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Home My WebLink About20161250.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO APRIL 11, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 11, 2016, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro-Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Senior Accountant, Chris D'Ovidio El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of April 6, 2016, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of Hearings conducted on April 6, 2016, as follows: 1) USR15-0073 - Miller HFI, LLC, and 2) USR16-0001 - MG Woodward Living Trust, do Mark and Glenda Woodward. Commissioner Conway seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PROCLAMATIONS: ▪ 1) CHILD ABUSE PREVENTION MONTH -APRIL, 2016: Chair Freeman read the proclamation for the record. Judy Griego, Director of the Department of Human Services, expressed her thanks for the Board's recognition and introduced the many agencies that support the families of Weld County. The Board commended them for their work, services and dedication to the children and extended their Congratulations. Each one of the Commissioners thanked them for making sure Weld County Kids are safe and taken care of. (Clerk's Note: the meeting was paused for a photo opportunity.) Minutes, April 11, 2016 2016-1250 Page 1 BC0016 • 2) NATIONAL TELECOMMUNICATIONS WEEK - APRIL 10-16, 2016: Chair Freeman read the certificate for the record recognizing the accomplishments of the Department of Public Safety Communications. Mike Wallace, Director of Public Safety Communications, introduced various members of the team. Each one of the Commissioners extended their thanks and appreciation to the Communications Department for ensuring that the citizens of the County are safe and expressed their pride with each and every one of them as a first responder. (Clerk's Note: the meeting was paused for a photo opportunity.) el PUBLIC INPUT: Clara Morrison, resident of Gill, Colorado, expressed her concerns with the oil and gas tanks across from her property and discussed how she feels the tank is emitting toxins into the air and making her and her husband ill. She requested the Commissioners use their ability to mitigate the toxic fumes and consider the health ramifications of voting for Industrial uses in Agricultural zones. In response to Commissioner Conway, Ms. Morrison stated that Noble Energy is the owner of the oil and gas tank across the street from her property. BIDS: • 1) APPROVE BID #61600079, SUV (K-9 UNIT) - SHERIFF'S OFFICE: Trevor Jiricek, Director of General Services, presented the three (3) bids received and stated staff recommends awarding the low bid from Larry H Miller Ford Lakewood for the amount of $27,900.00. In response to Commissioner Conway, Mr. Jiricek explained the two (2) other bids were for Tahoe's which wouldn't work for the specifications needed for the K9 unit. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 2) APPROVE BID #61600046, WATCHMAN G3 DRIVES (VIZVOX VIDEO VISITATION EQUIPMENT) - DEPARTMENT OF INFORMATION OF TECHNOLOGY: Ryan Rose, Director of Department of Information Technology, presented the sole bid received. Toby Taylor, Director of the Department of Buildings and Grounds, stated the life expectancy of the equipment is about five (5) years. Commissioner Moreno moved to approve said low bid. Seconded by Commissioner Conway, the motion carried unanimously. • 3) APPROVE BID #61600074, ISILON (EMC) - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated three (3) bids were received and staff recommends awarding the bid from ANM for the amount of $361,499.93. Commissioner Conway moved to approve said low bid. The motion, which was seconded by Commissioner Cozad, carried unanimously. ▪ 4) APPROVE BID #61600056, FUEL BID (DIESEL, UNLEADED, E85, PROPANE) - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the six (6) bids received and stated staff recommends awarding the low bid from Hill Petroleum. Commissioner Kirkmeyer moved to approve said bid according to staff recommendations. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 5) APPROVE BID #B1600068, ROOF REPLACEMENT (PLAZA ANNEX) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented the seven (7) bids and stated staff recommends awarding the bid from ACC Roofing, in the amount of $39, 500.00. Commissioner Cozad moved to approve said low bid. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 6) APPROVE BID #61600070, CARPET MAINTENANCE (HUMAN SERVICES BUILDINGS) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented the nine (9) bids received and stated staff recommends awarding the low bid from Oband's Janitorial Company for the amount of Minutes, April 11, 2016 2016-1250 Page 2 BC0016 $2,025.00 per month. Commissioner Moreno moved to approve said low bid. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. • 7) PRESENT BID #61600067, BRIDGES 58/47A AND 58/47C DAMAGE REPAIRS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the two (2) bids received and stated staff will bring back a recommendation on April 25, 2016. le 8) PRESENT BID #61600083, RADIO REPAIR SHOP REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented the five (5) received bids and stated staff will make a recommendation on April 25, 2016. re 9) PRESENT BID#B1600090, CISCO UCS MAINTENANCE - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the six (6) bids received and stated staff will bring back a recommendation on April 25, 2016. • 10) PRESENT BID #61500175, VIDEO SURVEILLANCE SOLUTION - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose reviewed the nine (9) bids received and stated staff will bring back a recommendation on April 25, 2016. In response to Commissioner Moreno's question, Mr. Rose explained the disqualified bid was due to the vendors not being able to meet the specifications of the storage file system. NEW BUSINESS: 1) CONSIDER INFORMAL EXPENDITURE AUTHORIZATION MODIFICATION FOR WORKFORCE DEVELOPMENT PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, presented the modification of the informal expenditure authorization for the adjustment of funding received by Hire Colorado. Commissioner Conway moved to approve said expenditure authorization modification and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. 2) CONSIDER REGIONAL COMMUNICATIONS USER AGREEMENT AND AUTHORIZE CHAIR TO SIGN - TOWN OF LOCHBUIE: Mike Wallace, Department of Public Safety Communications, reviewed the terms of the agreement from the Town of Lochbuie. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 3) CONSIDER 2016 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING AND FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, explained the USDA Forest Service is seeking to update the Annual Operating Plan (Cooperative Law Enforcement Agreement.) He stated this is to provide contracted law enforcement in the Pawnee National Grasslands. Commissioner Cozad moved to approve said Annual Operating and Financial Plan and authorize the Chair to sign. Commissioner Conway seconded the motion, and it carried unanimously. ei 4) CONSIDER APPLICATION FOR TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - CAPRICHO ROJO, LLC, DBA CAPRICHO ROJO: Frank Haug, Assistant County Attorney, presented the application and noted the Sheriffs Office reported there have been no calls for service. Commissioner Cozad explained that she completed the visit and it went fine and the new applicants are painting and cleaning. Commissioner Cozad moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, April 11, 2016 2016-1250 Page 3 BC0016 • 5) CONSIDER TEMPORARY CONSTRUCTION EASEMENT AND AUTHORIZE CHAIR TO SIGN - CITY OF GREELEY: Bob Choate, Assistant County Attorney, reviewed the agreement for a temporary construction easement along "H" Street so the City of Greeley can complete the North Greeley Sewer Pipeline Project. Commissioner Conway moved to approve said temporary construction easement and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. • 6) CONSIDER AMENDMENT TO BYLAWS FOR NOXIOUS WEED MANAGEMENT ADVISORY BOARD: Mr. Haug reviewed the terms of the amendment for the bylaws of the Noxious Weed Management Board. Commissioner Kirkmeyer moved to approve said amendment. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 7) CONSIDER EQUIPMENT LEASE AND AUTHORIZE CHAIR TO SIGN - POWER EQUIPMENT COMPANY: Jay McDonald, Director of Department of Public Works, presented the terms of the two (2) month lease. Commissioner Cozad moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. • 8) CONSIDER AGREEMENT FOR PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR IMPROVEMENTS TO CR 49 BETWEEN 1-76 AND CR 38 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS -JOSEPH AND SHIRLEY IANELLI: Jim Flesher, Department of Public Works, reviewed the terms for the agreement for the total amount of$5,734.00. Commissioner Conway moved to approve said agreement and authorize the Chair to sign necessary documents. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. • 9) CONSIDER TEMPORARY CLOSURE OF CR 23 BETWEEN CRS 6 AND 8: Janet Lundquist, Department of Public Works, presented the closure effective April 25, through May 20, 2016, for two (2) bridge re-decks and explained staff will be using magnesium chloride for dust abatement on the gravel parts of the detour route and message boards will be used in advance. Commissioner Cozad moved to approve said closure. The motion was seconded by Commissioner Conway, and it carried unanimously. • 10) CONSIDER APPLICATION FOR TRANSPORTATION AND UTILITY SYSTEMS AND FACILITIES ON FEDERAL LANDS AND AUTHORIZE CHAIR TO SIGN: Cameron Parrot, Department of Public Works, stated this application will allow the County to acquire road right-of-way on federal land and the Environmental Assessment is being performed by the U.S. Forest Service. Elizabeth Relford, Department of Public Works, stated the Forest Service is taking care of the easement in-house and there may be a small cost associated with it. Commissioner Conway moved to approve said application and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 11) CONSIDER RESOLUTION OF SUPPORT FOR NORTH 1-25 TIGER AND FASTLANE GRANT APPLICATIONS: Ms. Relford clarified on the resolution that it is from State Highway 402 to State Highway 14. Commissioner Conway moved to amend the description of the grant. The motion, which was seconded by Commissioner Cozad, carried unanimously.Commissioner Kirkmeyer moved to approve the resolution as amended. The motion was seconded by Commissioner Moreno, and it carried unanimously. CI 12) CONSIDER RESOLUTION OF SUPPORT FOR U.S. HIGHWAY 85 FASTLANE GRANT APPLICATION: Commissioner Kirkmeyer moved to approve said resolution. The motion, which was Minutes, April 11, 2016 2016-1250 Page 4 BC0016 seconded by Commissioner Cozad, carried unanimously. Commissioner Kirkmeyer thanked Ms. Relford for her hard work. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 10:06 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO --.4drif44) ldo;4, ATTEST: Mike Freeman, Chair Weld County Clerk to he Board p �-- Se ' onw ay, Pro-Tem Depu Clerk to the Board j = , _ ►„ �^."� Cozad . SED ON DATE OF APPROVAL * : ,T•ara Kirkmeyer Steve Moreno Minutes, April 11, 2016 2016-1250 Page 5 BC0016 co -4...lb 3:). k g -(-4 6O 6- 6. 0 \3 •...' 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