HomeMy WebLinkAbout20163533.tiffRESOLUTION
RE: APPROVE APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE
PROGRAM GRANT AGREEMENT FOR COUNTY ROAD 390 FROM
COUNTY ROAD 110.5 TO COUNTY ROAD 118 (TIER 1 - PHASE 2) AND AUTHORIZE
ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Energy and Mineral
Impact Assistance Program Grant for County Road 390 from County Road 110.5 to
County Road 118 (Tier 1 — Phase 2) from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Public
Works, to the Colorado Department of Local Affairs, commencing upon full execution, with further
terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Energy and Mineral Impact Assistance Program Grant
for County Road 390 from County Road 110.5 to County Road 118 (Tier 1 — Phase 2) from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Works, to the Colorado Department of Local Affairs,
be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the application be, and hereby is,
authorized for electronic submittal.
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2016-3533
EG0073
APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT
AGREEMENT FOR COUNTY ROAD 390 FROM COUNTY ROAD 110.5 TO COUNTY ROAD 118
(TIER 1 - PHASE 2)
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of November, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditd/to) C X:40,4,k.
Weld County Clerk to the Board
BY: .
Can,.e_
APP
puty Clerk to the Board
FORM
ounty Attorney
Date of signature:
Mike Freeman, Chair
rbara Kirkmeyer
Steve Moreno
2016-3533
EG0073
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: WCR 390 Paving (Phase 2), DOLA EIAF grant application, Tier I
DEPARTMENT: Public Works DATE: November 8, 2016
PERSON REQUESTING: Deanne Norris, Public Works Budget/Finance Manager
Brief description of the problem/issue:
This application will be for a Tier 1 $200,000 Energy Impact Assistance Fund . (EIAF) grant through the
Department of Local Affairs (DOLA) for paving WCR 390 from approximately WCR 110.5 to WCR 118. As
previously discussed this past October at PW CIP meeting, paving WCR 390 is a Commissioner priority for
utilizing DOLA funding. Therefore, to accomplish paving the remaining sections, the project was divided into
two phases. Phase 1 was from WCR 104 to WCR 110.5 and was estimated to cost $884,142. Phase 2's
estimated cost is $775,000.
The grant would help pay the cost of materials for cement treated base and paving the road. Phase 2 of the four
mile project will be constructed by Public Works crews in 2017. Phase 2 is a 2016 Haul Route Project (HARP).
Construction for this project is anticipated to begin in the spring of 2017.
Recommendation:
Staff recommends Board approval to place the DOLA application on the November 16th BOCC agenda. The
grant deadline is December 1, 2016.
Mike Freeman, Chair
Sean P. Conway, Pro -Tern
Julie A. Cozad
Barbara Kirkmeyer
Steve Moreno
M:4FORMS\WorkSession-passaround2016 doe
Approve
Schedule
Recommendation Work Session
mF
Other/Comments:
2016-3533
Jennifer Fuller
From: Francie Collins
Sent: Wednesday, November 09, 2016 12:14 PM
To: Jennifer Fuller
Subject: FW: pass around - WCR 390 Paving (PH 2) DOLA EIAF grant application
Attachments: 1206_001. pdf
From: Francie Collins
Sent: Wednesday, November 09, 2016 11:01 AM
To: 'FHU, Jenny Young' <Jenny.Young@fhueng.com>
Cc: Deanne Norris <dnorris@co.weld.co.us>
Subject: pass around - WCR 390 Paving (PH 2) DOLA EIAF grant application
Jenny:
Please distribute for commissioner's review.
Francie Collins
Weld County Public Works Department
P. O. Box 758, Greeley, CO 80632
phone: 970-400-3763
fcoffins@weldgov.com
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: SVC-PW109-05255@co.weld.co.us [mailto:SVC-PW109-05255@co.weld.co.us]
Sent: Wednesday, November 09, 2016 10:54 AM
To: Francie Collins <fcollins_eco.weld.co.us>
Subject: Attached Image
1
MEMORANDUM
TO: Clerk to the Board DATE: November 10, 20] 6
FROM: Deanne Norris, Public Works
SUBJECT: WCR 390 DOLA Contract (Phase 2) Tier I
The attached DOLA contract is for Energy and Mineral Impact Assistance Funding (EIAF) for a
Tier I grant for $200,000 materials to pave WCR 390 from WCR 110.5 to WCR 118.
Staff recommends Board approval of the DOLA contract, which will help pay the cost of the
materials for four (4) miles of paving on WCR 390. The total material cost is estimated to be
$773,833. This is a Haul Rout Project (HARP). This second phase is anticipated to be finished by
fall of 2017 by Public Works crews.
,M:\Francie\AGENDA rnernos\Agenda-Tiflany doc
Revised 8.18.2016
COLORADO
Department of Local Affairs
Division of Local Government
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Tier I or Tier II
Applications Must Be Submitted Electronically - Directions on Last Page
-You are Highly Encouraged to Work with your Regional Field Manager when Completing your Application -
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project:
Weld County Road 390 Paving (Phase 2)
2. Applicant: Weld County
(In the case of a multi jurisdictional application, name of the "lead" municipality, county, special district or other political subdivision).
In the case of a multi -jurisdictional application, provide the names of other directly participating political subdivisions:
i
3. Chief Elected Official (In the case of a multi -jurisdictional application, chief elected official of the "lead" political
subdivision):
Name: Mike Freeman
Mailing Address: PO Box 758
City/Zip: Greeley, CO 80632-0758 Alt Phone
E -Mail Address: Mfreeman@weldgov.com
Title: Chair
Phone: 970-400-4200
4. Designated Contact Person (will receive all mailings) for the Application.
Name: Barbara Connolly Title: Controller
Mailing Address: PO Box 758
City/Zip: Greeley, CO 80632-0758
E -Mail Address: Bconnolly@weldgov.com
Phone: 970-400-4445
Alt Phone
5. Amount of Energy/Mineral Impact Funds requested:
(Tier I; Up to $200,000 or Tier II; Greater than $200,000 to $1,000,000)
$ Tier 1- $200,000
6. Description of the Project Scope of Work:
(Project Description of the various tasks involved in the project including specific data such as quantities, mileage, square feet, lineal ft. etc. as well as
specific project location within city and or county etc.)
Weld County requests funding to improve approximately four miles of WCR 390 from a gravel to a paved road.
This project will complete the paving of WCR 390. Phase 2 extends from WCR 110.5 to WCR 118. WCR 390 is a 30
mile collector road extending across the northeastern part of the County. WCR 390 experiences significant oil
and gas truck activity, which is why it is part of the County's haul route program.
7. Description: (Describe the problem, opportunity or challenge that resulted in the request.)
In 2009, the Weld County Commissioners implemented Public Works' Oil & Gas Haul Route Program (HARP). The
program uses direct distribution severance tax dollars on roads significantly impacted by oil and gas activity.
However, even with these funds, the County struggles to keep up with road damage. The County cannot afford to
pave every road and increased truck traffic is making it difficult to maintain existing roads. Therefore, Public
Works is focusing efforts where the majority of traffic is, which are collector and arterial roadways. For this
project, Public Works will use cement -treated base (CTB) to reinforce the subgrade (below the asphalt) in order
to support truck traffic. By using CTB this will support the high truck traffic volumes along this corridor. Please
see the attached map and the photographs at the end of this application
8. Local priority if more than one application from the same local government (1 of 2, 2 of 2, etc.) 1 of 1
9. Is the project on a State registered historic site or in a State registered Historic District? Yes( ) No(X ).
If yes, please provide the registry number. . The department may need to seek a determination of effect
from the State Historic Society. For more on the Colorado State Register of Historic Properties, please click here.
Page 1 of 10
Revised 8.18 2016
B. DEMOGRAPHIC AND FINANCIAL INFORMATION.
1. Population
a. What was the 2010 population of the applicant jurisdiction?
b. What is the current population?
(Current/most recent conservation trust fund/lottery distribution estimate is acceptable.) What is the source of the
estimate?
c. What is the population projection for the applicant in 5 years?
What is the source of the projection?
254,230
294,556
DOLA
348,648
DOLA
2.
Financial
In the
benefiting
the
application
column
Information
below
from the
is
(Current
labeled "Applicant"
application.
being submitted
In
the
(if
applicable).
columns
Year):
provide
the financial
below labeled
information for the municipality,
"Entity", provide the financial information
county, school
district
any public
or special
entities
district directly
on whose
behalf
t
for
Complete items "a through
k" for ALL
project
types:
Applicant
Lead
Co -applicant
Co -applicant
a. Assessed Valuation
(AV) Year: 2015
$11,426,827,210
b.
Total
Mill
Levy
15.80
c. Property
(mill
levy
Tax
x
Revenue
AV / 1
Generated
, 000)
$180,543,870
d.
Sales
Tax
(Rate/Estimated
Annual
Revenue)
°/00 / $0
% / $
% / $
e. General
Fund
Budgeted
Revenue
$119,617,314
f. General
Fund
Budgeted
Expenditures
.
$118,161,264
I
g.
the
General
previous
Fund Balance
year
as of
General
Fund
December
Balance:
31st
of
$25,970,664
Portion
(meets
h. statement
of
the
General
definition
below)
Fund
f
identified
which
is
in
Unassigned
the GASB
AA
$13,862,814
i.
Budgeted
Revenue (All
Funds)*
$420,525,439
Total
j.
Total
Budgeted
Expenditures
(All
Funds)*
$326,544,222
k.
Total
Fund
Balance
(All
Funds)*
$105,550,000
I.
Total
Outstanding
Debt
(All
Funds)**
$0
* Sum of General Fund and all Special or Enterprise Funds
** Include the total outstanding liability from all multi -year debt obligations (lease purchase agreements, certificate of participation and
any other debt instruments).
"Unassigned fund balance - Amounts that are available for any purpose; these amounts are reported only in the general fund and
have not been committed by resolution, ordinance or contract and have not been budgeted for an intended purpose.
(Click this link to locate GASB Fund Balance definitions)
Page 2 of 10
Revised 8.18.2016
For
Fund)
o" •
projects
or
to be managed
managed through
through
an
Enterprise
a Special
Fund
Fund other
(e.g. water,
than
the
sewer,
General Fund
county airport),
(e.g. County
complete
items
Road
"k
and
through
Bridge
Complete
items "I
through
p"
for ALL
project
types:
Identify
Fund:
the relevant
Special
Fund
or Enterprise
Public Works
Fund
Fund
Fund
m. Special
or
Enterprise
Fund
Budgeted
Revenue
$75,152,360
$
$
n. Special
Expenditures
or
Enterprise
Fund
Budgeted
$101,184,933
$
$
o. Special
or Enterprise
Fund
Outstanding
Debt**
$0
$
$
p. Special
Fund
Mill
Levy (if
applicable)
1.444
$
$
q.
Special
December
or
Enterprise
31St
of
the
Fund
previous
Balance
as of
year _
$70,471,169
$
$
For Water and
Sewer Project
Only
complete
items "q
through
s":
Complete
items "q through
s" for ALL
project
types:
Water
Sewer
r.
Fee
$
$
Tap
s. Average
(Divide
then
NOTE:
sum
divide
Commercial
Monthly
of
by
annual
the
number
User Charge
(commercial
of total
and Residential
taps
and
residential)
served.)
Combined
revenues by 12 and
$
$
t.
Number
of
total
Served
by Applicant
Taps
** Include the total outstanding liability from all multi -year debt obligations (lease purchase agreements, certificate of participation
and any other debt instruments).
Page 3 of 10
Revised 8 18.2016
•
to
E
d
The totals on each side of the led
4S
a,
0
end itu res and sources of revenue for the
PROJECT BUDGET. List ex
U
List Yes or No
next to each
line item
Z
LIU
}
i
urrirr
Z
Sources of Revenue
(Dollar for Dollar Cash Match is Required, unless financial
circumstance warrants a reduction)
List the sources of matching funds and indicate either cash or
documentable in -kind contribution.
Total revenue must equal total expenditures
Cash In -Kind
Eft
O
O
0
0
N
a
a
$450,839
_
.
$773,833
122.994
ergy/Mineral Impact Fund Loan
guest (If applicable)
Weld County Class 6
yse3 Aluno3 ppM
J
1-
a
H
O
west
LE
--
saumpued
'pies: architect, engineering, construction,
litures Line Item Costs
M
Cn
O
CO
$327,870
3
$122, 994
I
$773,833
Please attach a more detailed budget if available
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Page 4 of 10
Revised 8. 18.2016
D. PROJECT INFORMATION.
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
"political subdivisions socially or economically impacted by the development, processing or energy conversion of
minerals and mineral fuels."
1. Demonstration of Need:
a. Why is the project needed at this time?
The project is needed to improve safety and completes a missing link for paving this road. WCR 390 is located in
the Niobrara Play, which has experienced a lot of production/activity. Except for portions of WCR 390 and WCR
77, all roads in the Niobrara Play are gravel, making the area difficult to maintain a reasonable level of service. In
order to handle the very high truck traffic volumes, which have been as high as 70`)/0 in some sections, this road
is structurally deficient to support current traffic volumes and is in dire need of improvement, Weld County
requests paving WCR 390 from the sub2rade in order to support oil and gas activity.
b. How does the implementation of this project address the need?
Implementation
of this
project
addresses
the
immediate
need
for road
safety
improvements
by
paving WCR 390.
c. Does this project, as identified in this application, completely address the stated need? If not, please describe
additional work or phases and the estimated time frame. Do you anticipate requesting Energy and Mineral Impact
Assistance funds for future phases?
Yes, this project addresses the identified need. Due to costs, location and manpower, this project was split into
two phases. Phase 1 started the project and Phase 2 will finish the project. The only future funding requests may
include the intersection of WCR 390 and WCR 105.
d. What other implementation options have been considered?
The County is using a significant amount of oil and gas property taxes and direct distribution severance funds
for county -wide road improvements. This funding assists Public Works road improvements, which have
increased significantly. In order to keep up with road improvements, Weld County has hired additional crews
and acquired more equipment to help offset oil and gas impacts.
e. What are the consequences if the project is not awarded funds?
If funding is not awarded, WCR 390 will continue to deteriorate and become an even worse safety problem. Dust
and soft spots will worsen and the county may have to reduce the speed limit and continue signing the area with
"Road Damage Ahead" signs.
2. Measurable Outcomes:
a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will the
project enhance the livability* of your region, county, city, town or community (e.g. constructing a new water plant will
eliminate an unsafe drinking water system and provide safe and reliable drinking water; the construction of a new
community center will provide expanded community services, or projects achieving goals regarding energy conservation,
community heritage, economic development/diversification, traffic congestion, etc.)?
*(Livability means increasing the value and/or benefit in the areas that are commonly linked in community development such
as jobs, housing, transportation, education, emergency mitigation, health and environment)
Due to the limited amount of roads in the north, the value of WCR 390 is significant. The improvements will make
the area safer for all motorists and add years of life to the existing roadway by using new technology at the
subgrade level, which will help with truck traffic deterioration.
b. How will the outcome of the project be measured to determine whether the anticipated benefits to this population
actually occur?
Upon completion, traffic counts will continue to be collected to determine if traffic increases.
c. Does this project preserve and protect a registered state historic building, facility or structure? If yes, please
describe. Year of construction:
NA, no historic building, facility, or structure is involved in the project.
d. Will this project implement an energy efficiency/strategy that could result in less carbon footprint or conserve energy
use or capitalize on renewable energy technology? If yes, please describe.
Yes, by improving the road from gravel to paved, you significantly improve the air quality by reducing particulate
emission matter generated from fugitive dust.
e. Will the project be constructed with "Resiliency Framework", which is to build and construct with a plan to reduce risks
by utilizing materials and constructing in areas to better withstand natural or man-made disasters, etc.? If yes, please
describe.
Yes, because we are paving this road, in the future if we need to re -work the subgrade, we can uses the existing
asphalt millings to reclaim them in with the existing subgrade to ensure a stronger foundation is in place.
3. Relationship to Community Goals
a. Is the project identified in the applicant's budget or a rurisdictionally approved plan (e.g. capital improvement plan,
Page 5 of 10
Revised 8.18 2016
equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or
regional strategic management or planning document)? What is its ranking?
Yes, this project has been identified in the Public Works general fund budget.
4. Local Commitment and Ability to Pay/Local Effort
a. Why can't this project be funded locally?
In anticipation of budget cutbacks from falling oil prices, Weld County cut back funds to the HARP Program,
which means less roads can be improved. During PW CIP, the Commissioners said WCR 390 is a priority HARP
project they would like completed by 2018. Therefore, in order to ensure completion, funding assistance is
needed.
b. Has this project been deferred because of lack of local funding? If so, how long?
Yes, due to the overall length and cost of WCR 390, this project has been deferred many times. Public Works has
broken up the corridor into multiple phases and partnered with surrounding municipalities in order to complete
different phases.
c. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a dollar for
dollar match basis is encouraged.) Are the local funds committed or pending? If there are pending funds, when will the
status of those funds be determined?
The project will be funded out of Public Works General Fund. The Commissioners typically fund the HARP
program annually with $4 million, but reduced it to $2,800,000 in 2016. The HARP funds are direct distribution
severance monies budgeted specifically to Public Works.
d. What other community entities, organizations, or stakeholders recognize the value of this project and are
collaborating with you to achieve increased livability of the community? Please describe how your partners are
contributing to achieve the improvement to the livability of the community through this project. If in -kind contributions are
included in the project budget, detailed tracking will be required on project monitoring report.
All motorists utilizing these roads recognize the value of this safety project. In addition, the road connects the
towns of Herford, Grover, and Keota. Not only is WCR 390 a school bus route for Weld School District RE -12,
but it is also a primary and secondary missile route for the US Air Force.
i. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in -kind services, fundraising,
direct monetary contribution, policy changes.)
Weld County will use the grant funds to leverage the cost of materials to construct the improvements. Weld
County crews will provide the labor and equipment to complete the work. The grant cash match will be from
Public Works' general fund.
ii. Please list the value of the resources that each collaborator is bringing to the program.
e. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt
capacity that are being used for the local matching funds? Explain if No
Yes, the funds have been dedicated in the 2016 budget for construction in 2017. If awarded, Weld County will
fund the cash match from Public Works' general fund.
f. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the proposed
project?
Weld County has so many impacted roads that all available funding is going into the PW General Fund/HARP
program to improve as many county roads as possible. The grant would help offset the cost of materials for this
project.
g. If the tax rate, user charges or fees were modified, what was the modification and when did this change occur?
Weld County has been directing the revenues from the Specific Ownership Tax to Public Works since 1985.
h. Has the applicant contacted representatives from local energy or mineral companies to discuss the project? If yes,
when was the contact and what was discussed.
Yes, HARP roads are discussed at Weld County's Oil and Gas Working Group regular meetings. The O & G
Working Group is made of industry partners where we discuss impacts affecting us all and problem solve how
we can work together to minimize or mitigate problems.
i. Has the applicant requested financial support from the industry? If yes, when was the contact, what amount did you
request? What were the results? If no, why not?
Yes, but the industry typically helps Weld County projects with in -kind support such as water hauling, gravel,
trucking and stock piling.
5. Readiness to Go
a. Assuming this project is funded as requested, how soon will the project begin? Select One (X)Within 3 months,
(_)3-6 months, (_)6-9 months or (_)9-12 months? What is the time frame for completion? Select One (_)Within 3 months,
(_)3-6 months, (_)6-9 months, (X)9-12 months or (_) >12 months.
Page 6 of 10
Revised 8.18.2016
b. Describe how you determined that the project can be completed within the proposed budget as outlined in this
application?
The budget has been estimated by professional engineers. If the project exceeds the estimate, the County may
need to reduce the project scope.
c. Has the necessary planning and design been completed? How? What additional design work remains? How did the
applicant develop project cost estimates? Are any or permitting must still be completed, if any? When? How did the
applicant develop project cost estimates? Is the project supported by bids, professional estimates or other credible
information? Please attach a copy of any supporting documents. _
Weld County is using Phase I costs as a comparison for Phase 2.
i. What additional design work remains?
Since the construction project occurs within the existing right-of-way limits, no design is needed.
ii. How did the applicant develop protect cost estimates?
Estimates were developed using professional engineers and the historical costs of similar projects.
iii. Is the project supported by bids, professional estimates or other credible information? Please attach a copy of any
supporting documents.
Professional engineering estimates, see attached.
iv. Are any Local, State or Federal permits required before the project can proceed? If yes, please describe.
No, additional permits are not required for this project.
6. Energy & Mineral Relationship
a. Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy
and mineral resources.
Weld County accounts for more than fifty percent of all oil and gas activity for the entire state and therefore is
extremely impacted. Much of the road's traffic is due to oil and gas trucks.
b. To further document the impact in the area, name the company or companies involved, the number of employees
(click to get # of employees) associated with the activities impacting the jurisdiction and other relevant, quantitative
indicators of energy/mineral impact.
Companies with wells in the area include: Predominately Noble Energy and Whiting.
c. Cite actual use data that documents direct impact as it relates to the need for the project. For example, "heavy truck
traffic directly related to energy development activities is impacting County Road X. a traffic count done in May 2015
showed energy related truck traffic increased from 100 trips per day to 300."
WCR 390 is a collector road. Traffic volumes range from approximately 200-334 vehicles per day with 65-71
percent being heavy truck traffic. (2016 count)
7. Management Capacity
a. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and
improvements as described in this project?
Weld County's Accounting Department is recognized as a Tier 3 local government by the State and can manage
all invoicing information through Banner Accounting System. In addition, Public Works will use the project
management software PubWorks to assist in administering the project.
b. Describe the funding plan in place to address the new operating and maintenance expenses generated from the
project?
Weld County will continue to utilize the Highway Users Tax Fund (HUTF) for maintenance expenses.
c. Describe the technical and professional experience/expertise of the person(s) and/or professional firms responsible to
manage this project.
Weld County Public Works has several engineers on staff and proven expertise in roadway improvement
projects. Deanne Norris will be responsible for managing this project.
d. Does the project duplicate service capacity already established? Is the service inadequate? Has consolidation of
services with another provider been considered?
This is a safety project and does not duplicate service capacity, but creates it. Current service is inadequate and
inefficient to meet existing traffic demands.
Page 7 of 10
Revised 8.18.2016
E. HIGH PERFORMANCE CERTIFICATION (HPCP) PROGRAM COMPLIANCE.
Colorado Revised Statutes (C. R. S. 24-30-1305.5) require all new facilities, additions, and renovation projects that meet
the following applicability criteria to conform with the High Performance Certification Program (HPCP) policy adopted by
the Office of the State Architect (OSA) if:
• The project receives 25% or more of state funds; and
• The new facility, addition, or renovation project contains 5,000 or more building gross square feet; and
• The building includes an HVAC system; and
• In the case of a renovation project, the cost of the renovation exceeds 25% of the current value of the property.
The HPCP requires projects that meet the applicability criteria above to achieve third party verification with the target goal
of LEED Gold or Green Globes -Three Globes. Projects are strongly encouraged to meet the Office of the State
Architect's (OSA) Sustainable Priorities in addition to the LEED prerequisites. Projects funded through DOLA that meet
the above applicability criteria are required to complete the DOLA registration and tracking process. See DOLA's HPCP
web page for more information or contact your DOLA regional manager.
In instances where achievement of LEED Gold or Green Globe -Three Globes certification is not achievable, an applicant
may request a modification of the HPCP policy or a waiver if certain conditions exist. DOLA staff will work with applicants
to identify workable solutions to meet the program's intent to maximize building energy efficiencies.
Please answer the following questions:
(Complete this section only if your project application is for a building project, both new construction as well as
renovation.)
1. Is the applicant seeking state funding for 25% or more of the total project cost (including all phases, if
applicable)? Yes( ) No( )
(If no, the project does not meet the HPCP requirement and the rest of this section does not need to be completed)
Does the building include an HVAC system? Yes( ) No( )
If yes, please check whether the proposed project includes a
system.
HVAC upgrade or new HVAC
2. Is this project (check all that apply): new construction renovation new and renovation
New building square footage: SF Renovation square footage: SF
Is the building square footage (new construction and/or renovation) 5,000 SF or more? Yes( ) No( )
3. For building renovation projects:
What is the current property value? (Determine based on assessed or appraised value) $
What is the total project cost for the renovations? $
Does the cost of renovation exceed 25% of the current value of the property? Yes(_) No( )
4. If you answered "yes" to questions 1, 2, 3, and if applicable, 4, then your project meets the HPCP
applicability criteria. Complete the HPCP registration form and preliminary checklist and submit with
this grant application. (See DOLA's HPCP web page for registration and checklist form.)
ADDITIONAL QUESTIONS:
5. Have you included any additional costs in this grant application for third party verification to comply with the
High Performance Certification Program? Yes( ) No( ) If yes, please specify the estimated cost for third
participation verification/certification:$
6. Will you need assistance locating resources, third party consultants, or technical assistance for HPCP third
party verification requirements, preparing cost estimates, or otherwise complying with the HPCP?
Yes( ) No( ) Explain
Note: If this application is for design services for a planned building project that meets the HPCP applicability criteria and the applicant
intends to seek state funding for 25% or more of the total project cost, then the design should maximize high performance building
certification standards (by completing the HPCP checklist) and build in anticipated project costs, as appropriate.
Page 8 of 10
Revised 8.18.2016
F. TABOR COMPLIANCE.
1. Does the applicant jurisdiction have voter authorization to receive and expend state grants without regard to TABOR
spending limitations? YesUcj No(,,_.. If yes, explain:
Yes
2. If the applicant jurisdiction receives a grant with State Severance funds, will the local government exceed the TABOR
limit and force a citizen properly tax rebate? Yes( ) No(X ). Explain.
No.
3. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations?
Yes() No(X,j. ExQlain.
No.
4. Has the applicant sought voter approval to keep revenues above fiscal spending limits? Yes( X ) No(). Explain.
Yes.
5. Are there any limitations to the voter approved revenues? (e.g., Can revenues only be spent on law enforcement or
roads? Yes X No . Explain.
All Weld County ad valorem tax levies for county purposes, when applied to the total valuation for assessment of
the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied
from ad valorem taxation in the preceding year plus five percent (5%) except to provide for the payment of bonds
and interest thereon.
6. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this
status? Yes(__ No( X) Explain.
No.
G. ENVIRONMENTAL REVIEW.
Indicate below whether any of the proposed project activities:
1. Will be undertaken in flood hazard areas. Yes( ) No( X ).
List flood plain maps/studies reviewed in reaching this conclusion. Describe alternatives considered and mitigation
proposed.
Firm Panel: 08123C0750E msc.pbmp.panel not.msc.pbmp.printed
2. Will the project affect historical, archeological or cultural resources, or be undertaken in a geological hazard area.
Yes( ) No( X ).
If yes, describe alternatives considered and mitigation proposed.
1
3. Address any other public health or safety related concerns? Describe. Yes( X ) No( )
This project will improve public health air quality by eliminating fugitive dust particulate matter.
Page 9 of 10
Revised 8.18.2016
APPLICATION SUBMISSION INSTRUCTIONS
AND
OFFICIAL BOARD ACTION DATE (REQUIRED)
Application and attachments must be submitted electronically in
WORD .DOC (Preferred) or .PDF Format (Unsecured) to:
ImaactGrants[aastate.co.us
Please Cc your DOLA Regional Manager all documents as well to ensure receipt.
In email subject line include: Applicant Local Government name and Tier for which you are applying
-example- Subject: Springfield County EIAF Grant Request, Tier 1
NOTE: Please do not submit a scanned application (scanned attachments ok).
(If you are unable to submit electronically please contact your DOLA Regional Manager)
For any questions related to the electronic submittal please call Denise Lindom @ 303.864.7732
Attachments List (Check and submit the following documents, if applicable):
► Preliminary Engineering Reports
► Architectural Drawings
► Cost Estimates
► Detailed Budget
► Map showing location of the project
► Attorney's TABOR decision
► HPCP Registration, modification
Or Waiver Form
************ *******-. *** **. *** ►*********, ****************, ******** **************, *****,********************************************
Official Board Action taken on
N0V 1 6 2016
Date
Submission of this form indicates official action by the applicant's governing board
authorizing application for these funds.
Page 10 of 10
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Weld County Road 390
between Weld County Roads 110.5 and 118
WELD COUNTY PUBLIC WORKS DEPARTMENT
ENGINEERING COST ESTIMATE
Project Name
390
from
110.5
to 118
Project
Limits
(miles)
4.23
CTB,
ABC,
Pave
Type
of Project
11.9.2016
DATE
CONSTRUCTION
SUBTOTAL
$773,833
CONSTRUCTION
COSTS
UNIT
UNIT
COST
QUANTITY
TOTAL
Cement
(30' width
at
12" and
3% cement)
Ton
i
$ 125.00
945
$118,093
HMA
(PG
64-22)
(2")
$ 45.60
7,190
$327,870
Ton
HMA
(PG
64-22)
(2")
Ton
$ 45.60
7.190
$3277870
*ABC
class 6 (4')
Ton
$ 7.75
151870
$1221994
,
,
*ABC
class
6 (4")
has
to be
prepositioned
TOTAL
$773,833
prior
to
contract
start
date.
weld
county
would like to include the $122,994 as part of
the counties match.
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