jobs for Veterans State
Grant (JVSG)
SG)
• Division of Unemployment Insurance
I do not recommend a Work Session. I recommend approval of these MOU's.
Approve Request
13OCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2016-2186
Pass -Around Memorandum; June 28, 2016 (ID#'s TBD) Page 1
CMS #91954
MEMORANDUM OF UNDERSTANDING
Between
Weld County Workforce Development Board, Employment Services of Weld County, and the
Jobs for Veterans State Grant (JVSG) Program
Td THISMEMORANDUM OF UNDERSTANDING (MOU) made and entered into this
/ day of , 2016, by and between the Board of Commissioners of Weld County,
Colorado, on b al f the Weld County Division of Human Services, Employment Services of
Weld County, SWC), Weld County Workforce Development Board (WDB), and the
Colorado Department of Labor and Employment, on behalf of the Division of Employment
and Training, for the use and benefit of the Workforce Development Programs, Jobs for
Veterans State Grant (JVSG) Program.
WITNESSETH:
WHEREAS, the Workforce Innovation and Opportunity Act of 2014 provides the
framework for workforce investment activities through statewide and local workforce investment
systems which increase the employment, education, occupational skill attainment, and improves
the quality of the workforce, reduces welfare dependency, and enhances the productivity and
competitiveness of the nation; and
WHEREAS, the Workforce Innovation and Opportunity Act of 2014, designates required
partnerships in the local workforce development regions and promotes coordinated partnerships
and memorandums of understandings between the partners in delivering workforce development
activities, and
WHEREAS, the Jobs for Veterans State Grant (JVSG) receives funds and delivers
programs, services, and activities authorized under 38 US Code, Chapter 41.
WHEREAS, the Workforce Development Board, in conjunction with the Weld County
Board of Commissioners conducts oversight with respect to the local programs and activities of
the workforce delivery system through Employment Services, and
WHEREAS, the parties agree that alignment and coordination will support increased
employment opportunities for eligible Veterans and Spouses, and
NOW THEREFORE, in consideration of the premises, the parties hereto Covenant and
agree as follows.
I. Purpose: The purpose of this MOU is to establish an agreement between the above
mentioned entities concerning respective roles and responsibilities for implementation of
the provisions of Section 121(c) of the Workforce Innovation and Opportunity Act of
2014.
Additionally, this agreement is to coordinate resources to prevent duplication and ensure
the effective and efficient delivery of workforce development services in Weld County.
This agreement also establishes joint processes and procedures which will enable partners
to integrate the current service delivery system, resulting in a seamless and
/ ,Ov8z (I)
comprehensive array of education, human service, job training and other workforce
development services to Weld County residents.
Parties to this document will coordinate and perform the activities and services described
herein within the scope of legislative requirements governing the parties' respective
programs, services and agency requirements. Parties to this document also agree to the
responsibilities, obligations, and accomplishment of the performance standards and
desired outcomes described in Sections III and IV.
IL Term: The Parties' performance under this MOU shall commence on July 1, 2016, and
shall terminate June 30, 2017, unless previously terminated or updated by one of the
parties pursuant to the terms of this MOU. Either party who wishes to terminate this
MOU must provide written notice stating their intent to the other party at least thirty
(30) days prior to the desired end date of the MOU.
III. Description of Roles and Responsibilities:
A. Joint Responsibilities
• coordinate the scheduling and services of shared clients and develop a shared
informal referral and follow up form;
• cross train staff to increase high quality services, referrals and access to programs;
• jointly case manage customers enrolled in programs under Employment Services or
JVSG and share as appropriate assessment results;
• provide informational brochures to customers at each partners main location;
• coordinate job development and employer relations activities;
• review options for coordinating intake forms and data requirements; and
• explore opportunities for coordination and submission of grants or other funding
opportunities to enhance or strengthen employment opportunities for individuals with
disabilities;
• provide information on points of entry into ConnectingColorado;
• review job orders and other services and make referrals as appropriate; and
• development of career pathways and sector partnerships.
B. Employment Services' Responsibilities
• Provide opportunities for cross training of staff, including but not limited to:
o Use of the One -Stop Resources
o Utilizing the open job orders list
o Assisting job seekers with accessing and completing applications in
ConnectingColorado
o For customers co -enrolled in partner programs, provide the following
information regarding services available at Employment Services:
■ orientation to the programs;
■ intake and eligibility;
■ basic assessment;
■ career planning;
■ case management;
• coordinated job search activities;
• coordinated job development and job placement;
• hiring and career development events;
■ follow-up as required by funding sources
• Maintain a web site that provides on-line information regarding services that are
available at Employment Services; and
• Provide weekly listings of job orders.
C. Jobs for Veterans State Grant Responsibilities
In addition to the duties and responsibilities set forth in Exhibit A and incorporated herein
by reference, One -Stop Partner Services, JVSG agrees to the following:
• Train Employment Services and/or other partner staff in the role and mission, goals
and philosophy of the JVSG program;
• Provide program specific assessments for customers, and share the information with
Employment Services shared customers;
• Assist customers in accessing ConnectingColorado or provide information to
customers on accessing ConnectingColorado at a point of entry that the customer
desires;
• Provide opportunities for Employment Services staff to attend Jobs for Veterans State
Grant training as appropriate;
• Assist the WDB in an annual review of the systems access for individuals with
disabilities and provide input in technology assistance.
• Participate in the Business Services strategies to include, but not limited to, hiring
events, career events and job development for co -enrolled clients by targeting
business engagement opportunities and expanding awareness of employment
opportunities for individuals with disabilities.
• For co -enrolled customers, provide the full range of services available as appropriate
for the customer which would include:
o Evaluation services
o Counseling and guidance provided directly by the Jobs for Veterans
Representative during the individual's plan of services;
o Refer to physical and mental restoration services
o Refer to training services
o Refer to specialized services for individuals who are blind, deaf, and deaf -blind
o Refer to rehabilitation technology services
o Placement services
o Refer to supportive services
IV. Performance: The partners jointly agree to high performance. It is the intent of each
partner to support continuous improvement for program delivery and high quality
services through the workforce system wherever customers access services. To be
measured by:
• Sharing results of customer satisfaction surveys;
• Sharing performance expectations by funding sources and the performance
outcomes as requested.
V. Funding of the Services and Operating Costs of the System
A. Employment Services: The following resources are available under the operating costs of
the Workforce Development System:
• Wagner-Peyser: Basic Labor Exchange for employers and job seekers
• Workforce Innovation and Opportunity Act: Adult, youth, dislocated workers
• Temporary Assistance for Needy Families: welfare clients
• Employment First Food Stamp Program: food stamp clients
• Weld County Youth Conservation Corps' AmeriCorps
• Other programs and discretionary projects may become available
B. Jobs for Veterans State Grant: The following resources will be made available to serve
Veterans and their Spouses through the workforce system in Weld County.
• Jobs for Veterans State Grant funded professional training will be made available
to Employment Services Staff when appropriate;
• Staff resources are available to assist Business Services as appropriate;
• Staff resources are available to assist customers in accessing one stop services
available in ConnectingColorado such as review of open job orders and quality
job applications;
• Joint case management as appropriate.
VI. Modifications: Any modifications to this MOU, its objectives or specific duties of
the parties must be agreed to in writing and signed by all parties.
VII. Severability: If any term or condition of this MOU will be held invalid, illegal, or
unenforceable, this MOU will be construed and enforced without such provision to the
extent that this MOU is then capable of execution within the original intent of the parties
hereto.
VIII. No Third Party Beneficiary Enforcement: It is expressly understood and agreed that
the enforcement of the terms and conditions of this MOU, and all rights of action relating
to such enforcement, will be strictly reserved to the undersigned parties and nothing
contained in the MOU will give or allow any claim or right of action whatsoever by any
other person not included in this MOU. It is the express intention of the undersigned
parties that any entity other than the undersigned parties receiving services or benefits
under this MOU will be an incidental beneficiary only.
IX. Entire MOU: The parties hereby agree that neither has made or authorized any MOU
with respect to the subject matter of this instrument other than expressly set forth herein,
and no oral representation, promise, or consideration different from the terms herein
contained will be binding on either party, or its agents or employees, hereto. This MOU
embodies all MOU's between the parties hereto and there are no promises, terms,
conditions, or obligations referring to the subject matter whereof than as contained
herein.
X. No Waiver of Immunity: No portion of this MOU will be deemed to constitute a waiver
of any immunities the parties or their officers or employees may possess, nor will any
portion of this MOU be deemed to have related a duty of care which did not previously
exist with respect to any person not party to this MOU. The parties hereto acknowledge
and agree that no part of this MOU is intended to circumvent or replace such immunities.
Liability: This MOU does not constitute a "partnership" to the extent that term in anyway
encompasses joint liability. Each party to the MOU is responsible for its own employees,
representatives, agents and subcontractors
XI. Non -Appropriation: None of the parties hereto will be required to expend its public
funds for any of the undertakings set forth herein, without the express prior approval of
its governing body or director. Any financial obligations of the parties resulting from the
promises, covenants, and/or terms set for therein will be subject to annual appropriations
as provided by law.
XII. Notice Procedure
For the purpose of this MOU, the persons listed below are designated as the representatives of the
Parties. All notices required or permitted under this MOU shall be in writing and shall be deemed
given when (a) personally served or (b) three (3) days after deposit in the United States Mail, certified
mail, return receipt requested, and addressed to the following Parties or to such other addressee(s) as
may be designated herein. The Parties may designate in writing a new or substitute representative.
1. For the Board of County Commissioners of Weld County
Mike Freeman, Chair
The Board of Weld County Commissioners
1 150 O Street, PO Box 758
Greeley, CO 80632-0758
970-336-7204
mfreeman@weldgov.com
2. For the Weld County Workforce Development Board:
Mary Freitag, Chair
c/o Cecilia Moreno
315 N 11 Ave Bldg B
Greeley, CO 80632
970-353-3800 x6756
cgarcia-moreno@weldgov.com
3. For the Jobs For Veterans State Grant (JVSG) Program
William Dowling, Director
Colorado Department of Labor and Employment
Division of Employment and Training
Workforce Development Programs/State Veterans Program Coordinator
633 17`h Street, 7th Floor
Denver, CO 80202
303-318-8800
William.dowling@state.co.us
with copies to:
Lisa Eze
Purchasing Director
Colorado Department of Labor and Employment
633 17th Street, 1 lth Floor
Denver, CO 80202
303-318-8054
Lisa.eze@state.co.us
And
Elaine Edon
State Veterans Program Coordinator
Colorado Department of Labor and Employment
Division of Employment and Training
Workforce Development Programs/State Veterans Program Coordinator
633 17th Street, 7th Floor
Denver, CO 80202
(303) 318-8937
Elaine.edon@state.co.us
XIII. Relationship of Parties
The County employees shall perform their duties hereunder as an independent contractor and not
as employees of the State. The County, nor any employee, agent, subcontractor, service provider,
or licensee of the County shall be or shall be deemed to be, an employee or agent of the State.
The Parties shall be solely responsible for the acts or omissions of its employees, agents,
subcontractors, service provider, and licensees. The County shall not have any authorization,
express or implied, to bind the State to any agreements, liability, or understanding except as
expressly set forth herein and shall be solely responsible for the acts or omissions of its own
employees, agents, subcontractors, service provider, and licensees.
XIV. Confidentiality of Records
In the event that any Party obtains access to any records, files, or other information of the other
Party(ies) in connection with, or during the performance of this MOU, then that Party shall keep
all such records, files, or other information confidential, and shall comply with all laws and
regulations concerning the confidentiality of such records, files, or other information to the same
extent as such laws and regulations; apply to the other Party. Such information shall not include
information required to be disclosed pursuant to the Colorado Open Records Act, C.R.S. § 24-72-
101, et seq.
XV. Ownership of Materials and Information
Unless otherwise provided for in this MOU, the Parties agree that all material, information, data,
computer software, documentation, studies, and evaluations produced by the State in the
performance of this MOU are the sole property of the State.
XVI. Assignment
The Parties rights and obligations hereunder are personal and may not be transferred, assigned, or
subcontracted without the prior written consent of the Parties. Any attempt at assignment, transfer,
or subcontracting without the written consent of the Parties shall be void.
XVII. Resolution of Disagreements
Disputes arising under this MOU will be resolved informally by discussions between each party's
Points of Contact. Or other officials designated by each party.
XVIII. Record Maintenance and Inspection
Each Party shall make, keep and maintain a complete file of all records, documents,
communications. notes and other ssritten materials. and electronic media tiles. pertaining in any
manner to the performance of this ADM until the later to occur of: lil a period of three (3) )ears
after the date this MOt expires or is earlier terminated, or (ii) the resolution of any pending disputes
arising out of or relating to this M()11 or the Parties' rights and obligations hereunder. This §X VI
shall be deemed to supplement and not replace any additional record maintenance and inspection
requirements that a Party's funding authority or program ma} he hound by. All Parties shall
continue to adhere to such other record maintenance and inspection requirements in addition to
those set forth in this §XVI.
XVII. TERMINATION
Any of the parties shall have the right to terminate this MOU bs giving the other parts 30 days
�sritten notice. If notice is given. the MOL shall terminate at the end of 30 days. and the liabilities
of the parties hereunder for the further performance of the terms of the MOU shall thereupon cease.
but the parties shall not he released from duty to perform up to the date of termination.
XIX. Counterparts
This MOU may be executed in multiple identical original counterparts, all of v1/4hich shall constitute
one agreement.
ATTEST: U w 'ci
Weldfo my Clerk to the I oard WELD COI ATV, COLORADO
BOARD OF COUNTY COMMISSIONERS
BY:
Deputy Clerk
William 13. Dowling. Di chit- Date
Colorado Department of Labor and Employment
Division of Employment and Training
rise
Mike Freeman. Chair
Date
JUL 11 2016
JOBS FOR VETERANS STATE GRAND
PROGRAM
WORKFORCE DEVELOPMENT BOARD
WA
o D/-Oc2/16,'C09
Exhibit A — One -Stop Partner Services
Name of One -Stop Partner:
Type of Program:
Address, City, State, Zip Code:
Telephone Number:
Web Site:
Jobs For Veterans State Grant (JVSG) Program
Eligible Veterans and Spouses Employment and Training Program
633 17th Street, 7th Floor, Denver Colorado 80202
(303) 318-8937 Fax Number:
E -Mail Address: elaine.edon@state.co.us
Workforce Development System Services
Identify the services your agency provides, either directly or by referral to another One -Stop Partner. Enter an "X" if you provide the
services directly and enter an "R" for the services you access for your clients by referral. Some boxes may have both an "X" and an "R."
Enter Workforce services that your program provides that are not listed here in the blanks at the bottom of the chart.
Preliminary Services
Services Requiring Eligibility
Training Services
Employer Services
Public Information
X
Enrollment or Registration
R
Financial Assistance for
Training
R
Job Listing
X
Outreach, Recruitment
x
Diagnostic Assessment
R
Occupational Skills Training
R
Candidate Screening
X
Determination of Program
Appropriateness for Customer
Individual Self -Sufficiency or
Employment Plans
X
On -the -Job Training
R
Candidate Testing
R
Orientation
x
Counseling: Group or Individual
X
Skills Upgrading
R
Job Referrals
X
Resource Center
R
Case Management
X
Re -Training
R
Space for Job Interviews
R
Initial Assessment
X
R
Basic Education, Literacy
Training, GED Training
R
Entrepreneurial Training
R
Labor Market Information
X
R
Workshops
X
English as a Second Language
Training
R
Apprenticeship Training
R
Local Economic
Development Information
X
R
Career Information
X
Computer Literacy Training
R
Customized or Workplace
Training
R
Employer Incentives
X
Labor Market Information
X
R
Job Readiness Training
X
R
Work Experience, Internship
(including Summer Jobs)
R
Employer Seminars
X
R
Job Search Skills &
Information
X
Life Skills Training
X
R
Job Fairs
X
R
Job Referrals
X
Supportive Services
X
R
Services to Laid OtT Workers
X
R
Labor Market Information
X
R
Post Employment or Job
Retention Services
X
Outplacement Services
R
Follow -Up
X
Tutoring, Study Skills Training
R
Job Analysis
X
R
Eligibility Determination
Leadership Development
Activities
R
Focus Groups
X
R
Mentoring
X
R
Alternative Secondary School
R
1
Exhibit A — One -Stop Partner Services
Please provide detailed descriptions of each of the following:
I. Access to Services
a. Describe the manner in which the One -Stop Partner will fulfill the access requirement.
Provide details. The options are (1) co -location; (2) cross -trained staff; and (3) direct
technological linkage.
Colorado Department of Labor and Employment (CDLE) Jobs for Veterans State Grant
(JVSG) supported staff is assigned to the local area workforce centers in order to most
effectively assure receipt of all employment and training services and the prompt referral
to appropriately needed supportive services for veteran customers and their eligible
spouses. The placement of the JVSG supported staff is determined by CDLE based on
veteran population in accordance with the JVSG State plan.
Within the local workforce centers the Disabled Veteran Outreach Program specialists
are co -located and aligned within the WIOA divisions. The reasoning behind this decision
is to promote; (i) program co -enrollments, (ii) cross training between the WIOA and
DVOP case managers and case management practices and (iii) promote the appearance
of a seamless application process to Veterans who apply for training in one or both
programs.
DVOP specialists may visit the satellite office(s) of the workforce center and the offices
of other outreach partners located within their communities after a schedule has been
arranged and approved by CDLE Leadership. Outreach partners may include but are not
limited to:
• Military Installations
• Colleges, Universities and Technical Schools
• Homeless Veterans Reintegration Programs (HVRP) and Homeless Shelters
• Vocational Rehabilitation and Employment Programs (VR&E)
• Department of Veteran Affairs Medical Centers and Vet Centers
• Veteran Service Offices (VSO)
• County Departments of Human Services
Local Veteran Employment Representatives (LVER) will also be co -located within the
local area work force center(s) and will be located within close proximity of the one stop
Business Service Division Team. By doing so this provides the LVER the opportunity to
work with the Business Service Representatives and to participate in planning and
implementation of any employer focused initiative in which all veterans and eligible
spouses may benefit from.
II. Service Delivery
a. Describe services you will provide, coordination of services and delivery of services.
2
Exhibit A — One -Stop Partner Services
Include physical location where services will be provided. Identify which items will be
available at workforce centers and which will be available at other locations.
The DVOP specialists are able to provide an array of the employment services to eligible
veterans and spouses based on their employment needs. Listed below are the direct
services offered which includes but are not limited to:
• Developing an Individual Employment plan
• Creating a public and private resume
• Fine tuning interviewing skills
• Referrals to job postings
• Job Search Skills & Information
• Learning to navigate labor market information
• Identifying strengths and discovering a career through assessments
• Employment follow-up after job placement
Because the DVOP specialists work closely with the workforce center staff and other
community organizations, they are familiar with other valuable resources in which they
are able to refer eligible veterans and their spouses to. These referrals may include but are
not limited to:
• State funded On- the- Job -Training (OJT)
• Entrepreneurial and Apprenticeship Training
• Work experience opportunities
• Supportive services i.e., rent, transportation, and/or food assistance
• Computer Literacy Training
• Financial Counseling
• Legal Counseling
• Mental Health Counseling
• Unemployment Insurance Compensation
LVER are often viewed as business service representatives who promote the knowledge,
skills and abilities of all veterans. This objective is accomplished through the following
services:
• Facilitating employment, training, and placement opportunities to veterans within
the workforce centers, particularly those in JVSG or WIOA programs.
• Educating public and private businesses about the employer focused resources
located within their local work force centers.
• Opening up possible employment, on -the job, apprenticeship and entrepreneurial
training opportunities through open discussion and education with local public
and private businesses, unions and staffing agencies.
• In conjunction with employers, planning and participating in job fairs, workshops
and customized hiring events to fill open job positions with qualified veteran job
seekers.
Exhibit A — One -Stop Partner Services
• Identifying and staying up to date on the employment needs of business by
utilizing local economic development information.
• Working with other veteran service providers in order to promote veterans as
highly skilled and experienced members of the workforce;
• Promoting credentialing and training opportunities for veterans with training
providers and licensing agencies;
• Establishing and maintaining regular contact with employers, to include federal
contractors, becoming the employers preferred source for recruiting veteran job
seekers.
• Active member in the AJC employer or business services/relations team;
• Act as Subject Matter Expert (SME), provide technical assistance and training on
all policies and procedures related to the JVSG program.
III. Current Resources
a. Describe how the services you will provide will be funded. Options include: (l) cash; (2)
in -kind; (3) philanthropy; (4) private entities; and (5) alternative financing. Does not
include infrastructure costs. Per Colorado Policy Guidance Letter #: WIOA-2016-02,
One -Stop Partner contributions to infrastructure costs of the One -Stop System must be
added to this MOU by July 1, 2017.
The Jobs for Veterans State Grant (JVSG) is one of the strategies used by US Department
of Labor, Veterans Employment and Training Services (USDOL/VETS) to serve
veterans. This grant is provided to states to particularly serve eligible veterans and spouses.
Eligible veterans and spouses are defined in Title 38 Chapter 42 and current federal
Veteran Program Letters (VPL). The JVSG is a staffing grant only provided to state to
support two positions:
Disabled Veterans' Outreach Program (DVOP) specialists which provides intensive
services to meet the employment needs of eligible veterans and spouses, prioritizing
service to special disabled veterans, other disabled veterans and any other categories of
veterans in accordance determined by the secretary of Labor.
Local Veteran Employment Representatives (LVER) is to conduct outreach to
employers and business organizations with the purpose of gaining employment
opportunities and job placement for all veterans and eligible spouses.
DVOP specialists are able to serve eligible veterans and spouses whereas LVER's are
able to serve all veterans and eligible spouses.
By federal law these positions are filled by state employees who are veteran's, preferably
disabled veterans that are assigned to local area workforce centers. Both DVOP
specialists and LVER are required to utilize the employment resources located within
their assigned workforce center as well as resources located with other public and private
organizations located within their communities. These positions are not to supplant the
4
Exhibit A — One -Stop Partner Services
workforce center staff and the services they provide but are intended as a supplemental
resource designated to assist eligible veterans and their spouses who have significant
barriers to employment and in need on staff assisted services provided within the
framework of case management
IV. Referrals
a. Describe how referrals for services will be coordinated. Including methods of referrals
between partners, tracking referrals and related activities, coordination and follow
through and shared data systems and documentation.
The JVSG program is intended to provide staff assisted services to eligible veterans and
spouses. For this reason, eligible veterans and spouses are strongly encouraged to visit
their local workforce center to receive in person employment services. In order to receive
services from a DVOP specialist all veterans must be triaged to determine eligibility,
either in person or virtually, using the triage form developed by CDLE.
Workforce Center staff, particularly Wagner Peyser, is normally the first person to assist
all veterans who physically visit the Workforce Center. It is at this point of entry where a
workforce center employee must triage each veteran with the purpose of determining
eligibility before a veteran or spouse is referred to a DVOP specialist. Workforce centers
also have the option to conduct the triage process virtually utilizing the workforce center
website or Connecting Colorado, the state operated data system. Whether the triage is in
person or virtually, once eligibility has been determined the category used to determine
eligibility, date of referral and person who referred must be documented in Connecting
Colorado. The method used to alert the DVOP specialist of a referral will be decided by
the workforce center.
If a DVOP specialist is not available to serve an eligible veteran referred for DVOP
services, the workforce center employee will provide needed services and/or give the
eligible veteran the option of making an appointment with the DVOP specialist for a later
time. If a veteran is not eligible to be seen by a DVOP specialist, the workforce center
employees will provide both core and/or intensive services as needed.
In regards to referrals to other workforce center programs, the workforce center will
provide a flow chart which clearly outlines a step by step progression all veterans must
take in order to complete the program. DVOP specialists, WIOA case managers and
Wagner Peyser staff are to work closely with the LVER during and after the program
progression. Leveraging the business connections made by the LVER will be beneficial
to veterans who are deemed employment ready.
V. Assurances
a. Describe methods to ensure that needs of workers, youth and individuals with barriers to
development, including individuals with disabilities, are addressed in the provision of
necessary and appropriate access to services, including access to technology and
5
Exhibit A — One -Stop Partner Services
materials, made available through the One -Stop Delivery System.
CDLE has established policy guidance letters (PGL) and procedural documents that
addresses the expectations for services provided to veterans, particularly those with
significant barriers to employment. These PGL's are listed in the Colorado Department of
Labor and Employment Regulation section. Close attention should be paid to the Priority
of Service PGL Vet -2014-02 since it is the responsibility of the workforce center, not the
JVSG staff to ensure the Priority of Service is demonstrated and extended to all veterans
and eligible spouses. Since the enactment of the Jobs for Veterans Act in 2002, Priority
of Service has been established in the State of Colorado under policy guidance issued by
the Colorado Department of Labor and Employment. Priority of Service, as required by
38 U.S.C § 4215 and 20 C.F.R. 1001 and 1010, is provided to ensure veterans and
covered persons receive consideration for all opportunities, for which they qualify, funded
in whole or part by the United States Department of Labor. After receipt of state policy,
local workforce centers are required to develop internal veterans' Priority of Service
policies and procedures and implementing them after review and approval by the State
Veterans Program Coordinator. Each year they are required to submit their local policy
to the State Coordinator for review, particularly when changes have been made. The
Priority of Service regulations require that local AJC's implement policies and procedures
that:
• Identify veterans and eligible spouses at point of entry (physical locations, web
sites, and other virtual service delivery resources);
• Advise veterans and eligible spouse of their entitlement to Priority of Service;
• Make veterans and eligible spouses aware of the full array of employment,
training and placement services available; and
• Identify applicable eligibility requirements for programs and services.
• Veterans and covered person are identified and made aware of their entitlement
for Priority of Service at the point of entry into Colorado's workforce system.
VI. Co -Locations
a. List co -locations that One -Stop Partner is participating in.
The placement of the JVSG supported staff is determined by CDLE based on veteran
population in accordance with the JVSG State plan. JVSG staff will be located in the
workforce center along with the WIOA case managers and Business Service
Representatives. DVOP specialists may visit the satellite office(s) of the workforce
center and the offices of other outreach partners located within their communities after a
schedule has been arranged and approved by CDLE Leadership.
6
Stephanie Frederick
From:
Sent:
To:
Subject:
Cecilia Moreno
Thursday, July 07, 2016 10:55 AM
Stephanie Frederick
RE: New CTB Queue Item Contract ID (544)
Sorry I didn't address the signature part. Our liaison at the state is going to see if she can obtain the signature for me
however if she cannot then this is one of those situations where we have to have the state sign last.
Cecilia Moreno
Employment Services Support Specialist
Employment Services of Weld County
315 N 11 Ave B Greeley, CO 80631
970-353-3800 ext. 6756
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
Original Message
From: Stephanie Frederick
Sent: Thursday, July 07, 2016 10:13 AM
To: Cecilia Moreno
Subject: FW: New CTB Queue Item Contract ID (544)
Hello
I am getting this ready for the Agenda on Monday.
Do you have a memo for this one and signatures? (Contract Id #544)
Thank you,
Stephanie Frederick
Office Technician
Deputy Clerk to the Board
1150 O St. Greeley, CO 80631
(970) 336-7215 X4219
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
Original Message
From: noreply@weldgov.com [mailto:noreply@weldgov.com]
1
Sent: Thursday, July 07, 2016 9:45 AM
To: CM-ClerktoBoard <CM-ClerktoBoard@co.weld.co.us>
Subject: New CTB Queue Item Contract ID (544)
Contract # 544 has entered the CM -CE - CTB Queue.
You will be notified in the future based on the Contract information below:
Entity Name: COLORADO DEPARTMENT OF LABOR & EMPLOYMENT
Contract Name: MOU B/W WDB, ESWC AND CDLE FOR JVSG PROGRAM
Contract Amount: $0.00
Contract ID: 544
Contract Lead: MORENOCL
Department: HUMAN SERVICES
Review Date: 4/30/2017
Renewable Contract: NO
Renew Date:
Expiration Date:6/30/2017
Tyler Ref #: PA
Thank -you
Hello