HomeMy WebLinkAbout20163425.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COOKING MATTERS NO KID
HUNGRY CAMPAIGN AND AUTHORIZE CHAIR TO SIGN - SHARE OUR STRENGTH
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Cooking Matters No Kid Hungry Campaign between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and Share Our Strength, commencing October 1, 2016, and
ending September 30, 2017, with further terms and conditions being as stated in said
memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Cooking Matters No Kid Hungry
Campaign between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and Share Our Strength, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of November, A.D., 2016, nunc pro tunc October 1, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddriwt) , ,d,o;ek,
Weld County Clerk to the Board
BY:
eputy Clerk to the Boar
ED A
County Attorney
Date of signature:
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Mike Freeman, Chair
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Sean P. Conway, Pro-Tem
Steve Moreno
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2016-3425
HL0048
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Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: October 20, 2016
SUBJECT: Cooking Matters -Share Our Strength
Memorandum of Understanding Renewal
Enclosed for the Board's approval is a Memorandum of Understanding between Cooking
Matters -Share Our Strength and the Weld County Board of County Commissioners for the use
and benefit of the Weld County Department of Public Health and Environment (WCDPHE).
Through the support of the Share Our Strength's No Kid Hungry campaign, the WCDPHE is able
to provide healthy cooking and nutritious food shopping education to low income Weld County
residents through two Cooking Matters Coordinators. The coordinators conduct classes
throughout Weld County. The statewide Cooking Matters Colorado (CMC) program receives
funding from a number of sources, including private foundations, the State of Colorado and the
federal government.
The Health Department is requesting to renew this popular program with CMC to maintain the
two Coordinators for Weld County. The funding period begins on October 1, 2016, and concludes
on September 30, 2017. CMC will provide up to $120,288.79 for this MOU period which covers
the salary and fringe benefits of 1.5 FTE.
CMC also provides funding for all programmatic related expenses (educational material, gift
cards, food, etc). The Health Department continues to be responsible for supervising the position
and providing the computer, phone, and mileage expenses. On October 1, 2017, we have the
option to renew the MOU and funding for the positions for another year.
I recommend approval of this memorandum of understanding renewal with Cooking Matters -
Share Our Strength.
2016-3425
NOKID
HUNGRY
SHARE OUR STRENGTH
Memorandum of Understanding
This Memorandum of Understanding (MOU) is made on October 1, 2016 by and between Share Our Strength
and Weld County Public Health and Environment.
Share Our Strength's No Kid Hungry® (NKH) campaign connects kids in need to effective nutrition programs like
school breakfast and summer meals and teaches low-income families to cook healthy, affordable meals through
Cooking Matters. This work is accomplished through the No Kid Hungry network, made up of private citizens,
public officials, nonprofits, business leaders and others providing innovative hunger solutions in their
communities.
Weld County Public Health and Environment works in partnership with the communities they serve, to make sure
all Weld County residence have the opportunity to be healthy in mind, body and spirit. Weld County Public Health
and Environment provides population -based interventions to improve the health of the entire community. Weld
County Department of Public Health and Environment preserves, promotes and protects the health and
environment of the residents of Weld County.
This MOU is designed to reflect the understandings between Share Our Strength - Cooking Matters Colorado, a
program of Share Our Strength, a private non-profit organization offering cooking and nutrition courses to low-
income families, hereinafter SOS CMC and Weld County Public Health and Environment hereinafter WCPHE.
This MOU will be in effect from October 1, 2016 until September 30, 2017, with opportunity for extension
beyond this date. It shall remain in effect unless terminated by either party with thirty (30) days written notice.
Grant Period and Disbursement of Funds
The funding period begins on October 1, 2016 and concludes on September 30, 2017. SOS CMC will provide up
to $120,288.79 total for this MOU period.
SOS CMC will provide $75,676.71 for the salary, inclusive of benefits for a 1 full time equivalent
Program Coordinator in Weld County. Additionally, SOS CMC will provide $44,612.08 for the salary,
inclusive of benefits for a .5 full time equivalent CM Program Coordinator.
Upon receipt of invoice from WCPHE, SOS CMC will provide funds on the following monthly schedule:
Monthly Invoices due at the first of each month, for the previous month's work. First invoice due by November
1, 2016 for $10,024.06 and will continue to invoice for that amount monthly for the duration of this MOU.
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Use of Funds
Funds are to be used for purposes related to salary, taxes and benefits for1.5 full-time CM Program Coordinators
from October 1, 2016 until September 30, 2017. Specific project goals, objectives and activities covered under
this agreement are outlined in the Scope of Work.
Scope of Work
The WCPHE will be responsible for supervising the CM Program Coordinators with the participation and
advisement of the Share Our Strength Program Manager. The WCPHE Supervisor will be responsible for directly
supervising the CM Program Coordinators.
CM Program Staff will be responsible for:
• Reaching a minimum of 216 participants through approximately, 18 courses, with 100% being
programming targeting Adults, Parents and Families living at or below 185% of the Federal Poverty Line
by September 30th, 2017, complying with CM National Gold Standards, average class size of 12 and
maintaining an 85% graduation rate. Programming will take place in Weld Counties.
• Implementing Cooking Matters at the Store tours reaching a minimum of 200 participants. Tours can be
used as a recruiting tool, provided as a Week 7 activity for Families classes, or as a 1 -time education
event.
• A minimum of 32% reached being Priority Audience, which is equal to 133 participants, for overall
course and tour participants. Priority Audience being defined as a male or female parent or primary
caregiver of children ages 0-5.
• In order to align with SOS CMC statewide 2017 Fiscal Year Goals, 75% of annual goals outlined above are
to be reached 9 months into this MOU period. By June 30, 2017 162 course participants and 150 tours
participants will be reached.
• Participate in pilots and innovation projects that further support the policy, systems and environment
(PSE) work when and where appropriate.
o NE activities may include AIM, Culture of Wellness, Local Champions, and other initiatives as
they are introduced around the state
o In partnership with LiveWell Colorado's Food Insecurity Nutrition Incentive (FINI) grant, some
annual implementation of Cooking Matters at the Store with the Farmers Market addendum is
required. This addendum is a guided farmers' market tour that teaches low-income adults to
identify and use local produce and other healthy local foods and to demonstrate how to get the
most nutrition and fresh produce shelf -life for their food dollars
• Support recruitment, training and program support for 1-2 regional Cooking Matters Colorado Train -the -
Trainer partners in Weld County resulting in 60 participants being reached through 5 gold- standard
courses. Additional partners to complete additional courses will be supported.
• Recruiting, training and maintaining a large enough volunteer pool to fill each course and tour with
qualified volunteer chef and volunteer nutrition educators and working to train and mentor program
graduates into support volunteer positions.
o Support a statewide goal of having at least 60% of all courses with at least 2 volunteers engaged
as educators or In other supportive roles.
Or
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o Provide at least 2 new volunteer engagement activities or systems enhancement practices to
promote volunteer participation in local CM programming, and sharing the results with the
statewide wide team. This could include initiating a newsletter, special events, a needs
assessment, or other efforts relating to volunteer engagement in the region.
• Recruiting, verifying, training and retaining enough agency partners to reach at least 216 total adults,
parents and families living at or below 185% of the Federal Poverty Line through CM courses.
• Participation in other nutrition, health or food -based events to promote Cooking Matters, No Kid Hungry
(NKH), WCPHE and their respective messages
o If other Cooking Matters programming, such as Cooking Matters at the Store events or Cooking
Matters for Child Care Providers, are held in the service area of this position, WCPHE
coordinators will be notified and asked to participate if appropriate.
• Promote NKH tactics and activities, such as sharing info with class participants and agency partners
about summer meals sites, CACFP programs, etc.
• Connect with and participate in other relevant community partnerships/coalitions, such as LiveWell and
Family Resource Center Association.
• Work with SNAP -Ed program and Train -the -Trainer locations to prevent duplication of services. For
example dividing up program locations, participant recruitment, types of programming and outreach to
avoid overlap and confusion among multiple implementing agencies.
• CM Coordinator will participate in required Cooking Matters local and national trainings.
• Participate in required Cooking Matters local and national reporting to be the responsibility of the
WCPHE.
• Participate in local NKH activities when appropriate (i.e., provide Cooking Matters demo at NKH event)
Implementation and Expenses
SOS CMC will provide ongoing training and technical assistance for the WCPHE Programs Director and CM
Program Coordinator for program support and program implementation.
SOS CMC will reimburse travel expenses at IRS mileage rate and lodging for New Hire training as well as
required Statewide and National conferences.
SOS CMC will provide all course curriculum, participant healthy food tools, volunteer gifts, grocery cards and bin
of cooking equipment, nutrition tools and Tablets; above and beyond the quarterly payments spelled out in this
MOU. Paper surveys will be phased out with e -survey implementation beginning October 1, 2016. SOS CMC will
provide 10 Tablets (with covers and chargers) per location and will remain property of SOS CMC. WCPHE will be
liable for care and protection of the Tablets per the program equipment agreement, and responsible
for tablet replacement for any reason.
SOS CMC will cover course grocery expenses of up to $10,800 in total during this MOU period that includes
groceries for 216 participants at $50 per participant. This is above and beyond the quarterly payments spelled
out in this MOU. If additional courses are completed, SOS CMC commits to provide an additional $50 for each 6 -
week course participant.
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SOS CMC will provide all Cooking Matters at the Store grocery tour participant gift cards. This amount will not
exceed $2,000 annually this is above and beyond the quarterly payments.
Guidelines for grocery purchases are as follows:
• Every household in CMA, CMF, CMP courses will receive take home bags of groceries for classes 1-4.
• Every household/participant shall receive a $10 gift card after completion of Week 5 grocery store tour
and Cooking Matters at the Store Tours.
• The course grocery budget is calculated as $50 per person/ per course for all associated grocery
expenses. For example, a course containing 12 participants will have a budget of $600 for the entire
course, including in class food, take home groceries, and the $10 gift card for week 5 lessons. A course
containing 8 participants or families shall have a budget of $400 (8 x $50).
WCPHE will supervise CM Program coordinators and offer support for program implementation. Support for all
CM Program Staff will include office space, storage space, phone, computer, internet, copy machine, mileage,
printing, copies, postage and other tools needed to effectively administer the program. WCPHE is encouraged to
share upcoming activities/events related to health and hunger with SOS CMC for inclusion in the SOS CMC and
NKH e -newsletters, at least 2 story submissions per MOU year with accompanying photos and waivers.
Monitoring and Reporting
SOS CMC will monitor program operations under this partnership. Such monitoring will include site visits by SOS
CMC staff, and on occasion, by funding partners of SOS CMC, to observe program administration. If the SOS CMC
Program Staff determines that the program implementation is not at the agreed upon levels, the SOS CMC
Program Staff may request a written explanation of programmatic progress or expenses at any time.
SOS CMC Senior Program Manager, will have regular phone contact with WCPHE and make occasional site visits
to determine the effectiveness of the partnership. WCPHE should feel free at any time to contact SOS CMC
Senior Program Manager with questions or concerns. SOS CMC will have also regular contact with WCPHE
Program supervisor and CM Program Coordinator to offer on -going training and program support.
SOS CMC requests a report from the WCPHE on basic course outputs at the completion of each Cooking Matters
program/course (within one week) as well as implementation of the established Cooking Matters participant
evaluation system.
SOS CMC will request "Quarterly Check in" calls that will require the completion and review of a program
evaluation document to be discussed with coordinator and SOS CMC manager. "Bi-Annual Team Check -ins" will
include WCPHE Program Supervisor, CM coordinators and SOS CMC Program Manager.
Upon the departure of CM coordinators as an employee of WCPHE,SOS CMC may request an Exit Interview with
the departing coordinator.
Other Terms and Conditions
The following terms and conditions also apply:
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Cross Promotion: SOS CMC and WCPHE agree to cross promote programs and include the other party in media
opportunities whenever appropriate using correct language and logo to well represent each agency. Notification
of promoting or media attention will be shared with each partner.
Termination: Share Our Strength reserves the right to terminate this agreement, if in its sole discretion, it
determines that the Satellite Partner has made any misrepresentations, has in any way misappropriated funds
or has done anything inconsistent with this agreement.
The declaration of bankruptcy or a decision to cease operations by Satellite Partner will automatically terminate
this agreement.
Either Party may terminate this agreement upon thirty (30) days written notification to the other Party. Satellite
Partner shall furnish to Share Our Strength all necessary reports completed or in progress through the date of
termination of this agreement.
Any funds provided to the Satellite Partner that are not expended or committed for the purposes of this
partnership, or within the partnership period as described above, will be returned to Share Our Strength.
Moreover, Satellite Partner will promptly return unexpended funds if Share Our Strength or Satellite Partner
elects to terminate said agreement as outlined above.
SOS CMC and WCPHE agree to notify each other of problems or challenges and changes to this agreement in
writing as soon as they arise.
Indemnity:
(a) Share Our Strength shall defend, indemnify and hold harmless Satellite Partner and its respective directors,
officers, agents and employees, from and against any and all liabilities, claims and causes of action, suits,
proceedings, judgments, costs, damages, and expenses (including attorney's fees and expenses) by reason of
any claim, suit or judgment arising or alleged to arise from, or relating to any grossly negligent acts or willful
misconduct of Share Our Strength or Share Our Strength employees with respect to the agreement.
(b) Satellite Partner shall defend, indemnify and hold harmless Share Our Strength and its respective directors,
officers, agents and employees, from and against any and all liabilities, claims and causes of action, suits,
proceedings, judgments, costs, damages, and expenses (including attorney's fees and expenses) by reason of
any claim, suit or judgment arising or alleged to arise from, or relating to any grossly negligent acts or willful
misconduct of Satellite Partner or Satellite Partner employees with respect to the agreement.
Insurance: Share Our Strength and Satellite Partner shall each obtain and maintain, during the term of this
agreement, comprehensive general liability insurance in the amount of one million dollars ($1,000,000.00) per
occurrence which covers liability for bodily injury, property damage or death arising out of the party's rights,
obligations, and activities in connection with the agreement. This insurance shall be for the benefit of Share Our
Strength and Satellite Partner and each party shall provide for at least ten (10) days prior written notice to the
other party of the cancellation or any substantial modification of the policy. Satellite Partner shall name Share
Our Strength as an additional insured under their general liability policy with respect to their use of Share Our
Strength programs, logos and materials.
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be duly executed by their respective
authorized representatives as of the date signed.
Weld County Public Heal h and Environment
By: Dr. Mark E. Wallace Weld County Public H� '"p �� By: Mike Freeman, County
Commissioner
and Environment Executive Director
Date:
SHARE OUR STRENGTH
"C::M
By: Tom Nelson, President
Date: N0V 0'7 2016
ATTEST: i
Weld County Clerk to the Board
BY:
ate'
Date: \O t b 1 ' 4' Dephty Clerk to the Board
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