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HomeMy WebLinkAbout20163284.tiffRESOLUTION RE: APPROVE COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Court Security Grant Application to the Colorado Courts Security Commissioner, State Court Administrator's Office, commencing upon full execution, with further terms and conditions being as stated in said grant application, for approval and signature by the Board of County Commissioners of Weld County, pursuant to the provisions of Section 13-1-205(1), C.R.S., which requires that for the Court Security Commission to consider a grant application, "the application shall be signed by the administrative authority of each entity that is represented on the local security team," and WHEREAS, after review, the Board deems it advisable to approve said grant application, a copy of which is attached hereto and incorporated herein by reference, with the condition that the resulting agreement must be presented to the Board before being agreed to by staff, to allow the Board to complete the necessary actions. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Court Security Grant Application to the Colorado Courts Security Commissioner, State Court Administrator's Office, be, and hereby is, approved, with the condition that the resulting agreement must be presented to the Board before being agreed to by staff, to allow the Board to complete the necessary actions. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to submit said grant application electronically on behalf of the Chair. c.c. 5O C SR),1C, C TT/5C) Cov4-4-s ( tSS) Il/9/ICc. 2016-3284 CT0013 COURT SECURITY GRANT APPLICATION PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of October, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dat-Aet) . 1O•ei Weld County Clerk to the Board BY: De uty Clerk to the Board APPR• ED AS T i Mike Freeman, Chair Sean P. Conway, Pro -Tern County Attorney Date of signature: U i t€i lfo r In": Cozad II c12� rbara Kirkmeyer 7/g teve Moreno 2016-3284 CT0013 DEPARTMENT OF BUILDINGS AND GROUNDS PHONE: (970) 304-6531 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 October 17, 2015 To: Board of County Commissioners From: Toby Taylor Subject: Courts Local Security Team (LST) Grant The Courts LST wishes to initiate a grant request for replacing aging security equipment that will support the Centennial Center Courts Complex. In addition, there is one line item the State has asked be included to keep the video system updated. The total for this grant requests is for $40,782.with the following details: 2017 Priority Description p Total Requested q 1 2 X -Ray Inspection Systems $ 38,120 2 1 ST101 Band -It Court/Prisoner System Transport $ 995 Total $ 39,115 Video Maintenance Agreement 1 As per Steve Steadman $ 1,667 Buildings and Grounds is recommending approval for pursuing this grant. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director 2016-3284 Esther Gesick From: Sent: To: Cc: Subject: Attachments: salaz, karen <karen.salaz@judicial.state.co.us> Friday, October 14, 2016 1:41 PM hartmann, james; Steven Reams; Mike Freeman Esther Gesick; Kenneth Leach; Richard Wayman; marci.hoffman@judicial.state.co.us Local Security Grant Approval Email LST grant request for 2017 Final 10 14 2016 with attachments.pdf Good Afternoon Sheriff Reams, Judge Hartmann and Comm. Freeman (Ester), The LST Grant request has been entered into the electronic approval system. You should have just received an auto -generated email asking you to go into the system to apply your approval. Comm. Freeman, Last year the Commissioners put in place authorization for Ester to annually receive and approve these electronic grant requests for the Board. This is the same grant request the Board already has reviewed and approved. Instructions: Once logged into the system, please click on "Applications" in the top right corner and that will take you to a screen that has two entries near the bottom of the page. Please select the second on the list, which is the pending application, and the program will take you to the application itself. There is a place for you to provide approval or denial electronically. If you have any questions, Judge Hartmann is our expert regarding the approval process, so please check with him. If you have any questions regarding the request itself, please let me know. I also have attached the full request you will see uploaded in the system. If you could apply your approval no later than next Wednesday, Oct. 19 and send me and email when you are done, I would very much appreciate it. That way I can go into the system to ensure everything is completed. Thank You, Karen Karen Salaz, District Administrator, 19th Judicial District 901 Ninth Avenue, P.O. Box 2038, Greeley 80632 Karen.Salaz@judicial.state.co.us 1970 475-2500 1970 539-8307 (cell) Colorado Courts Website 1 2017 Grant Application County: WELD Priority County: No Status: Submitted Date Submitted: 10-19-2016 Chief Judge: James Hartmann Sheriff: Steve Reams County Commissioner: Esther Gesick Application Type: Annual Requested Funds Personnel Services: $0.00 Security Equipment: $40,782.00 Training: $0.00 Total Requested Funds: $40,782.00 Attached File: LST grant request for 2017 Final 10 14 2016 with attachments.pdf List of items to be purchased (in priority order): 2 X -Ray Inspection Systems ($38,120) 1 ST101 Band -it Court/Prisoner Transport System ($995) 1 Video Maintenance Agreement ($1,667) List of security measures currently in place: Security guards are stationed at each of our five entry points. Sheriffs deputies work and patrol the court complex throughout the day. Emergency evacuation procedures have been developed and tested through training and actual situations. Employees continue to receive ongoing mandatory training on security procedures. Every division and office area participates in scenario training specific to that division or area. Security screening station protocols have been enhanced. Training and communication with security guards continues to be improved. Upgrades and enhancements to panic buttons have been installed. Evacuation drills are conducted. Communication within entities housed in the Court Complex has improved. Video recordings at the security posts have been utilized in criminal investigations. The state Court Security Training has enhanced security awareness and significantly reduced resistance to requests for additional security in courtrooms. Security tips and refresher memos are distributed to staff periodically through the year. Mandatory security awareness training is given to all new court employees. Off campus evacuation locations have been secured. An MOU has been developed with the Greeley Police Department for providing inter- agency protection in emergency situations. Chief Judge Approval: Approved Sheriff Approval: Approved County Commissioner Approval: Approved Electronic submittal completed by Esther E. Gesick, Clerk to the Board, as delegated by the Board of Weld County Commissioners on behalf of Mike Freeman, Chair, via Resolution approved on 10/19/2016. Nineteenth Judicial District Local Security Team Oct. 14, 2016 Colorado Courts Security Commission C/O State Court Administrator's Office Denver, CO 80202 via/electronic submission Dear Security Commission Members: Thank you for your consideration, and continued support. The grants we have received since the beginning of the Court Security Grant Program have allowed us the ability to improve the level of security provided in our Court Complex. Without the benefit of these grants, the advancements we have made would not have been possible particularly within the time frame we were able to achieve. As we look forward to the potential sunset of the grants, we want to express our appreciation and provide support for their continuation. Please feel free to contact us with any questions that you may have. Regards, Nineteenth Judicial District Local Security Team Nineteenth Judicial District Local Security Team 2016 Grant Request for Calendar Year 2017 The Nineteenth Judicial District has an organized Local Security Team that meets four to seven times per year. It is comprised of members representing the Nineteenth Judicial District Courts and Probation, District Attorney's Office, Weld County Government and Weld County Sheriff's Office. The LST agreed to have the state conduct a security assessment of the Court Complex in March 2009. Based upon this initial review and emerging security concerns, the LST collaboration develops and prioritizes responses and requests to address legitimate security needs. The following request outlines, in order of priority, the equipment requested by the Nineteenth Judicial District LST in the 2017 Grant request. 2017 Priority Description Total Requested q 1 2 X -Ray Inspection Systems $ 38,120 2 1 ST101 Band -It Court/Prisoner System Transport $ 995 Total $ 39,115 Video Maintenance Agreement 1 As per Steve Steadman $ 1,667 The individual summary for each of the above listed items is detailed on pages 3 through 4 of this document. 1 Steps LST has implemented: Since the inception of the Weld County LST, its cooperating groups collectively have implemented varying strategies to heighten security. The following is a summary of some of the more significant changes specific to the LST activities: Emergency evacuation procedures have been developed and tested through training and actual situations. Employees continue to receive ongoing mandatory training on security procedures. Every division and office area participates in scenario training specific to that division or area. Security screening station protocols have been enhanced. Training and communication with security guards continues to be improved. • Upgrades and enhancements to panic buttons have been installed. Evacuation drills are conducted. • Communication within entities housed in the Court Complex has improved. Video recordings at the security posts have been utilized in criminal investigations. The state Court Security Training has enhanced security awareness and significantly reduced resistance to requests for additional security in courtrooms. Security tips and refresher memos are distributed to staff periodically through the year. • Mandatory security awareness training is given to all new court employees. Off campus evacuation locations have been secured. An MOU has been developed with the Greeley Police Department for providing inter -agency protection in emergency situations. Objectives, anticipated results and timeline for implementation should requested items be approved: The primary objective is to continue to enhance security in the courts and probation five -building complex. The following are our anticipated results. All enhancements would be purchased as soon as the funds were made available. The current inspection machines are outdated with problematic imaging capabilities, are regularly nonoperational and are significantly out of warranty. The EID restraint is to replace current aging equipment. LST members: Chief Judge James Hartmann, Nineteenth Judicial District Sherriff Steve Reams, Weld County Sheriff's Office District Attorney Michael Roark, Nineteenth Judicial District • County Commissioner Sean Conway, Weld County Sergeant Ken Leach, Weld County Sheriff's Office Court Services Division Sergeant Rich Wayman, Weld County Sheriff's Office Court Services Division Court Judicial Assistant Sue Shannon, Nineteenth Judicial District, secretary LST Deputy Chief Probation Officer Mary Nagler, Nineteenth Judicial District Chief Investigator Keith Olson, Nineteenth Judicial District, District Attorney's Office Michelle Raimer, Human Resources Analyst — Risk Programs, Weld County Human Resources • Jack Statler, IT Operations Manager, Weld County Toby Taylor, Building and Grounds Director, Weld County Ryan Rose, Information Services, Weld County Aleksei Churyk, u ryk, Information Services, Weld County • Clerk of Court Marci Hoffman, Nineteenth Judicial District District Administrator Karen Salaz, Nineteenth Judicial District, local security team contact 2 Itemized Priority List Priority No. 1: X-ray Inspection System # of Units Make & Model Total 2 X-ray Inspection System XIS -5335S 160kV $34,850 2 1.0M Exit Roller Table $ 975 2 2.0M Exit Roller Table $ 1,445 Freight $ 0 Vendor Provided Installation and Training $ 850 Total $38,120 Vendor: Purchase from Astrophysics, City of Industry, CA Equipment details: 21"x14" inspection tunnel Capable of identifying IEDs, contraband, narcotics and weapons. r High energy generator for advanced image quality and penetration yet on a small footprint. e The Vendor provides training, installation and service. Objective and Anticipated Results: X-ray equipment is the first line of defense for the Court facilities. The purchase of this equipment will replace the last x-ray machine that is more than five years old, which routinely is inoperable. This technology provides better imaging, which makes for faster processing and allows for bigger items to be inspected. This new technology also is more precise and efficient, reducing processing time without compromising safety and security. Timeline: Immediate implementation upon availability of funds. Priority No. 2: EID Restraint # of Units Make Total 1 Band -It Court & Prisoner Transport System $ 995 Total $ 995 Vendor: Stuntronics Equipment details: Includes three carriers: Transporter, Sleeve, SuperSleeve Electronics Package: 1 transmitter, 1 receiver, 2 keys, 1-9.6 volt battery, charger receiver/stun, 1-9.6 volt rechargeable NimH battery, 1-9 volt alkaline battery for transmitter, 1 transmitter pouch. Objective and Anticipated Results: 3 Our current equipment is in need of enhancement and improvement to meet existing need. Funding this item would provide added security in the courtroom by decreasing the risk of possible harm to the public, and court employees from the dangers posed by presence of aggressive inmates. Timeline: Immediate implementation upon availability of funds. # of Units Video Equipment Expenditure Steadman as per Steve Total 1 Video Equipment $ 1,667 Total 1,667 Thank you for your time and consideration of our requests. If you have any questions, please do not hesitate to let us know. Regards, lsl Sergeant Ken Leach 19th Judicial District LST Chair 4 ASTROPHYSICSTM 21481 Ferrero Pkwy • City of Industry, CA 91789 [ P ] 909.598.5488 [ F ] 909.598.5546 • www.astrophysicsinc.com QUOTATION For Weld County Sheriffs Office Ken Leach 970-356-4015 ext. 4925 kleach@co.weld.co.us Astrophysics Quote No. TBPB121 List of Quotation Revisions: 06.30.2016 - Original quote submitted to Mr. Ken Leach 07.01.2016 - adjusted Qty to (2) XIS and submitted to Mr. Ken Leach Lire t Descriiptoo of Proposed Product MSRP Discount Unit Extended 1 2 X -Ray Inspection System - XIS -5335S 160kV $20,500 15%, $17,425 $34,850 2 2 1,0m Exit Roller Table $650 25% $488 $975 3 2 2.0m Exit Roller Table $850 15% $723 $1,445 4 1 Freight $650 100% $0 $0 5 1 Installation &Training $1,000 15% $850 $850 6 1 $0 _ 0% $0 $0 Total of Quotation $38,120 NOTES, TERMS, AND CONDITIONS Terms of Delivery: CIP Destination Terms of Payment: Net 30 Shipping Date: 3-4 Weeks ARO Price validity: 90 days from original or revision Initial operator training by factory -trained technician Certificate of Warranty attached hereto All prices in US Dollars _Prices do not include taxes or fees of any kind *Please review the attached brochure(s) for technical specifications, including shipping weights and dimensions Authorized by: 7csoe4 Flown Timothy Brown tbrown@astrophysicsinc.com 202-716-9235 Astrophysics Inc. Accepted by: ern:Matte__ _ OCT 1 9 2016 [Contact's Name] Mike Freeman [Contact's Title] Chair [Customer Company] Board of Weld County Commissioners PROPRIETARY: This document contains Astrophysics Inc. proprietary information that is confidential. It shall be maintained in confidence and shall not be disclosed to others without the express written consent of Astrophysics Inc, oZoi6-,3-n,L Cp. ASTROPHYSICS7" 21481 Ferrero Pkwy • City of Industry, CA 91789 [ P ] 909.598.5488 [ F1909.598.5546 • www.astrophysicsinc.com FINANCING OPTIONS Of applicable) No. Finance Amount Lease Terms interest Rate Lease Factor Per Month 1 $38,120 36 month leasing option $0 2 $38,120_ 60 month leasing option $0 NOTES, TERMS AND CONDITIONS Lease payments do not include system options, or government -imposed sales tax or fees of any kind Shipping, installation and first month payment due at lease signing 36 and 60 month lease terms include a $ 1.00 buyout Financing subject to credit review and approval PLEASE NOTE: Rates are subject to ad: ustment at time of funding based on market conditions OPERATOR TRAINING OPTIONS: Astrophysics Screeners current will conduct complimentary training on the system by our installation technician. We highly recommend a CBT program to keep and to train new Screeners when the need arises. No. DESCRIPTION OF TRAINING 1 Computer -based training (CBT) program - Dual view X-ray systems $4,500 2 Corn uter-based training ,CBT . ro_ram - Sin le view X-ray systems $3,900 FEATURES INCL SE: CBT is a full training module designed by a partner company exclusively for Astrophysics The CBT Program consists of a Training Management System, Operator Course and Simulator Course. • Training Management System (TMS) is a secure content delivery, grading, and training performance module. • Operator Course provides each user with a personalized learning experience. • Simulator Course allows users to expand their knowledge of threat items. The PC license allows the client to buy one license for one PC and allows multiple users. A variety of delivery options are available including via CD or Local Area Networks. ADVANCED SOFTWARE OPTIONS: No. DESCRIPTION OF ADVANCED SOFTWARE OPTIONS 1 Threat Image Protection (TIP) $1,000 2 Screener Assist (SA: $1,000 DESCRIPTION OF ADVANCES SOFTWARE FEATURES: Threat Image Projection (TIP) TIP is an optional software feature designed to test and train X-ray operators during normal screening operations. When the TIP System is enabled, threat images (Le. digital images of firearms, knives, and explosive devices) are randomly blended into scanned images in real time. If the operator correctly identifies the TIP threat, the TIP image vanishes and the TIP system acknowledges with a message projected on the monitor. If the TIP threat is missed, the system highlights the presence of the TIP projection on the screen and sends a message to warn the operator a TIP image was present. The TIP system maintains a record of the test results and summarizes the performance of each operator. The TIP system can be customized to the needs of the customer's security CONOPS. Screener Assist (SA) SA is an optional software feature that allows the X-ray system to highlight areas of special interest to the X-ray operator while screening live bags. When material with organic mass having similar elemental properties as explosives is X-rayed, an ellipse is drawn around the mass to alert the operator. It is important to note that many common organic items including certain foods and household consumables (Le., shampoos, toothpaste, etc.), may also have the same Z -number as explosives. It is up to the operator to differentiate between innocuous and real threats by closely examining the highlighted image and taking action when necessary. A CONOPs should be developed to handle a SA alert. EXTENDED WARRANTY OPTIONS Silver Plan Point of Sale Discount 10% Y2 -Y5 Maintenance Package Discount 10% No. X-ray system covered under agreement Discount YR 1 YR 2 YR 3 YR 4 YR 5 1 X -Ray Inspection System - XIS -5335S 160kV 20%, INCLUDED $2,620 $2,699 $2,751 $2,830 NOTES, TERMS AND CONDITIONS Prices are for this quotation only and for purchasing at the time of the original sale of the X-ray system Price includes a response guarantee of 2 hour by phone - 72 hours on -site from initial contact Technical phone support Monday - Friday from 7:00AM to 6:00PM ;PST) Full coverage of all parts and labor for twelve (12) months from ship date PROPRIETARY: This document contains Astrophysics Inc„ proprietary information that is confidential. It shall be maintained in confidence and shall not be disclosed to others without the express written consent of Astrophysics Inc. XIS --5335S - Astrophysics, Inc. 1 Astrophysics, Inc. Page 1 of 2 MENU Horne » Products » Mail & Small Parcel » XIS -5335S XIS -5335S The XIS -5335S is a small yet powerful X -Ray Inspection System with a tunnel size of 533 x 35.4 cm (21" x 14"). The XIS -5335S is the ideal system for screening small scale objects with increased penetration, revealing liquid explosives, IEDs, contraband, narcotics and weapons. The system is equipped with a high energy 160kV generator which provides advanced image quality and unrivaled penetration. Likewise, with such a small footprint, the XIS -5335S can fit through most doorways and elevators for fast relocation and installation. The XIS -5335S has been placed at government facilities including embassies, courthouses, and schools, as well as corporate mailrooms, banks, hotels and medical centers. Due to our continued product research and development, Astrophysics Inc. reserves the right to amend all the technical specifications without prior notice. 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CLICK TO VIEW GENERAL SPECIFICATIONS Tunnel Size (W x H): 53.3 cm x 35.4 cm/ 21" x 14" Dimensions (L x W x H): 132 cm x 76.2 cm x 123 cm/ 52" x 30" x 48.4" X-ray Generator: 160kV, Operating at 150kV http://www.astrophysicsinc.com/products/snail-small-parcel/xis-5335s/ 9/14/2016 Band_It Court & Prisoner Transport System Page 1 of I Main Navigation • Home • Shopping Cart • Sign In • Register • Contact Us Quick Search Advanced Search Stuntronics Stuntronics Our Products >> ST 101 -BAND --IT Court & Prisoner Transport System The BAND -IT comes with 3 Carriers: Tansporter, Sleeve,SuperSleeve Electronics Package (1 transmitter, 1 receiver, with2 keys, 1, 9.6 volt battery, charger receiver/stun, 1, 9.6 volt rechargeable NirnH battery, 1, 9 volt alkaline battery for tranasmitter, 1 transmitter pouch) STIO1-BAND-IT Court & Prisoner Transport System Be the first to write a review Price: $995.00 Adjusted Price: $995.00 * Marked fields are required. Qry: 1 Add To Cart Reviews (0) Write a Review No Reviews. Write a Review Our Products Terms and Conditions About Us Help Site Map Copyright 2014-2016 Stuntronics. All rights reserved. VISA fMasterCard re Discover FE American Express • re Go Daddy Quick Shopping Cart f file:///C:/Users/b621 kls/AppData/Local/Microsolt/WI ndows/Temporary%201nternet%20F1... 9/13/2016 Hello