HomeMy WebLinkAbout20162889.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 14, 2016
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 14, 2016, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner Julie A. Cozad
Commissioner Barbara Kirkmeyer
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
la MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of September 12, 2016, as printed. Commissioner Conway seconded the
motion, and it carried unanimously.
El AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
124 PUBLIC INPUT: No public input was given.
COMMISSIONER COORDINATOR REPORTS: Commissioner Kirkmeyer reported she and
Commissioner Cozad met with the Colorado Oil and Gas Conservation Commission, the Colorado Oil
and Gas Association and the Colorado Petroleum Association in regard to an Intergovernmental
Agreement. = Commissioner Cozad met Steve Mulvihill, the new Mayor of Berthoud, who has an
interest in entering an Intergovernmental Agreement for a potential URA on the Weld County side the
town is also interested in doing a Coordinated Planning Agreement. She participated in Fort Lupton's
Trapper Day and the Mead Parade where she stayed and served dinner. She stated she watched the
Honor Flight, which kicked off the week of remembrance. Both Commissioners Conway and
Commissioner Cozad attended the legislation hearings for restaurant regulations. He explained the
Colorado Department of Health will prohibit the Board from using certain symbols. He reported he also
attended Fort Lupton's Trapper Day and felt they had a great turn -out. He attended the 9-11
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Commemoration event where he represented Weld County. Lastly, he attended the South Platte
Roundtable Meeting and stated they received a grant to fund the Little Thompson and presented an
informative report.
BIDS:
• 1) APPROVE BID #B1600112, HVAC CONTROL UPGRADES (822 7TH ST.) - DEPARTMENT OF
BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, reviewed the details of the
three (3) bids received and stated staff recommends awarding the low bid to Setpoint Systems for the
amount of $462,968.00. Commissioner Conway moved to approve said low bid. The motion was
seconded by Commissioner Moreno, and it carried unanimously.
El 2) PRESENT BID #B1600130, CISCO NETWORK EQUIPMENT FOR CHASE BUILDING -
DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of
Information Technology, presented the eleven bids received and stated staff will bring back a
recommendation on September 28, 2016.
• 3) PRESENT BID #B1600131, ENVIRONMENT MONITORING AND UPS EQUIPMENT FOR
CHASE BUILDING - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose reviewed the five (5)
bids received and stated staff will bring back a recommendation on September 28, 2016.
• 4) RESCIND BID #B1600106, CR 74 BOX CULVERT AND DELIVERY PROJECT - DEPARTMENT
OF PUBLIC WORKS: Mr. Jiricek requested the bid be rescinded due to changes in the project
specifications. Elizabeth Relford, Department of Public Works, stated staff would like to include the box
culverts in the cost of the current project, therefore this bid is not needed. Commissioner Cozad moved
to rescind said bid. Seconded by Commissioner Conway, the motion carried unanimously.
NEW BUSINESS:
• 1) CONSIDER CONTRACT ID #637 EXPENDITURE AUTHORIZATION FOR WORKFORCE
INNOVATION AND OPPORTUNITY ACT LOCAL AND REGIONAL PLAN AND AUTHORIZE CHAIR TO
SIGN: Judy Griego, Director of Department of Human Services, presented the terms of the local and
regional plan and stated staff will not receive additional funding from the State of Colorado. Commissioner
Moreno moved to approve said expenditure authorization and authorize the Chair to sign. The motion,
which was seconded by Commissioner Cozad, carried unanimously. In response to Commissioner
Cozad, Ms. Griego stated they have not received any communication concerning the name of the regional
plan.
• 2) CONSIDER CONTRACT ID #761 TASK ORDER AMENDMENT #1 FOR LEAD SURVEILLANCE
- COLORADO CHILDHOOD LEAD POISONING PREVENTION PROGRAM AND AUTHORIZE CHAIR
TO SIGN: Mr. Jiricek reviewed the details of the task order amendment to fund testing for lead.
Commissioner Conway moved to approve said amendment and authorize the Chair to sign. The motion
was seconded by Commissioner Moreno, and it carried unanimously.
• 3) CONSIDER AGREEMENT FOR VETERINARY SERVICES AND TREATMENT OF STRAY
ANIMALS AND AUTHORIZE CHAIR TO SIGN - PET EMERGENCY HOSPITAL: Jennifer Oftelie,
Sheriffs Office, presented the terms of the agreement to have veterinary services for animals that have
been neglected or seized. Commissioner Cozad moved to approve said agreement and authorize the
Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. In response to
Commissioner Conway, Ms. Oftelie explained the Pet Hospital will only preform services on companion
animals.
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4) CONSIDER CONTRACT ID #784 GRANT AGREEMENT FOR BRIDGE 44/33A
REPLACEMENT PROJECT AND AUTHORIZE CHAIR TO SIGN: Richard White, Department of Public
Works, reviewed the contract for funding for a total project budget of $750,000.00, with Weld County's
match being $150,000.00. Mr. White explained staff will use the funds for design and construction of the
project. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The
motion was seconded by Commissioner Moreno, and it carried unanimously.
• 5) CONSIDER TEMPORARY CLOSURE OF CR 66 BETWEEN CRS 51 AND 53: Janet Lundquist,
Department of Public Works, requested a temporary closure effective September 22, 2016, through
September 24, 2016, she noted the dates are different on the memo, but staff needs to push this out to
accommodate a farmer that needs access to his water. Commissioner Conway moved to approve said
closure. The motion, which was seconded by Commissioner Cozad, carried unanimously.
6) CONSIDER TEMPORARY CLOSURE OF CR 36 BETWEEN CRS 15 AND 17: Ms. Lundquist
presented the closure effective September 26, 2016, through September 30, 2016, for a culvert
replacement and will be using water for dust abatement. Commissioner Cozad moved to approve said
closure. Commissioner Moreno seconded the motion, and it carried unanimously.
• 7) CONSIDER SECOND AMENDMENT OF PURCHASE AND SALE AGREEMENT FOR THE
GEISERT PROPERTY AND AUTHORIZE CHAIR TO SIGN - CENTRAL COLORADO WATER
CONSERVANCY DISTRICT AND GROUNDWATER MANAGEMENT SUBDISTRICT: Bruce Barker,
County Attorney, stated this is to extend some time frames and to correct the name of the title company,
which will be Heritage Title Company. Mr. Barker reported the sections where the changes were made
and stated there needs to be a survey completed to show the two (2) easements for wells. Commissioner
Conway moved to approve said Second Amendment and authorize the Chair to sign. Seconded by
Commissioner Moreno, the motion carried unanimously.
PLANNING:
El 1) CONSIDER VACATION OF AMENDED SPECIAL USE PERMIT, SUP -369 - GEISERT GRAVEL
PIT: Mr. Barker requested the Board continue this matter to September 19, 2016. Commissioner Conway
moved to continue said matter to September 19, 2016, at 9:00 am. The motion, which was seconded by
Commissioner Kirkmeyer, carried unanimously.
• 2) CONSIDER VACATION OF MINING PLAN FOR GEISERT GRAVEL PIT: Mr. Barker stated this
is the original plan that was approved by the Board in 1978 and is requesting this plan be vacated as it
is on longer needed. Commissioner Cozad moved to vacate said mining plan. Commissioner Moreno
seconded the motion, and it carried unanimously.
• 3) CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR USE BY SPECIAL
REVIEW PERMIT, USR-1704 - HEARTLAND BIOGAS, LLC: Ms. Lundquist stated she reviewed the
improvements to add auxiliary lanes and recommends final release of the remaining warranty collateral,
in the amount of $735,630.00. Commissioner Conway moved to approve said agreement and acceptance
of the collateral. The motion was seconded by Commissioner Cozad, and it carried unanimously.
IR 4) CONSIDER ZONING PERMIT, ZPHB16-0008, FOR A HOME OCCUPATION - CLASS II
(CRUDE OIL HAULING HOME BUSINESS UTILIZING TWO (2) SEMI TRUCKS) IN THE
A (AGRICULTURAL) ZONE DISTRICT - DREX AND LANA SHIRA: Ryder Reddick, Department of
Planning Services, reviewed the request for a zoning permit for a home -based crude oil hauling business.
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Planning staff has received four (4) letters opposed to the proposal for a home business which will utilize
two (2) semi -trucks on the parcel and there will be five (5) occupants on the property with three (3) people
being family and the other two (2) will be drivers. He explained there will be no oil changes or heavy
maintenance of equipment occurring on site. The applicant stated the hours will vary, but he will only
operate between 7:00 a.m. and 7:00 p.m. Mr. Reddick stated staff has received four objection letters from
surrounding property owners with the following concerns: increase in traffic on the County Roads, the
business being an eye sore, the activities are not agricultural in nature and does not conform to the
traditional agricultural type uses and worries the applicant will have more trucks and employees than in
their application. He displayed a photo showing the location of property and requested this be approved.
Lana Shira, applicant, stated they live on the site part-time because they also own a home in Oregon.
Ms. Shira suggested there was a misunderstanding about having plans to construct a truck terminal;
however, they only want to store their two (2) trucks on the property and be in compliance. She reported
they were approached by an Oil Company to rent the shop area, but they decided this wasn't a good
idea. Mr., Shira stated he is protective of the agricultural community and decided not to have an oil and
gas business on his property. No public testimony was offered concerning this matter. Commissioner
Conway stated he would like to remove #14 Paragraph B under Required Conditions about noxious
weeds. Commissioner Cozad suggested leaving it in because it is part of the Code. Mr. Shira stated they
will not be putting up any signage and he will make sure the drivers abide by the 25 mile per hour speed
limit. Commissioner Cozad moved to approve said zoning permit for a home business. Commissioner
Conway seconded the motion, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:57 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:d JClto:&k,
Weld County Clerk to the Board
BY:
y Clerk to the Board
Mike Freeman, Chair
Sean P. Conway, Pro-Tem
rbara Kirkmeyer
Steve Moreno
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