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Home My WebLink About20161058.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 28, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 28, 2016, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro-Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County Commissioners meeting of March 21, 2016, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. READ ORDINANCE BY AUDIO: Commissioner Kirkmeyer moved to read Code Ordinance #2016-02 and Emergency Ordinance #252 by audio. Commissioner Conway seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Cozad seconded the motion, and it carried unanimously. PRESENTATIONS: • 1) 2016 NORTH COLORADO MEDICAL CENTER NAMED AMONG AMERICA'S TOP 50 BEST HOSPITALS FOR SECOND CONSECUTIVE YEAR: Chair Freeman read the certificate for the record recognizing North Colorado Medical Center among America's top 50 best hospitasl. Ken Schultz, Board Executive, NCMC, Inc., thanked the County Commissioners for all the support throughout the years. The Commissioners each congratulated the NCMC, Inc., Board Volunteers for the hardwork and dedication of making NCMC one of the best hospitals in America and also for a job well done. Commissioner Kirkmeyer expressed the belief that the hospital is part of Team Weld and it is an important part of getting people and businesses to locate here. (Clerk's Note: the meeting was paused for a photo opportunity.) Minutes, March 28, 2016 2016-1058 Page 1 BC0016 • PUBLIC INPUT: There was no public input BIDS: 1)APPROVE BID#B1500179, COUNTY WIDE VIDEO DISTRIBUTION SYSTEM - DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS: Rose Everett, Department of Purchasing, reviewed the three (3) bids received and stated staff recommends awarding the bid from E2 Optics as they proposed the overall lowest cost solution. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 2) APPROVE BID #B1600059, GENERATOR INSTALLATION/HMGP (THREE (3) LOCATIONS) - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Everett stated staff would like to continue this matter. Commissioner Conway moved to continue said matter to April 4, 2016, at 9:00 am. Seconded by Commissioner Cozad, the motion carried unanimously. ki 3) APPROVE BID #B1600058, CUSTODIAL SUPPLIES - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Everett stated staff would like to continue this matter. Commissioner Conway moved to continue said matter to April 4, 2016. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. ▪ 4) PRESENT BID #B1600046, WATCHMAN G3 DRIVES (VIZVOX VIDEO VISITATION EQUIPMENT) - DEPARTMENT OF INFORMATION OF TECHNOLOGY: Ryan Rose, Director of Information Technology, presented the sole bid received and stated staff will make a recommendation on April 11, 2016. • 5) PRESENT BID #B1600074, ISILON (EMC) - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the bids received and stated staff will bring back a recommendation on April 11, 2016. • 6) PRESENT BID B1600062, ROOF REPLACEMENT (SOUTHWEST WELD-PORTION) - DEPARTMENT OF BUILDINGS AND GROUNDS: Marcia Walters, Purchasing Department, stated staff will make a recommendation on April 11, 2016. (Clerk's Note: This item was subsequently pulled from the Agenda because the selected vendor bid amount did not exceed$25,000.) • 7) PRESENT BID #B1600068, ROOF REPLACEMENT (PLAZA ANNEX) - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Walters presented the seven (7) bids received and stated staff will make a recommendation on April 11, 2016. el 8) PRESENT BID #61600070, CARPET MAINTENANCE (HUMAN SERVICES BUILDINGS) - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Walters reviewed the nine (9) bids and stated staff will bring back a recommendation on April 11, 2016. NEW BUSINESS: ▪ 1) CONSIDER VETERAN'S SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR FEBRUARY, 2016, AND AUTHORIZE CHAIR TO SIGN: Commissioner Cozad moved to approve said report and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. Minutes, March 28, 2016 2016-1058 Page 2 BC0016 • 2) CONSIDER MEMORANDUM OF UNDERSTANDING FOR MEDICAID INTAKE SPECIALIST AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT: Judy Griego, Director of Department of Human Services, reported this is a continuance of an agreement in place with School District 6 to provide an eligibility technician to work with students and their families. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. 3) EMERGENCY ORDINANCE #252, IN THE MATTER OF AN EMERGENCY ORDINANCE WITH RESPECT TO THE BOARD OF TRUSTEES FOR NORTH COLORADO MEDICAL CENTER AND NCMC, INC.; APPROVING THE CONTINUED LEASING OF CERTAIN HOSPITAL FACILITIES BY THE COUNTY TO THE COLORADO HEALTH FACILITIES AUTHORITY AND A FIRST RESTATED GROUND LEASE IN CONNECTION THEREWITH; APPROVING THE CONTINUED LEASING OF SUCH HOSPITAL FACILITIES BY THE COLORADO HEALTH FACILITIES AUTHORITY TO THE BOARD OF TRUSTEES FOR NORTH COLORADO MEDICAL CENTER AND A SECOND RESTATED LEASE IN CONNECTION THEREWITH; APPROVING THE INCURRENCE OF REVENUE DEBT BY THE BOARD OF TRUSTEES FOR NORTH COLORADO MEDICAL CENTER THROUGH THE SECOND RESTATED LEASE RELATED TO THE ISSUANCE BY THE COLORADO HEALTH FACILITIES AUTHORITY OF ITS HOSPITAL REVENUE BONDS (NCMC, INC. PROJECT) SERIES 2016; APPROVING THE CONTINUED SUBLEASING OF SUCH HOSPITAL FACILITIES BY THE BOARD OF TRUSTEES FOR NORTH COLORADO MEDICAL CENTER TO NCMC, INC.; AND ALSO MAKING OTHER PROVISIONS IN CONNECTION WITH THE FOREGOING: Bruce Barker, County Attorney, stated this emergency ordinance for the airpose of issuing some bonds that NCMC is requesting and to be able to lock in the interest rate. Ita Ken Schultz, representative from NCMC, Inc., explained the emergency ordinance shall be effective on adoption as provided in Article III, Section 3-14, of the County's Home Rule Charter. Without such procedure, the Ordinance could not be considered and finally adopted, so as to accommodate a sale of the Series 2016 Bonds when interest rates are highly favorable, and in the time necessary to allow timely refinancing and refunding of the Series 2003 Bonds. Commissioner Kirkmeyer moved to approve Code Ordinance #252 on an emergency basis. The motion, which was seconded by Commissioner Conway, carried unanimously. re 4) CONSIDER PETITION FOR ANNEXATION OF A PORTION OF COUNTY ROAD 13 AND AUTHORIZE CHAIR TO SIGN - TOWN OF MEAD: Mr. Barker explained this is a follow-up to the pre-annexation agreement approved previously in December and notices were sent out to three (3) landowners with no response. In response to Commissioner Kirkmeyer, Mr. Barker explained the applicant is aware that he must complete all the conditions listed in the pre-annexation. Commissioner Cozad moved to approve said petition for annexation and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 5) CONSIDER AGREEMENT FOR APPLICATION SERVICES AND AUTHORIZE CHAIR TO SIGN - BRITTINGHAM SOFTWARE DESIGN, INC., (BSDI): Staci Datteri-Frey, Department of Human Resources, presented the terms of agreement for software for the wellness program. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. Ej 6) CONSIDER REGIONAL COMMUNICATIONS USER AGREEMENT AND AUTHORIZE CHAIR TO SIGN - EATON FIRE PROTECTION DISTRICT: Mike Wallace, Director of Public Safety Communications, presented the terms of the User agreement with the Eaton Fire Protection District. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Minutes, March 28, 2016 2016-1058 Page 3 BC0016 • 7) CONSIDER APPLICATION OF ANA LUCERO, DBA POLLO FELIZ, FOR 3.2% BEER RETAIL LICENSE, AND AUTHORIZE CHAIR TO SIGN: Frank Haug, Assistant County Attorney, reviewed the application for a 3.2% beer license and there are no concerns at this time. Commissioner Moreno moved to approve said application and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. • 8) CONSIDER SEVEN (7) MEMORANDUMS OF UNDERSTANDING FOR VICTIM SERVICES ADVOCATE UNIT AND AUTHORIZE WELD COUNTY SHERIFF TO SIGN: Debbie Calvin, Sheriffs Office, presented the seven (7) Memorandums of Understanding and stated they are requesting approval for Victim Services Unit. Commissioner Conway moved to approve said memorandums of understanding and authorize the Weld County Sheriff to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 9) CONSIDER APPOINTMENT OF VALERIE DAY TO FAIR BOARD: Commissioner Conway moved to approve said appointment. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 10) CONSIDER APPOINTMENT AND REAPPOINTMENT TO 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD: Commissioner Kirkmeyer moved to approve said appointment and reappointment. The motion was seconded by Commissioner Conway, and it carried unanimously. • 11) CONSIDER APPOINTMENTS TO THE FAMILIES, YOUTH AND CHILDREN COMMISSION: Commissioner Cozad moved to approve said appointments. The motion, which was seconded by Commissioner Moreno, carried unanimously. 12) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND PERMANENT UTILITY EASEMENT FOR CERTAIN IMPROVEMENTS TO INTERSECTION OF CR 47 AND STATE HIGHWAY 392 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - WAKE, LLLP: Tiffane Johnson, Department of Public Works, presented the agreement for the total amount of $42,461.00. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign necessary documents. Seconded by Commissioner Conway, the motion carried unanimously. • 13) CONSIDER TEMPORARY CLOSURE OF CR 32 BETWEEN CRS 29 AND 33, AND CR 31 BETWEEN CRS 30 AND 34: Janet Lundquist, Department of Public Works, reviewed the closure, effective March 28, through April 1, 2016, for a culvert replacement and indicated staff will use message boards in advance. Commissioner Moreno moved to approve said closure. Seconded by Commissioner Cozad, the motion carried unanimously. • 14) CONSIDER TEMPORARY CLOSURE OF CR 31 BETWEEN CRS 30 AND 32: Ms. Lundquist requested a closure, effective March 28, through April 1, 2016, for a culvert replacement and discussed this is at an intersection and staff will use message boards in advance. Commissioner Cozad moved to approve said closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Ei 15) CONSIDER TEMPORARY CLOSURE OF CR 46 BETWEEN CRS 13 AND INTERSTATE 25: Ms. Lundquist presented the closure effective April 4, through April 8, 2016, for a culvert replacement and stated staff will use standard road signs and barricades. Commissioner Conway moved to approve said closure. The motion, which was seconded by Commissioner Moreno, carried unanimously. • 16) CONSIDER TEMPORARY CLOSURE OF CR 43 BETWEEN CRS 70 AND 72: Ms. Lundquist Minutes, March 28, 2016 2016-1058 Page 4 BC0016 reported the closure, effective April 11, through April 15, 2016, for a culvert replacement and staff will use message boards in advance, and magnesium chloride for dust abatement with standard road signs and barricades. Commissioner Cozad moved to approve said closure. Commissioner Moreno seconded the motion, and it carried unanimously. ki 17) CONSIDER TEMPORARY CLOSURE OF CR 63 BETWEEN CRS 66.5 AND 68: Ms. Lundquist reviewed the closure effective April 11, through April 15, 2016, for a culvert replacement and staff will use water for dust abatement on the gravel detour routes, along with standard road signs and barricades. Commissioner Moreno moved to approve said closure. The motion, which was seconded by Commissioner Cozad, carried unanimously. 18) CONSIDER APPEAL CONCERNING ADDITIONAL ACCESSES, PERMIT AP16-00075, WONDER DOG PROPERTIES, LLC: Ms. Lundquist reviewed the appeal for a new access point that was denied because it would be a net increase of access points. She displayed a presentation showing the property and also submitted materials explaining why the access point is necessary. Billy Enyart, owner of Wonder Dog Properties, stated Brighton Ditch is the name of the channel that Commissioner Cozad asked about and he has been working with an engineering company to complete the bridge. Mr. Enyart reported the three (3) main issues with the bridge are: they are not sure what the bridge can support; it has a narrow turning radius: and third the access point is shared with his neighbors and in trying to be a considerate neighbor he is attempting to re-routing his business traffic. In response to Commissioner Cozad, Ms. Lundquist reported staff won't grant a small commercial access point unless they have the approval of the USR, so there is typically language stating this. Commissioner Kirkmeyer moved to grant the appeal and directed staff to issue the additional access. Seconded by Commissioner Conway, the motion carried unanimously. PLANNING: IE 1) FIRST READING OF CODE ORDINANCE #2016-02, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENT (KERSEY), OF THE WELD COUNTY CODE: Tom Parko, Director of Planning Services, stated Kersey didn't propose any changes. Commissioner Kirkmeyer thanked Mr. Parko for his collaborative work on this coordinated planning agreement. Commissioner Kirkmeyer moved to approve Code Ordinance #2016-02 on First Reading. The motion, which was seconded by Commissioner Conway, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance#2016-02 was approved on First Reading and Emergency Ordinance #252 was approved on an Emergency basis. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, March 28, 2016 2016-1058 Page 5 BC0016 There being no further business, this meeting was adjourned at 9:54 a.m. BOARD OF COUNTY COMMISSIONERS CC�� ,��,,// WELD COUNTY, COLORADO ATTEST: ✓,�Q� �C1lo%,r,4 r(14:44"Lee. Mike Freeman, Chair Weld County Clerk to the BoardBY: ��►�� E Sean P. Conway, Pro-Tem Deput Clerk to the Boa r �� _'1te, C 1861 I� :• ': Elie A. Cozad ; _ i1 crLG2� ��rti ott rbara Kirkmeyer Steve Moreno Minutes, March 28, 2016 2016-1058 Page 6 BC0016 4 Vi ....) C C N �� H C lV v ' .� J < t _ (41 41 ' -+ �a J r t t..., J x \, t.ii� 1.1! in g LA u,i -� •,d '�� ,, . N G r• - z, ti -7: V1 U J— Z tit ..) " r--- Q -J ,c.,LU f Q ', v a 4 J -. 0 t ,:,"J :-.--‘2.S J - v r v—1s v s Q 9 .-Z `" LN :', F '' --) .- n1. ti, s - Z Z J rt • } .J w z L h� - (rrte`` .N5 _ °- C, cL Q 5--- - ' cy , a i� �` ~ ^ J ' `^ �' '1. .J u' W �` - f , a l } '1 `� V v Hello