The URL can be used to link to this page

Browse Search

Home My WebLink About20160699.tiff RESOLUTION RE: APPROVE APPLICATION FOR DOMESTIC VIOLENCE FAST TRACK PROGRAM AND DOMESTIC VIOLENCE FELONY PROJECT GRANT AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for the Domestic Violence Fast Track Program and Domestic Violence Felony Project Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Division of Criminal Justice, commencing upon full execution, with terms and conditions being as stated in said application, and WHEREAS,after review,the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Application for the Domestic Violence Fast Track Program and Domestic Violence Felony Project Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's to the Colorado Division of Criminal Justice be, and hereby is, approved. Office, BE IT FURTHER RESOLVED by the Board that JoAnne Holden be, and hereby is, authorized to electronically submit said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of February, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Cd ,.�.1 � L ( 1 1�-I -.e.0 - dirditoo �Gi� JC,LLo Mike Freeman, Chair Weld County Clerk to the Board \' Sean P. Conway, Pro-Tem BY: /}/� De• . Clerk to the :oard��y�-' �j� [�/ „a �►, lie A. Cozad � 361 =,: : -- APP D AS • :� • "M: : XCUSED arbara Kirkmeyer untyA orney Steve Moreno Date of signature: 619 /p 2016-0699 at-C4 DA0025 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Applicant Information Crime Victims Services Grant Program 2016 xR �7E� �� 1 " MflE 'q�h k ` 411 1 ioI: Project Title: 19th DA Direct Victm Services Project Number: 2016-VU-16-013566-19 Project Director: JoAnn Holden Executive Director: Type of Funding for this Project: Continuation Requested Amount($): $64,369 Project Duration: From: 01/01/2017 To: 12/31/2017 rl '" 'n'c �{ � 'S ��4 F detail" iin�,'r y K�` p4� -�' �.+� i .•i �9 I ._., =. i �5�'w�' .�s ..-,��,6, u,32_t..�.1m r Applicant Agency Name: District Attorney's Office, 19th Judicial District Applicant Legal Name: Weld County DUNS(+4) Number: 075757955 SAM Expiration Date: 01/14/2017 Tax Identification #: 846000813 Entity Type: Public/ Government Entity Sub-Type: County ,l 2016-0699 i�) a-0251- G Application Form Page 1 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Contact Information Project Contact Information has been pre-populated with the Contact Information from your Applicant Profile. Please review and update as necessary the information below to reflect the Project Officials that will be responsible for this Project. Only include one of each of the following: Project Director, Financial Officer, and Signature Authority. Complete Executive Director field only if you are a nonprofit agency. Primary Contact should be included only if this role is someone other than the required project officials already listed. Note: COGMS auto-generated email notifications are not linked to this contact list.Auto- generated email notifications are only sent to Registrants linked to the Applicant Profile. Please see instructions for additional information. G6 +' F P�5 '. r '.iii ,'. ,a27, , 3,' Project Director JoAnn Holden 970-356- jholden@co.weld.co.us 4010 Financial Officer Barbara Connolly 970-356- bconnolly@co.weld.co.us 4000 Signature Authority Mike Freeman 970-336- mfreeman@co.weld.co.us 7204 Primary Contact JoAnn Holden 970-356- jholden@co.weld.co.us 4010 Application Form Page 2 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Contact Details Contact Type: Project Director Salutation: Ms. First Name: JoAnn Last Name: Holden Title: Director of Victim Services Agency Name: Weld County District Attorney's Office Address Line 1: PO Box 1167 Address Line 2: 915 Tenth Street City/Town: Greeley State: Colorado Zip Code + 4: 80632-1167 Phone Number: 970-356-4010 Fax: 970-352-8023 Contact Email Address: jholden@co.weld.co.us Contact Details Contact Type: Financial Officer Salutation: Ms. First Name: Barbara Last Name: Connolly Title: Financial Officer Agency Name: Weld County Government Address Line 1: PO Box 758 Address Line 2: City/Town: Greeley State: Colorado Zip Code + 4: 80632-1167 Phone Number: 970-356-4000 Application Form Page 3 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Fax: 970-352-0242 Contact Email Address: bconnolly@co.weld.co.us Contact Details Contact Type: Signature Authority Salutation: Mr. First Name: Mike Last Name: Freeman Title: Chair, Board of County Commissioners Agency Name: Board of County Commissioners, Weld County Address Line 1: PO Box 758 Address Line 2: City/Town: Greeley State: Colorado Zip Code + 4: 80632-1167 Phone Number: 970-336-7204 Fax: 970-352-0242 Contact Email Address: mfreeman@co.weld.co.us Contact Details Contact Type: Primary Contact Salutation: Ms. First Name: JoAnn Last Name: Holden Title: Director of Victim Services Agency Name: Weld County District Attorney's Office Address Line 1: PO Box 1167 Address Line 2: Application Form Page 4 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 City/Town: Greeley State: Colorado Zip Code + 4: 80632-1167 Phone Number: 970-356-4010 Fax: 970-352-8023 Contact Email Address: jholden@co.weld.co.us Application Form Page 5 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Capacity and Project Factors Type of Project: Domestic Violence Fast Track Project, Victim / Witness Project, Victim Services, Domestic Violence Is your Agency a culturally specific No community-based agency?: Agency Description: Briefly describe the purpose of your agency. See instructions for further information. The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute those charged with committing crimes against the State of Colorado. The Victim Witness Assistance Unit, established in 1980, is a department in the District Attorney's Office. Twelve staff work in the unit providing assistance to victims of defendants charged with felonies, misdemeanors, and traffic cases. The number of criminal cases filed in 2015 were 14,879: 2321 felony, 755 juvenile, 3618 misdemeanor, and 8090 traffic. The unit supports all victims of crime. VRA victims represent 35% of felony crimes (207 primary DV victims), 28% of juvenile crimes, 40% of misdemeanor crimes (877 primary DV victims). Since there are only a couple of traffic crimes that are designated as VRA the percent of VRA traffic crimes was .01% (13 victims). Agency Qualification: Describe your agency's experience with similar projects and experience the agency has in managing federal/state funds. See instructions for further information. The VW Director of the 19th Judicial District has written federal grants (VAWA and VOCA) since 1997 and has written VAWA and VOCA grants in the 19th Judicial District since 2005. Weld County Government oversees the financial aspect of grants which includes the separation of duties and a multiple review process. Prior CVS Funding for this project: Yes Amount Awarded Grant Number Project Title Grant Period $55,964 2015-VW-14-009000-19 19th JD DV Fast Track&DV Felony Project 01/01/2016-12/31/2016 Problem Statement: Describe the problem the proposed project intends to address. Local and/or state data should be used to describe the nature of the problem in your community. See instructions for further information. Application Form Page 6 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Immediate contact with domestic violence victims is crucial to effectively prosecute the defendants in these cases whose victims may later recant the seriousness of the violence. The Misdemeanor Domestic Violence Fast Track Progra and Felony DV Program both have immediate contact with domestic violence victims through DA Office Victim Assistants. Immediate contact with victims is essential to properly address bond conditions, mandatory protection orders, explain victim's rights in the criminal justice system and give referrals for resources. Application Form Page 7 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Target Service Area 4 ,,,j'i ii!therm -rte- "� -�yi , $ �� * Ili I kk `kI W s rea!� e `r ittol3('h 6 k t `rt � -`�' �S s anw:� d�#z�`� >- 4-LTA,.-' _ ` Statewide: No U.S. Congressional District: 04 Judicial District: 19 State Senate District: 23, 13, 01 State House District: 48, 63, 49, 50 Counties: 62-Weld Cities: Hudson, Mead, Ault, Eaton, Berthoud, Platteville, Northglenn, Lucerne, Pierce, Greeley, Hereford, Lochbuie, Briggsdale, Roggen, Dacono, Longmont, Gill, Milliken, Grover, Gilcrest, Brighton, Windsor, La Salle, Carr, Frederick, Galeton, Severance, New Raymer, Keenesburg, Kersey, Fort Lupton, Nunn, Erie, Evans, Firestone, Johnstown, Stoneham Application Form Page 8 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Underserved Populations A. Describe the underserved population(s) in the community you serve (e.g. race/ethnicity of victims served, LGBTQ, deaf, etc.). Weld County's estimated 2014 population was 277,670 (a 9.8% increase). The Hispanic/Latino population is 28.4% of the population. Weld County's other minority populations are: Black/African American 1.3, American Indian 1.7, Asian 1.4. B. How did you determine the underserved population(s)? Cite your source(s). US Census Bureau estimated 2014 figures. Greeley Tribune March 25, 2015 - The Greeley metropolitan statistical area, which encompasses all of Weld, was named the eighth fasted -growing metro area in the United States from July 2013 to July 2014, according to the population estimates, released today by the U.S. Census Bureau. C. Is any portion of your project specifically Yes designed to serve underserved populations? If you select"Yes" in "C" above: C1. Which underserved population(s)? Specify if serving racial and ethnic minority victims. Based on 2015 statistics kept by the Victim Witness Assistant Unit for grant reports, 39.6% of the domestic violence cases filed in Weld County Courts involved Hispanic or Latino victims and 5.8% of these victims were Spanish speaking only. These victims are served by two bi-lingual Victim Witness Assistants that are requested in this application. Weld County also has a refugee population who speak mostly limited or no English. We communicate with the refugee population (in 2015 .8%) by use of interpreters or Language Line. C2. Is the primary focus of your agency to serve the underserved population(s) you have identified? , No Application Form Page 9 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Collaboration List the three agencies with which your project staff will be coordinating with most frequently. If you have active MOU's relevant to this request, list the agency and a brief description of the terms of the MOU. ` .� , y"y 404, Catholic Charities No Brittany Conrad 970-616-8605 A Woman's Place No Karol Patch 970-351-0476 Sexual Assault Vi... No Jennifer Jones Ma... 970-506-4059 Application Form Page 10 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Collaboration Details Agency Name: Catholic Charities Do you have an MOU with this Agency?: No Contact Name: Brittany Conrad Title: Victim Assistance Manager Phone: 970-616-8605 E-Mail: bconnrad@ccdenver.org Collaboration Details Agency Name: A Woman's Place Do you have an MOU with this Agency?: No Contact Name: Karol Patch Title: Director Phone: 970-351-0476 E-Mail: director@awpdv.org Collaboration Details Agency Name: Sexual Assault Victim Advocate Center Do you have an MOU with this Agency?: No Contact Name: Jennifer Jones Markiewicz Title: Director Phone: 970-506-4059 E-Mail: jennifer@savacenter.org Application Form Page 11 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Consultation Prosecution, law enforcement, courts and victim services projects within these types of agencies must consult with nonprofit victim services agencies in developing their grant applications to ensure that the proposed activities are designed to promote safety, confidentiality, and economic independence of victims. Indicate below which nonprofit victim services agencies were consulted in developing this application. Nonprofits should type N/A Catholic Charities Enita Kearns-Hout 970-616-8604 A Woman's Place Karol Patch 970-351-0476 Sexual Assault Vi... Jennifer Jones Ma... 970-506-4059 Application Form Page 12 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Consultation Details Non-Profit Agency Name: Catholic Charities Contact Name: Enita Kearns-Hout Title: Regional Director Phone: 970-616-8604 E-Mail: EKearns-Hout@ccdenver.org Describe the consultation process: Catholic Charities and the DA Office VA Unit work together for the benefit of crime victims requesting assistance with victim's monetary needs that are a result of being a crime victim but not eligible Crime Victim Compensation expenses. They are aware and supportive of our victim service roles. Consultation Details Non-Profit Agency Name: A Woman's Place Contact Name: Karol Patch Title: Director Phone: 970-351-0476 E-Mail: director@awpdv.org Describe the consultation process: A Woman's Place and the DA Office VA Unit work together for the benefit of crime victims. They are aware and supportive of our victim service roles. Consultation Details Non-Profit Agency Name: Sexual Assault Victim Advocate Center Contact Name: Jennifer Jones Markiewicz Title: Executive Director Phone: 970-506-4059 E-Mail: jennifer@savacenter.org Application Form Page 13 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Describe the consultation process: SAVA and the DA Office VA Unit work together for the benefit of crime victims . They are aware and supportive of our victim service roles. Application Form Page 14 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Continuation Applicants Project Changes: Describe any significant project changes(programmatic or budgetary)from the previously funded project(2015/2016 grant years). See instructions for further information. Beginning January 1, 2015, the misdemeanor domestic violence cases began to be filed in the four county court divisions instead of one dedicated DV Courtroom. This necessitated the part time VW Intern position to be upgraded to a full time VW Assistant which was accomplished 7-1-15 by receiving an increase of funding by both Local VALE and the Weld County Government. The VAWA funding percentage for the original part time position did not change in this 2017 grant request. Continuation Quality Assurance Plan Progress: Summarize the extent to which each of the project's goals and/or objectives were met for the grant period that just ended. See instructions for further information. Weld County's Misdemeanor Domestic Violence Fast Track Program makes initial contact with victims of domestic violence the morning after a domestic violence arrest. Our Goal was to serve 441 victims in 2015 and actually served 546, 23% more than projected. The two Victim Assistants (one is Spanish- bilingual) make initial contact with victims by phone, and/or in-person if the victim attends the first bond hearing. During these initial contacts, the Victim Assistants discuss safety concerns, resources, sentencing possibilities and plea offers and collect victim input for the Deputy DA. It is imperative to the program that police officers collect accurate victim contact information in order for the jail to provide the VW Assistants a way to make initial contact with the victims. Our Goal was to contact 70% of the victims the next day; we actually contacted 68% of victims who had phone numbers listed (61 victims had no phone number listed n the police report). Our Goal was to serve 36 victims of felony domestic violence (3 Spanish speaking). The Spanish bi-lingual Victim Assistant served 64 victims (77% more than projected) 6 were Spanish speaking only. Our goal was to have initial contact with 68% of victims prior to the Advisement hearing; we actually had 73% contact with victims. The grant goal is to have an 80% approval rate of survey returned by domestic violence victims. The overall approval rating by domestic violence victims was 89%. Application Form Page 15 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Project Summary Project Summary: Include a brief description of your project. Include target population, estimated number to be served annually and services to be provided. See instructions for further information. Grant dollars are being requested for the District Attorney's Office Victim Witness Assistance Program to partially fund three Victim Assistants who support and assist victims of domestic violence throughout the criminal justice system. Victim Assistants help reduce the overwhelming feelings victims many times have by emotionally supporting victims, educating victims about the court system, and providing the many referrals a victim needs when faced with becoming a victim of domestic violence. The Victim Assistants working in the District Attorney's Office are the first victim assistance contact the victim has had with a law enforcement agency. The grant funding will provide assistance to 771 domestic violence victims in 2017: 719 misdemeanor and 52 felony. Project Description: Describe in a clear and succinct way the project, staff and services you plan to provide with these grant funds. See instructions for further information. The funding requested in this grant will enable the Weld County District Attorney's Office to continue their proactive, immediate contact with victims of domestic violence. The MISDEMEANOR DOMESTIC VIOLENCE FAST TRACK PROGRAM was instituted in 2005 and provides immediate victim assistance contact (the day after the crime) giving resources and Criminal Justice System education to those most vulnerable. Victims of FELONY DOMESTIC VIOLENCE CASES also come to court the day after the crime, but prior to 2008, we had no process in place to know a new felony domestic violence case was scheduled for an initial court hearing. These victims would sit in crowded courtrooms with no one to answer their questions unless a Victim Assistant happened to be in the courtroom for another matter. In 2008, we received a VOCA Grant to fund part of one Victim Assistant to be assigned to the victims of felony domestic violence. A process was created to identify all new felony domestic violence cases on the docket each day to provide immediate contact,support, and VRA and criminal justice system education. Purpose Area: Victims Services Check only those project purpose areas that describe the type of activities and services for which you are requesting funds. See instructions for further information. Does your agency assist victims with Yes applying for victim compensation? Application Form Page 16 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 I Does your agency use volunteers? Yes Application Form Page 17 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Victims Services Victims Services Type of Crime: Provide only the number of victims who will receive services from Crime Victims Services(CVS) grant funded personnel during the 12-month period. See instructions for further information. Type of Crimes Est.#of Victims Adult Physical Assault Adult Sexual Assault Adults Sexually Abused/Assaulted as Children Arson Bullying(Verbal,Cyber or Physical) Burglary Child Physical Abuse or Neglect Child Pornography Child Sexual Abuse/Assault Domestic and/or Family Violence 771 DUI/DWI Incidents Elder Abuse or Neglect Hate Crime:Racial/Religious/Gender/Sexual Orientation/Other Human Trafficking:Labor Human Trafficking:Sex Identity Theft/Fraud/Financial Crime Kidnapping(includes parental,custodial) Mass Violence(domestic/international) Other Vehicular Victimization(e.g.hit&run) Robbery Stalking/Harassment Survivors of Homicide Victims Teen Dating Victimization Terrorism(domestic/international) Violation of a Court(Protective)Order Other-please explain UNDUPLICATED TOTAL 4# r_ k '1 i� ;„vu 1 Victims Services Type of Services: No single entry/category in this table can exceed the TOTAL NUMBER OF VICTIMS in the table above. Type of Services Est.#of Victims Information&Referral Information about the criminal justice process 771 Application Form Page 18 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 information about victim rights,how to 771 obtain notifications,etc. Referral to other victim service programs 228 Referral to other services,supports&resources 100 (legal,medical,faith-based,address confidentiality,etc.) Personal Advocacy/Accompaniment Victim advocacy/accompaniment to emergency 0 medical care Victim advocacy/accompaniment to medical 0 forensic exam Law enforcement interview advocacy/ 0 accompaniment individual advocacy(assistance in applying for 0 public benefits,return of personal property) Performance of medical forensic exam or 0 interview,or medical evidence collection immigration assistance 0 Intervention with employer,creditor,landlord, 120 or academic institution Child or dependent care assistance 0 (provided by your agency) Transportation assistance 0 (provided by your agency) interpreter services 27 Emotional Support or Safety Services Crisis intervention(In-person,includes safety 45 planning) Hotline/crisis line counseling 0 individual counseling 0 On-scene crisis response 0 Therapy(including alternative healing,art, 0 play,etc.) Support groups(facilitated or peer) 0 Emergency financial assistance(includes petty 0 cash,payment for food/clothing,taxis,meds, durable medical equipment) Shelter/Housing Services Emergency shelter or safe house 0 Transitional housing 0 Relocation assistance 0 Criminal/Civil Justice System Assistance Notification of criminal justice events 771 Victim impact statement assistance 771 Restitution assistance 385 Emergency justice-related assistance 139 Civil legal attorney assistance in obtaining 0 protection order Civil legal attorney assistance with family law 0 issues(custody,visitation or support) Other civil legal attorney assistance(e.g.landlord/ 0 tenant,employment) Application Form Page 19 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 , Immigration attorney assistance 0 Prosecution interview/advocacy/accompaniment 147 (includes victim/witness) Criminal advocacy/accompaniment 139 Civil advocacy/accompaniment(includes victim 0 advocate assisting wtih protection orders) Other • Application Form Page 20 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Goals & Objectives Applicants are limited to three goals with no more than three objectives for each goal. Objectives must be measurable and related to the personnel/consultants requested in the grant and any personnel used as match. Goal 1: The 19th Judicial District Attorney's Office will provide effective assistance to victims of misdemeanor domestic violence through the Domestic Violence Fast Track Program including VRA, Victim's Compensation, referrals to community agencies, criminal justice education, court support and advocacy. Objective/Position Title Intended Outcome/Impact Data Collection TImeframe Responsible 1.1 The County Court Victim Victims will report that their contact Victim Assistant's documentation of During the 12 month grant period. Assistants(one is Spanish with the with the District Attorney's victim contacts(in person and on bilingual)will provide services to Office was positive under the the phone)indicates a victim's 719 new primary victims circumstances and that they questions were answered and that throughout the prosecution of hte received adequate explanation of there was notification of the criminal case. what would happen at court criminal justice process.Client hearings,that they were aware of Survey giving the victim options to their victim rights at each critical rate services from'Very Satisfied" stage of the court process and to'Very Unsatisfied",overall supported by a Victim Assistant experience from'Very Good"to whenever they came to a court 'Very Poor"as well as a section to hearing. make additional comments and\or contact the Project Director with their comments. 1.2 The County Court Victim Victims'will report that they felt Victim Assistant's documentation of During the 12 month grant period. Assistants will conduct"meaningful their contact with the District victim contacts(in person and on consultation"with 70%of the Attorney's Office was positive the phone)indicates a victim's primary victims the next working under the circumstances and that questions were answered and that day after the crime. they received adequate there was notification of the explanation of what would happen criminal justice process.Statistical at the first court hearing,that they information compiled by Victim were aware of their victim rights, Assistants indicates the result of and supported by a Victim the goal of the Domestic Violence Assistant. Fast Track Program to have "meaningful consultation",a VRA duty,with 70%of the new primary victims the next working day after the offense.Client Survey giving the victim options to rate services from"Very Satisfied"to"Very Unsatisfied",overall experience from'Very Good"to"Very Poor"as well as a section to make additional comments and\or contact the Project Director with their comments. 1.3 Application Form Page 21 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Goal 2 (If needed): The District Court VW Assistant will provide effective assistance to victims of felony adult domestic violence including VRA, Victim Compensation, referrals to community agencies, criminal justice education, court support and advocacy. Objective/Position Title Intended Outcome/Impact Data Collection Tlmeframe Responsible 2.1 The District Court Victim Assistant Victims will report that their contact Victim Assistant's documentation of During the 12 month grant period. (who is Spanish bilingual)will with the District Attorney's Office victim contacts(in person and on provide services to 52 new was positive under the the phone)Indicates a victim's primary victims(5) of them circumstances and that they questions were answered and that Spanish speaking only)from filing received adequate explanation of there was notification of the of charges throughout the what would happen at court criminal justice process.Client prosecution of the criminal case. hearings,that they were aware of Survey giving the victim options to their victim rights at each critical rate services from"Very Satisfied" stage of the court process and to"Very Unsatisfied",overall supported by a Victim Assistant experience from"Very Good"to whenever they came to a court "Very Poor"as well as a section to hearing make additional comments and\or contact the Project Director with their comments. 2.2 The District Court Victim Assistant Victims will report their contact with Victim Assistant's documentation of During the 12 month grant period. (who is Spanish bilingual)will have the District Attorney's Office was victim contacts(in person and on contact with 68%of the new positive under the circumstances the phone)indicates a victim's primary victims(3 of them Spanish and that they received adequate questions were answered and that speaking only)prior to the explanation of what would happen there was notification of the defendant's Advisement Hearing at the Advisement Hearing,that criminal justice process.Statistical which provides the victim with a they were aware of their victim information compiled by Victim liaison during the lengthy court rights,and supported by a Victim Assistants indicates the result of process. Assistant. 2.3 Goal 3 (If needed): Objective/Position Title Intended Outcome/Impact Data Collection Tlmeframe Responsible 3.1 3.2 3.3 Quality Assurance Plan: Describe the approach for evaluating the project in response to the stated objectives, intended outcomes/impact and data collection. See instructions for further information. Application Form Page 22 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 The 19th Judicial District Attorney's Office will provide effective assistance to victims of domestic violence by providing Victim's Rights information and education, Victim Compensation information, referral to community services, updates on the status of the prosecution and support throughout the court process. The support and services provided should give these results: Victims felt their contact with the court system was positive under the circumstances; victims felt their Victim Assistant was accessible by phone; victims felt that they received adequate explanation of what would happen at court hearings; victims were aware of their victim rights at each critical stage of the court process and supported by a Victim Assistant whenever they came to a court hearing; victims were given referrals to community agencies, victims were told about Victim Compensation and were assisted in completing applications by their Victim Assistant. Client Survey giving the victim options to rate services from "Very Satisfied" to "Very Unsatisfied", overall experience from "Very Good" to "Very Poor" as well as a section to make additional comments and\or contact the Project Director with their comments. Achieve an 80% approval rating on returned victim surveys evaluating client satisfaction and uncover positive and negative aspects of the programs and make changes in policies and procedures as necessary. Review this information with Victim Witness Assistants and Prosecutors on a quarterly basis. Application Form Page 23 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Personnel Each position must be listed separately and be accompanied by a description that provides justification for the amount requested and details the basis for determining the cost of each position. For each position, explain how the salary and fringe benefit rates were determined. See instructions for further information. PERSONNEL (TOTALS SUMMARY) Annual Total Funds l()By Amount($) Grant Fun Totals ; s r #47m-'"1,41 ViASsairliii71770(4,: o1SW,'r P" i.�nl'�Utrj; �, `°x�,r-G4�ijCu4u��yl�'� 'r tI"II i' ' r t uj','1,(j�11�4�N �c" .:.-1� 5�i 1I 4�nrik'I''t -cad ' a'TM.�i ''_#jai a a �� II'P 6� �� r *� �� 1i7�.�2rfi� � � �r�� F � ' ��F��i1 ��i as '� — �r o- .a sf v y.�7"� a� s1 ,ik t A k.� County Court Victim Assistant-Gabriela Diaz $58,548 $36,885 County Court Victim Assistant-Kimberly Rodriguez $56,808 $10,795 District Court Victim Assistant-Erma Archibeque $66,753 $16,689 Application Form Page 24 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Personnel Details Position Title and Name: County Court Victim Assistant- Gabriela Diaz Annual %To Be Paid By Total To Be Paid Amount($) Grant Funds By Grant Funds($) Salary $45,884 $28,907 Fringe $12,664 � $7,978 TOTALS Hours per week position works for agency: 40 Budget Narrative and Justification: (maximum length = 1,000 characters) Continued position. Spanish bi-lingual VW Assistant handles the daily duties and support of victims involved in the DV Fast Track Program. Request is for 63% of her 40 hour a week position. VAWA provided 63% funding in 2015 & 2016 for this position. Yearly benefits of FICA, MEDICARE, Health, Life, Disability and Retirement are calculated at 27.5% of salary. Personnel Details Position Title and Name: County Court Victim Assistant- Kimberly Rodriguez Annual %To Be Paid By Total To Be Paid Amount($) Grant Funds By Grant Funds($) Salary $44,52O k�d�� Q $8,459 Fringe $12,288� �, .4w ,- $2,336 TOTALS ' ioi . Hours per week position works for agency: 40 Budget Narrative and Justification: (maximum length = 1,000 characters) Application Form Page 25 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Continued position was upgraded from a part time VW Intern to full time VW Assistant 7-1-15 due to misdemeanor dv cases being filed in four divisions instead of one. The upgrade was accomplished 7-1-15 by receiving an increase of funding by both Local VALE and the Weld County Government. VW Assistant handles the daily duties and support of victims involved in the DV Fast Track Program. Request is for 63% of her 40 hour a week position. VAWA provided 63% funding in 2015 & 2016 for this position. Yearly benefits of FICA, MEDICARE, Health, Life, Disability and Retirement are calculated at 27.6% of salary. The VAWA percentage requested for this position has not changed. Personnel Details Position Title and Name: District Court Victim Assistant- Erma Archibeque Annual %To Be Paid By Total To Be Paid Amount($) Grant Funds By Grant Funds($) Salary $52,811 ` �+ $13,203 Fringe $13,942 ry $3,486 TOTALS Hours per week position works for agency: 40 Budget Narrative and Justification: (maximum length = 1,000 characters) Continued position. Spanish bi-lingual VW Assistant handles the daily duties and support of victims of felony domestic violence. Request is for 25% of her 40 hour a week position. VAWA provided 50% funding in 2015 & 2016 for this position. Yearly benefits of FICA, MEDICARE, Health, Life, Disability and Retirement are calculated at 26.4% of salary. Application Form Page 26 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Personnel (Match) ( ) Amount Match($) Requested($) Total iSti� }�} r ¢ �3 .14 4yyre .� A YtG�z��x. A'�" I I�1 t � fi Item ap s�, t N 5N =„ k.x'E�, i4. a • s a "l ) ® h } -. �'`l I� $ ��U,.�w i ��Cu� _ � , o i � '. `—. VW Assistants Cash Weld County Government will provide the required match for $21,456 the partial funding of the three VW As... Application Form Page 27 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Personnel Details (Match) Item: VW Assistants Type of Match: Cash Budget Narrative and Justification: Please include in your description the source of match funds(i.e. local VALE, etc.) (maximum length = 1,000 characters) Weld County Government will provide the required match for the partial funding of the three VW Assistants. Total($): $21,456 Application Form Page 28 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Supplies & Operating Each item must be listed and be accompanied by a description that provides justification for the budget items and details the basis for determining the cost of each item. See instructions for further information. Totals Summary Amount Requested($) Total 3 ik p L df 3 '�� s I.( - ,r` a"f` r r 4177 7 . )° a ,. " y ,, a `"�'r .s This list contains no items Application Form Page 29 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Supplies & Operating (Match) Totals Summary Amount Match($) Requested($) Total g4it � yI E*I= 1 � t IIetdlt I 7t9 91 Isr ,� TM hIwI! _ SO; � ny - ". III�r _ d*` �'�'d� q„�,r '�rjtl ll��i� x T Fa�"�`1 rh *& > ueL r�' Oir _ �II a •?r asp,,; » 'rah rs, ' e ".,�:n1rl II , This list contains no items Application Form Page 30 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Travel Each travel request must be listed and accompanied by a description that provides justification for the items and details the basis for determining the cost of each item. For each item requested, explain the relationship of each travel related item to the project. See instructions for further information. Totals Summary Amount Requested($) Total µy �y ��a �` t ,Lrh r i a r �' c e 3 ,i .. 444 iii iiirii i� �` [ .e This list contains no items Application Form Page 31 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Travel (Match) Totals Summary Amount Match($) Requested($) �� yak " � � t Total bitlr� r} ite _ Narrative ani+ Jt 1 � A y a ,' E i a $, - -,.E. ..uu is Y rte- = -s o '✓ j r This list contains no items • Application Form Page 32 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Equipment Each piece of equipment(single item$5,000 or more) must be listed and be accompanied by a description that provides justification for the budget items and details the basis for determining the cost of each item. For each item listed, explain why the proposed equipment is essential to implementing the project. See instructions for further information. Totals Summary Amount Requested(5) Total v r1105�pk hi Iri a x - �� 7 rills ( I* 414 I } C _ r rkp d r m� 't' "b` a w ill A r Itertl WI It+ .j of u"�t Po 0040,,,...4 I4 .L, b ., efe J a n..J is L This list contains no items • Application Form Page 33 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Equipment (Match) Totals Summary Amount Match($) Requested($) Total _ ww x , yyip t is 1§�. 3 c..3# �q' §.r A��:F xw `rs-'s '` a 0, der V ki I.: 1"� h ,a �,. ,! F ,i4� �� a 4 i �:r.� r HI x- r III i,i� , ham* �' 0 4 � `,'I ---- , ., "`�`° su o E � "'.! ` .,9.1z-}* 4;-- xur r 7 �i§. - °„ a� t '-�„ -�`, z k �rvr R y �y - r,u �` "', ;� ._a (4' n ' ., r�egr n e �a tl v E« .�_ �„ baA,a _ � .-^ ". U.i� This list contains no items Application Form Page 34 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Professional Services / Consultants Each vendor must be listed separately and be accompanied by a description that provides justification for the budget items and details the basis for determining the cost of each item. For each consulting organization or individual added, explain how the hourly rate or flat rate was determined. See instructions for further information. Totals Summary Amount Requested($) Total S_�4��14��{ � tp-g ` Ut FIraa* 4(1` wb , , � . This list contains no items Application Form Page 35 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Professional Services / Consultants (Match) Totals Summary Amount Match($) Requested($) Total yd 4r,7 �222 2,,` T 2'2�o-2�s ,22 7 4 - s t cur ,y'X p.; . _ 07 lid °��;' iy *F �6��Xp� e • -.rip:till- r • a s a J n r 'I is"�y� 7,p-r' ,'3 �*d t e' x IG '4Cy_ F a'�4 2 i � .aP��,I �4ptItin .�,��s�r�+. �'��•y'r�` This list contains no items Application Form Page 36 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Indirect Costs Projects can use up to 10%of the total federal request for administrative costs(including indirect). See instructions for further information. Totals Summary Amount Requested($) Total I k ,r4 ` Iazga& r ni ryy x s.;qi 3ws C ? 4 _ -� ��r� F "1 `a `- I° �'`xF" �` 3 C�h N' ��' ' This list contains no items Application Form Page 37 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget: Indirect Costs (Match) Totals Summary Amount Match($) Requested($) Total��y 4`a :o-: "A' 4 ,MY' ,,;;�Ii wx Ii y :K ribi yr . **., y. 4� i:�r`'"�, mss# Y pdi a„ =? r Lib, q Mtt Anal i7�Y a , ,} a g § aI t ^�yA a - # `� h " k � a r r- ��,`� I`kyYJat -�_ I a �. 77;3: "a #.�:" I�h i ( ! s ❑i F��'x "'yn -'— { d ' s �" �`s � #& "ri This list contains no items Application Form Page 38 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Budget Total Request Amount Match($) Total Requested($) Budget($) PERSONNEL amp ti rl ,' �' � s, a� SUPPLIES&OPERATING ;'rrk Is b TRAVEL . � Iti4gnfl �1�A 1'01� EQUIPMENT ;.r r }..a ', >» + 4 , k �j � rlti CONSULTANTS/CONTRACTS , r,Kitlt 'd• INDIRECT ' �� x y „�a°� s a: GRAND TOTAL "wr I��I ' I Y�` a . �l ' Match Calculation: Grantee Match Match Amount Current Requirement Required Calculated Match Percentage xt I:. j iPi R _ d � � y, I ij yr, r�OillPrr NG fi rrl lim tti�` y a 'ud c 'i +� r �igo i�ia p �' _ Will this project be funded using Yes ADDITIONAL FUNDS other than those provided from this grant? (Additional funds includes cash match, but not in-kind match). If"Yes", list the type and approximate amount of other funding that will be used to support this project. Funds listed should be equal to or higher than the amount of cash match provided for the project. Description Amount(5) Federal State County Government Pays partial Salaries&Benefits of Archibeque,Rodriguez and.Diaz $85,980 Municipal Government Local VALE Pays partial Salaries&Benefits of Diaz and Rodriguez $31,760 Private Other(Specify) ADDITIONAL PROJECT FUNDING TOTAL �G, 740 Application Form Page 39 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Please describe all sources of funding that you have solicited or plan to solicit and indicate if the funds have been approved or are pending: VALE Grant for 7-1-16 - 6-30-17 is requesting $31,760 for salaries and benefits of Diaz and Rodriguez. Weld County Commissioners have approved the match in this grant of$21,456. Application Form Page 40 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Financial Management Questions 1. What accounting system does your organization use? List the name and a brief description of the system. BANNER. This is an ORACLE Accounting Systems used by governments and educational institutions. 2. This grant will be on a cost reimbursement basis. What will be your organization's source of cash and how will your organization manage its cash flow between the time costs are incurred and reimbursed? Weld County has adequate cash flow to handle expensives until remimbursement is received. 3. Which of the following applies to your Agency has over$200,000 in revenue from all agency: combined sources. Please submit the most recent Financial Audit to DCJ. 3a. Date of most recent A-133 Audit, Financial 12/31/2014 Audit or Financial Review: 3b. Date sent to DCJ: 08/18/2015 3c. Were there any findings, questioned costs No or unallocated costs? 4. Does your accounting system separate all Yes revenues and expenditures by funding source? 5. Does your accounting system track Yes revenues and expenditures for each grant award separately through a sub-ledger system? 6. Does your accounting system allow Yes expenditures to be classified by the broad budget categories listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and Consultants/Contracts? Application Form Page 41 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 7. Does your organization have written Yes financial policies and procedures (specific to grants) in place that describe items such as: meeting all grant requirements, the preparation of grant financial reports and statements, the disclosure of financial documents, the ability for staff to prevent and detect misstatements in financial reporting, a method to trace funds, and a process to maintain and safeguard all cash, real and personal property, and other assets? 8. Is this grant request for less than Yes $100,000? 9. Is this grant request for a new project? No 10. Has your organization been in existence Yes for three (3) years or more? 11. Does the staff assigned to this project No have two (2) or more year's prior experience with projects with the same or similar requirements? 12. Does your organization have internal Yes controls in place, such as: a review process to determine reasonableness, allowability and allocability of costs, separation of duties, dual signatures on certain checks, reconciliations or other fiduciary oversight? 13. Does your organization reconcile sub- Yes ledgers to your general ledger at least monthly? 14. Are accounting records supported by Yes source documentation such as invoices, receipts, timesheets, etc.? 15. Does your organization routinely record Yes the grant number or other unique identifier on all source documents such as invoices, receipts, time records, deposit records, etc.? 16. Does your organization maintain time Yes sheets approved by the employee, supervisor and project director for each employee paid by these grant funds(including organizations that use volunteer hours to meet match requirements)? 17. Will this grant funded project generate No project income? 18. If your agency is a non-profit, do the Not Applicable Board bylaws and policies describe the involvement of the Board in the financial oversight and direction of your agency? Application Form Page 42 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 19. Does your accounting system have the Yes ability to track in-kind and/or cash match funds? 20. Are you able to ensure that you will not be Yes using these grant funds to provide services that will be paid by Victim Compensation? Application Form Page 43 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Certification 1. I certify that I am authorized to submit this X application on behalf of the agency. 2. I certify all information contained in the X application is accurate. 3. I acknowledge that any resulting contract X and grant award will include significant state and federal requirements that will have to be adhered to during the grant period. A sample of these requirements is included on the OVP website at http://dcj.state.co.us/ovp. Application Form Page 44 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Submission Summary �`� r .rsa � .` .., ,.�`.:�, _ m" .... Applicant Information 02/20/2016 Contact Information 02/20/2016 Capacity/Factors 02/20/2016 Service Area 02/20/2016 Underserved Populations 02/20/2016 Collaboration 02/21/2016 Consultation 02/20/2016 Continuation Applicants 02/20/2016 Project Summary 02/20/2016 Victims Services 02/20/2016 Goals & Objectives 02/21/2016 Personnel 02/21/2016 Personnel Match 02/20/2016 Supplies & Operating No Input Required Supplies & Operating Match No Input Required Travel No Input Required Travel Match No Input Required Equipment No Input Required Equipment Match No Input Required Professional Services & Consultants No Input Required Professional Services & Consultants Match No Input Required Indirect Costs No Input Required Indirect Costs Match No Input Required Budget Total Request 02/21/2016 Financial Management Questions 02/21/2016 Certification 02/20/2016 Application Form Page 45 02/21/2016 Applicant: District Attorney's Office, 19th Judicial District 84309308 Project: 19th DA Direct Victm Services 2016-VU-16-013566 Application Form Page 46 02/21/2016 Hello