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Home My WebLink About20163342.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FOR JUVENILE DIVERSION PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application for Juvenile Diversion Program from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office to the Colorado Division of Criminal Justice, commencing July 1, 2017, and ending June 30, 2018, with further terms and conditions being as stated in said grant application, and WHEREAS, after review, the Board deems it advisable to approve said grant application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for the Juvenile Diversion Program from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Division of Criminal Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 31st day of October, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: di UWJ ri• JC•[so•4A Weld County Clerk to the Board BY: 0, AP eputy Clerk to the Bo ounty Attorney Date of signature: 1 t I SI IC. Mike Freeman, Chair Sean P. Conway, Pro-Tem 4Illir Steve Moreno cc.! OcA,C—wft'cr ) 11191 (Ca 2016-3342 DA0025 MICHAEL J. ROURKE District Attorney ROBERT W. MILLER Assistant District Attorney Office of the District Attorney Nineteenth Judicial District 915 10TH Street P.O. Box 1167 Greeley, CO 80632 Phone: (970) 356-4010 Fax: (970) 352-8023 www.weldda.com To: Board of County Commissioners From: Kirsta Britton Director, Juvenile Diversion Date: October 26, 2016 RE: Juvenile Diversion Grant Application — FY 17-18 For your approval to submit to the State, is the application for funds for the Division of Criminal Justice Diversion grant for fiscal year 17-18. These funds cover 50% of the Diversion Director salary, 100% of the Juvenile Diversion Case Manager salary, travel, office supplies, and data management, less a 25% cash match supplied by the County. There is an increase of approximately $5300 from previous years grant awards to compensate for potential Cost of Living increase if that is offered. The amount requested from DCJ is $95,359 and the County match is $31,786. 2016-3342 • P P ZCOMGRANTS Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance 2017-2018 State Juvenile Diversion Program & Marijuana Tax Cash Funds 11/7/2016 deadline Email This Preview Save as PDF Print Close Window District Attorney's Office, 19th Judicial District Weld County Juvenile Diversion Program $ 95,359.00 Requested Project Contact Kirsta Britton kbrittonCe:D.co.weld.co.us Tel: 970-400-4775 Additional Contacts none entered Pre-Application/Organizational Details District Attorney's Office, 19th Judicial District 915 10th St. Greeley, CO 80631-1117 United States Chair of the Board Mike Freeman mfreeman(cz�,weldgov.com Telephone970-356-4010 Fax 970-392-4572 Web http://www.co.weld.co.us/Departments/DistrictAttorney/ 1. Applicant Doing Business As (DBA) under a parent company/unit of government? V Yes No 2. Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA. the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. Weld County 3. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State. Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street Greeley, CO 80631-9596 4. Applicant Type P For Profit Not for Profit V Public / Government 5. Entity Sub -Type 7 City / Town Corporation / Partnership County District Attorney Faith Based Organization K-12 Education Political Subdivision of the State Public Charity Special District Tribe P P P P P r 6. Enter the district information for the physical address of your organization 4 Colorado US Congressional District (01-07) 13 State Senate District (01-35) 50 State House District (01-65) 19 Colorado Judicial District (01-22) TOTAL 7. Are you a State of Colorado Agency? V No Yes 8. Entity Function (check all that apply) P Law Enforcement Public Defense r Education Treatment/Substance Abuse Courts Youth Services Treatment/Mental Health o2a/6-33/7_-, V Prosecution Probation Social Services 9. Is Entity a District Attorney's Office or formally designated by the District Attorney's Office? If you are not a District Attorney's Office, provide a DA Certification in the Documents section No V Yes Statement of Work & Application Questions Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. Project Duration 1. Project Start Date MM/DD/YYYY 07/01/2017 2. Project End Date MM/DD/YYYY 06/30/2018 Application Type 3. Select the Application Type that you would be completing. V 2017-2018 State Juvenile Diversion Funds 2017-2018 State Marijuana Tax Cash Funds DCJ Grant Manager Only - Administration DV DCJ Grant Manager Only - Administration MJ Project Officials 4. Project Director: Name Enter salutation, first, last, title. agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company) Ms. Kirsta Britton, Director of Diversion, Weld County District Attorney's Office 5. Project Director: Email Address kbritton@co.weld.co.us 6. Project Director: Phone Number 970-400-4775 7. Financial Officer: Name Enter salutation, first, last, title. Agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services) Ms. Barbara Connolly. Controller, Weld County Accounting 8. Financial Officer: Email Address bconnolly@co.weld.co.us 9. Financial Officer: Phone Number 970-400-4445 10. Signature Authority: Name Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company). Mike Freeman 11. Signature Authority: Mailing Street Address 1150 O Street 12. Signature Authority: City, State, Zip Greeley, CO 80632 13. Signature Authority: Email Address mfreeman@co.weld.co.us 14. Signature Authority: Phone Number 970-356-4000 Statement of Work 15. Project Summary: Provide a three to four (3-4) sentence description of the proposed project. It should be clear, succinct, and suitable for a press release. See instructions for further information. The Weld County District Attorney's Juvenile Diversion Program works to divert first-time, non-violent juvenile offenders from the traditional court system into restorative programming to address the juvenile's needs and community safety; repairing the harm caused and encouraging their future endeavors. Approximately 150 10-17 year olds who face a first time criminal case will be served at a cost to the state of approximately $640 per person. 16. Problem Statement See instructions for either the Juvenile Diversion or Marijuana Tax Cash fund instructions, as appropriate, for further information. The Weld County District Attorney's Office diverts first time, low level offenders from the criminal justice system. While the 19th Judicial District covers the same geographical area as Weld County, approximately 75% of juvenile cases come from Greeley, the urban county seat. In part, this is a result of a lack of a municipal court in the City of Greeley with jurisdiction over most juvenile cases. As such, cases that in other municipalities around the state would be handled locally, are instead referred for a district level filing. In order to lessen the impact of a district level adjudication on a juvenile's record, the Diversion program aims to divert these cases. Looking at data from the Greeley Police Department in 2015 as reported in Crime In Colorado, Greeley PD reported 181 cases of juvenile larceny. Larceny accounted for nearly 25% of juvenile arrests by Greeley PD in 2015, the single most represented offense. The Weld County DA Juvenile Diversion program diverted 73 theft cases in 2015, with 71 of these theft cases originating with the Greeley Police Department. Absent Diversion in Weld County, low level first time offenders would have the collateral consequences associated with a district level adjudication solely because of where in the state the offense took place, even though a similarly situated juvenile in another district would not, as a petty theft case would potentially be handled at the municipal level. In addition to benefiting the juvenile offender, the cost savings to the State is significant. Weld County has a courtroom devoted to juvenile offenses. As of this writing, for calendar year 2016, the Weld County Juvenile Diversion Program has handled 20% of all juvenile cases presented to the District Attorney's Office by police agencies for prosecution. Because the Weld County Juvenile Diversion Program occurs at the pre -file stage, the case is never presented to the Court. To increase the judicial case load by 20% would be a significant challenge. That would increase the expense of the Magistrate, Court Clerks, and Probation staff. Through DCJ Juvenile Diversion funds, these cases can be handled start to finish for a cost of approximately $640 each. For Probation supervision alone, the State Court Administrators Office budgets $2,265 per juvenile served for regular probation. Based on 160 youth served annually, the cost savings just for post disposition supervision alone is $260,000 for Weld County. That number doesn't take into account all of the other players in a juvenile Court filing The District Attorney's Office receives all reports from police agencies and makes a determination regarding whether or not the case will be filed with the Court. Because the DA's Office makes filing decisions, they are uniquely situated to make a pre -filing diversion determination. When Diversion has been available in Weld County, it has always been offered through the District Attorney's Office. 17. Project Description: See instructions for either the Juvenile Diversion or Marijuana Tax Cash fund instructions, as appropriate, for further information. A.) The Weld County District Attorney's Office Juvenile Diversion Program seeks to match first time offenders with the appropriate level of services upon their first contact with law enforcement. The program philosophy is that providing the proper services as soon as possible will best address a juveniles needs and therefore, be a preventative measure in eliminating future law violations. Through understanding the juvenile and the communities' needs, not all juveniles are appropriate for the low level of supervision that Diversion provides; therefore, the program does not accept all juveniles referred to the program. Diversion sanctions strive to repair the harm done to the juveniles' community, including their school, neighborhood, trust with parents or guardians, and the victim. Diversion participants receive case management and appropriate referrals to community -based programs, which could include Restorative Justice. The Model Programs Guide recommends basic case management and restorative justice principles for this population. B.) The Weld County District Attorney's Office Diversion program is a pre -file Diversion program with referrals coming from the Juvenile Unit of the District Attorney's Office. Cases are staffed at intake and determined who will be offered Diversion. Cases determined eligible complete a Diversion intake, case management, and referrals to community based agencies. After successful termination, the case goes into a No File status in the CDAC database Action Viewer. Cases that are filed at intake and are later determined to be Diversion eligible can still be referred. These cases are dismissed upon intake to the Diversion program. This is a small number of cases per year but is an option when Diversion is the best fit. C.) At Diversion intake, juveniles complete intake paperwork, the MAYSI II and an intake interview. The AUDIT (Alcohol Use Disorder Identification Test) and CUDIT (Cannabis Use Identification Test) are used to gain more information on use patterns, when indicated. Implementing a supplemental substance tool was a goal for January of 2016 and this new tool has been satisfactory for our needs. The intake paperwork and interview are designed to determine suitability for service options, the level of case management needed, and what referrals might be appropriate. The MAYSI II affirms the need for treatment, and which type of treatment. will be included in the Diversion contract and referrals. Substance and mental health treatment are referred to outside agents who complete a further assessment. While the MAYSI II and supplemental substance screens have been incredibly helpful in making mental health and substance referrals, we desired an additional risk level screening tool. During the Center for Juvenile Justice Reform (CJJR) Juvenile Diversion Certificate Program, the Arizona Risk/Needs Assessment Instrument was presented. While little further information has been found, despite reaching out to people in Arizona with assistance from DCJ, this tool really fit the exact need that we had to internally quantify the risk level of the juveniles served. Outreach to CJJR on assistance with this tool just occurred and we're hopeful we can get further information as this tool is very helpful in the context in which we've been using it. Using the results of the MAYSI and Arizona tool, a matrix was established to determine risk and need level. As we've been determining whether or not we expand eligibility, these tools have been helpful in referencing where juveniles scored on these screening tools and their ultimate outcomes. D.) All first time offenders aged 10-17 will be considered for diversion services. Violent, drug related, or sex offenses are not eligible. Juveniles with active gang affiliation are not eligible for services. Additionally, all cases that range from a petty offense to a class 3 felony are assessed for a referral to Restorative Justice programming. E.) Services provided are consistent with the findings of effective programs through the on -going DCJ Diversion evaluation conducted by OMNI. Standardized screenings are used to evaluate the juvenile and their family systems. An agreement is made based on these results. Appropriate referrals are made to a wide network of community -based services which can include evidence based programs such as Multi -Systemic therapy and Restorative Justice Conferencing. Many aspects of the program follow the 8 Principles for Effective Interventions when appropriate, specifically when addressing the Target Interventions. Services are provided to this low -risk level cohort for a minimum of three months. All participants receive case management, in varying degrees according to participant needs. The current goal will be to divert 150 juveniles from traditional prosecution per year. This is done at a cost of approximately $640 per juvenile per year. Steps that Diversion program staff take to aide a juvenile case through the Diversion program include reviewing cases for acceptance, administration of mental health and substance abuse screens, creation of a Diversion contract with a clear understanding that contract items must be completed, maintaining records in CDAC and ETO databases, case management, screening and submitting referrals for treatment needs or referral to Restorative Justice conferencing, supervision and monitoring for compliance, and collecting and reporting data. If those juveniles were to go through the traditional judicial process requiring the time of judges, court personnel and probation officers, the cost to serve those juveniles would be significantly higher. F.) In 2013, Weld County was named as a pilot project site in HB 13-1254. This pilot project evaluated 4 sites statewide as they used Restorative Justice Conferencing as a component of Diversion. The DA's Office Diversion program has an MOU with a local non-profit program, Youth and Family Connections, to offer RJ conferences to Diversion participants and reports on such to the Colorado Restorative Justice Council. Current offerings by this agency include Conference Circles, ReStore shoplifting conferences, and substance use group conferences. G.) The structure of the Weld County Diversion program was built intentionally so that Diversion is the least restrictive level of supervision for a juvenile who has committed a criminal offense. Diversion follows the trends of the local probation department and educates prosecutors offering pleas to ensure that Diversion remains the least restrictive option. If a juvenile were to be non -compliant with their agreement, a meeting will be held where additional sanctions will be assigned. Frequently parents have been consulted first and parents and the case manager work to help the juvenile come up with their own graduated sanctions. If a new law violation has been committed or if despite efforts the juvenile is still non -compliant, the case will be filed with the court and traditional prosecution ensues. As a matter of graduated sanctions, the juvenile is required to proceed through the court process and face the consequences of their initial criminal behavior and the issue of non-compliance with the diversion program. H.) Successful completion of the agreements are determined by the juvenile having provided proof that the conditions have been complied with during the expected time frames with no new law violations resulting in a delinquency filing. Upon verification of successful completion, the case receives "no file" status in the Colorado District Attorneys' Council database Action, noting completion of the Diversion Program as an explanation for why charges are not filed. Cases that do not successfully complete sanctions or where a new law violation occurs are filed with the Court and are prosecuted accordingly. 18. Discuss the costs that will be incurred to train staff and how increased knowledge will be determined/documented. -answer not presented because of the answer to #3- 19. If incentives will be included in the services to be provided, specifically describe the incentives, how eligibility to receive incentives will be determined, how they will be administered, and how they will be tracked. -answer not presented because of the answer to #3- 20. Discuss how the family will be engaged in a culturally sensitive manner. -answer not presented because of the answer to #3- 21. Describe any services related to substance abuse/use that will be provided to caregivers. -answer not presented because of the answer to #3- 22. Target population: Number of Juveniles Targeted to be Served This should reflect only the total of those who will be served by this program. Complete the Target Population table with the numbers of youth that will be served by gender and race/ethnicity. 33 Males - White / Caucasian 33 Females- White / Caucasian 1 Males - Black / African American 1 Females- Black / African American 26 Males - Hispanic / Latino 50 Females- Hispanic / Latino 0; Males - Asian 0 Females- Asian L 0 Males - American Indian / Alaskan Native 0 0 Females- American Indian / Alaskan Native Males - Nat. Hawaiian / Pacific Islander Females- Nat. Hawaiian / Pacific Islander 0j Males - Mixed Race 0 Females - Mixed Race 3] Males - Other / Unknown 31 Females- Other / Unknown 150.00 TOTAL 23. Level of Juvenile Justice Involvement Choose the Level of Juvenile Justice Involvement for the youth you intend to serve (select all that apply): 7 At -Risk (no prior offenses) V First Time Offenders Repeat Offenders Sex Offenders f Status Offenders 7 Violent Offenders 24. Age Range of Target Population Insert the percentage of the total youth to be served with Limited English Proficiency. 10-17 25. Percent of Total to be Served with Limited English Proficiency 25% 26. Narrative Description of Target Population: Provide a narrative description of the population to be served. See instructions for further information. Historically, the demographics of the Diversion program have closely followed the racial and ethnic demographics of Greeley/Evans School District 6, as this is the district where a large majority of Diversion referrals attend school. For the first two years of the existing three year grant cycle, 54% of diversion participants in Weld County identified as Hispanic. The Weld County Diversion program gender make up is different than that of the state DCJ funded Diversion grantees in that a higher percentage of our youth served are female (61% of youth served in the 19th are female compared to 35% statewide according to the OMNI evaluation report). This is something addressed with referral agents so that we have appropriate referrals for females needing early intervention at the Diversion level. We serve a high rate of families with limited financial means. In Greeley/Evans School District 6, nearly 65% of students receive free or reduced lunch. Further, according to the OMNI evaluation report, 60% of youth served in Weld County have Medicaid for health insurance compared to 32% of Diversion participants statewide. This level of financial need means that families face many obstacles such as transportation, housing, and an inability to pay for services that require a fee for service. There are programs in the community that have been able to help assist these families on a referral basis. It's estimated that around 25% of parents of Diversion youth require Spanish language translation and the Diversion Case Manager is Spanish speaking. She is responsible for all case management for juveniles with monolingual Spanish speaking parents or juveniles who are more comfortable in the Spanish language. 27. Financial Manager Submitting this record -answer not presented because of the answer to #3 - Implementing Agency 28. Implementing Agency Is the Applicant Agency the Implementing Agency? If Yes, enter Yes below. If No, Enter the Implementing Agencies Name, Address. and Entity Function. Yes, the Applicant Agency is the Implementing Agency. Capacity 29. Agency Description: Describe what your agency does and how it relates to Juvenile Diversion. The Weld County District Attorney's Office prosecutes county and district level offenses that occur in the 19th Judicial District/Weld County. The Juvenile Diversion Program is a part of the DA's office and diverts juvenile cases prior to cases being filed with the juvenile court. Diversion screening. case management, and evaluation are provided by the in-house program. 30. Agency Capacity: See instructions for further information. The Weld County DA's Office Juvenile Diversion Program has been funded through DCJ Diversion funds since 2006. The existing program has been in operation since 2005 and DCJ funds have been managed since 2006. As such, we've been a part of all OMNI Diversion Evaluations as well. The Director of the Program, Kirsta Britton, holds a Bachelor of Science degree in Human Development and Family Studies from Colorado State University. She has been working with the Diversion Program in Weld County first as a case manager, starting in 2006 and becoming the Director of the program in 2008. Erica Barraza is the Case Manager of the program and her salary is paid for entirely from DCJ funds and the required cash match. The case manager position was funded in October 2014. She was an intern with the Diversion program from January 2013 -May of 2014 and holds a Bachelors of Arts degree in Criminal Justice. She is also bilingual Spanish speaking and is a Greeley native. 31. Prior Juvenile Diversion Funding? If No, enter none below. If Yes, list each grant this project was funded with Juvenile Diversion monies (the year the grant began) and include the year. amount of state funds awarded. grant number, project title, and grant period. FY2016-2017, $90,084, 2017 -DV -17-010297-19, Weld County Juvenile Diversion Program - Year 3, 7.1.15-6.30.16 FY2015-2016, $90,082, 2016 -DV -15-005623-19. Weld County Juvenile Diversion Program - Year 2, 7.1.15-6.30.16 FY2014-2015. $65,504, 2015 -DV -14-003096-19. Weld County Juvenile Diversion Program, 7.1.14-6.30.15 FY2013-2014, $65,030, 14 -DV -19-05, 19th Judicial District, Weld County Juvenile Diversion Program, 7.1.13-6.30.14 Service Area for Project 32. Colorado US Congressional District (01-07). Enter Statewide or each Congressional District served by this Project separated by commas. 4 33. State Senate District (01-35). Enter Statewide or each District served by this Project separated by commas. 01, 13, 23 34. State House District (01-65). Enter Statewide or each District served by this Project separated by commas. 48, 49, 50, 63 35. Judicial District (01-22). Enter Staewide or each District served by this Project separated by commas. 19 36. Counties. Enter Statewide or list all the Counties served by this project separated by commas. Weld County 37. Cities. Enter Statewide or List all the Counties served by this project separated by commas. Ault, Briggsdale Dacono, Eaton, Erie, Evans, Firestone, Fort Lupton, Frederick, Galeton, Gill,Gilcrest, Greeley, Grover, Johnstown, Keenesburg, Kersey, LaSalle, Lochbuie, Longmont, Mead, Milliken, New Raymer, Nunn, Pierce, Platteville. Severance, Windsor 38. Region V Rural 7 Suburban Tribal V Urban Compliance Act 39. Is the jurisdiction(s) to be served compliant with the JJDP Act? To determine if you are currently in compliance with the JJDP Act regarding appropriate secure holding of juveniles, contact Mona Barnes at Mona.Barnes@state.co.us or 303-239- 4188. ✓ Yes 7 No Collaboration 40. Short Narrative of Collaborative Efforts Provide a short narrative of collaboration efforts between the District Attorney's Office and community -based services. See instructions for further information. In Weld County, the Diversion program is primarily based on a pre -file system. All cases that come to the office, allegedly committed by a juvenile with 2 or few prior cases are immediately given by the intake secretary to the Diversion Director for review. An initial determination regarding eligibility for the Diversion program is made by the Diversion Director and then the case is forwarded to the assigned juvenile prosecutor. The prosecutors determine probable cause and whether the case would go through traditional prosecution absent Diversion. Once it's determined that prosecutorial action will occur on a case, then a staffing with the juvenile unit, consisting of Diversion staff, juvenile prosecutors, victims/witness representative and the chief of the juvenile unit is held and determinations are made on which cases will be offered Diversion. Additionally, in some cases, we determine to prosecute a case and after the case has been filed and seen before the judge, it's determined that Diversion makes more sense for the case. At that point, Diversion is offered and if appropriate, the case is dismissed as a result of acceptance into the program. Case management is provided by the program but counseling or classes are not offered in-house as those programs are already offered by community partners. Youth and Family Connections offers Restorative Justice and classes specific to juvenile needs. A formal MOU exists with Youth and Family regarding the referral of Diversion youth to Restorative Justice per Colorado Restorative Justice Council funding. Restorative Justice is offered to many Diversion youth covered by state Diversion funds but all accounting for the two programs are kept separate and do not overlap. Rigorous checks and balances have been put in place with the County Accounting Department to ensure such separation. Additionally, North Range Behavioral Health is frequently referred to for counseling services. Many options, such as the community center or food bank, are referred to as well to best suite the participants needs. 41. Identify additional Agencies included in planning Identify additional agencies. organizations, and planning groups that have been included in the planning and implementation of this project. See instructions for further information. When the former District Attorney desired to create the current Diversion Program in the 19th Judicial District, he first contacted the Senate Bill 94 Juvenile Services Planning Committee (JSPC) to determine the need for a diversion program and to learn what population the members of that group would like the program to serve. The JSPC initially offered short term funding for the program to get it started as it was such a need in the community. Since the beginning, the Diversion Program has worked closely with the JSPC. In addition to the JSPC board, the Director is a member of the JSPC Sub -Planning Committee. The Director was also a voting member of the Community Review Board until eligibility expired, and works with the Weld County Prevention Partnership. The DA's Office is a CMP partner program with the local 1451 Collaborative and reports as such in their annual reports. The program director is in constant communication with the probation department and Youth and Family Connections (the juvenile assessment agency) to determine appropriate levels of service for the identified population and to share relevant information and ideas to make juvenile services in Weld County more effective and efficient. It is in these meetings that holes in existing services are identified and shared so that all are able to get a broad picture of the system as a whole. Many juvenile justice professionals in the community desire to be able to divert many youth. Through involvement and communication with all of the above named groups, all programs serving juveniles in Weld County can better meet the needs of our population. Collaboration with agencies helps to ensure that duplication of services is not occurring. Through communication with these agencies, it is known that the Diversion Program is successfully meeting the needs of the intended population as it relates to the juvenile justice continuum and could expand with full funding. Future Funding 42. Future Funding of Project Describe the steps you have taken to diversify your funding sources, and/or incorporate this project into local funding sources indicating broad -based community support and sources of future funding. See instructions for further information. The Diversion Program has been funded by this grant opportunity since October of 2006. For fiscal year 16-17, the grant is funding 50% of the Director's position and 100% of the Case Managers position, less the 25% cash match provided by Weld County. In fiscal year 16-17, Restorative Justice Pilot funds cover the other 50% of the Director salary. Additional funds for Weld County Diversion have been much needed for years. In fiscal year 15-16, DCJ provided funds for a case manager at 100%. This increase in staffing allowed us to be able to have a returned survey rate of over 84% and made time available for us to be able to evaluate data in a manner that would be helpful in improving and advancing our program, while still meeting the needs of Diversion youth in standard Diversion programming and also those taking part in the Restorative Justice Pilot Program. These funds from DCJ have allowed our program to finally advance in the manner that we've long desired it to progress. For example, we are currently evaluating offering in-house life skills groups as those aren't currently available in the community. We have also been coordinating stakeholders to determine how to best meet the needs of the 10-11 year old population who are referred for prosecution. Absent sufficient staffing for the program, we had long been unable to devote resources to examining these greater needs and issues that we were facing. Additional funding sources outside of DCJ are often not a good fit, as those funds are frequently limited and require an amount of additional work that doesn't necessarily allow desired expansion of pre -file Diversion. However. it is difficult for local programs to justify using scarce dollars to fund a project that would serve youth who would otherwise be served by state Judicial funds (Probation). While Diversion is an integral component of the local juvenile justice continuum, absent DCJ funding, it would not be a reality in Weld County. Summary of Past Performance- Continuation grants only 43. Goals and Objective Impact See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application. Our goal to reduce the number of juveniles who would receive juvenile delinquency filings absent a Diversion program continues to be met. For the current fiscal year, we hope to divert 150 youth. For the past two years, we've been closer to 160 juveniles. We've begun looking at diverting a percentage of cases that come to the juvenile unit for prosecution versus a set number. For the first 9 months of 2016, it's estimated that 20% of all juvenile cases have been diverted. We anticipate finishing the year with approximately 19% of cases, which is still a significant increase over past years. While we will maintain a goal of diverting 150 youth per year. looking at the percentage can more accurately insure that the right juveniles are being diverted as the rate of juvenile offending fluctuates through the years. For calendar year 2016, 100% of youth are being screened by the MAYSI II as that is now integrated seamlessly. Additionally, we've been using the AUDIT and/or CUDIT for substance screening. Other objectives include providing in-house case management and referrals to appropriate services. OMNI evaluation report date from FY 14-15 and FY 15-16 indicates that 100% of youth received case management, 64% participated in Restorative Justice, 36% completed special projects, and 31% were referred to counseling. Our successful completion rate is 98% and we are looking at outcomes to determine if the referrals made are the best fit to prevent future offending as well. 44. Goals and Objective Achieved See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application. The program has continually met the goal of diverting the intended number of youth. For the last completed fiscal year, the program aimed to divert 150 youth and 161 youth were diverted. Additionally, the outcomes that reference case management, screening, referral to appropriate services, and successful completion were all met as well. An important past Goal and Objective was to increase the matched survey rate. Prior to additional DCJ funding which provided the funds to appropriately staff the program, the survey rate was well below 50%. As a result of additional DCJ funding that allows the program to have a full time case manager. the program is able to not only divert more youth but the matched survey rate has increased to 84% when the last data was collected in mid -August 2016. Absent sufficient funds to be able to adequately staff the program. that survey rate would not be what it is today. Because the rate is so far beyond what is required, and the program case manager excels in collecting exit surveys, this goal was not included for the 16-17 fiscal year. 45. Demonstrate the value added by the Evaluation of Diversion Program Services See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application. The individual and aggregate evaluation data is critical in informing and shaping our project changes. In 2013, Weld County Juvenile Diversion was named as a Restorative Justice Pilot site. At that time, Weld County did not have any formal Restorative Justice programming so to be named in legislation as a program that would offer Restorative Justice to Juvenile Diversion participants was daunting. However, at that time, the OMNI Evaluation had indicated that the juveniles with the most affected change according to data at that point, were juveniles who had participated in a Restorative Justice pre -conference and conference. This was not in our individual program results because this wasn't available to juveniles in our district, but knowing that this had affected change in other districts was crucial in our buy -in when it came to participating in the Restorative Justice Pilot. For the past year, we've been addressing the needs of the very young offending population (10-11 year olds) and have consulted the evaluation to determine where this need is in our community and what that data tells us in regard to the need. Additionally. we've been looking to determine how and where we should expand our programming and we can look at our individual data to inform those decisions. At one point in time, another funding opportunity was examined and because the robust evaluation component wasn't included in that opportunity, we determined without this level of evaluation, it wasn't worth the work of participating in that funding opportunity. According to the OMNI evaluation, for fiscal years 2014-2015 and 2015-2016, 12% of all juveniles evaluated as a part of the statewide project were served by the Weld County Diversion Program. 46. Project Changes/Improvements See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application. Budgetary changes are a result of a Cost of Living wage adjustment anticipated to occur in January 2018 for all staff, as well as any scheduled step -increases which are a part of the County mandated pay schedule. We have been looking at ways to best serve 10-11 year old first time offenders and those conversations are on -going. What has been determined at this point in time is not a change to any existing programming, but more a greater number of referrals to existing programs already used, as well as increased communication with the staff in those programs. At this point, it would be premature to rule out that there will be significant program changes to address the unique needs of that small population but it seems that increasing existing collaborations could be sufficient. Evidence -Based Practices 47. Evidence -Based Programs or Activities Indicate if this project is using Evidence -based program? If yes, provide the name and source of the project. See instructions for further information. The program was developed based on the community needs and did not duplicate an existing Evidence -Based Program, however, the program unintentionally replicated the Adolescent Diversion Program from Michigan State University, a program rated Effective by the National Institute of Justice (crimesolutions.gov), as this program also diverts youth from formal processing into community based services. Additionally, the program frequently refers to Restorative Justice (promising), Functional Family Therapy (effective), Multisystemic Therapy (effective), Strengthening Families (effective), and community based mentoring (we have three options that combine effective and promising components). All of these programs can be found in the OJJDP Model Programs Guide. Additionally, we are able to measure success using evaluation data from OMNI. Budget Summary Budget Summary Requested/Awarded Personnel Supplies & Operating Travel Consultants / Contracts Indirect Total Tables (G&O, Budget Details, Additional Funding) Goals & Objectives / Quality Assurance Plan GOAL 1 Goal 1 Grant Funds $ 93,784.00 $ 300.00 $ 525.00 $ 750.00 $ 95,359.00 Reduce the number of juvenile delinquency Cash Match $ 31,261.00 $ 100.00 $ 175.00 $ 250.00 $ 31,786.00 In -Kind Match Match Total $ 0.00 $ 0.00 ^tL3i $ 31,261.00 $ 100.00 $ 175.00 $ 250.00 $ 0.00 $ 31,786.00 Project Total $ 125,045.00 $ 400.00 $ 700.00 $ 1,000.00 $ 127,145.00 project Total $ 93,784.00 $ 300.00 $ 525.00 $ 750.00 $ 0.00 $ 95, 359.00 filings/cases by successfully diverting juveniles from the traditional justice system. Objective 1.1 Objective Outcome Measurement Interview juveniles referred to Diversion, screen using the MAYSI II, deliver appropriate sanctions and referrals, and provide case management for Diversion clients. 150 youth will be served; 100% of consenting youth will be screened with the MAYSI II, 30% will be referred for a formalized assessment, 75% of youth will receive services to which they are referred, 80% of youth will complete their agreement, fewer than 15% of youth will reoffend within one year of program completion. ETO Database, Excel Spreadsheet and client record, CDAC Action database and Colorado Courts Data Access database. Timeframe Objective 1.2 Objective Outcome Measurement Timeframe Objective 1.3 Objective Outcome Measurement Timeframe By June 30, 2018. GOAL 2 Goal 2 Objective 2.1 Objective Outcome Measurement Timeframe Objective 2.2 Objective Outcome Measurement Timeframe Objective 2.3 Objective Outcome Measurement Timeframe GOAL 3 Goal 3 Objective 3.1 Objective Outcome Measurement Timeframe Objective 3.2 Objective Outcome Measurement Timeframe Objective 3.3 Objective Outcome Measurement Timeframe Quality Assurance Plan Quality Assurance Plan- See 1) Collecting data for required outcome measures is seamless for our program at this point. Juveniles and parents complete separate intake paperwork prior to their instructions for either the Diversion intake interview. Data collection points are included within this paperwork. If questions are left blank (or assistance with written paperwork is needed), the Juvenile Diversion or case manager addresses the questions verbally and notates the responses. Once a juvenile is accepted, the case manager compiles paperwork and scans it into the Marijuana Tax Cash fund paperless case file. The information is forwarded to the Diversion Director who updates an excel spreadsheet and the ETO database. Included in the excel instructions, as appropriate, spreadsheet are cells with the ETO identification number and a column to notate that an intake survey and exit survey was completed. Both case manager and director for further information. access this data at different points, which ensures that the necessary actions have occurred at each stage. Together, we refer to the data, both in the excel spreadsheet and ETO, to make programmatic decisions and to determine efficacy of certain aspects of the program. The ETO database provides aggregate information on data that would otherwise require cumbersome hand counts, making data tracking and analytics less time consuming and more accessible. Historical data informs goals and outcome measures set for each grant cycle. 2) The Weld County DA's Office is as paperless as possible. All cases are initiated electronically and stored in the CDAC Action database. Each individual case has a documents section. Within the documents section is a Diversion tab. Families complete paper forms which are scanned into a working file maintained on the DA server and also saved to the Diversion tab in the Action database. The Director enters specified information into ETO for storage as well. Though the office has been paperless for some time, the Diversion program was slow to give up paper files altogether. Paper files of terminated cases are stored in Weld County Storage and are accessible if needed. As of September 2016, no paper Diversion files are maintained. Electronic files are accessed as each stage of work indicates. 3) Much work has been done on ensuring that the post survey is completed. Because of a low matched survey rate in the past, formalizing a process for post -survey completion was a goal for a prior fiscal year. If a family consents to the juvenile taking the pre -survey, and the juvenile completes the pre -survey, then it is included in the Diversion agreement that the juvenile is responsible for a post -survey, as long as they don't revoke their consent to participate. If they still agree to participate, they need to complete the survey prior to the case being terminated. Once they complete the survey, they sign a statement saying that they completed the survey on that date. The case manager gives the survey to the director who notates in the excel database that the survey has been completed and then puts it in the envelope to send to OMNI. This process takes a fair amount of time. The addition of funds for a case manager in 2014 meant that our matched survey rate increased substantially and was at 84% as of August 2016. We still struggle to get completed post surveys for families who live a far distance from Greeley. We've worked with OMNI and have been able to mail surveys to families with postage paid envelopes but completion of those surveys is low. The case manager spends a fair amount of time on completion of post -surveys. 4) The first form presented to families is the OMNI form consenting to participate in the survey process. It is clearly explained to parents that they do not need to complete the survey in order to participate in Diversion. The OMNI form is utilized as it can best address the requirements. An issue worked through with OMNI was including on the Diversion agreement that the juvenile would complete the post -survey, as that could indicate a lack of consent once it becomes a requirement. It's a fine line to let someone know that they can revoke their consent, but to stress the importance of completing the survey. 5) Prior to 2014, when additional funding was provided by DCJ to hire a case manager, the program absolutely did not have the capacity to complete all of the requirements. Now that the program is sufficiently staffed, we are able to participate in all requirements and recognize the great value given by participating in the evaluation and having ready access to data and information that we would not otherwise have. Now that we're appropriately staffed, the only barrier is the difficulties of having families make an extra trip to our office to complete the survey. 6) Very simply, youth who re -offend during programming are marked in red in the excel spreadsheet with notes regarding what offense occurred and what date the Diversion case was returned to the Deputy District Attorney's for the filing of charges with the Court. Because our program occurs at the pre -file stage, a new offense means that the juvenile has 2 filings where they previously had none. This information is notated in ETO and marked as an unsuccessful termination as a result of a new filing. Post -surveys on these cases can be difficult and none of the juveniles who fall in this category have yet agreed to come to the office to take a post - survey, though that is data that we would really love to obtain. Personnel: Budget & Budget Narrative Details % To Be Annual Base Paid Annual Salary By Fringe Grant Funds Position Personnel Title and Name 1 Annual Base Salary To Be Paid By Grant Funds Annual Fringe To Be Paid By Grant Funds % To Be Paid By Grant Funds Total Annual Base Salary + Fringe Total Base Salary + Budget Fringe To Be Narrative and Paid By Justification Grant Funds Director $ 76,780.00 $ 38,390.00 50 % $ 32,731.00 $ 16,366.00 50 % $ 109,511.00 $ 54,756.00 Fifty percent of of time is spent on Diversion, this project. Kirsta Salary is based Britton on the Counties scheduled pay scale and representative of 11 years program experience. Fringe is approximately 42.63% of the salary and covers costs of Social Security, Unemployment Compensation, workers comp insurance premiums, retirement, life insurance and accidental death and dismemberment, health insurance premium, short and long term disability, vacation, holiday, and sick time. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for all County Cash Match $ 13,689.00 Total In- Match Match Budget Kind Committed Narrative and Match to this Justification Project $ $ 13,689.00 Fifty percent of time is spent on this project. Salary is based on the Counties scheduled pay scale and representative of 11 years program experience. Fringe is approximately 42.63% of the salary and covers costs of Social Security, Unemployment Compensation, workers comp insurance premiums, retirement, life insurance and accidental death and dismemberment, health insurance premium, short and long term disability, vacation, holiday, and sick time. An estimated 3% cost of living increase will likely occur January 2018 and are factored into requested amounts. This increase will be 2 employee salaries. The current estimated pay rate for a similar local Director position is a base salary near $95,000 plus fringe. A salary survey in 2016 shows the salary is less than other Diversion Directors in District Attorney's Offices. This position does all administration, supervision, collaboration, and evaluation efforts for Diversion and is a member of the DA's Office management team. Case $ 49,281.00 $ 49,281.00 100 °%% $ 21,008.00 $ 21,008.00 100 % $ 70,289.00 $ 70,289.00 The amount $ 17,572.00 Manager, requested will Erica fund 100% of Barraza the Case manager salary less 25% cash match. Salary is based on the Counties scheduled pay scale and is commensurate with experience. Fringe is approximately 42.63% of the salary and covers costs of Social Security, Unemployment Compensation, workers comp insurance premiums, retirement, life insurance and accidental death and dismemberment, health insurance premium, short and long term disability, vacation, holiday, and sick time. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for all County employee salaries. The case manager salary was set after reviewing the pay rates of similar positions in the County and is also reflective of rates of pay for other Diversion counselors in the state, per for all County employee salaries. Cash match is calculated at 25% of the total amount needed for 50% of the Director salary and fringe. $ $ 17,572.00 The amount requested will fund 100% of the Case manager salary less 25% cash match. Salary is based on the Counties scheduled pay scale and is commensurate with experience. Fringe is approximately 42.63% of the salary and covers costs of Social Security, Unemployment Compensation, workers comp insurance premiums, retirement, life insurance and accidental death and dismemberment, health insurance premium, short and long term disability, vacation, holiday, and sick time. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for all County employee salaries. The case manager salary was set after reviewing the pay rates of similar positions in the County and is also reflective of rates of pay for other Diversion counselors in the state, per the 2016 salary the 2016 salary 3 4 5 6 7 8 9 10 Total $ $ $ $ $ 126,061.00 $ 87,671.00 $ $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 70 % $ 53,739.00 $ 37,374.00 70 % $179,800.00 $125,045.00 Non -Personnel: Budget & Budget Narrative Details Amount Budget Item Item To Be Paid Budget Narrative and Justification By Grant Funds SUPPLIES & OPERATING S&O 1 S&O 2 S&O 3 S&O 4 S&O 5 S&O 6 S&O 7 S&O 8 S&O 9 S&O 10 Supplies & Operating Total TRAVEL Ti T2 T3 T4 T5 T6 T7 T8 T9 T10 Travel Total CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) Office supplies In -state travel $ 300 Line items to include office supplies are estimated to cost $400. Items to be purchased will include paper supplies such as file folders ($100/year), receipt books ($35/year), business cards ($30/year), calendars/planners ($35/year), dividers, paper, envelopes, and other general office supplies (pens, paperclips, post -its, tablets, etc) to be replenished at a rate of approximately $17.42/month, registration fees for training, and if needed, school supplies for the juveniles participating in the program. This cost estimate is based on the amount that we have historically used annually for these items. $ $ 300 $ 525 $ 525 survey. Complete job descriptions are attached as required. $ $ $ 0.00 $ $ $ 0.00 $ $ $ 0.00 $ $ $ 0.00 $ $ $ 0.00 $ $ $ 0.00 $ $ $ 0.00 $ $ $ 0.00 $ 31,261.00 $ 0.00 $31,261.00 survey. Cash match is calculated at 25% of the total amount needed for 100% of the case manager salary and fringe. Cash In - Match Kind Match Budget Narrative and Justification Match $ 100 $ Line items to include office supplies are estimated to cost $400. Items to be purchased will include paper supplies such as file folders ($100/year), receipt books ($35/year), business cards ($30/year), calendars/planners ($35/year), dividers, paper, envelopes, and other general office supplies (pens, paperclips, post -its, tablets, etc) to be replenished at a rate of approximately $17.42/month, registration fees for training, and if needed, school supplies for the juveniles participating in the program. This cost estimate is based on the amount that we have historically used annually for these items. Anticipated travel costs include at least three trips to Denver $ 175 $ Anticipated travel costs include at least three trips to Denver for administrative meetings or trainings with DCJ. Trainings for administrative meetings or trainings with DCJ. Trainings are only attended when fiscally prudent. Based on historical are only attended when fiscally prudent. Based on historical actual costs, mileage is estimated at the Weld County actual costs, mileage is estimated at the Weld County reimbursement rate of1,296.30 miles at $.54/mile. It is reimbursement rate of1,296.30 miles at $.54/mile. It is estimated that mileage and associated training and service estimated that mileage and associated training and service costs will be $700.00, which is slightly less than we are on costs will be $700.00, which is slightly less than we are on pace to use in the 16-17 fiscal year. pace to use in the 16-17 fiscal year. CC 1 $ 750 It is not anticipated that the diversion program will be contracting specifically $ 250 $ It is not anticipated that the diversion program will be contracting specifically with an individual or business to provide direct services to with an individual or business to provide direct services to CC 2 CC 3 CC 4 CC 5 CC 6 CC 7 CC 8 CC 9 CC 10 Consultants/Contracts Total INDIRECT I1 Indirect Total Total $ $ $ 750 $0 $ 1,575 Additional Sources of Project Funding Source Federal State County Government Municipal Government Private Total Documents the juvenile or their families in the program. The exception is the required expense by DCJ for OMNI and the ETO database. the juvenile or their families in the program. The exception is the required expense by DCJ for OMNI and the ETO database. Amount Description $ 0.00 $ 56,000.00 This amount reflects the $54,756 that will be requested from the Colorado Restorative Justice Council to support the work done by the Director on the RJ program and also additional travel and supply funds. $ 0.00 $ 0.00 $ 0.00 $ 56,000.00 Documents Requested * DA Certification [Required for ALL NON -District Attorney's Offices] download template Job Descriptions [For grant funded positions] job descriptions Required? Attached Documents * List of Board Members [Required for Community Based Organizations] Audit/Financial Review (Please link this document rather than attaching, if V audit link possible) Financial Management Questionnaire V Financial management questionnaire download template Organizational Chart V organizational chart Certificate of Insurance [Required for Community Based Organizations] Certification of Match download template CAC certification and Substance Use Disorder State Licensure Agency License to Provide Substance Use Disorder Treatment Zoom Grants TM is not responsible for the content of uploaded documents. Application ID: 65623 Become a ran of ZoomGrants "•' on Facebook Problems? Contact us at Questions@ZoorriGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser RE: GRANT APPLICATION FOR JUVENILE DIVERSION PROGRAM ATTEST: fir... k) G: •1, &.0•4. BOARD OF COUNTY COMMISSIONERS Weld • nt Clerk to the :oard WELD COUNTY, COLORADO BY: Deputy Cl the Be Freeman, Chair OCT 3 1 2016 Hello