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Home My WebLink About20160648.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 22, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 22, 2016, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro-Tem - EXCUSED Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer- EXCUSED Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County Commissioners meeting of February 17, 2016, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. READ ORDINANCE BY AUDIO: Commissioner Cozad moved to read Code Ordinance #2016-03 by audio. Commissioner Moreno seconded the motion, which carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of Hearings conducted on February 17, 2016, as follows: 1) USR15-0075 - Weld LV, LLC, c/o Gerrard Investments, LLC, 2) COZ15-0003 -Wes Moser, Inc., and 3) USR15-0074 - Edie and Steven Messick. Commissioner Cozad seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. icm CONSENT AGENDA: . Commissioner Cozad moved to remove item #3 under Miscellaneous and list on February 24, 2016. Commissioner Moreno seconded the motion, and it carried unanimously. Commissioner Cozad moved to approve said Consent Agenda as amended. Seconded by Commissioner Moreno, the motion carried unanimously. • PUBLIC INPUT: No public input was given. BIDS: Minutes, Febraury 22, 2016 2016-0648 5(15 Page 1 BC0016 • 1) APPROVE BID #B1600040, EMC APPLICATIONXTENDER MAINTENANCE DEP ARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, stated staff received five (5) bids and recommended awarding the bid to Global Technology Resources, Inc., for the amount of $23,340.98. Commissioner Moreno moved to approve said low bid. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 2) APPROVE BID #B1600032, SIGN MATERIALS - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, presented the seven (7) bids received and stated staff recommends awarding the bid to the second lowest bidder Road Side Supplies. Commissioner Moreno moved to approve the second low bid based on staffs recommendation. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 3) APPROVE BID #B1600033, FILL SAND - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the three (3) bids and stated staff recommends awarding the bid from Varra Companies. Commissioner Cozad moved to approve said low bid. Commissioner Moreno seconded the motion, and it carried unanimously. • 4) APPROVE BID #61600041, SUV (4 DOOR) - DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS: Mr. Jiricek presented the five (5) bids and stated staff recommends awarding the low bid from Auto Nation for the amount of $55,478.00. Commissioner Moreno moved to approve said low bid. The motion was seconded by Commissioner Cozad and it carried unanimously. • 5) PRESENT BID #B1600022, YOUTH SERVICES (WIOA) - DEPARTMENT OF HUMAN SERVICES: Mr. Jiricek presented the sole bid received and stated staff will bring back a recommendation on March 7, 2016. Tami Grant, Department of Human Services, explained the new Federal Law requiring a more rigorous application process. Commissioner Cozad thanked Ms. Grant for her hard work and congratulated her on her new position. NEW BUSINESS: El 1) CONSIDER MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN - IT'S MY VERY OWN: Judy Griego, Director of Department of Human Services, presented the details of the memorandum of understanding and stated the County donates $300.00 a year. Commissioner Cozad moved to approve said memorandum of understanding and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 2) CONSIDER VICTIM ASSISTANCE AND LAW ENFORCEMENT(VALE) GRANT APPLICATION FOR LONG TERM CARE OMBUDSMAN FRIENDLY VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego presented the Vale Grant application for funds to assist with an increase of staff time to keep up with the increasing demand for advocacy in this area. Commissioner Moreno moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. e 3) CONSIDER APPROVAL OF LICENSE AGREEMENT FOR STIPULATIONS REGARDING BRIDGE 50.5/39A REPLACEMENT AND AUTHORIZE CHAIR TO SIGN - PUBLIC SERVICE COMPANY OF COLORADO: Mike Bedell, Department of Public Works, reported the details of the license agreement with Xcel Energy in order for staff to replace bridge 50.5/39A. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. Minutes, Febraury 22, 2016 2016-0648 Page 2 BC0016 4) CONSIDER AGREEMENT FOR RELOCATION OF POTABLE WATER FACILITIES FOR IMPROVEMENTS TO INTERSECTION OF CR 47 AND STATE HIGHWAY 392 AND AUTHORIZE CHAIR TO SIGN - NORTH WELD COUNTY WATER DISTRICT: Mr. Bedell presented the terms of the utility agreement related to an on-going project with the County and CDOT. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 5) CONSIDER TEMPORARY CLOSURE OF CR 70 BETWEEN CRS 31 AND 33: Janet Lundquist Department of Public Works, presented the terms of the closure effective March 14, 2016, through March 18, 2016, and stated it is for a culvert replacement and standard road signs and barricades will be used. Commissioner Moreno moved to approve said temporary closure. Commissioner Cozad seconded the motion, and it carried unanimously. IN 6) CONSIDER TEMPORARY CLOSURE OF CR 51 BETWEEN CRS 48 AND 50: Ms. Lundquist reviewed the details of the closure effective March 7, 2016, through March 11, 2016, for a culvert replacement and stated staff will use standard road signs and barricades. Commissioner Cozad moved to approve said temporary closure. The motion was seconded by Commissioner Moreno, and it carried unanimously. IR 7) CONSIDER TEMPORARY CLOSURE OF CR 78 BETWEEN CRS 39 AND 41: Ms. Lundquist, requested a closure for February 29, 2016, through March 18, 2016, and will use water for dust abatement, along with standard road signs and barricades. Commissioner Moreno moved to approve said temporary closure. Seconded by Commissioner Cozad, the motion carried unanimously. 8) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE SALE OF SAME AT SALVAGE YARD, and AND DELEGATE AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Barbara Connolly, Controller, stated the insurance company has declared a vehicle that was involved in an accident as a total loss and staff recommends declaring it as surplus property. Commissioner Cozad moved to declare said vehicle as surplus, approve the sale of same at the salvage yard, and delegate authority to the Controller to sign the necessary documents. The motion was seconded by Commissioner Moreno, and it carried unanimously. 9) CONSIDER DECLARING CERTAIN VEHICLE AS SURPLUS PROPERTY, AUTHORIZE DISPOSITION OF SALE TO COLORADO DEPARTMENT OF TRANSPORTATION, AND DELEGATE AUTHORITY TO CONTROLLER TO SIGN NECESSARY DOCUMENTS: Ms. Connolly explained that the vehicle was purchased with grants and if it is no longer being used for its intended purpose it is to be returned to CDOT for them to pass on to another agency. Commissioner Cozad moved to declare said vehicle as surplus property, authorize the disposition of sale to the Colorado Department of Transportation and delegate authority to the Controller to sign the necessary documents.The motion was seconded by Commissioner Moreno, and it carried unanimously. ea 10) FINAL READING OF CODE ORDINANCE #2016-01, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE: Commissioner Cozad moved to read Code Ordinance #2016-01 by title only. The motion was seconded by Commissioner Moreno, and it carried unanimously. Bruce Barker, County Attorney, read the title for the record and stated there have been no changes between second and final reading. No public testimony was offered concerning this matter. The motion to approve on Final Reading, which was made by Commissioner Cozad and seconded by Commissioner Moreno, carried unanimously. Minutes, Febraury 22, 2016 2016-0648 Page 3 BC0016 11) FIRST READING OF CODE ORDINANCE #2016-03, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE: Ms. Connolly explained this Ordinance is for P-cards and authorizing who should be allowed to use the cards and defining travel expenses. Commissioner Cozad stated she agrees with the comments made by Commissioner Moreno, about putting in the defintions of what the P-card should really be used for and added she appreciates the clarification of the language concerning controls. No public testimony was offered concerning this matter. The motion to approve on First Reading, which was made by Commissioner Moreno, and seconded by Commissioner Cozad, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2016-01 was approved on Final Reading and Code Ordinance #2016-03 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:33 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:w� �C.�•� Mike Freeman, Chair Weld County Clerk to the Board EXCUSED Sean P. Conway, Pro-T m BY: ► . �. ! I. • !� M. ..�..� D . r Clerk to the Beard lELC�VJ,�,t c.,f c .lie A. Cozad 1161 CUSED '•::�� .�;' bara Kirkmeyer Steve Moreno Minutes, Febraury 22, 2016 2016-0648 Page 4 BC0016 Hello