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Home My WebLink About20163280.tiffRESOLUTION RE: APPROVE 2016 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) AWARD AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2016 State Criminal Alien Assistance Program (SCAAP) Award to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, from the Colorado Bureau of Justice Assistance, with terms and conditions being as stated in said award, and WHEREAS, after review, the Board deems it advisable to approve and accept said award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2016 State Criminal Alien Assistance Program (SCAAP) Award to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, from the Colorado Bureau of Justice Assistance, be and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that the Weld County Controller be, and hereby is, authorized to electronically submit said award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of October, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddelLet) •.elto%(,k, Weld County Clerk to the Board BY: (, . puty Clerk to the Board APPAS TO ounty Attorney Date of signature: k‘ I 6 Mike Freeman, Chair Sean P. Conway, Pro-Tem N Steve Moreno cc, 9O c 6'O) F-=cnw� Bc) 11/1�1/Ifo 2016-3280 SO0037 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW/ WORK SESSION REQUEST RE: Requesting Authorization to Accept Payment of SCAAP awarded funds. DEPARTMENT: Sheriffs Office DATE: 10/10/2016 PERSON REQUESTING: Jennifer Oftelie, Budget Manager Brief description of the problem/issue: Attached to the Pass Around is the documentation showing the Fiscal Year 2016 State Criminal Alien Assistance Program (SCAAP) award #2016-AP-BX-0143 in the amount of $131,200. The CEO or an authorized designee must approve the drawdown of funds for eligible purposes. The approval is done by checking a box and clicking Accept. No signature is required. The Sheriff's Office, with the approval of the BOCC, submitted the SCAAP application last spring stating any funds received would be used to offset the medical contract costs in the Jail, which is an eligible expense. The ACH transfer will be tracked and deposited into 1000-24410-4320-200; Inmate Services, Federal Grants. In addition, because no signature is required, and by Resolution #2014-0120 the Clerk to the Board has been designated as a Certifying Official on behalf of the Chair to electronically certify and submit grant related documents, would you please verify if you would like to see this item of business on the Consent Agenda or listed as a Regular item of business for public hearing? That option is indicated below as well. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) I) Authorize the Sheriff's Office (via the CTB) to electronically accept the aware( payment in the mount of $131,200. ehkg Nrd C. 0 (� SiCnatt ,a b -. e. at c..4, �' C 'i 2) Schedule a Work Scission J 3) Deny the Acceptance of Payment for the above mentioned award and forfeit the $131,200. Recommendation: We recommend the Board of County Commissioners authorize the Sheriffs Office (via the CTB) to Accept Payment for the specific award mentioned above. Thank you. Mike Freeman, Chair Sean P. Conway Julie Cozad Barbara Kirkmeyer Steve Moreno }911,x, Approve Consent Recommendation Agenda? Other/Comments: 4Li �-c. c4detil 2016-3280 SCAAP I ieln Grant Number: Jurisdiction: GMS Home Vendor Number: Award Amount: Off FY 2016 State Criminal Alien Assistance Program 2016 -H1721 -CO -AP OMB Number: 1121-0243 Expires: 02/29/2004 2016-AP-BX-0143 County of Weld 846000813 $131,200 Fiscal Year 2016 Payment Acceptance and Electronic Transfer of Funds The Bureau of Justice Assistance (BJA) has completed its review of your facility, inmate, and correctional officer data related to the State Criminal Alien Assistance Program (SCAAP). The Bureau of Immigration and Customs Enforcement has vetted the inmate records, and an award amount has been calculated. In accepting this award, you understand that BJA reserves the right to take appropriate administrative action, including intensive monitoring, repayment action, or adjustment to future payments, to resolve data discrepancies, errors, or audit findings related to any information reported in your application. Applicants are now required to accept awards online within 45 calendar days of award notice, in accordance with the Office of Justice Programs (OJP) Financial Guide, Part II, Chapter 2, Acceptance Procedures requiring acceptance/drawdown of awards with 45 days of notice of award, and Part IV, Chapter 2, section 16.606, State Criminal Alien Assistance Program (SCAAP) requiring an "expeditious draw -down of payments." Jurisdictions accepting SCAAP awards are not required to submit financial or progress reports to OJP. For FY 2009 SCAAP awards, the Department of Justice Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) requires that all SCAAP funds be used for correctional purposes only. Please see the use of funds list and certification below. With your acceptance (by clicking on the Accept button below) of SCAAP's terms, conditions, and award amount, OW will initiate an electronic payment in that amount to your bank account of record, as verified through the on-line SCAAP registration process and in accordance with applicable E -Government rules and requirements. All issues related to the electronic transfer of funds or the bank account of record must be referred to the OCFO Customer Service Center at 800-458-0786. Please allow 15 business days for the electronic payment process to be complete before contacting OCFO. Please have the grant number, amount, and vendor information (noted above) available when you call. FY 2016 SCAAP Use of Funds List --- Construction -- Construction for inmate housing, inmate programs, prison industries in ADA compliance --- Training/Education for offender --- Specific trade employment skills GED testing Job Preparedness --- Training for corrections officers to help manage offender population -- Bi-lingual language skills Less than lethal technology training Diversity training A v ® As the CEO or authorized designee of this jurisdiction, I understand the guidelines and requirements as associated with the previous statements and agree to abide by them in all matters involving the FY 2016 State Criminal Alien Assistance Program. Accept Decline https://grants.ojp.usdoj .gov/gmsextemal/application.do?aspect=ACH&applicationID=269107 10/20/2016 SCAAP Help GMS Home Log Off FY 2016 State Criminal Alien Assistance Program 2016 -H1721 - CO -AP OMB Number: 1121-0243 Expires: 02/29/2004 Your award acceptance is being processed by OW. Please allow at least 15 business days for this process to be completed and the awarded funds received by your bank account of record. Questions and problems with drawdown, bank account records or ACH forms should be referred to the OC Customer Service Center at 1-800-458-0786. Thank you. If you need to correct, update or reprint your ACH information please click on the ACH link below. ACH Online Form Fiscal Year 2016 SCAAP Use of Funds: Medical Services https://grants.ojp.usdoj.gov/gmsexternal/acceptDecline.do 10/20/2016 FY 2016 State Criminal Alien Assistance Program Page 1 of 2 FY 2016 State Criminal Alien Assistance Program 2016 Application Application Handbook H1721 -CO -AP Correspondence Switch to ... OMB Number: 1121-0243 Expires: 02/29/2004 Applicant Applicant Information Contact ACH Bank Application Number: 2016 -H1721 -CO -AP Inmate Welcome to the SCAAP on-line application process for Fiscal Year 2016. Facility Applicant/Organization Information Submit SCAAP Help GMS Home Log Off Employer Identification Number84 - 6000813 (EIN): Type of Applicant: County Submitting Agency: Weld County Jurisdiction: County of Weld Vendor Address 1: 1150 O Street Vendor Address 2: Vendor City: Greeley Vendor County: Weld Vendor State: Colorado Vendor ZIP: 80631 - 9596 Please enter the CEO information for your jurisdiction below. Remember, this is the CEO of the level of government, not the implementing agency. (Note: Hit the TAB key to move between fields) CEO Of Your Jurisdiction: Governor, Cabinet -level State Official, County Administrator, County Judge, County Comissioner, Mayor, or City Manager *Prefix: Chairman Prefix Other: *First Name: Mike Middle Initial: *Last Name: Freeman *Title: Board of Commissioners Chairperson *Phone: (970) 336 - 7204 Phone Ext: Fax: (970) 352 - 0242 *Email: mfreeman@co.weld.co.us *Address 1: 1150 O Street Address 2: *City: Greeley County: Weld *State: Colorado *Zip Code: 80631 - 9596 https://grants.ojp.usdoj .gov/gmsexternal/application.do?aspect=Application&applicationlD... 10/7/2016 FY 2016 State Criminal Alien Assistance Program Page 1 of 1 FY 2016 State Criminal Alien Assistance Program 2016 H1721 -CO -AP Application Application Handbook Applicant Contact ACH Bank Inmate Facility Submit SCAAP Help GMS Home Log Off Correspondence Switch to ... Contact Information Application Number: 2016 -H1721 -CO -AP V OMB Number: 1121-0243 Expires: 02/29/2004 Please enter the alternate contact information below. (Note: Hit the TAB key to move between fields) *Prefix: Ms. Prefix Other: *First Name: Jennifer Middle Initial: *Last Name: Oftelie Suffix: Other Suffix: *Mfg,: Budget Manager *Phone: (970) 356 - 4015 Phone Ext: 2872 Fax: (970) 304 - 6460 *Email: joftelie@co.weld.co.us *Address 1: 1950 O Street Address 2: *City: Greeley *County: Weld *State: Colorado *Zip Code: 80631 - 9503 *- Indicates required field Continue https://grants.ojp.usdoj.gov/gmsexternal/contactSCAAP.do 10/7/2016 ACH VENDOR Page 1 of 2 ACH VENDOR/MISCELLANEOUS PAYMENT ENROLLMENT FORM PAYEE/COMPANY INFORMATION NAME: County of Weld SSN NO. OR TAXPAYER ID NO: 84-6000813 ADDRESS: 915 10th Street Greeley Colorado - 80631 CONTACT PERSON NAME: Jennifer Oftelie TELEPHONE NUMBER: (970) 356-4015 FINANCIAL INSTITUTION INFORMATION NAME: Wells Fargo ADDRESS: 1025 9th Avenue Greeley Colorado - 80631 ACH COORDINATOR NAME: Jill Sauter ELEPHONE NUMBER: (970) 356-1000 NINE -DIGIT ROUTING TRANSIT NUMBER: 102000076 DEPOSITOR ACCOUNT TITLE: Treasury Collection & Clearing DEPOSITOR ACCOUNT NUMBER: 4428004375 TYPE OF ACCOUNT: Checking Is this account interest bearing ? N CERTIFICATION BY AUTHORIZED BANK OFFICIAL: I certify that the above information regarding Jurisdiction Name and Routing Transit Number is accurate. YES PRINT YOUR NAME AND TITLE SIGNATURE AND TITLE OF AUTHORIZED BANK OFFICIAL: TELEPHONE NUMBER: (970) 356-1000 The following Automated Clearing House (ACH) must be completed so that funds may be electronically forwarded to your financial institution. This form must be completed on-line, printed https://grants.ojp.usdoj.gov/gmsexternal/achBank.do?print=yes 10/7/2016 ACH VENDOR Page 2 of 2 and then taken to the institution that will be receiving your jurisdiction's funding. The Bank Official may make any corrections on this form, in ink, and then, provide a certified signature attesting to the accuracy of the information provide by you. No request for funding will be considered complete until this document has been received. Once completed, please mail the hard copy document to: Office of Justice Programs Office of the Chief Financial Officer Attn: Control Desk 20 Room 5303 810 Seventh Street NW Washington D.C. 20531 This form is used for Automated Clearing House (ACH) payments with an addendum record that contains payment -related information processed through the Vendor Express Program. Recipients of these payments should bring this information to the attention of their financial institution when presenting this form completion. PRIVACY ACT STATEMENT The following information is provided to comply with the Privacy Act of 1974 (P.L. 93-579). All information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 CFR 210. This information will be used by the Treasury Department to transmit payment data by electronic means to vendor's financial institution. Failure to provide the requested information may delay or prevent the receipt of payments through the Automated Clearing House System You MUST print this form before you accept your award Print Close _ } https://grants.ojp.usdoj.gov/gmsexternal/achBank.do?print—yes 10/7/2016 FY 2016 State Criminal Alien Assistance Program Page 1 of 2 FY 2016 State Criminal Alien Assistance Program 2016 Application Application Handbook Applicant Contact ACH Bank Inmate Facility Submit SCAAP Help GMS Home Log Off H1721 -CO -AP Correspondence Switch to ... Facility Information Application Number: 2016-H 1721 -CO -AP OMB Number: 1121-0243 Expires: 02/29/2004 BJA strongly recommends that you read the Facility and Correctional Officer Reporting Requirements section of the FY 2016 SCAAP Guidelines prior to beginning this portion of the application. Instructions and definitions here are general in nature and do not address all the statutory or programmatic requirements and restrictions that are covered in the Guidelines. Correctional Officers include employees, officers, and contractual staff whose primary responsibility is the control, custody, or supervision of persons detained (pretrial detention) and incarcerated (convicted and sentenced inmates). Employees, officers, and contractual staff whose primary responsibility is providing non -custody services to the facility or its inmate population are not eligible for inclusion in the SCAAP salary calculation. CO Salary costs must reflect the total actual salaries and wages paid to correctional officers during the reporting period, July 1, 2014 to June 30, 2015. Benefits should not be included in this total. FTEs (Full Time Equivalents) is calculated by taking the sum of all work hours during the reporting period for qualifying part-time correctional officers and dividing that total by 1,980. The result is the FTE. Total Bed Count is the total number of the jurisdiction's inmate beds in all facilities, including temporary, non-traditional and/or overflow accommodations (e.g. gymnasiums, open bays, etc). If the number varied during the reporting period, select and report the number that best reflected your jurisdiction's most typical operating conditions. Total Number of Days for ALL Inmates is the cumulative number of incarceration and detention days attributable to all inmates housed in the jurisdiction's qualifying facilities during the reporting period. It includes all inmates, regardless of their inmate status, citizenship, disposition, or length of stay. It does not refer to the cumulative total daily capacity of the jurisdiction's facilities, or to the total number of days only attributable to undocumented criminal aliens. If the Total All Inmate Days exceeds the maximum capacity (Total Bed Count X 365), your jurisdiction will be required to provide an explanation. Please access the SCAAP Help section for a complete discussion of Facility and Correctional Officer information, definitions, requirements and restrictions. https://grants.ojp.usdoj.gov/gmsexternal/facilitySCAAP.do 10/7/2016 FY 2016 State Criminal Alien Assistance Program Page 2 of 2 The following information for Fiscal Year 2016 SCAAP must reflect your correctional facility(ies) information for the reporting period of July 01, 2015 through June 30, 2016. Correctional Officer Information: (Use decimal values if needed to express full or partial full-time equivalents (FTE)) Please report the maximum number of permanent full-time correctional officers your facility(ies) employed during the reporting period: 155.61 Please report the maximum number of permanent part-time correctional officers your facility(ies) employed during the reporting period: (Please report as FTE's) 0 Please report the maximum number of contracted full-time correctional officers your facility(ies) employed during the reporting period: Please report the maximum number of contracted part-time correctional officers your facility(ies) employed during the reporting period:(Please report as FTE's) ; Total number of correctional officers your facility(ies) employed during the reporting period: (calculated from above) Please provide the total correction officer salary here. This is the total salary cost (not including benefits) for the reporting period. Please omit any commas. Facility(ies) Information Total bed count for correctional facility(ies): Total number of days for ALL inmates (legal aliens, illegal aliens, unknowns and U.S. citizens) housed in your facility (ies) for the reporting period (Do not report your capacity. BJA Requires an actual count of inmates housed during the reporting period): Continue 0 0 155.61 $11469635.88 684 221467 https://grants.ojp.usdoj.gov/gmsexternal/facilitySCAAP.do 10/7/2016 Hello