HomeMy WebLinkAbout20160660.tiff WELD COUNTY
CODE ORDINANCE 2016-03
I IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS,
CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO :
WHEREAS, the Board of County Commissioners of the County of Weld , State of
Colorado. pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County. Colorado , and
WHEREAS, the Board of County Commissioners, on December 28. 2000, adopted Weld
County Code Ordinance 2000- 1 . enacting a comprehensive Code for the County of Weld ,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures. terms, and requirements therein .
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld. State of Colorado . that certain existing Chapters of the Weld County Code be,
and hereby are . repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 5
REVENUE AND FINANCE
ARTICLE IV
PURCHASING POLICY
Amend Sec. 5-4-190. Purchasing Card ( P-Card ) Program.
By Resolution #2005- 1610 of the Board of County Commissioners. approved and effective
June 1 , 2005. the following policy and procedures were adopted for the Purchasing Card ( P-Card)
Program :
A. Purpose. The purpose of the P-Card Program is to streamline and simplify the
purchasing and payment process for County transactions . The goal of the program is as
follows :
1 . To simplify the reimbursement process.
2 . To eliminate the time-consuming bank record process.
3. To- reduce- or eliminate out of pocket expenses
4.-3. To provide P-Card holders with empowerment to choose .
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B. General guidelines .
In order to provide appropriate internal controls on p-card purchases, department heads
will not be issued p-cards. This policy will insure that all purchases or uses of a p-card
in the county by a county employee are being reviewed and signed off on by a higher
authority in the department or office.
1 thru 6. b - No change .
C . Authorized purchases. The P-Card Program is intended for maintenance . repair,
operation and other low-value purchases needed during the course of business . These
purchases may include . but are not limited to . the following :
1 . Office supplies and forms.
2 . Books and subscriptions.
3 . Computer supplies. e .g . . diskettes.
4 . Travel-related expenses (lodging , airfare, transportation to/from hotel/airport,
parking) .
5 . Miscellaneous items, limit of $200. 00 per item .
6 . Training registrations.
D . Unauthorized purchases and vendors . The P-Card should not be used for the following
items:
1 . Items for personal use.
2. Cash withdrawals .
3. Direct marketing .
4 . As with any County purchase, the P-Card is not to be used for any product. service
or merchant considered being inappropriate for County funds.
5 . Meals, with the exception of meals served in coniunction with a business meeting
hosted by Weld County, e.g. Planning Commission lunch , Communications
Advisory Board . etc.
Failure to comply with the above guidelines for authorized purchases under the P-
Card Program may result in disciplinary action , cancellation of card privileges and
possible termination of employment.
Remainder of Section - No change .
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein . to coincide with chapters, articles , divisions, sections, and subsections as they
currently exist within said Code ; and to resolve any inconsistencies regarding capitalization ,
grammar. and numbering or placement of chapters . articles, divisions. sections , and subsections
in said Code.
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BE IT FURTHER ORDAINED by the Board , if any section . subsection , paragraph ,
sentence, clause. or phrase of this Ordinance is for any reason held or decided to be
unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection , paragraph , sentence, clause. and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs . sentences, clauses, or
phrases might be declared to be unconstitutional or invalid .
The above and foregoing Ordinance Number 2016-03 was . on motion duly made and
seconded , adopted by the following vote on the 4th day of April , A. D. . 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Mike Freeman , Chair
Weld County Clerk to the Board
Sean P. Conway, Pro-Tem
BY:
Deputy Clerk to the Board
Julie A. Cozad
APPROVED AS TO FORM :
Barbara Kirkmeyer
County Attorney EXCUSED
Steve Moreno
First Reading : February 22 . 2016
Publication : March 2 , 2016, in the Greeley Tribune
Second Reading : March 14, 2016
Publication : March 23. 2016, in the Greeley Tribune
Final Reading : April 4 , 2016
Publication : April 13 . 2016, in the Greeley Tribune
Effective: April 18. 2016
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