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Home My WebLink About20161153.tiff BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW/WORK SESSION REQUEST RE: Accela,Inc. Agreement Extension Renewal DATE: March 14,2016 DEPARTMENT: Information Technology,on behalf of the Building & Planning,Public Works,and Environmental Health Services Departments PERSON REQUESTING: Ryan Rose Brief description of the problem/issue: Accela, Inc. provides software to the Building & Planning, Public Works, and Environmental Health Services departments. The software provides Land Management capabilities,driving inspection and permitting activities. The BOCC signed an agreement for this software with Accela, Inc., in April 2014, with a term date of April 30, 2019(agreement 2014-1041). The agreement includes a clause for one-year extensions after the term date is met. The attached agreement extension between the Board of Weld County Commissioners provides for software maintenance from May 1,2016 through April 30, 2017,in the amount of$87,260.63. What options exist for the Board? (Include consequences,impacts,costs,etc.of options) This provider specializes in Land Management software which is utilized by the above mentioned departments to conduct their daily businesses. Recommendation: It is recommended that the BOCC approve the extension agreement for an additional term. Approve Schedule Recommendation Work Session Other/Comments: Mike Freeman,Chair MF Sean P.Conway Julie Cozad Steve Moreno J Barbara Kirkmeyer 2016-1153 Nn4trui- ar313Diaoge 14-0006-- OCrtbvidefr- t+,- yo(o CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN ► THE WELD COUNTY DEPARTMENT OF Information Technology AND Accela,Incorporated This Agreement Extension/Renewal("Renewal"),made and entered into 4th day of April,2016,by and between the Board of Weld County Commissioners,on behalf of the Weld County Department of Information Technology,hereinafter referred to as the "Department",and Accela,Inc.,hereinafter referred to as the"Contractor". WHEREAS the parties entered into an agreement(the"Original Agreement")identified by the Weld County Clerk to the Board of County Commissioners as document No.2014-1041,approved on 4/16/2014. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement,which is incorporated by reference herein,as well as the terms provided herein. NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows: • The Original Agreement will end on 4/30/2016. • The parties agree to extend the Original Agreement for an additional one year_period,which will begin 5/1/2016,and will end on 4/30/2017. • The Renewal,together with the Original Agreement,constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above written. CONTRACTOR: r. ) 40, Print ame ` 1 l.t t''t C f�� L, Sign BOARD OF COUNTY COMMISSIONERS /�� %� WELD COUNTY,COLORADO ATTEST: jam+► Weld Co . C rk to the Bo• d 1E, Mike Freeman,Chair MAR 3 © VIM BY: /� _. .. � 1CLL R1 - Deputy Clerk t:he Boardl=6l . �'-'riy� } ! 1' 020/6, -- /7.6-c5" Accela Invoice# INV-ACC18148 Accela Inc. Invoice Date 02/26/2016 2633 Camino Ramon, Suite 500 Invoice Currency USD San Ramon CA 94583 Term Start Date 05/01/2016 Term End Date 04/30/2017 Billing Details# Page 1 of 1 Bill To: Ship To: Weld County, CO Weld County, CO Information Seriii ived: Information Services 915 10th StreetOkay To Pay: 915 10th Street Greeley CO 8001W: ^�.,^ � Greeley CO 80631 Project#: " t, Ticket#:^!+A �n Banner Code: 1000- 100- OD Notes: Purchase Order No. Customer ID Accela Contract Payment Terms Due Date 1640 Weld, CO-County of 6670_2016-05-01_2017-04-30 Net 30 03/27/2016 Item Number Description Quantity Ext,Price MR100ACAM120601 Accela Citizen Access Annual Maintenance and Support Renewal 42,684 $6,107.25 MR100ALMM120601 Accela Land Management Annual Maintenance and Support Renewal 65 $53,579.28 MR100GISM120601 Accela GIS Annual Maintenance and Support Renewal 45 $10,155.51 MR100WIRM120601 Accela Wireless Annual Maintenance and Support Renewal 10 $17,418.59 Subtotal $87,260.63 Trade Discount Tax $0.00 Total Invoice Amount USD $87,260.63 I Please direct inquiries to: Remit To: Wiring Instructions Accounts Receivable Dept.at(925)659-3275 Accela Inc, Wells Fargo Bank Send an email to:accountsreceivableaa accela.com #774375 For credit to:Accela Inc. 4375 Solutions Center Account:412-1765507 Accela TAX ID:94-276-7678 Chicago, IL 60677-4003 ABA: 121000248 Hello