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Home My WebLink About20160144.tiff RESOLUTION RE: APPROVE SOFTWARE SUBSCRIPTION CONTRACT AGREEMENT AMENDMENT AND CHANGE ORDER ADDENDUM NO. 2 AND AUTHORIZE CHAIR TO SIGN - CLIENTTRACK, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Software Subscription Contract Agreement Amendment and Change Order Addendum No. 2 between the County of Weld, State of Colorado, by and through the Department of Information Technology, on behalf of the Department of Human Services, and ClientTrack, Inc., commencing upon execution of signature, and ending January 31, 2017, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said amendment and Change Order, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Software Subscription Contract Agreement Amendment and Change Order Addendum No. 2 between the County of Weld, State of Colorado, by and through the Department of Information Technology, on behalf of the Department of Human Services, and ClientTrack, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment and Change Order. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of January, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO , ATTEST: y/� � .�;� ��1.�r=— Mike Freeman, Chair Weld County Clerk to the Board � �� ean P. Conway, Pro-Tem ' BY: � , ep ty Clerk to the B � � lie A. Cozad APP AS T RM: n��,,�• XCUSED Barbara Kirkmeyer �oun y torney EXCUSED Steve Moreno Date of signature: � �� 2016-0144 CC � �15HC!'Y1; �� '2"�3 HR0087 Corti-�-I MEMORANDUM TO: Esther Gesick, Clerk to the Board Jan 11, 2016 FROM: Ryan Rose, Chief Information Officer SUBJECT: ClientTrack Contract Addendum for Continuous Improvement Services ClientTrack, Inc. provides licenses and associated services for the ClientTrack software that is used by Weld County's Human Services department for managing and tracking prevention services for child related cases. This agreement is to increase the vendor support hours from 20 to 96 hours annually. This agreement is in effect through 2/1/2017. The requested annual cost is $9,600. We ask that the BOCC approve the contract agreement as submitted. I 2016-0144 t � CONTRACT AGREEMENT AMENDMENT BETWEEN ' THE WELD COUNTY DEPARTMENT OF INFORMATION TECHNOLOGY � AND CLIENTTRACK,INC. i � This Agreement Amendment is made and entered into this 11Lh day of ua 2016 by and between ihe 8oard of Weld # County Commissioners,on behalf of the Weld County Department of Information Technology hereinafter referred to as the i "Department",and�1EN7TRACIC.INC.hereinafter referred to as the"Contractor". S t i WHEREAS the parties entered into an agreement(the"Original Agreement")identlfied by the Weld County Clerk to the Board of County Commissioners as document No.2014-0386,approved on February 26,2014,and amended the agreement via Change Order Addendum No.1, WHEREAS the parties hereby agree to modify the Original Agreement and Change Order Addendum No.1 in accordance � with the terms of the Original Agreement,to include the new Change Order Addendum No.2,attached as Exhibit A,which is incorporated by reference herefn,as well as the terms provided hereln. NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows: ' • The Original Agreement will remain in effect without change except: i • The parties agree to include a new Change Order Addendum No.2,which is attached as Exhibit A • To the extent that the First Amendment and the new Change Order Addendum No.2 are inconsistent,this new Change Order Addendum No.2 wiU take precedence." • The new Change Order Addendum No.2,together with the Original Agreement,constitute the entire understanding between the parties_ • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above written. CONTRACTOR: i _�.� �cj�'l�,SfJh Printed e 2�� Signature t�� - , u Kf�I� BOARD OF COUNTY COMMISSIONERS ATfEST: r�� T� WELD COUNTY,COLORADO Weld n Clerk to the eo d �`i°� ,.��n ' (1 1 L.l.�-G�n�_..__._.� Bv Mike Freeman, Chair �AN I I 20f6 Deputy Cler o the oard 1E61 �oi�-o�y� �� !ClientTracic�� CHANGE ORDER ADDENDUM NO.2 TO CllentTrackTM Software as a Service(Saa5)Subscription Agreement This Change Order dated 12/18/2015,is an Addendum to the ClientTrack'""Software as a Service(Saa5) Subscription Agreement(the"Agreement")with the original Effective Date of 2/1/2014,includes all prior addenda and exhibits between ClientTrack,Inc.("C{ientTrack")and Weld County Department of Human Services("Licensee"}.The following terms modify and are hereby incorporated as part of the Agreement. CllentTrack&Lice�see agree that the foilowing Contract Deliverables shall be amended as follows: 1. The Continuous Improvement Services for Year 3(Feb 2016 through Jan 2017)shafl be amended from 1.6 hours per month to 8 hours per month. Deliverabie Deflnit'ton of Scoue:Please see the attached Exhibit A for detaiis. Price The Continuous Improvement Services will increase from the annual rate of two thousand($2,000.00) dollars to an annual rate of nine thousand six hu�dred($9,600.00)dollars.The annual services wil{be invoiced by ClientTrack uporrexecution of this agreement and will be paid by Licensee prior to the start of the service on 2/1/16, All terms,conditions,pricing and other provisions(including Exhibits)of the Agreement not modified by this Addendum remain in full force and effect. IN WITNESS WHEREOF,the authorized representatives of the parties have executed th(s Addendum on the day and year written below: Executed this �� day of��1/� ,2p�. CllentTrack .../ Ucensee j��,p i,--�" Signature: � Signature: ��N 1 1�� 1 Mike �reeman Print Name: Terrvlohnwn Print Name: CY121T� Board of Weld Cnttnt� (:nmmi aai nnerc Title: �fo Title: Page 1 Rev.July 2014 G h/�f Ciient Initial CT 't18) �I /�- o/ � I � o� I ' t � 'r 1ClientTracic � � EXHIBIT A � ClientTrack Continual Improvement Services � Objecttve � The Client has recognized the need to have an external resource aid them in adding continual value to � their ClientTrack Solution. As such,a certifled ClientTrack CIS specialist will provide an ongoing role to � aid the Client with the task of continually enhancing the Client's system. I E ClientTrack Servite ClientTrqck Concinual Improvement Services'"' Descrfption CIS specialists provide up to eight(8)hours of ClientTrack enhancements to Client each month.These � continual improvement experts may plan,design,create,or implement new forms,workflows, business rules,data analysis,or other functionality that enables an organizatlon the ability to meet the various demands of their end users,program managers, leadership,and funders.CIS specialists work closely with organization stakeholders as well as each organization's authorized representative(s)to properly plan and execute routinely on value-added services.Examples of common value-added services may lnclude: ' • Designing and implementing new forms or elements to properly collect new information about clients,providers,users,funding sources,facilities,or any other concepts that are important to your organization. • Adding business rules that enforce data quallty or streamline user interaction. • Providing additional information or visual cues to users. • euilding or enhancing workflows,ellgibility rule-sets,workgroups,menu groups,system access , permissions,advanced dropdown lists,and entity information. I • Performing ad-hoc data analysis. ' • Creating or enhancing Data Explorer clouds that serve as the basic building blocks for self-serve ad-hoc analysis. , • Adding email or task alerts for supervisors or other stakeholders based upon certain conditions ' or events. CltentTrack Responsibility � Each month ClientTrack will allocate eight(Sj hours of capacity in support of the services to be provided under this Agreement. Unused hours cannot be rolled forward to future months. ClientTrack GS Specialists will identify,scope,and complete requested work for Client on a per-request basis. Time spent in support of this process will deduct hours from Client's monthly balance. At ClientTrack's sole discretion,Client may utilize future tapacity by borrowing hours from Client's I future months. Such requests will be evaluated based upon available capacity. Client must always i rnaintain a ba{ance of at least four(4)hours{n each of the following two(2)months;thus Client may not ' borrow any more than eight(8)future hours at a point in time. � Page 2 Rev.July 2014 �� Client Initlal CT I tial o2D/�- D/��' 'I •� �ClientTracicM Cliern Responsibility Client shail identify no more than two(2)designated individuals,of whom,can request the use of services. Designated individuals will request the usage of services and coordinate service pravision with their certifled ClientTrack CIS Specialist. Out of Scope Services ClientTrack Continual Improvement Services cannot be utilized to provide training,Tier 2,or Tier 3 enhancements. Examples of Tier 2 enhancements include the execution of database procedures that require direct access to Client's database outside of the ClientTrack application interface,or any reports using Microsoft Report Builder.Examples of Tier 3 enhancements include modification of the ClientTrack application code. Any item not explicitly listed in this Agreement is considered out of scope unless otherwise agreed to by each of the parties hereto in a separate writing. Page 3 Rev.July 2014 M� Client Initial Intttal o�0/�v- O/`�`7�' Hello