HomeMy WebLinkAbout20160056.tiff WELD COUNTY
CODE ORDINANCE 2016 -01
ML IN THE MATTER OF REPEALING AND REENACTING , WITH AMENDMENTS ,
CHAPTER 5 REVENUE AND FINANCE , OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD , STATE OF COLORADO :
WHEREAS , the Board of County Commissioners of the County of Weld , State of
Colorado , pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County , Colorado , and
WHEREAS , the Board of County Commissioners , on December 28 , 2000 , adopted Weld
County Code Ordinance 2000- 1 , enacting a comprehensive Code for the County of Weld ,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption , and
4 WHEREAS , the Weld County Code is in need of revision and clarification with regard to
procedures , terms , and requirements therein .
NOW, THEREFORE , BE IT ORDAINED by the Board of County Commissioners of the
County of Weld , State of Colorado , that certain existing Chapters of the Weld County Code be ,
and hereby are , repealed and re-enacted , with amendments , and the various Chapters are
revised to read as follows .
I
I
CHAPTER 5
REVENUE AND FINANCE
I
ARTICLE IV
PURCHASING POLICY
Amend Sec . 5-4-60 . Purchasing limits and procedures .
These procedures are adopted pursuant to Section 14-9 of the Home Rule Charter. As
discussed in Section 14-9 , all purchases shall assure open and competitive bidding . All bid
specifications shall be prepared in such a manner as to invite and encourage bidding from all
suppliers . No specifications shall be submitted to bidders so restrictive in detail as to eliminate
any line of competitive equipment . In all cases , the County shall reserve the right to reject any
and all bids and/or select the bid which is in the best interest of the County .
A . through C . 7 . — No changes .
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8 . Best and Final Offer ( BAFO) . When deemed to be in the best interest of the County,
the Director of General Services or the applicable department head may request a
BAFO as a part of any Formal Purchase . Any request for a BAFO should be made
following all pertinent discussions , questions , and all addendums made to clarify full
understanding of, and responsiveness to , the solicitation requirements . Vendors
shall be accorded fair and equal treatment with respect to any opportunity for
discussion and revision of proposals . All pricing and information shall remain
confidential until the successful proposal is accepted by the Board of County
Commissioners .
a . Best and Final offers shall be requested in writing . The request shall include :
1 . Notice that discussions are concluded .
2 . Notice that this is an opportunity to submit a Best and Final Offer.
3 . A due date for submission of the Best and Final Offer.
After receipt and analysis of BAFO 's , proposals shall be evaluated and a
recommendation made to the Board of County Commissioners in accordance with this
section of the Code .
Amend Sec . 5-4-80 . Expenditures not requiring a procurement process .
A . It has been determined that it is in the best interests of the County to exempt certain
purchases of goods or services from the requirements of this code . The following is a list
of the expenses which will be processed for payment in the Department of Accounting
without a requisition and purchase order:
1 . through 31 . — No changes .
32 . Ammunition . The purchase of ammunition where criteria other than price are
considered paramount ; i . e . quantity , quality , delivery date .
Amend Sec . 5-4-150 . Qualification -based selection process for professional services .
A . through B . — No changes .
C . Best Value QBS procedure .
1 . Step 1 : RFQ . Whenever the project is not required by state or federal law to be
procured through the QBS Procedure outlined above , the following Best Value QBS
process may be used at the discretion of the Board of County Commissioners . Step 1
of the process is identical to Step 1 under Subsection B . above .
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2 . Step 2 : RFP . The department head or elected official shall provide a RFP to each of
the individuals/firms on the short list , who shall be required to attend a mandatory pre-
proposal meeting . The review team shall review all proposals according to the criteria
provided in Appendix 5- R and shall interview the lowest bidders .
a . When deemed to be in the best interest of the County , the department head may
request a Best and Final Offer ( BAFO) . Any request for a BAFO should be made
following all pertinent discussions , questions , and all addendums made to clarify
full understanding of, and responsiveness to , the solicitation requirements .
Vendors shall be accorded fair and equal treatment with respect to any opportunity
for discussion and revision of proposals . All pricing and information shall remain
confidential until the successful proposal is accepted by the Board of County
Commissioners .
1 . Best and Final offers shall be requested in writing . The request shall include :
a) . Notice that discussions are concluded .
b) . Notice that this is an opportunity to submit a Best and Final Offer.
c) . A due date for submission of the Best and Final Offer.
Remainder of Section — No change .
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be , and hereby is ,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein , to coincide with chapters , articles , divisions , sections , and subsections as they
currently exist within said Code ; and to resolve any inconsistencies regarding capitalization ,
grammar, and numbering or placement of chapters , articles , divisions , sections , and subsections
in said Code .
BE IT FURTHER ORDAINED by the Board , if any section , subsection , paragraph ,
sentence , clause , or phrase of this Ordinance is for any reason held or decided to be
unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The
4 Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section , subsection , paragraph , sentence , clause , and phrase thereof irrespective
of the fact that any one or more sections , subsections , paragraphs , sentences , clauses , or
phrases might be declared to be unconstitutional or invalid .
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The above and foregoing Ordinance Number 2016-01 was , on motion duly made and
seconded , adopted by the following vote on the 15th day of February , A. D . , 2016 .
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY , COLORADO
ATTEST :
Mike Freeman , Chair
Weld County Clerk to the Board
Sean P . Conway , Pro-Tem
BY :
Deputy Clerk to the Board
Julie A . Cozad
APPROVED AS TO FORM :
Barbara Kirkmeyer
County Attorney
Steve Moreno
First Reading : January 4 , 2016
P ublication : January 13 , 2016 , in the Greeley Tribune
Second Reading : January 25 , 2016
P ublication : February 3 , 2016 , in the Greeley Tribune
Final Reading : February 22 , 2016
P ublication : March 2 , 2016 , in the Greeley Tribune
Effective : March 7 , 2016
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