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Home My WebLink About20161025.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 21, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 21, 2016, at the hour of 9:00 a.m. (Clerk's Note: there is no audio available due to technical difficulties.) ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro-Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of March 16, 2016, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of Hearings conducted on March 16, 2016, as follows: 1) USR15-0073 - Miller HFI, LLC, and 2) USR15-0076 - State of Colorado, do Clean Energy Collective. Commissioner Kirkmeyer seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Moreno seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1600052, ASBESTOS REMOVAL (CR 49 BUILDINGS) - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, stated staff recommends awarding the low bid from Intertech Environmental for the amount of$35,280.00. Commissioner Conway moved to approve the second low bidder, a local vendor, Comprehensive Risk Services, for$36,264.17. Seconded by Commissioner Cozad, the motion carried unanimously. /O2-1 Pa March 21, 2016 2016-1025 Pa e 1 BC0016 9 2) PRESENT BID#B1600056, FUEL BID (DIESEL, UNLEADED, E85, PROPANE) - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the six (6) bids and stated staff will make a recommendation on April 4, 2016. 3) PRESENT BID#B1600079, SUV- K-9 UNIT-SHERIFF'S OFFICE: Mr. Jiricek presented the three (3) bids received and stated staff will make a recommendation on April 4, 2016. NEW BUSINESS: 1) CONSIDER CONTRACT AMENDMENT #2 FOR NURSE HOME VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of the Department of Public Health and Environment, stated this contract will allow a trained registered nurse to provide bi-monthly home visits to low income, first-time mothers residing in Weld County beginning with pregnancy and continuing until the child reaches the age of two years. Dr. Wallace stated the amendment is for a mid-year budget revision because the overall budget was decreased and the contract amount for 2016-2017 is $727,077.00. Commissioner Conway moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. 2) CONSIDER TASK ORDER CONTRACT AMENDMENT #1 FOR THE WISEWOMAN (WELL- INTEGRATED SCREENING AND EVALUATION FOR WOMAN ACROSS THE NATION) PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated this program provides cardiovascular screening, risk reduction, counseling, referrals and lifestyle programs targeted toward women. This is a task order amendment to allow for a slight increase to the budget, in the amount of $1,410.00. Commissioner Kirkmeyer moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 3) CONSIDER INTERCONNECTION SECURITY AGREEMENT AND AUTHORIZE CHAIR TO SIGN - U.S. IMMIGRATION AND CUSTOMS ENFORCEMENT AND ENFORCEMENT AND REMOVAL OPERATIONS: Frank Haug, Assistant County Attorney, presented the agreement with Immigration and Customs Enforcement (ICE) and explained the interconnection provides the Department of Homeland Security/Enforcement and Removal Operation agents at the jail to support the Criminal Aliens Program in order to integrate national security and law enforcement intelligence concerning the deportation of illegal aliens. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. 4) CONSIDER REGIONAL COMMUNICATIONS USER AGREEMENT AND AUTHORIZE CHAIR TO SIGN - PAWNEE FIRE DISTRICT: Mike Wallace, Director of the Department of Public Communications and Safety, presented the agreement with the Pawnee Fire District which will provide public safety dispatch services. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. 5) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONSTRUCTION AND MAINTENANCE OF A RADIO TOWER AND AUTHORIZE CHAIR TO SIGN - MOUNTAIN VIEW FIRE PROTECTION DISTRICT: Mr. Wallace and Fire Chief, Mark Lawley, gave the Board an update on the radio tower that will reside in Boulder County but be used by Weld County. Mr. Wallace stated they have applied for a permit and hope to be able to move forward soon. Chief Lawley thanked the Commissioners for their assistance in working on this. Commissioner Kirkmeyer moved to approve said agreement and, seconded by Commissioner Conway, the motion carried unanimously. 6) CONSIDER DISCONTINUANCE OF PUBLIC SAFETY INFORMATION SYSTEM USER GROUP: Commissioner Kirkmeyer explained the group was created prior to the Department creation and there is Minutes, March 21, 2016 2016-1025 Page 2 BC0016 no further need for it. Commissioner Kirkmeyer moved to discontinue said Public Safety Information System User Group. Seconded by Commissioner Cozad, the motion carried unanimously. 7) CONSIDER APPLICATION FOR TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - CAPRICHO ROJO, LLC, DBA CAPRICHO ROJO: Frank Haug, Assistant County Attorney, explained the application was initially for a Transfer of License; however, the prior license holder surrendered their license, which required the current applicant to change processes and she is now applying for a new license. Therefore, a new inspection is needed and a Commissioner will need to be appointed to do a site visit. Mr. Haug stated the applicant has been leasing the establishment and there were concerns from the Sheriff's Office when it was previously Room 119, but that was when the establishment was under different ownership. Mr. Haug felt the resolution needed to be changed in order to establish a neighborhood and appoint a Commissioner to complete a visit. In response to Commissioner Moreno, Mr. Haug explained the transfer of the license will be similar to the existing one, but they need to amend it and will need a new inspection. Commissioner Kirkmeyer moved to continue this matter to allow Commissioner Cozad to visit the establishment and set the neighborhood parameters, prior to considering the transfer of ownership. Seconded by Commissioner Moreno. Rafaela Martinez, Deputy Clerk to the Board, suggested continuing this matter to April 11, 2016, at 9:00 a.m. Commissioner Cozad requested that the applicant be contacted to ensure a good time to complete the visit, and the motion carried unanimously. 8) CONSIDER ENERGY AND MINERAL IMPACT ASSISTANCE GRANT AGREEMENT FOR TIER I CR 44 RECONSTRUCTION (PHASE 2) AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, presented the agreement for the Energy and Mineral Impact Assistance Funding for a Tier 1 grant for a full depth reconstruction of approximately two (2) miles of CR 44 between CRs 43 and 39. Ms. Relford stated the materials for the cost of this project will be $534,275.00 and they anticipate having it completed by the end of spring 2016. The motion to approve the agreement and authorize the Chair to sign was made by Commissioner Kirkmeyer and seconded by Commissioner Conway, and it carried unanimously. 9) CONSIDER AGREEMENT FOR COMPENSATION FOR DAMAGE TO STRUCTURES WITHIN 200 FEET OF MINING ACTIVITIES (PETERS 313 GRAVEL PIT) AND AUTHORIZE CHAIR TO SIGN - JOHN PETERS: Valerie Mino, Department of Public Works, stated the agreement is required by the Division of Reclamation, Mining, and Safety as part of the mining permit process, and states that Weld County will be responsible for any damages that occur as a result of mining activity. In order to protect these structures, a fence will be placed around the area to be mined. Ms. Mino explained that one fence and one gravel road will be covered under this agreement. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 10) CONSIDER TEMPORARY CLOSURE OF CR 8 BETWEEN CRS 21 AND 23: Janet Lundquist, Department of Public Works, reviewed the details of the closure effective April 4, 2016, through April 15, 2016, for a bridge re-deck and the replacement of a guardrail. She stated since the detour route is paved, no dust abatement is required and they will use standard road signs and barricades. Commissioner Moreno moved to approve said closure. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 11) CONSIDER DISTRIBUTION OF PAYMENT IN LIEU OF TAXES (PILT) FOR 2015: Barb Connolly, Controller, reviewed this annual distribution; 50 percent of which goes to the Weld County Public Works Fund and five (5) school districts in the County as shown in Exhibit"A"for the total amount of$72,960.00. Commissioner Conway moved to approve said distribution of payment in lieu of taxes. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Minutes, March 21, 2016 2016-1025 Page 3 BC0016 12) CONSIDER DISTRIBUTION OF BANKHEAD-JONES FUNDS FOR 2015: Ms. Connolly stated this is also an annual distribution of funds to the Weld County Public Works Fund and five (5) school districts as outlined in Exhibit "A". Commissioner Kirkmeyer moved to approve said distribution. The motion was seconded by Commissioner Moreno, and it carried unanimously. PLANNING: 1) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR-1578 - RIBBONS AND RAINBOWS EVENT FACILITY, C/O SHAWN SARCHET: Ryder Reddick, Department of Planning Services, presented the request from Shawn Sarchet and her authorized agent, Scott Ducommum, for a partial vacation of USR-1578 in order to remove a private residence for the Use by Special Review area. The property has also been conditionally approved by staff for a two (2) lot Recorded Exemption, to split the private residence off from the area still associated with USR-1578. Mr. Ducommun stated they would like to continue the USR-1578 use for the Events Center only. No public testimony was offered concerning this matter. Commissioner Kirkmeyer moved to approve said partial vacation. Commissioner Conway seconded the motion, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:46 a.m. BOARD OF COUNTY COMMISSIONERS '�,,,,,,// WELD COUNTY, COLORADO ATTEST: .drG/WJ G: J449:4 Mike Freeman, Chair Weld County Clerk the Board Sean P. 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