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Home My WebLink About20162145.tiffRESOLUTION RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT CONTRACT FOR LONG TERM CARE OMBUDSMAN FRIENDLY VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Victim's Assistance and Law Enforcement (VALE) Grant Contract for the Long Term Care Ombudsman Friendly Visitor Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and the Victim's Assistance and Law Enforcement Board, commencing July 1, 2016, and ending June 30, 2017, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Victim's Assistance and Law Enforcement (VALE) Grant Contract for the Long Term Care Ombudsman Friendly Visitor Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and the Victim's Assistance and Law Enforcement Board, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of July, A.D., 2016, nunc pro tunc July 1, 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: di;e4A) Weld County Clerk to the Board BY: D APP o ty Attorney Date of signature: 7/GO lac) o CC• t-l3CC'Pn) '313D/ IC, Mike Freeman, CJir C- 1 V Sean P. Conway, Pro-Tem EXCUSED ulie A. Cozad rbara Kirkmeyer Steve Moreno 2016-2145 HR0087 dO)l1t4(f lb Sa.0 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023 June 3, 2016 Raegan Maldonado Weld County Area on Aging PO Box 1805 Greeley, CO 80632 RE: VALE Grant Contract July 1, 2016 through June 30, 2017 Weld County Long Term Care Ombudsman/Friendly Visitor Program Dear Raegan Enclosed is the VALE contract information for the upcoming grant cycle July 1, 2016 through June 30, 2017. Please note the Special Conditions listed in number 7 of the contract. Attached with the VALE Contract are these documents: 1. Budget page. Please update the budget page to reflect the award amount listed in the contract and initial at the bottom of the page on the line next to my initials "JH". 2. Victim Type Chart and Victim Services Chart. Since your funding was less that requested, adjust your victim or services if needed. Initial at the bottom of the page on the line next to my initials "JH". 3. Goals and Objectives. Since your funding was less that requested, adjust your Goals and Objectives if needed. Initial at the bottom of the page on the line next to my initials "JH". Please note that both copies of the contract with attachments need to be signed and returned to me which I would appreciate receiving by the beginning of July. After the VALE Board Chair signs both contracts, one contract with the attachments will be returned for your agency's records. The first quarter payment for the quarter July 1, 2016 through September 30, 2016 will be made upon receipt of the signed contracts AND the 4th quarter report (April, May, June 2016) of the current grant. Please contact me with any questions. nn Holden ALE Board Administrator 70 356-4010 X4747 jholden(a�co.weld.co.us 2016-2145 enclosures VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee Agency: Weld County Department of Human Services Area Agency on Aging Grant Number: 2016-11 VS Project Title: Weld County Long Term Care Ombudsman Program Grant Period: July 1, 2016 through June 30, 2017 Amount of Grant Award: $10,000.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grantee:' agency and are incorporated into this contract as if fully set forth herein. 3. The grantee agency is required to submit four quarterly Financial Reports by October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017. Each quarterly report is cumulative and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grantee agency is required to submit four quarterly Narrative Program Reports by October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Victim Services will be paid in 4 quarterly installments of $2,500.00 1St payment in July 2016 after the signed contract is received, and 2"d, 3rd and 4th payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017. 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee agency. O,2OiY..(9) • PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grantee agency are as follows: a. Grantee agency must notify the 19" JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that position. The grantee agency must resolve the allocation of funds to the satisfaction of the 19' JD VALE Board. b. Grantee agency must notify the 19th JD VALE Board immediately in writing, via e- mail or regular mail, of any 19th JD VALE grant funded personnel changes or position that is vacant for 45 days, or any change of an official and/or employee who is listed as a responsible signatory on this 19' JD VALE grant funded project. c. Agency staff to attend VRA Training. 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grantee agency are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grantee agency shall submit written notification to the VALE Board by June 3, 2016 if the grantee agency will have any remaining funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as allowing use of the funds by June 30, 2017 and will advise the grantee agency in writing as to their decision. 10. The grantee agency agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grantee agency agrees to comply with all applicable non-discrimination legal mandates. 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grantee agency shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. PAGE 3 OF 3 The grantee agency, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Director: Signature: 42--1-2--" Date: t' - / Printed Name and Title: (-1-#1 rn JL:cc �c�, ��, �:,�,��, 1 col, Financial Officer: Signature: Date: 6 ( 1 ( g Printed Name and Title: Lem„ `' r( fiSC n‘ •'�tc.� ol!' Authorized Official: Signature: Date: JUL 0 6 2016 Printed Name and Title: Mike Freeman, Chair, Board of Weld County Commssioners VALE Board Signature: ku& Date: \ 64-)S0/ 1D/4 Printed Name and Title: Kay Drake, Chair of VALE Board The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency - department or division director; city - mayor or city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education - president of the institution or chair/dean of the appropriate department; private non-profit agency - president or chairperson of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 3 02.0/l® 02l 4�5 (9 VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1, 2, and 3. New Applicants fill out Column 2 only. ROUND TO NEAREST DOLLAR Continuation Applicants (Column 1) 2015 - 2016 Current Grant Award PERSONNEL Job Position/NAME Teresa Hill LTC Ombudsman Raegan Maldonado Ombudsman Supervisor Fringe Benefits Subtotal 4,538 1,355 2,407 SUPPLIES AND OPERATING EXPENSES Training Materials 200 Subtotal 200 IN-STATE TRAVEL Mileage 500 Subtotal 500 PROFESSIONAL SERVICES Subtotal 0 TOTAL FUNDS: 9,000 ALL APPLICANTS (Column 2) 2016 - 2017 Contin uation Applic ants (Colum n 3) Requested Budget PERSONNEL Increa se or Decrea se Job Position/NAME Teresa Hill LTC Ombudsman S —619-70 2,432 Raegan Maldonado Ombudsman Supervisor 'j 940.0t1 -415.00 Fringe Benefits Subtotal 9300 3,390 11,300' 983.00 3,000 SUPPLIES & OPERATING EXPENSES (4 - 200 -0- Subtotal 200 -0- IN -STATE TRAVEL 500 -0- Subtotal 500 -0- PROFESSIONAL SERVICES 0 Subtotal 0 TOTAL FUNDS REQUESTED: " +3,000 16 Dp00 SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12 -month grant period. Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once using the predominant crime. Victims: primary and secondary victims Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary victims (who are receiving services) are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. EST. NO. VICTIMS TYPE OF CRIME EST. NO. VICTIMS TYPE OF CRIME Child Physical Abuse Adults Molested as Children Child Sexual Abuse Survivors of Homicide DUI/DWI - Victims of vehicular assault or vehicular homicide, DUI/DWI crashes or careless driving resulting in death. Robbery Domestic Violence Assault 10 Adult Sexual Assault Other violent crimes such as hate and bias crime, gang violence (specify). 80 Elder Abuse (including economic exploitation and fraud crimes) Other, please specify TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD 90 3 OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12 -month grant period. Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of service during the grant period. A victim may receive the same type of service more than once (i.e. counseling), but the type of service can be counted only once during the grant period. An individual service category cannot exceed the total number of victims listed in table A. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES 50 Crisis/Counseling Intervention (in person) 90 Victim Compensation Assistance (required) 40 Follow-up (includes crisis intervention by phone) 70 Personal Advocacy Therapy 40 Telephone contact Group Treatment / Support Civil Legal Advocacy/Court Accompaniment Shelter / Safehouse Forensic Exam 50 Information / Referral (in person) Hospital/Clinic Response Criminal Justice Support / Advocacy/Court Accompaniment Language Services (interpretation) Emergency Financial Assistance Emergency Civil Legal Attorney Assistance Transportation Transitional Housing Victim Rights Act Services 4 PROJECT -SPECIFIC GOALS AND OBJECTIVES: Add at least one more goal with objectives but no more than three additional goals with no more than three objectives per goal. Refer to Application Instructions, use format provided below. GOAL 2: The Weld County Long Term Care Ombudsman Program will educate long term care residents and their families about their rights and crimes committed especially against at -risk adults. This education will include information regarding Victim Rights and Victim Compensation. Objective (list title of person responsible) Intended Outcome/Impact Data Collection Timeframe 1 The LTC Ombudsman and Ombudsman Supervisor will provide 1:1 education to 20 long term care residents per quarter. Residents in facilities will have knowledge of their rights, crimes targeting at -risk adults, and victim rights and victim compensation. Staff documentation in database. During the 12 -month grant period. 2 The LTC Ombudsman and Ombudsman Supervisor will provide group education during 2 Resident Council meetings per month. Residents will have an opportunity to discuss victim information in a group setting. Involve facility staff in the discussion. Staff documentation in database. During the 12 -month grant period. GOAL 3: The Weld County Long Term Care Ombudsman Program will provide group education about resident rights, and elder abuse detection and response topics. This education will include information regarding Victim Rights and Victim Compensation. Objective (list title of person responsible) Intended Outcome/Impact Data Collection Timeframe 1 The LTC Ombudsman and Ombudsman Supervisor will provide education to 100-150 nurse aide students. Nurse aide students will be knowledgeable about elder abuse and victims services before they begin their employment at facilities. Staff documentation in database. Training evaluations. During the 12 month grant period. 2 The LTC Ombudsman and Ombudsman Supervisor will provide education to 50-100 direct care staff. Direct care staff will be informed about abuse detection and how to respond, including victim services. Staff documentation in database. Training evaluations. During the 12 month grant period. 3 The LTC Ombudsman and Ombudsman Supervisor will provide victim rights and compensation information during 5-10 committee meetings. Agencies in the Ombudsman network will be made aware of victim rights and victim compensation. Staff documentation in database. During the 12 month grant period. A .ti GOAL 4: The Weld County Long Term Care Ombudsman Program will collaborate with Adult Protective Services when applicable. Objective (list title of person responsible) Intended Outcome/Impact Data Collection Timeframe 1 The LTC Ombudsman and Ombudsman Supervisor will attend 10-12 Adult Protection Networking Group Meetings. Networking with other entities involved with at- risk adult cases. Include information about victim rights and victim compensation. Number of cases addressed during the meetings. During the 12 month grant period. 2 The LTC Ombudsman and Ombudsman Supervisor will refer cases to APS, and receive cases from APS. Referrals to appropriate program. Number of case referrals. During the 12 month grant period. 3 The LTC Ombudsman and Ombudsman Supervisor will combine efforts with APS when appropriate. Combined investigations will allow for gathering necessary data at the same time. Number of collaborated case investigations. During the 12 month grant period. 6 Hello