HomeMy WebLinkAbout20160143.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR VARIOUS EMPLOYMENT
SERVICES PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for various
Employment Services Programs between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, commencing upon execution of signature, and ending December 31, 2016, with
further terms and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for various Employment Services Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the11th day of January, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ���J s. �p:� �� I ��
Mike Freeman, Chair
Weld County Clerk to the Board �
� �� ean P. Conway, Pro-Tem
BY: � .
Dep y Clerk to the Board
i861 � i A. Cozad
AF�R ED , O F M: USED
�-�' /� Q,,� �,�,s,� ara Kirkmeyer
�
_ oun y Attorney EXCUSED
Steve Moreno
�
Date of signature: �
2016-0143
��°��'3'� H R0087
de,4,I- ib #34
MEMORANDUM
DATE: December 23, 2015
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE:
Department of Human Services' Employment Services of
Weld County (ESWC) Submission of an Expenditure
Authorization (EA)
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County
(ESWC) Submission of an Expenditure Authorization (EA). The funding streams, programs,
and activities are subject to the laws and regulations of the Workforce Innovation and
Opportunity Act (WIOA). Performance Incentive funds shall be used for any activities allowed
under WIOA in support of the Local Area's one -stop services. The Hire for Colorado Initiative
performance period is merely being extended, there are no additional funds associated. The
Expenditure is as follows:
Funding Source
Period of Performance
$ Amount
PY14 3.75% Performance Incentive
11/20/15 to 6/30/16
$16,971.00
FYI5 25% DW Hire For Colorado Initiative
Extend the period of performance through
12/31/16
1/22/15 to 6/30/1612/31/16
$0.00
TOTAL
$16,971.00
I do not recommend a Work Session. I recommend approval of this Expenditure.
Approve Request
BOCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2016-0143
Pass -Around Memorandum; December 23, 2015 - Contract ID 328 Page 1
NFA# 15-06 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
Local Area: Weld Fundin Year startin 7/1/15 Enti #5230
Funding Source Period of program Code $Amount Formula
Performance Yes
PY14 3.75% Performance 11/20/15 to 4LD4 $16,971.00 X
Incentive 6/30/16
FY15 25% DW Hire For 1/22/15 to
Colorado Initiative Extend the �� 4OD4/4PD4 $0.00 X
period of performance through 12/31/16
12/31/16
TOTAL $16,971.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is
subject to the provisions of the executed WDP Agreement referenced above. This Expenditure
Authorization is not valid until it has been approved by the State Controller or des� nee.
By: _� '�.�-�o e�----� JQN 1 1 ZQ16 By� � �—lt
Mike Freeman Date William B. Dowling, Direc r Date
Chair, Board of Weld County Commissioners Division of Employment and Training
. ,
Colora�lo Dept. of I_abor and Employment
By: � � ._� : -- —{��, j ;�. ;�Z. / � By:
Mar�Fre,�tag r� Date Date
Chair, Weld Workforce Development Board Title:
,� � ,
B �.�,�����".�-� �-� i� B
Y� Y�
Linda Perez Date Date
Division Head, Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. 7'his contract is not valid until the State Controller,
or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement, Che contractor is
not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,
the State of Colorado may not be obligated to pay for the goods and/or services provided.
ST TE CONTROLLER:
ROBF' " JAROS �,PA_� , D
By /
Date � �
Page 1 of 6
�Dl�-D1�3�'/�
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Local Area:
(lll4Y lllll Yllt L
Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters,
Program Information and Operations Manuals, and/or specifications identified in the Notice of Fund
Availability (NFA) or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1 NAME:
Performance Incentive
Region Project Coordinator
Name: Linda Perez
Phone: 970-353-3800 x6750
CDLE Project Coordinator
Name: Kathryn Nay
Phone: 303-318-8113
Program #2 NAME:
DW Hire For Colorado
Initiative
Region Project Coordinator
Name: Ann Stelling
Phone: 970-353-3800 x6777
CDLE Project Coordinator
Name: Tom Morgan
Phone: 303-318-8191
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
Performance Incentive
Services/Costs
Participant services
Incentive funds will not be spent on participant services.
Training
Incentive funds will not be spent on training.
Work Experiences/Internships
Incentive funds will not be spent on work
experiences/internships.
X
Costs not related to Participant
Services
ESWC will use the Performance Incentive funds to support
the Workforce Board, staff training, support continuous
improvement efforts and enhance WIOA programs in Weld
County.
Supplemental Program
Activities
Incentive funds will not be spent on supplemental program
activities.
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
N/A
Performance outcomes
N/A
Program versus Administration budgets
N/A
Projected Quarterly Expenditures
N/A
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llLLal. 11111 VEIL
Local Area: Weld
WDP Agreement CMS#: 54599
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.1
above.
N/A
4. Businesses. Describe the strategies used to ensure businesses are engaged with work -
based learning, career pathways, Sector partnerships, and other employer services.
N/A
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
N/A
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal, provide the reference
page numbers here:
Statement of Work
Refer to page numbers: N/A
Budget
Refer to page numbers: N/A
Performance Outcomes
Refer to page numbers: N/A
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION:
See Section V for the Budget and Projected Quarterly Expenditure Charts.
III. EA MODIFICATION(S):
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is: to extend the period of performance
of the FY15 25% DW Hire for Colorado funds through December 31, 2016.
2. The Impact of this modification on the following services/costs is:
Category
Page 3 of 6
Services/Costs
1.r Htt 1J-UU
Local Area:
WDP Agreement CMS#:
llLLa..LLL ILWiIA.
54599
Participant services
There will be no change to participant services as we have
already met our planned participant numbers.
Training
There will be no change to training as we have already met
our planned participant numbers.
Work Experiences/Internships
There will be no change to work experience/internships as
we have already met our planned participant numbers.
Costs not related to Participant
Services
There will be no change to costs not related to Participant
Services as we have already met our planned participant
numbers.
Supplemental Program
Activities
There will be no change to Supplemental Program Activities
as we have already met our planned participant numbers.
3. The impact of this modification on the following strategies is:
Category
Services/Costs
Partnerships.
There will be no impact to partnerships as we have already
met our planned participant numbers.
Businesses
There will be no impact to businesses as we have already met
our planned participant numbers.
Targeted Populations
There will be no impact to targeted populations as we have
already met our planned participant numbers.
Program Integration
There will be no impact to program integration as we have
already met our planned participant numbers.
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
N/A
Performance outcomes
N/A
Program versus
Administration budgets
N/A
Projected Quarterly
Expenditures
N/A
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
There will be no changes to the budget or performance outcomes.
I. Special Initiatives. If modifications to the Statement of Work, Budget information, and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work
Refer to page numbers: N/A
Budget
Refer to page numbers: N/A
Performance Outcomes
Refer to page numbers: N/A
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(lILaV 11LLIL.LLI L.
Local Area: Weld
WDP Agreement CMS#: 54599
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal, describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows:
PY14 3.75% WIOA Performance Incentive
The Local Area shall provide services pursuant to the terms and conditions of the executed WDP
Agreement and any Federal and State laws and requirements, including, but not limited to, Federal grant
agreements, Federal guidance documents, relevant State -issued Policy Guidance Letters (PGLs), Program
Information, and/or specifications identified in the provisions below.
The Local Area shall refer to United States Department of Labor -Employment and Training
Administration (DOL) Training And Employment Guidance Letters (TEGLs) issued under the authority
of the Workforce Innovation and Opportunity Act of 2014 (WIOA) for the Adult, Youth, Dislocated
Worker, Wagner Peyser Employment Service, and other core partner programs for guidance on
operations, services, and program requirements for Program Year 2015 (PY15).
Statutory Reference: Funding is provided under the authority of the Workforce Investment Act of 1998,
Title I, 20 CFR Part 652 et al., effective August 7, 1998; Wagner-Peyser Act of 1933, as amended ; and
the Workforce Innovation and Opportunity Act of 2014 (WIOA) (Public Law #113-128 enacted 7/22/14)
effective July 1, 2015.
Purpose of Funding: Funds may be used to carry out employment and training and workforce
development activities in the Local Area. Performance Incentive funds shall be used for any activities
allowed under WIOA in support of the Local Area's one -stop services.
Allowable Costs: Costs shall be reasonable and necessary for employment and training activities and
may include: activities of the Local Board; planning for WIOA implementation; training activities for
participants; staff development; developing technology to support delivery of workforce programs; and
other program related costs.
Restrictions on Funding: The funds shall be used only for the stated purpose identified in these funding
provisions. Funds may not be used for religious, political, or discriminatory activities nor to develop or
implement education curricula for school systems in the State of Colorado.
B. Additional Services to be provided include:
Category
Services/Costs
Incumbent Worker Training
N/A
Transitional Services
N/A
Pay for Performance contracts
N/A
C. Additional Resources or Other Program Information.
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Local Area:
(lLL4Nlull MLLL L
Weld
WDP Agreement CMS#: 54599
Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES
CHARTS
Page 6 of 6
Section V. Budget and Program Outcomes Charts NFA# 15-06 Entity Code: 5230
Performance Incentive
Line Item Budget
Planned Expenditures
Salaries, Fringe Benefits, Travel
$15,000.00
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
$1,971.00
Training & Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures
$16,971.00
Original Allocation: $
16,971.00
Performance Incentive Projected Quarterly Expenditures - Cumulative
Funding Stream
2nd Quarter
3rd Quarter
4th Quarter
Cost Category/Program Code
October 1 to
December 31, 2015
January 1 to March 31,
2016
April 1 to June 30,
2016
Program/4LD4
$ -
$ 8,485.00
$ 16,971.00
Total
$0.00
$8,485.00
$16,971.00
Dislocated Worker Program Original Allocation:
Budget Information Summary Table (BIST
FY15 25% Hire for Colorado
Period of Performance: 1/22/15 to C/30/10 12/31/16
Original Program Budget:
$ 102,762.00
Original Admin
Budget:
$11,418.00
Transfer In (+):
$0.00
From Fund Year and
Name:
Transfer Out (-):
$0.00
To Fund Year and
Name:
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Admin
$11,418.00
$11,418.00
Program
$102,762.00
$102,762.00
Total
$114,180.00
$0.00
$114,180.00
$ 114,180.00
Expenditures
3rd Quarter
Projections
4th Quarter
Projections
1st Quarter
Projections
2nd Quarter
Projection
January 1 to March
31, 2016
April 1 to June 30,
2016
July 1 to Sept 30,
2016
Oct 1 to Dec 31,
2016
Hire For Colorado
Administration
$7,333.00
$11,418.00
$11,418.00
$11,418.00
Hire For Colorado Program
$89,189.00
$102,762.00
$102,762.00
$102,762.00
Total
$96,522.00
$114,180.00
$114,180.00
$114,180.00
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