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Home My WebLink About20162721.tiff/V 6521 - MEMORANDUM DATE: May 23, 20I6 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Weld County Department of Human Services' Child Welfare PY2016- I 7 —Core and Non -Core Contracted Providers Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Welfare PY2016-17-Core and Non - Core Contracted Providers. The briefing document (attached) reflects the contractors that have been selected to provide services during the coming program year. Core and Non -Core (Child Welfare) contracts listed in document are effective June 1, 2016. The document reflects contractors who are renewing their original contract with new rates and/or services and new contractors awarded through the bid process. The Families, Youth and Children Commission reviewed and approved the contractors and rates on April 29, 2016. Please note, the Department is still in the process of negotiation with, or obtaining additional information from, a few additional contractors. Contractors not included on the attached document at this time will be sent through at a later date. Upon Board approval of the contractors listed on the Briefing Document, signed agreements or agreement addendums will be obtained from contractors and submitted through Contract Management System (CMS) for final Board approval. [ do not recommend a Work Session. I recommend approval of Contracted Providers.. Approve Request BOCC A 'ehda Work•Session Sean Conway Steve Moreno Barbara Kirkmeyer Mike Freeman Julie Cozad Pass -Around Me orandum; May 23, 2016 - Not i CMS e /45D Page 1 67.2.0 /6,,027 1 o0 87 COrtia-11) 592 - CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND DENVER AREA YOUTH SERVICES (DAYS) (Core) This Agreement, made and entered into the day off\ Or, 2016, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department Human Services, hereinafter referred to as the "Department' and Denver Area Youth Services (DAYS), hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference. W ITN ESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS, the Colorado Department of Human Services has provided Core Services funding to the Department for Home Based Intensive Services. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This agreement shall become effective on June 1, 2016, upon proper execution of this Agreement and shall expire May 31, 2017, unless sooner terminated as provided herein. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibit B, Contractor's Proposal and Exhibit C, Scope of Services. 3. Referrals, Billing and Tracking a. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Department's Resource Manager, Child Welfare Contract and Services Coordinator, or through a Team Decision Making (TDM) meeting or Family Team Meeting (FTM). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit an itemized complete billing statement by the 7`h of the month, following the month of service, utilizing billing forms required by the Department. 1 2016-2721 Hi20017 d. Contractor agrees to submit a monthly report with the billing statement by the 7th of the month following the month of service for each client receiving ongoing services. One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation). Verification of Monitored Sobriety Services will be the test result. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. 4. Payment a. The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. b. Payment shall be made in accordance with Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule, attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposes hereof. d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit 8, Contractor's Proposal, Exhibit C, Scope of Services , and Exhibit D, Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of 2 Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Section 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and Title VII of the Civil Rights Act of 1964; and the Age Discrimination in Employment Act of 1967; and the Equal Pay Act of 1963; and - the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.5.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. 3 b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. e. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an 'illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, 4 and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. 9. Insurance Requirements Contractor and Department agree that Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposal, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of 5 the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self - insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. ii. Commercial General Liability Insurance written on ISO occurrence form CG 00 0110/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: - $1,000,000 each occurrence; - $2,000,000 general aggregate; - $50,000 any one fire; and - $500,000 errors and omissions. iii. Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv. Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; - Unlimited defense costs in excess of policy limits; - Contractual liability covering the indemnification provisions of this Agreement; - A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; - A provision that coverage is primary; and A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v. For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured as follows f. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. B. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 7 11. Training Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503, and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 15. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the 8 Department as a debt due to the Department or otherwise as provided by law. 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: For Contractor: Heather Walker, Administrator Noel A. d'Albertis, Chief Executive Officer 17. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley, CO 80632 1970)352-1551 18. Litigation For Contractor: Noel A. d'Albertis, Chief Executive Officer 1530 West 13`—^ Avenue Denver, Colorado 80204 1303)302-3257 Contractor shall promptly notify the Department in the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure. 19. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 18. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 9 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq. as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall not enter into any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 24. Storage, Availability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, 10 or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 26. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 27. Independence of Contractor: Not an Employee of Weld County Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law (and as set forth in Exhibit A provide proof thereof when requested to do so by County. 11 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to Department originals of all tests and results, reports, etc., generated during completion of this work. Acceptance by Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 12 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. 36. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 38. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 39. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 13 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ditilf44) V Weld County Clerk to the Board WELD COUNTY, COLORADO BOARD OF COUNTY COMMISSIONERS By: Depiky-Clerk to the Board 14 Mike Freeman, Chair AUG 2 2 2016 CONTRACTOR: Denver Area Youth Services (DAYS) 1530 West 13th Avenue Denver, Colorado 80204 (303) 302-3257 By: Date: 1l� A- (144. St") Noel A. d'Albertis, Chi f Executive Officer 7- AAi3A EXHIBIT A WELD COUNTY'S REQUEST FOR PROPOSAL Bid No.: B1600047 BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO, BY AND THROUGH THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES DATE: MARCH 9, 2016 PAGES 1-10 OF THIS REQUEST FOR PROPOSAL CONTAIN GENERAL INFORMATION. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-10 MAY BE APPLICABLE. SPECIFICATIONS UNIQUE TO THIS REQUEST FOR PROPOSAL FOLLOW PAGE 11. I. NOTICE TO BIDDERS A. The Families, Youth and Children's Commission, on behalf of the Weld County Department of Human Services, by and through the Board of Weld County Commissioners, wishes to purchase the following: VARIOUS ENGLISH AND BILINGUAL (ENGLISH/SPANISH) SERVICES (AS DEFINED ON PAGES 15-17) B. Bids for the stated services will be received by the Weld County Department of Human Services, Resource Unit, Attn: Tobi Vegter at vegterta@weidgov.com or P.O. Box A, 315 A North 11th Avenue, Greeley, CO 80631, through: FRIDAY. MARCH 25, 2016, AT 5:00 P.M. (WELD COUNTY DEPARTMENT OF HUMAN SERVICES, RESOURCE UNIT TIME CLOCK). II. INVITATION TO BID A. The Families, Youth and Children's Commission, on behalf of the Weld County Department of Human Services, by and through the board of Weld County Commissioners requests bids for the purchase of Various Services (as described on pages 15-17). B. Bids shall include any and all charges for service(s) applied for by the bidder, and shall, in every way, be the total net price which the bidder will expect the Board of County Commissioners of Weld County to pay if awarded the bid. C. Emailed Bids Are Preferred. Emailed (fully typed) bids are preferred. However, if the bidder is unable to submit an emailed bid, the bidder must comply with the requirements set forth in Paragraph II D below. An emailed bid must contain the following statement: "I hereby waive my right to a sealed bid." D. Unless the Bid is emailed, one original and one copy of the Bid must be submitted. One complete bid document, which will be the only official copy of the bid, shall be filed at the Weld County Department of Human Services, Resource Unit. After certification of the bid, the other copy will be routed for applicable review. An e-mail confirmation will be sent when we receive your bid/proposal. Page 1 Bid No.: 81600047 III. INSTRUCTIONS TO BIDDERS A. Bids shall be typewritten. Each bid must give the full business address of the bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the partners of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in this matter. Bids submitted by limited liability companies must furnish the full names of all members and managers and must be signed by a manager or by an authorized representative, followed by the signature and title of the person signing. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. B. Bids may be withdrawn upon written request to the Weld County Department of Human Services received from bidders prior to the submission deadline. Negligence on the part of bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. C. Bidders are expected to examine the conditions, specifications, and all instructions contained herein. Failure to do so will be at the bidder's risk. D. Bidders shall not stipulate in their proposals any conditions not contained in the instructions and specifications herein unless specifically requested by the special instructions attached hereto. Any proposal which fails to comply with the letter of the instructions and specifications herein may be rejected. E. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Department of Human Services, Resource Unit, on or prior to the time indicated in Section I., entitled "Notice to Bidders." F. When approximate quantities are stated, Weld County reserves the right to increase or decrease quantity as best fits its needs. G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of bids. H. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, the Board of County Commissioners of Weld County will give preference to resident Page 2 Bid No.: B1600047 Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that the Board of County Commissioners of Weld County will give preference to suppliers from the State of Colorado, in accordance with Section 30-11-110, CRS, when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County. All discounts shall be figured from the date of delivery and acceptance of the articles, or in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this be subsequent to delivery and acceptance. J. Substitutions or modifications to any of the terms, conditions, or specifications of this bid package which are made by Weld County, Colorado, after the bids have been distributed to prospective bidders, and prior to the date and time of bid opening, will be made in writing and signed by the Families, Youth and Children's Commission. No employee of Weld County, Colorado, is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of Families, Youth and Children's Commission. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. K. The successful bidder shall indemnify and hold harmless Weld County, Colorado, against all claims for royalties, for patents or suit for infringement thereon, which may be involved in the manufacture or use of the material to be furnished. L. Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5- 102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate Page 3 Bid No.: B1600047 the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24- 76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. M. All goods shall remain the property of the seller until delivered to and accepted by Weld County, Colorado. N. Late or unsigned bids shall not be accepted or considered. Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Families, Youth and Children Commission, the Weld County Department of Human Services, or the Board of Weld County Commissioners, for the premature opening of a bid not properly addressed and identified. O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the Board of County Commissioners of Weld County within a reasonable time or period does not constitute a contract. The Board of County Commissioners of Weld County, Colorado, reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, Page 4 Bid No.: B1600047 State of Colorado. P. These instructions, the proposal forms, and specifications have been developed with the hope of raising the standard of purchasing negotiations to a level wherein all transactions will be mutually satisfactory. Your cooperation is invited. Q. Substitutions or modifications to any of the terms, conditions, or specifications of this which are made by Weld County after the bids have been distributed to prospective bidders and prior to the date and time of bid opening, will be made in writing. No employee of Weld County is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of said Director of the Weld County Department of Human Services. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. IV. General Specifications. A. Fund Availability: Financial obligations of the Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, and "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful Page 5 Bid No.: B1600047 bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. H. No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. Attorneys Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Page 6 Bid No.: B1600047 Agreement by County, and shall continue for three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. N. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. O. Insurance Requirements. i. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Page 7 Bid No.: B1600047 ii. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: (a). Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. (b). Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: * $1,000,000 each occurrence; * $2,000,000 general aggregate; * $50,000 any one fire; and * $500,000 errors and omissions. (c). Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. (d). Additional Provisions: * Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: * If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; * Unlimited defense costs in excess of policy limits; * Contractual liability covering the indemnification provisions of this Agreement; * A severability of interests' provision; * Waiver of exclusion for lawsuits by one insured against another; * A provision that coverage is primary; and Page 8 Bid No.: B1600047 * A provision that coverage is non-contributory with other coverage or self- insurance provided by County. (e). For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. iii. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. iv. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance to the County. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. v. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. vi. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. vii. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. Page 9 Bid No.: B1600047 A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. V. Warranty. The successful bidder shall warrant that: A. The services to be supplied pursuant to this bid are fit and sufficient for the purpose intended; B. The services sold to Weld County, Colorado pursuant to this bid conform to the minimum Weld County specifications as established herein. Page 10 Bid No.: B1600047 Project Overview: The Weld County Department of Human Services (WCDHS) is seeking qualified English-speaking and bilingual (English/Spanish) providers in various service areas under various funding sources. Service areas include, but are not limited to, Anger Management/Domestic Violence, Day Treatment, Foster Parent Consultation, Foster Parent Training, Functional Family Therapy, Kinship Services (Therapeutic), Home Studies/Relinquishment Counseling, Life Skills, Mediation, Mental Health, Monitored Sobriety, Multi -Systemic Therapy, Home Based Intervention including 24/7 Crisis Intervention, Sexual Abuse Treatment, and Substance Abuse Treatment Services and Aftercare Services. Refer to pages 15-17 for specific definitions related to the above -mentioned service areas. Qualifications: To be considered, a bidder must meet the following minimum qualifications: 1) If submitting to provide bilingual services, a bidder must demonstrate language proficiency at Full Professional Proficiency or higher, as defined by the U.S. Department of State, and as noted below. • Full Professional Proficiency: Able to use and read the language fluently and accurately on all levels pertinent to professional needs • Native or Bilingual Proficiency: Equivalent to that of an educated native speaker (both speaking and reading). 2) Bidder must agree to language proficiency testing that may include assessment of reading, writing and comprehension of Spanish, as well as a face-to-face conversation with a known native or proficient Spanish speaker selected by Weld County. 3) A bidder must submit a one page or less cover letter that introduces the bidder, the bidder's location(s) of practice and target area, his or her experience and qualifications, and staff, if applicable. A bidder must include current contact information including physical address, mailing address, phone number, email address and website, if applicable. 4) A bidder must submit sufficient information concerning each proposed service for Weld County to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Each service must be submitted as its own proposal, inclusive of scope of services and rate information. Page 11 Bid No.: B1600047 5) Bidders should avoid elaborate artwork, graphics, binding, presentation or other artifice that does not directly address the requirements set forth in this Request for Proposal. 6) A bidder must demonstrate the knowledge, training and expertise to conduct the proposed service(s). 7) A bidder must provide a current resume, as well as proof of licensure, for self, staff members and contractors of the bidder. Additionally, a bidder must include proof of inclusion on State vendor lists if applicable to the proposed service (ex. Home Study Providers, Sex Offender Management Board Providers). 8) Bidder should clearly outline the supervisory structure of staff members and/or contractors of the bidder. This should include the ratio of supervisor to staff and/or contractors, frequency and duration of supervision, credentials of supervisor and length of time as a supervisor. 9) A bidder must demonstrate familiarity with Trauma Informed Care. Bidder must provide copies of applicable training certificates, or proof of registration for training, for all staff members who manage and/or administer services under this proposal. 10) A bidder must demonstrate prior and current capacity to be organized, responsive and to quickly and successfully schedule services as requested. 11) A bidder must agree to enter into a contract, attached as Exhibit A, with the Weld County Department of Human Services and comply with all requirements of the contract. Contract Period and Pricing: 1) The initial contract period is to be determined and shall continue as allowable by the funding source, so long as both parties are satisfied. The selected vendor(s) will have the opportunity to resubmit annually. 2) The initial contract will be funded through Core Services Program or Child Welfare Administration funding, so long as funding is made available. Page 12 Bid No.: B1600047 3) The selected vendor will bill the Weld County Department of Human Services monthly according to billing requirements set forth by the Weld County Department of Human Services. Submittal Requirements for All Proposals: A bidder must submit according to requirements set forth in this Request for Proposal. All proposals must contain the following specific information: 1) Identification of language(s) and proficiency level, if applying to provide bilingual (English/Spanish) services. 2) One page or less cover letter that introduces the bidder, the bidder's location(s) of practice, his or her experience and qualifications, and staff, if applicable. 3) Sufficient information concerning each proposed service for Weld County to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Each service must be submitted as its own proposal, inclusive of scope of services and rate information. 4) Bidders should avoid elaborate artwork, graphics, binding, presentation or other artifice that does not directly address the requirements set forth in this Request for Proposal. 5) Current resume, proof of licensure and copies of applicable training certificates for all staff members who will manage and/or administer services under this proposal. 6) Supervisory structure of staff members and/or contractors of the bidder. This should include the ratio of supervisor to staff and/or contractors, frequency and duration of supervision, credentials of supervisor and length of time as a supervisor. 7) All proposals must demonstrate the bidder has the ability to deliver the services as proposed, and comply with the specific requirements set forth by the Weld County Department of Human Services. 8) All proposals must include a clear and concise rate schedule that accurately correlates to the proposed services and is inclusive of all possible charges related to the proposed service(s). The rate schedule must demonstrate an exact fee for the described service (s). Approximate rates or a range of rates for a service will not be accepted. Page 13 Bid No.: B1600047 9) Each bidder must submit a Standard Certificate of Insurance, or letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this Request for Proposal. Evaluation of Proposals: All proposals that meet the basic proposal, service and qualification requirements will be reviewed by the Families, Youth and Children (FYC) Commission. The FYC Commission will make recommendations to the Board of Weld County Commissioners by and through the Weld County Department of Human Services. The Weld County Department of Human Services will make its award of contract to the successful bidders upon final approval of the Board of Weld County Commissioners. Page 14 Bid No.: B1600047 SERVICE AREA DEFINITIONS (NOT LIMITED TO THIS LIST - OTHER SERVICES WILL BE CONSIDERED) }Program Area} q yp''';` p' fi,.. 9f" �t Defion 'P i , zN �{ s% Aftercare Services Services provided to prepare a child for reunification with his/her family or other permanent placement and to prevent future out - of -home placement of the child. Anger Management/Domestic Violence Diagnostic and/or therapeutic services to assist in the development of the family services plan, to assess and/or improve family communication, functioning and relationships, and to prevent further domestic violence. Crisis Intervention and Stabilization Services Services that provide an immediate, in-person/in- home response to families, youth and children, in *crisis, 24 hours a day, seven (7) days a week. *A "crisis" is further defined as a situation or circumstance, usually acute (recent) in nature, which breaks down the normal functioning of an individual and/or family, and results in the inability of the individual and/or family to resolve the crisis through normal coping behaviors, or without immediate intervention. Day Treatment Comprehensive, highly structured services that provide education to children and therapy to children and their families. Foster Parent Consultation Services provided to foster and group home families caring for WCDSS children and youth in their homes to enhance and improve the quality of care being provided. Foster Parent Training Core training for new Weld County foster parents. Page 15 Bid No.: B1600047 Program Area ,._ � � �,� �, 7Defimtion I' iC!.}y tqu. "tit Functional Family Therapy Intensive family -based treatment that addresses the pervasive patterns of relational dysfunction known to be determinants of conduct disorder, violent acting out, and substance abuse among youth 10-18 years old. Home -Based Intervention Services provided primarily in the home of the client that include a variety of services which can include therapeutic services, concrete services, collateral services and *crisis intervention directed to meet the needs of the child and family. *Crisis Intervention is defined as 24/7 phone access and in -home counseling. Kinship Services (Therapeutic) Kinship services in the areas of (1) consultation and kinship parent support specific to a child placed in a kinship home, (2) corrective consultation specific to a child placed in a kinship home, and (3) critical care consultation specific to a child placed in a kinship home. Children placed in kinship care are maintained in the lowest level of care and least restrictive setting when out -of -home placement is necessary. Life Skills Visitation (both in -home and in -office) and services provided primarily in the home that teach household management, effective access to community resources, parenting techniques and family conflict management. Page 16 Bid No.: B1600047 gProgram Area .t c* IUgfifrition Mediation/Intensive Family Therapy Therapeutic intervention typically with all family members to improve family communication, functioning and relationships. Mental Health Services Diagnostic and/or therapeutic services to assist in the development of family services plan, to assess and/or improve family communication, functioning and relationships. Multisystemic Therapy Intensive family- and community -based treatment program designed to make positive changes in the various social systems (home, school, community, peer relations) that contribute to the serious antisocial behaviors of children and adolescents who are at risk for out -of -home placement. Relinquishment Counseling Relinquishment counseling for parents considering relinquishment of their children. Substance Abuse Treatment Services Diagnostic and/or therapeutic services to assist in the development of the Family Service Plan (FSP), to assess and/or improve family communication, functioning and relationships, and to prevent further abuse of drugs or alcohol. Page 17 EXHIBIT A CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND This Agreement, made and entered into the _ day of 2016 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department' and «Contractor», hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference. WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomp fished from and with appropriate agencies; and � WHEREAS, the Colorado Department of Human Services has provided fun 'ng to the Department for NOW THEREFORE, in consideration of the premises, the partirtpvenant and agree as follows: 1. Term This agreement shall become effective on upon ... o ecution of this Agreement and shall expire unless sooner terminated as pro d herein. e agreement is for a period of three years. However, the agreement must be renewed b A0 }�{iarties, in writing, on an annual basis. 2. Scope of Services Services shall be provided by th• d.rtor trany person(s) eligible for services in compliance with Exhibit B, Contractor's Proposa F d q i bit C, Scope of Services. 3. Referrals Billin• a a. Contracuri tracking r in a forfeiii rdf o, ds and will comply with all aspects of the referral authorization, billing and e5s as set forth by the Department. Failure to comply with all aspects may result ment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Department's Resource Manager, Child Welfare Contract and Services Coordinator, or through a Team Decision Making (TDM) meeting or Family Team Meeting (FTM). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit an itemized complete billing statement by the 7th of the month, following the month of service, utilizing billing forms required by the Department. d. Contractor agrees to submit a monthly report with the billing statement by the 7'h of the month following the month of service for each client receiving ongoing services. One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation). Verification of Monitored Sobriety Services will be the test result. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. 4. Payment a. The Department and the Contractor agree that all benefits from pri to insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligib v der) or Victim's Compensation must be exhausted before Core Services or other Departme funds can be accessed for services. b. Payment shall be made in accordance with Exhibit Al B, Contractor's Proposal, Exhibit C, Scope of Service hereto and incorporated herein by reference, so I accordance with the Agreement. ty's Request for Proposal, Exhibit it D, Payment Schedule, attached are rendered satisfactorily and in c. Payment pursuant to this Agreeme w fher in whole or in part, is subject to, and contingent upon, the continuing availability of said fu forte purposes hereof. d. The Department may with the Agreement, including the terms, or reporting require appeal such circumstance in of Human Services sha S. Financia an ement if Contractor has failed to comply with any part of al Management requirements, program objectives, contractual In the event of forfeiture of reimbursement, Contractor may o the Director of Human Services. The decision of the Director At all times fro""' `e elective date of the Agreement until completion of the Agreement, Contractor shall comply with the .. a. istrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and 0MG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services , and Exhibit D, Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of 2 Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 20 Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. andi C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so th race, creed, color, sex, or national origin, be exc benefits of, or be otherwise subjected to d' d-1 Title VI of the Civil ementing regulation, 45 "fn shall, on the grounds of participation in, be denied the under the approved Agreement. Section 504 of the Rehabilitation Act . r 973,' 9 U.S.C. Section 794, and its implementing regulations, 45 C.Fart 84; a - the Age Discrimination Act o 75 4 U.S.C. Section 6101 et. seq. and its implementation regulations 45 C.F.. art 91; and - Title VII of the ts A of 1964; and - the Age ' cri 'o` in Employment Act of 1967; and - the .p Pa ct of 1963; and ation Amendments of 1972; and gration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.5.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. 3 b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreem nt, been convicted of or had a civil judgment rendered against them for commission of f ud or criminal offense in connection with obtaining, attempting to obtain, or perfor ublic (Federal, State or Local) transaction or contract under public transaction• violation o deral or state antitrust statutes or commission of embezzlement, theft, forgj vibe falsification or destruction of records, making false statements, or receiving stop o y; and - are not presently indicted for or othe entity (federal, state or local) with commi certification; and ally or civilly charged by a government nytf the offenses enumerated in this - have not, within a three -ye p d preceding this Agreement, had one or more public transactions (federal, state, or loc ter nated for cause or default. e. Public Contracts for Serv' R. 87.5-101. Contract Professional certifies, warrants, and agrees that it does not knowi ploy r contract with an illegal alien who will perform work under this contract. Contract Pro i I will confirm the employment eligibility of all employees who are newly hired for emple m h United States to perform work under this Agreement, through participation in the E -V gram or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c ra rofessional shall not knowingly employ or contract with an illegal alien to perform wor un i greement or enter into a contract with a subcontractor that fails to certify with Contr t r e onal that the subcontractor shall not knowingly employ or contract with an illegal alien to p r r under this Agreement. Contract Professional shall not use E -Verify Program or State of Color rogram procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, 4 and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service out mes in three areas; Safety, Permanency and Well Being of families. For each outcome, date and performance indicators measure each state's performance according to national standard Following the review, a Program Improvement Plan (PIP) will rt'lpt rapnted for the state to enhance services to families. or progress over time. Contractor agrees to continually strive for positive outc • pt he areas of Safety, Permanency and Well Being. Contractor will ensure that any employ r subconactor of Contractor providing services under this Agreement will work towards positive o o in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), an ill Searess the aforementioned three areas when completing monthly reports as require d%y Paragr p 3(d) of this Agreement. 9. Insurance Requirements Contractor and Departme eld County, the Board of County Commissioners of Weld County, its officers and employees, be held liable for injuries or damages caused by any negligent acts or omissions of the Con o i bcontractor, or their employees, volunteers, or agents while performing duties described�athi e ent. Contractor shall indemnify, defend and hold harmless Weld County, the Board of CddntVlo anissioners of Weld County, its employees, volunteers and agents. Contractor shall ptpyfde the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposal, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of 5 the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self - insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Pr fessional shall maintain, at its own expense, any additional kinds or amounts of insurance that i�rnay deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor/Contract ProfesAa shall4btain, and maintain at all times during the term of any Agreement, insurance in the'fDlllip Inds and amounts: Workers' Compensation Insur.' s Mired by state statute, and Employer's Liability Insurance covering all of Con tract Professional's employees acting within the course and scope of their e'ploy/-nt. If Contractor is an Independent Contractor, as defined by the orado T.( er's Compensation Act, this requirement shall not apply. Contractor us Zbmit to the Department a Declaration of Independent Contractor Status Form prior he4tart of this agreement. ii. Comme ftbility Insurance written on ISO occurrence form CG 00 0110/93 or ea le cov ring premises operations, fire damage, independent Contractors, re,u and completed operations, blanket contractual liability, personal injury, a adv Tliability with minimum limits as follows: $1,000,000 each occurrence; $2,000,000 general aggregate; $50,000 any one fire; and $500,000 errors and omissions. iii. Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv. Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; - Unlimited defense costs in excess of policy limits; Contractual liability covering the indemnification provisions of this Agreement; - A severability of interests provision; - Waiver of exclusion for lawsuits by one insured against another; - A provision that coverage is primary; and - A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v. For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, incl ding public liability and property damage, in form and company acceptable to and approve y said Administrator, covering all operations hereunder set forth in the related Bid o st for Proposal. d. Proof of Insurance: Contractor/Contract Profes 'o shall rovide a copy of this information to its insurance agent or broker, and shall ha is gegg or broker provide proof of Contractor/Contract Professional's required insuran eserves the right to require Contractor/Contract Professional to provide a a• f insurance, a policy, or other proof of insurance as required by the County's Risk Ad his sole discretion. e. Additional Insureds: For gen t liability,T`cess/umbrella liability, pollution legal liability, liquor liability, and inland marine, C [tour/Contract Professional's insurer shall name County as an additional insured as follows f. Waiver of Subro overages, Contractor/Contract Professional's insurer shall waive subrogation ainsYCounty. g. Subcontractors A 4�s .contractors, subcontractors, independent contractors, sub - vendors, suppliersld�i titer entities providing goods or services required by this Agreement shall be subject t th F quirements herein and shall procure and maintain the same coverages required f C c /Contract Professional. Contractor/Contract Professional shall include all such 6 co a ors, independent contractors, sub -vendors suppliers or other entities as insureds unde oli yes or shall ensure that all subcontractors maintain the required coverages. Contract ntract Professional agrees to provide proof of insurance for all such subcontractors, independent.contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training 7 Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement, if the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503, and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation o rformance of this Agreement shall be conducted by the Contractor and the Department. The res of the monitoring and evaluation shall be provided to the Board of Weld County Commi&siot ers, th Department and the Contractor. Contractor shall permit the Department, and any other .. ,mot ]zed agent or governmental agency, to monitor all activities conducted by the Contractor purs rant to "dj+e erms of this Agreement. As the monitoring agency may in its sole discretion deem nece ry . ppropriate, such program data, special analyses, on -site checking, formal audit exam] tons, or a"' other reasonable procedures. All such monitoring shall be performed in a manner t r t w,i rnot unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to this Agreem h 11 be in writing and signed by both parties. 15. Remedies ®® The Director of H an is or designee may exercise the following remedial actions should s/he find the Contractor bs a tr aly failed to satisfy the scope of work found in this Agreement. Substantial failure to satis sc pe of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. T remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 8 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: Heather Walker, Administrator 17. Notice For Contractor: CONTRACTOR, TITLE All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley, CO 80632 (970) 352-1551 18. Litigation Contractor shall promptly notify the Departme litigation in which it is a party defendant in a Contractor, within five (5) calendar days after which has been filed in any Federal or S document(s) to the Director of Hu benefit of creditors, and filings of o':TJ' ptcy, 19. Termination This Agreement may individuals identified obligation on appropriated i Therefore, the Der) For Contractor: in the eve that Contractor learns of any actual involves services provided under this Agreement. ed with a summons, complaint, or other pleading administrative agency, shall deliver copies of such he term "litigation" includes an assignment for the eorganization and/or foreclosure. Sed at any time by either party giving thirty (30) days written notice to the grph 18. No portion of this Agreement shall be deemed to create an he County of Weld, State of Colorado, to expend funds not otherwise ceeding year, as this Agreement is subject to the availability of funding. ent may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of 9 any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq. as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their go rning bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proc ds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contracto ith the Department when the Contractor also maintains a relationship with a third pa yea d the wo relationships are in opposition. In order to create the appearance of a conflict of iin��ntterrr,,,___ i s t necessary for the Contractor to gain from knowledge of these opposing interes r { necessary that the Contractor know that the two relationships are in opposition. Dun' ' r- of the Agreement, Contractor shall not enter into any third party relationship that gives th appea' : n of creating a conflict of interest. Upon learning of an existing appearance of a conflict o ere situation, Contractor shall submit to the Department, a full disclosure statement settin rth the . - ails that create the appearance of a conflict of interest. Failure to promptly submit a disc ur tatement required by this paragraph shall constitute grounds for the Department's termination, for se,6its Agreement with the Contractor. Contractor certifies that Federal ap - op 'ads have not been paid or will be paid, by or on behalf of Contractor, to any person for infl ci or a empting to influence an officer or employee of an agency, a Member of Congress, an offs r loyee of Congress, or an employee of a Member of Congress in connection with the awar r o n e eral contract, the making of any Federal grant, the making of any Federal loan, the entering i y cooperative agreement, and the extension, continuation, renewal, amendment, or modif8 i i o n Federal contract, loan, grant, or cooperative agreement. 24. Stora , Avai ability and Retention of Records Contractor agree authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 10 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign written confidentiality agreement and shall provide a copy of such agreement to the Department, if quested. 26. Proprietary Information Proprietary information for the purposes of this Agreement is info ating to a party's research, development, trade secrets, business affairs, internal operate nagement procedures and those of its customers, clients or affiliates, but does not includ 'on (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) th whit veloped independently. Neither party shall use or disclose directly or indirectly without 'or ten authorization any proprietary information concerning the other party obtain s a resu this Agreement. Any proprietary information removed from the Department' to # the Contractor in the course of providing services under this Agreement will be accorded at least sa a precautions as are employed by the Contractor for similar information in the course of itipwn bu ess. 27. Independence of Contra Etbt: ,foot an mployee of Weld County Contract Professional agr thaNaiiindependent Contract Professional and that Contract Professional's officers, age p oyees will not become employees of County, nor entitled to any employee benefits fr a n s a result of the execution of this Agreement. Contract Professional shall perform its dutie ere an independent Contract Professional. Contract Professional shall be solely respons' e o is cts and those of its agents and employees for all acts performed pursuant to this Agreemen tr t Professional, its employees and agents are not entitled to unemployment insurance or work ompensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required bylaw (and as set forth in Exhibit provide proof thereof when requested to do so by County. 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in 11 Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C,nd D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to Dep��r`t reports, etc., generated during completion of this work. Acceptanct; incidental material(s) furnished under this Agreement shall n responsibility for the quality and accuracy of the service hereunder constitute or be construed to be a waiver b default which may then exist on the part of the Contrac any such breach or default shall exist shall not ]lair or pr Department with respect to such breach or d any one or more covenants, provisions or con waiver of any other breach. Acceptance under this Agreement shall not be Agreement or under the law genes 32. Employee Financ'. n The signatories to thi personal or bene Agreement. T would in any shall not employ a on inals of all tests and results, rtment of reports and y relieve the Contractor of nt shall any action by the Department nt of any breach of covenant or he Department's action or inaction when ice any right or remedy available to the d no assent, expressed or implied, to any breach of the Agreement shall be deemed or taken to be a rtment of, or payment for, any services performed waiver of any of the Department's rights under this flict of Interest. C.R.S. §§24-18-201 et seq. and 424-50-507 est aver that to their knowledge, no employee of Weld County has any hatsoever in the service or property which is the subject matter of this r has no interest and shall not acquire any interest direct or indirect, which egree with the performance of the Contractor's services and the Contractor, erson having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 12 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. 36. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional, concernin parties agree that each party shall be responsible for the paymen incurred by or on its own behalf. 37. Ownership All work and information obtained by Contract shall become or remain (as applicable), the pr plans, drawings, records and computer fi Agreement and all reports, test results and connection with the performance of thi shall at all times be considered the material for purposes other tha County. 38. Interruptions Neither party to otherwise to p its reasonable Governmental ac 39. Severability is Agreement, the fees and/or legal costs Professiot,. .t -r this Agreement or individual work order rty of Coidty. In addition, all reports, documents, data, rated by Contract Professional in relation to this tangible materials obtained and/or produced in rwhether or not such materials are in completed form, County. Contract Professional shall not make use of such on with this Agreement without prior written approval of me t shall be liable to the other for delays in delivery or failure to deliver or obligation under this Agreement, where such failure is due to any cause beyond eluding but not limited to Acts of God, fires, strikes, war, flood, earthquakes or If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 13 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board , Chair APPROVED AS TO FUNDING: APPROVED AS TO SUBSTANCE: Controller Elected Official or Department Head APPROVED AS TO FORM: Director of General SerVi County Attorney 14 EXHIBIT B CONTRACTOR'S PROPOSAL PROVIDER INFORMATION FORM (Proposal Cover Sheer; Weld County Department of Human Services Denver Area Youth Services (DAYS) 45069 AGENCY OR PRIVATE PRACTICE TRAILS PROVIDER ID (IF Known) Noel A. d'Albertis, MSW, MBA PRIMARY CONTACT - FULL NAME CEO PRIMARY CONTACT -TITLE 303 ) 302-3257 303 698-2903 PHONE NUMBER ndelbertis@denveryouthservices,oru PRIMARY CONTACT- E-MAIL ADDRESS 1530 W. 13th Ave AGENCY MAILING ADDRESS Noel A. d'Aibertls, MSW, MBA REFFERAL CONTACT- FULL NAME (IF DIFFERENTTNAN PRIMARY CONTACT) EXT. FAX NUMBER 303 ) 302-3257 REFERRAL CONTACT -PHONE NUMBER AGENCY/PRACTICE WEB ADDRESS (IF APPUCAB LE) Denver 80204 CITY ZIP CEO REFERRAL CONTACT- TITLE ndalbertis@denveryouthseMces.org REFERRAL CONTACT- E-MAIL ADDRESS I certify that the services offered for intended use by Weld County will meet all the specifications it has so indicated in this bid form. The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any informality in the bids, and to accept the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. Signature of Authorized Representative: Date of Signature: 3 i5— got A4 SA Please indicate the program area(s) you wish to be considered for: ❑ Aftercare Services ❑ Anger Management/Domestic Violence ❑ Crisis Intervention and Stabilization Services ❑ Day Treatment ❑ Foster Parent Consultation ❑ Foster Parent Training ❑ Functional Family Therapy t Home -Based Intensive Services ❑ Home Studies ❑ Kinship Services ❑ Life Skills ❑ Mediation ❑ Mental Health Services O Monitored Sobriety Only ❑ Multi -Systemic Therapy ❑ Relinquishment Counseling ❑ Sexual Abuse Treatment ❑ Substance Abuse Evaluation and Treatment ❑ Other: ❑ Other: O Other: To: Weld County Department of Human Services, Resource Unit Attn: Tobi Vegter P.O. Box A, 315 A North 11th Ave. Greeley, CO 80631 Denver Area Youth Services (DAYS) is a non-profit, human services organization located in central Denver at 1530 W. 13th Ave. Denver, CO 80204. DAYS was established in 1982 and provides services throughout Colorado. DAYS currently provides home -based services in Denver, Adams, and Boulder Counties. DAYS' services for families involved in the child welfare system include individual and family therapy, parenting skills classes, in -home therapy services, family preservation services, removal prevention services, and adoption preservation services. DAYS staff are well versed in assisting families and children with issues related to child maltreatment, separation and loss, trauma, poverty, parenting, substance abuse, mental illness, and domestic violence. DAYS staff possess a working understanding of the following: providing services to assist families to safely care for their children, promoting child well- being and family stability, crisis intervention, and recommending permanent family living arrangements. Noel A. d'Albertis, MSW, MBA and Courtney Griffin, LCSW, MBA oversee the home -based services. • Noel A. d'Albertis, CEO, holds a master's degree in social work with a specialization in child welfare (Title IV -E Trained) and a master's degree in business administration. She has over 21 years of experience including community -based services; child protective services; early child development; home -based services; and non-profit leadership. The executive director is responsible for contract administration and overall agency oversight. • Courtney Griffin, Director of Child and Family Therapy, holds a master's degree in social work and is licensed clinical social worker. She also holds a master's degree In business administration. She has 13 years of experience in home -based services working with families affected by abuse and neglect; crisis intervention services; individual and family therapy; trauma focused services; attachment focused therapy; substance abuse treatment; parent -child interaction therapy; parenting skills; grief and loss; Parent Child Interaction Therapy (PCIT), and Seeking Safety. Courtney is certified in Child Parent Psychotherapy (CPP) and is completing training in Alternative for Families -Cognitive Behavioral Therapy (AF-CBT). Courtney is also a trained Strengthening Families Program Facilitator. The program director is responsible for clinical supervision and general program oversight. Additional staff include: • Kathleen Salmon holds a master's degree in social work and is a licensed social worker. • Tanya Hanford holds a master's degree in social work and is a licensed clinical social worker. • Maggie Okoniewskl holds a master's degree in social work and is a licensed social worker. • Two open positions • 1-2 master's level social work interns 1530 W. 13th Ave., Denver CO 80204 • Ph: 303-698-2300 • Fax: 303-698-2903 • Email: ndalbertis@denveryouthservices.org DAYS DI:alit 4 AMA V(111W %MIE P. Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: B1600047 Proposed Services: • Home -Based Intervention: Services provided primarily in the home of the client that include a variety of services. DAYS proposes to offer home -based services to children and their families. Working cooperatively with families and keeping families together represents the foundation of our home -based services. Through both the services our own agency offers, and our established relationships with other community providers, DAYS will offer a continuum of home -based services. These services help strengthen the family and prevent out of home placement. In cases where a child has already been removed, services strengthen the family system in order to hasten the safe return of the child DAYS' key concepts and strategies for home -based services, which are based in promoting and sustaining child safety and well-being include: 1) provide a continuum of services by providing both therapeutic help and environmental supports for the family; 2) strengthen parents' coping and adaptive capacities; 3) maintain accessibility through 24/7 availability; 4) work collaboratively with other community providers to ensure comprehensive and effective services (and reduce duplication of services); 5) offer aftercare services for ongoing support; and 6) maintain judicious budgeting, financial management and reporting. DAYS is committed to protecting children, working with families, and respecting the process of change. The continuum of home -based services include the following: an individualized combination of therapeutic services, concrete services, collateral services, and crisis intervention directed to meet the needs of children and families in the home. The home -based therapist (Master's Level Clinician) will provide the services identified below in the family's home. Please know that the description that follows the specific service type is not exhaustive, but rather a glimpse of the available interventions. • DAYS' therapeutic services — individual; interactive family; supportive; psycho -educational, including communication skill building; problem -solving; parent -child conflict management, and substance abuse. DAYS' therapeutic services focus on family strengths and protective capacities and thus, support and strengthen the family. • DAYS' concrete services - parenting; stress reduction; problem -solving; communication; budget and household management and recreational skill development and enhancement. DAYS' concrete services are instrumental in preventing out -of -home placement by supporting higher levels of family functioning and cohesion. This in turn supports family connectedness. o DAYS' collateral services - health care; mental health; substance abuse treatment; job training; housing assistance; advocacy; information and referral; and school system negotiation. DAYS' home -based team has the ability to refer home -based clients to DAYS own support groups or educational groups and to other DAYS' staff for specialized mental health and substance abuse treatment and/or to other service providers. DAYS collateral services are instrumental in preparing families to successfully negotiate returning children to the home, as is teaches families how to work with community partners in meeting child and family needs in effort to safeguard against future issues. • DAYS' crisis intervention services - directive and supportive phone or in -home counseling on a 24 - hour basis. We provide crisis intervention via phone 24/7 for all clients. To determine the most appropriate combination of services for each child and family, DAYS child and family therapists will work collaboratively with the client(s) to assess family functioning (psychosocial assessment) and to develop a treatment plan that includes clinical issues specific to the assessment and contracted services, but also addresses child protection and/or delinquency concerns. Page 1 of 7 AYS I INYI N ARIA Y011111 .III IC I> Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: B1600047 To assess the efficacy of services, the therapist and family will review treatment goals and objectives every 30 days to monitor progress towards meeting target goals and modify the treatment plan as needed. The home -based therapist will be responsible for preparing monthly progress reports for the county, progress reports as requested by the court, and participating in Team Decision Meetings and Administrative Review Conferences. We anticipate that most referred families will initially need an average of 4 t 6 hours per week in services related to their treatment plan. These services may include participation in individual and family therapy, group therapy, substance abuse treatment, parenting skills training, case management, etc. We anticipate that a family's level of need will decrease as underlying needs are addressed and family strengths are built upon. Given these assumptions, DAYS anticipates most families will require a moderate level of care. DAYS charges $1,500 per month for moderate level services defined as: 4 to 6 hours of service per week. A minimum of 85% of the designated time will be spent with the client and family working on treatment plan issues. The remaining 15% is devoted to court activities/requests; Team Decision Meetings; Family Team Meetings; report writing; documentation; phone calls, etc. Services through DAYS are also available at lower and higher service levels based on identified need. Please see rates for service packages below. To ensure quality service delivery, home -based staff will meet weekly as a group to review techniques, skills and/or to review individual cases under the supervision of the program director, who is the clinical supervisor. In addition, the program director meets individually with home -based staff weekly to provide ongoing clinical supervision - feedback on skills and technique. Further, the program director meets with staff weekly to manage all day-to-day work and review charts. Trauma Informed Care: Trauma informed care is central to the services offered by DAYS. DAYS Child and Family Therapy team understands that clients have survived a multitude of traumas: domestic violence, physical abuse, sexual abuse, neglect, and other trauma -inducing experiences. They frequently come to us with co-occurring mental health and substance abuse issues, as well as contact with the criminal justice system. DAYS staff work diligently to understand how trauma affects the lives of the individuals and families seeking services. DAYS' trauma -informed care is based on an understanding of the vulnerabilities or triggers of trauma survivors that traditional service delivery approaches may exacerbate. DAYS' trauma -informed care is highly supportive and thus, avoids re -traumatization. DAYS staff use trauma -specific interventions that are designed specifically to address the consequences of trauma in the individual and family in effort to facilitate healing. Healing, as it relates to home -based services, can be concretized as keeping children and families together (whenever appropriate and possible), by serving children who are at risk for out of home placement in the home. DAYS trauma - specific interventions recognize the following: The survivor's need to be respected, informed, connected, and hopeful regarding their own recovery. The interrelation between trauma and symptoms of trauma (e.g. substance abuse, eating disorders, depression, and anxiety). • The need to work in a collaborative way with survivors, family and friends of the survivor, and other human services agencies in a manner that will empower survivors and consumers An example of a trauma -specific intervention that DAYS staff, utilize is Seeking Safety. Seeking Safety is an intervention based upon psychosocial educational empowerment principles that have been used extensively by DAYS staff. It is designed as a therapeutic intervention for trauma, post -traumatic stress Page 2 of 7 AYS I)I.NvIM1 l•,IA Y(11JIII llJvU , Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: 61600047 disorder (PTSD), and substance abuse. The key principles of Seeking Safety are safety as the overarching goal, integrated treatment, a focus on ideals to counteract the loss of ideals in both PTSD and substance abuse, knowledge of four content areas (cognitive, behavioral, interpersonal, and case management), and attention to clinical/interpersonal processes. All clinicians are trained in and sensitive to the need for trauma informed care. Evidence -Based Practice: DAYS is committed to evidence -based practice as the underpinning of its service provision. DAYS pays to train its clinicians in evidence -based practice and to maintain certification in specialized training to ensure optimal service provision for its clients and families. DAYS utilizes the following evidence -based practices: Alternatives for Families -Cognitive Behavioral Therapy (AF-CBT)- is an evidence -based treatment designed to improve relationships between children (patients) and parents (caregivers) in families involved in physical force and/or coercion and chronic hostility. AF-CBT emphasizes training in both inter and intrapersonal skills. The program is designed to enhance self-control, strengthen positive -parenting practices, improve family cohesion, improve communication, improve problem -solving, enhance child coping and social skills, and prevent further instances of hostility and possible abuse. AF-CBT is a family - centered intervention designed with broad clinical targets in which both children and caregivers are important participants in treatment. Appropriate candidates for AF-CBT include families and their children (5-17) with externalizing behavioral problems who are at risk of physical abuse. Child -Parent Psychotherapy (CPP)- is an intervention for children from birth through age 5 who have experienced at least one traumatic event (e.g., maltreatment, the sudden or traumatic death of someone close, a serious accident, sexual abuse, exposure to domestic violence) and, as a result, are experiencing behavior, attachment, and/or mental health problems, including posttraumatic stress disorder (PTSD). The primary goal of CPP is to support and strengthen the relationship between a child and his or her parent (or caregiver) as a vehicle for restoring the child's sense of safety, attachment, and appropriate affect and improving the child's cognitive, behavioral, and social functioning. The type of trauma experienced and the child's age or developmental status determine the structure of CPP sessions. For example, with infants, the child is present, but treatment focuses on helping the parent to understand how the child's and parent's experience may affect the child's functioning and development. With older children, including toddlers, the child is a more active participant in treatment, and treatment often includes play as a vehicle for facilitating communication between the child and parent. When the parent has a history of trauma that interferes with his or her response to the child, the therapist (a master's- or doctoral -level psychologist, a master's -level social worker or counselor, or a supervised trainee) helps the parent understand how this history can affect perceptions of and interactions with the child and helps the parent interact with the child in new, developmentally appropriate ways. Parent Child Interaction Therapy (PCIT) - is an empirically -supported treatment for conduct -disordered young children that places emphasis on improving the quality of the parent -child relationship and changing parent -child interaction patterns. In PCIT, parents are taught specific skills to establish a nurturing and secure relationship with their child while increasing their child's prosocial behavior and decreasing negative behavior. This treatment focuses on two basic interactions: Child Directed Interaction (COI) is similar to play therapy in that parents engage their child in a play situation with the goal of strengthening the parent -child relationship; Parent Directed Interaction (PDI) resembles clinical behavior Page 3 of 7 DAYS N.RNI'YIII"II'IRVII It Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: 81600047 therapy in that parents learn to use specific behavior management techniques as they play with their child. Strengthening Families Program (SFP)- is a nationally and internationally recognized parenting and family strengthening program for high -risk and general population families. SFP is an evidence -based family skills training program found to significantly improve parenting skills and family relationships, reduce problem behaviors, delinquency and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. Please note this is offered as a class through DAYS but many elements of the class are used on an individualized basis. Populations Served: DAYS has experience working with a variety of populations including adolescent mothers; beyond control of caregiver/parent; foster families and kinship placements; parents with co-occurring mental health issues and/or substance abuse; youth diagnosed with ADHD, oppositional defiant behavior, and other mental health disorders; persistent truancy and juvenile delinquency; victims of domestic violence; victims of sexual abuse; homeless families; LGBT families; monolingual Spanish speaking families; and other not listed. Service coordination: DAYS staff plan to coordinate services and reporting with Weld County and its social case workers. First, as a service provider, DAYS staff will respond to Weld County child welfare referrals in a timely manner by attempting to contact the potential client within one (1) business day of receipt of the service authorization. Whether the client is reached or cannot be reached within that period, DAYS staff will contact the referring party and provide an update. If needed, DAYS staff will request guidance on how to make contact with the client. The program director is responsible for insuring that all referred families are contacted within 24 -hours of the referral to schedule an initial, in -home meeting. Second, DAYS staff will work collaboratively with the client(s) to assess family functioning and to develop a treatment plan that includes clinical issues specific to the assessment and contracted services, but also addresses child protection and or delinquency concerns. Included in this will be the signing of a release of information that gives DAYS the legal authority to share information gathered from home -based services with the case worker in an effort to ensure continuity of care. Please know that the background information received from the referring caseworker and information obtained through the assessment process form the basis of the recommendations included in the monthly reports. Third, DAYS staff will maintain ongoing and timely communication with the social case worker. Ongoing and timely communication is imperative to treatment success. Communication can take the form of court activities, Team Decision Meetings, Family Team Meetings, report writing, documentation, and phone calls. Communication topics include, but not limited to, the following: sustained break in treatment; new reports of child abuse and/or neglect; positive UAs or BAs; changes in medication; and therapeutic successes that promote child well- being. DAYS works diligently to maintain regular communication to ensure successful services coordination and successful outcomes for its clients. Supportive Services: DAYS offers a range of supportive services which enhances our ability to provide continuity of care. Our in-house services/programs include: separate, specialized parenting skills training groups focusing on the needs of teen parents, substance -using parents, and parents of adolescents (Strengthening Families Program and Parent -Child Connectedness); substance abuse treatment for youth and adults; domestic Page 4 of 7 DAYS Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: B1600047 violence intervention; specialized services for pregnant teens; specialized services for trauma victims; and specialized services for youth with behavioral issues; and individual mental health services. In an effort to optimize participation and program effectiveness, DAYS offers additional support services that reduce the barriers which result in attrition. Oftentimes it is these ancillary services that lead to success for an individual or family. The objectives for support services include: • Provide programming in Spanish and English. • Provide 24/7 on -call, crisis management services. • Offer community -based programming within the community, including at local churches, community centers, and in -home. • Offer meals and/or snacks for parenting classes and trainings. • Offer one time grocery gift cards for families in crisis. • Offer bus passes and/or tokens for clients. • Teach participants to navigate the available public transportation system - mapping out routes and initially accompanying clients who need assistance. Offer small stipends to incent families to engage in parenting classes and to ease financial stressors. Provide housing assistance, including furniture, clothing, and energy assistance. Provide advocacy for individuals navigating the federal assistance, legal, health care, and education systems. Supportive services are offered to clients as requested and deemed necessary. Please note supportive services are usually offered at no additional fee and are often necessary to stabilize the family prior to the commencement of therapeutic services. Court Hearings and Testimony: DAYS staff are experienced at testifying on the witness stand during court hearings for children and families involved in the child welfare system. DAYS staff are qualified as experts due to their knowledge, skill, experience, training, and education. DAYS staff are comfortable in the role of expert when testifying. They are able to give their opinion, based on clinical observations and client report from counseling with children and families, on child welfare as it relates to dependency and neglect. DAYS staff are able to speak to the quality of the caregiver -child relationship by observing the physical and verbal interactions between the caregiver and child. Clinical observation informs DAYS staffs clinical impressions of the quality of the following: interaction, connectedness, attachment, parental attentiveness, parental behavior management, and parental functioning. When testifying, DAYS staff are able to stay calm and focused, answer questions directly, give supporting clinical data to support their opinion, and are able to say "I do not know" or" I do not remember" when applicable. Concise and accurate clinical records support DAYS home -based staff when testifying. DAYS staff do not attend court hearings unless subpoenaed to do so. Multi -Disciplinary Teams: DAYS has significant experience working with Multi -Disciplinary Teams. This includes VOICES meetings with Denver Department of Human Services and Team Decision Meetings with Adams County Human Services Department. DAYS therapists work closely with county case workers, Guardian ad Litems, individual mental health providers, substance abuse counselors, school staff and faculty, housing representatives, case managers, parole officers, clinical consultants, etc. Given the number of systems Page 5 of 7 AYS 1 11.'\ R AN111011111 \II1vlrl l Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: B1600047 with whom the client engages during the course of services, the in -home therapist often helps the families navigate and understand the importance of each system. Reporting: DAYS staff are experienced and accustomed to all reporting methods related to in -home services for families involved with the child welfare system. Monthly reports and data collection are fundamental to DAYS' services, as they are critical components of quality care and collaboration. DAYS requires the following of its home- based staff: Assessment, Treatment Plan, and Monthly Report, including the updated treatment plan and summary of progress. DAYS staff will conduct a comprehensive biopsychosocial assessment of each individual family member and the family as a whole. The background information received from the referring caseworker will form the basis of the assessment. This, in conjunction with the information obtained through the DAYS assessment process will be used in the final assessment. The assessment identifies domains critical to family well-being, including: presenting problem, education, employment, income, living situation, family history, access to health care, housing, parenting skills, childcare, food, legal, mental health, substance use, trauma history, mini mental status, psychiatric history, and support network. The assessment is designed to help the therapist and family identify the main area(s) causing the family the greatest concern. Through the assessment process, the therapist and family are able to create a useful treatment plan. DAYS Child and Family Therapy staff, with the family, prepares a written treatment plan upon completion of the assessment. The treatment plan includes goals and objectives related to the following S domains: 1. Environment; 2. Parent Capabilities; 3. Family Interaction; 4. Family Safety; and 5. Child Well -Being. County input is critical to the treatment planning process, as it includes clinical issues specific to the assessment, but also the contracted services with an emphasis on child protection and family preservation concerns. The treatment plan forms the basis of the monthly report. The monthly report, which includes a treatment plan and a detailed narrative of progress, reflects the overall impact of the home based services - therapeutic, concrete, collateral, and crisis. The impact of each home -based encounter, which is documented daily (clinical notes are written and thus, document every contact with client and/or service provider), form the basis of the monthly reports. The monthly report includes identified treatment goals and objectives and progress as it relates to objective and goal attainment. The detailed narrative includes the following: specific interventions (outlines the strategies/services offered to the family meet their goals; safety concerns (when applicable - new reports of child abuse and/or neglect and other safety concerns - and/or details on resolution); significant events (changes - sustained break in treatment, positive UAs or BAs, changes in medication, and therapeutic successes that promote child well-being /improvements needed); recommendations (prioritization of needed services that are most critical to the safety of the child, including barriers to progress), and anticipated date of closure. As a whole, the monthly report speaks to the family's overall level of functioning and establishes an anticipated timeline for reducing this level of need. Further, it summarizes dates/type of face-to-face meetings with family members and dates/types of phone contacts. The program director reviews the assessments, treatment plans, and monthly reports by the 3rd day of the month after services were provided. The program director will ensure that the monthly reports are submitted to Weld County on or before the specified due date. Page 6 of 7 SAYS Denver Area Youth Services Proposal to Weld County Department of Human Services Bid No.: 81500047 The program director trains home -based staff in the use of standard protocols for maintaining accurate case records for each family. Case records for each family will be maintained by DAYS to back up the information contained in the monthly reports to Weld County. As part of the weekly team meetings, the program director will review case records to both monitor the progress being made by each family and to insure that all case records are maintained appropriately and accurately. The program director is responsible for maintaining a database that includes: the name of the child, the case name on the authorization form, TRAILS case ID number, service start date, child's residence at time services begin (home, foster care, kinship placement, etc.), service end date, reason for discharge, and child's residence at discharge. Rates: Low Package -$600 per month: 1-2 hours of service per week. 85% of the allotted time is spent with the client working on the treatment plan. This package is primarily used for families stepping down services and preparing for case closure. Moderate Package -$1,500 per month (most common): 3-6 hours of service per week. 85% of the allotted time is spent with the client working on the treatment plan. This is the most typical service authorization. High Package - $1,800 per month: 7-9 hours of services per week. 75% of the allotted time Is spent with the client working on the treatment plan. This package is recommended for families with more complex issues or with greater need for support. Intensive Package -$2,300 per month: 10-15 hours of service per week. 75% of the allotted time is spent with the client working on the treatment plan. This package is recommended for families in crisis and in need of immediate stabilization and to prevent impending out -of -home placement. Generally used on a short-term basis for immediate family preservation. Services are continued at a lower level once family stabilization is evident. Supervisory Structure: Home -Based Services are supervised by Noel A. d'Albertis, MSW, MBA and Courtney Griffin, LCSW, MBA. Noel d'Albertis oversees the contract, acts as referral point of contact, maintains all billing and census recording, and provides support for the team. Courtney Griffin supervises all home -based staff, provides weekly individual supervision (supervision is usually 1 to 1.5 hours), offers crisis management, holds weekly team meetings and group supervision (team meetings and group supervision is usually 1 to 2 hours), audits monthly reporting and treatment plans, and provides 24/7 support for staff. Noel d'Albertis and Courtney Griffin supervise and manage the five -person home -based staff. Courtney Griffin also supervises the master's level social work interns (not included in the 5 home -based staff employed by DAYS). Courtney Griffin has been a supervisor for 9 years. Page 7 of 7 Noel Aimee d`Albertis 2585 Locust St., Denver CO 80207 C: 303-884-2528 Email: ndalbertis@yahoo.com QUALIFICATION SUMMARY o Possess sixteen (16) years nonprofit, executive leadership experience. Positions include CEO, Executive Director, and Assistant Director: • Experience in organizational change and development. Stabilized two organizations experiencing cultural and financial challenges. o Possess extensive financial management experience including oversight of $2 million operating budget, preparation of financial reports including operating budgets and income statements, accounting and auditing principles, and cost containment. o Expertise in human services including child welfare, juvenile justice, mental health services and residential care. • Expertise in high-performance team management including recruiting, coaching, mentoring, and professional development and evaluation. • Possess leadership qualities including even-tempered, goal -driven, tenacious, responsible, fair-minded, and good-humored. CAREER SUMMARY Denver Area Youth Services — Denver, CO CEO/Executive Director, 2010 to present • Manage day-to-day operations for local human services agency for children, youth, and families. Services include mental health services, home -based services, substance abuse treatment, foster care, and pre- and post- adjudication services for juveniles. • Responsible for organizational financial management including annual budgeting, P&L oversight, monthly financial statement preparation, and annual audit oversight. • Possess expertise in grant research and writing. Initiated grant writing efforts for the agency. • Responsible for policies and procedures oversight and management. • Maintain relationship with board of directors. • Execute annual strategic plan and objectives. • Responsible for operational performance analysis and evaluation to improve productivity and efficiency. Project YES- Lafayette, CO Executive Director, 2007-2010 • Managed day -to day operations for local youth development organization. Services include after school programming, youth employment, and community -service based projects for at -risk youth. • Executed annual strategic plan and objectives. • Responsible for organizational financial management including annual budgeting, P&L oversight, monthly financial statement preparation, and annual audit oversight. • Managed all human resources including recruiting, hiring, training, performance appraisals, performance improvement plans, coaching and terminations. • Responsible for policy and procedure oversight and management. • Maintained relationship with board of directors. • Expertise in program development, implementation and evaluation. Wil-Mar Neighborhood Center —Madison, WI Assistant Center Director, 2000-2007 • Managed day-to-day operations for local community center. Services include after school program, preschool program, senior activity and meal program, youth employment program, food pantry, and youth summer program. • Responsible for organizational financial management including annual budgeting, P&L oversight, monthly financial statement preparation, and annual audit oversight. • Responsible for policy and procedure oversight and management. Wil-Mar Neighborhood Center — Madison, WI Youth Programs Director, 1998-2000 • Managed and oversaw all youth programs including off -site preschool, on -site after school program, youth employment program, and drop -in teen programming for at -risk youth. • Maintained program budget. • Completed monthly and annual program reports. • Supervised program staff. Mary Lake Montessori- Madison, WI Lead Teacher, 1993-1998 o Implemented Montessori curriculum for children ages 2-8. • Completed assessments and reports social development and academic ability. o Completed early childhood education training. EDUCATION SUMMARY BA, School of Social Work, University of Wisconsin -Madison MSW, School of Social Work, University of Wisconsin -Madison o Received specialized Title IV -E Child Welfare Training MBA, Daniels College of Business, University of Denver 2 Courtney Anne Griffin Denver Area Youth Services 1530 W. 13tAve. Denver, Colorado 80204 303-698-2300 egrithn@denveryouth.org Skills • Oral and Written Communication • Individual, Group and Family Therapy • Parent Child Interaction Therapy • Family Systems Therapy • Trauma -Focused Cognitive Behavioral Therapy • Trauma -Informed Care • Crisis Management • Consultation and Collaboration • Assessment and Treatment Planning • Discharge and Aftercare planning • Clinical Supervision and Program Management • Leadership and Adaptability • English, French, and Spanish Language • Child Parent Psychotherapy • Program Design and Implementation • Planning and Organizing Professional Experience DENVER AREA YOUTH SERVICES (DAYS), Denver, CO 2010 to Present Director of Treatment and Prevention Direct all aspects of treatment and Prevention. Specify program objectives, develop plans to achieve objectives, & allocate resources. Develop systems & protocols for referrals, resources, interpretation, & outcome tracking. Administer all program related grants & review grant contracts. Gather & track statistical information & program outcomes to meet grant requirements. Prepare grant budgets & monitor grant expenses. Coordinate monthly cost reimbursement billing. Represent Treatment and Prevention program at community meetings. Provide mental health trainings to community organizations and DAYS staff. Provide clinical supervision to treatment and prevention staff & interns. Assign cases to clinicians. Carry a caseload and provide counseling services to individuals & families of diverse ethnic groups. JEWISH FAMILY SERVICES (JFS), Inc., Denver, CO 2008 to 2010 Refugee Mental Health Program Coordinator and Psychotherapist Coordinate all aspects of the Refugee Mental Health Program (RMHP). Specify program objectives, develop plans to achieve objectives, & allocate resources. Develop systems & protocols for referrals, resources, interpretation, & outcome tracking. Administer all program related grants & review grants contracts. Gather & track statistical information & program outcomes to meet grant requirements. Prepare grant budgets & monitor grant expenses. Coordinate monthly cost reimbursement billing. Represent IFS at community meetings. Provide mental health trainings to community organizations and publicize programming. Provide Clinical Supervision RMHP staff & interns. Assign cases to clinicians. Provide cross-cultural counseling services to individuals & families of diverse ethnic groups. AURORA MENTAL HEALTH CENTER (AuMHC), Inc„ Aurora, CO 2006 to 2008 Child and Family Therapist Provide therapy to multi -crisis families of diverse populations. Work with clients on anxiety, depression, parenting, anger, grief, & communication. Conduct assessments, diagnose, create treatment plans, & implement goal -oriented interventions. Maintain timely & accurate records. Collaborate with agencies & community resources. Provide clinical supervision to master's level clinicians. Act as the Technical Advisor for the electronic client services system. ORION FAMILY SERVICES (OFS), NC., Madison, WI 2005 to 2006 Child and Family Therapist Provide therapy, with emphasis on Parent Child Interaction Therapy to families with children at -risk of being placed out of home. Work with clients on trauma, anger, attachment, communication, depression, & anxiety. Conduct assessments, diagnose, & create treatment plans. Implement goal -oriented interventions. Maintain timely & accurate records. Assist clients in community resources acquisition. Assume on -call responsibilities. Facilitate the Parenting Group. Obtain Certification as a Trauma Counselor & Substance Abuse Counselor. WIL-MAR NEIGHBORHOOD CENTER, Madison, WI 2002 to 2006 Children, Youth and Families Program Coordinator Support the Center Director in the management of children, youth, and family programming in effort to maintain capacity enrollment, programmatic funding and quality curriculum. Successfully monitor and administer all aspects of youth programming including - curriculum development, enrollment processes, staff trainings & marketing. Facilitate enrollment including - coordinate documentation, present programming, inform families of available financial resources. Provide in-service training on child development, guidance & role modeling. Present the center & its programming to prospective participants, community partners & prospective partners. Research program -specific grant opportunities; write grant proposals & reports to various foundation, corporations & government sources. Plan & coordinate fundraising events; obtain individual & corporate sponsorships. Clinical Internship Experience THE FAMILY THERAPY CENTER OF MADISON (FTCM), Inc., Madison, WI Psychotherapist 2004 to 2005 Provide therapy to multi -crisis families. Work with clients on a variety of issues including - depression, anxiety, anger, identity, trauma & relationship difficulties. Consult with schools, social service agencies & treatment teams on behalf of clients. Act as member of Community Coordinated Response to Sexual Assault (CCR- SA) & participate in the CCR-SA media subcommittee. UNIVERSITY HEALTH SERVICES - COUNSELING & CONSULTATION (UHS-CC), Madison, WI Psychotherapist 2003 to 2004 Provide therapy to university students. Work on variety of issues including - depression, anxiety, adjustment, interpersonal, body image & crisis management. Consult & collaborate with professionals from multidisciplinary team. Complete 60 hours of training on various clinical issues. Develop and lead relaxation strategies and stress management groups at UHS-CC and university resident halls. Clinical Volunteer Experience BRIARPATCH inc., Madison, WI Development Associate 1997 to 1999 Assist the Development Director in grant related development efforts. Research, prepare & submit grant proposal to foundations and corporate sources. Identify new funding sources. Report on funded activities and site visits. Psychotherapist Serve runaway teens & their families. Provide intake, crisis intervention, community referrals, & individual & family therapy. Staff the 24 -hour crisis line. Clinical Trainings • Child Parent Psychotherapy, 2013 • Trauma Focused Cognitive Behavioral Therapy, 2006 • Salvador Minuchin - Assessing Families and Couples, 2007 • Wisconsin Association of Alcohol/Drug Abuse Conference, 2006 • State of Wisconsin's Managing Sufficient Safety, 2006 • Parent Child Interaction Therapy, 2005 • Anna Salter -Perpetrators of Sexual Abuse, 2005 Education UNIVERSITY OF DENVER, Denver, CO Master of Business Administration, GPA 3.95 UNIVERSITY OF WISCONSIN, Madison, WI Trauma Counseling Certificate, CPA 4.00 UNIVERSITY OF WISCONSIN, Madison, WI Master of Science in Social Work, GPA 3.97 MIDDLEBURY COLLEGE, Middlebury, VT Master of Arts in French, GPA 3.91 UNIVERSITY OF WISCONSIN, Madison, WI, Bachelor of Arts in English and French, GPA 3.66 • Borderline Personality Disorder and DST, 2005 • Computer Facilitated Crimes Against Children, 2004 • Midwest Conference on Sexual Abuse, 2004 • Midwest Conference on Sexual Abuse, 2003 • Wisconsin Community Support Conference, 2003 • Midwest Conference on Crisis Intervention, 2003 2010 2006 2005 2002 2000 3/25/2016 Print Lookup Details Lookup Detail View Licensee Information This serves as primary source verification* of the license. *Primary source verification: License information provided by the Colorado Division of Professions and Occupations, established by 24-34-102 C.R.S. Name Public Address Courtney Anne Griffin Denver, CO 80207 Credential Information License Number License Method License Type License Status Original Issue Date Effective Date Expiration Date CSW.00000917 Examination Licensed Clinical Social Worker Active 09/21/2007 09/01/2015 08/31/2017 Board/Program Actions Discipline There is no Discipline or Board Actions on file for this credential. Generated on: 3/25/2016 12:08:24 PM https://www.colorado.govidorMicensinglookup/PrintLicenseDetails.aspx?cred=865710&contact=949664 1/1 Z0/Z0 39Vd 339 NMI1 09IE-LZZ-btb bb:50 900Z/bI/G0 ,. Tanya Hanford, LCSW 3381 W 34th Ave, Denver, CO 80211 (303)517.4082 tan ahanfor _i� dgmail com Education University of Southern California Master of Social Work May 2013 - Mental Health Concentration, Military Social Work Sub -Concentration - Phi Alpha - Social Work Honor Society - Phi Kappa. Phi - USC Honor Society - GPA 4.0 Colorado School of Mines M.S. Engineering and Technology Management December 2002 •B.S. Petroleum Engineering May 2001 Employment 2013 -Present Denver Area Youth Services Child and Family Therapy • Provide in -home, in -placement, and outpatient therapy to families struggling with issues of abuse and neglect, using trauma -informed, strength -based, family systems, and behavioral therapeutic approaches. • Develop and complete biopsychosocial assessments, progress notes, treatment plans, monthly reports, discharge summaries, and Medicaid billing on time. • Work collaboratively with treatment team professionals including county human service caseworkers, guardian ad litem offices, clinical consultants, county mental health treatment professionals, and probation offices. • Provide comprehensive case management services including assistance in securing housing, employment, and childcare, as well as provision of transportation, advocating on client's behalf to other professionals, attendance at court hearings, and participation in team decision meetings. • Supervise visits between children and parents who have been separated by court order. • Independently facilitate Cuidate, an evidence -based sexual health education program targeted to middle school students. • Independently facilitate parent and adolescent portions of Strengthening Families Program, an evidence -based program designed to address parenting skills, children's social skills, and family life skills for high -risk families. • Supervise MSW Interns 2012-2013 Colorado Mental Health Institute - Fort Logan MSW Intern - concentration year • Completed individual biopsychosocial assessments and ongoing risk assessment to social -culturally diverse adult population admitted to inpatient psychiatric hospital for treatment of severe and persistent mental illness. Worked collaboratively with multidisciplinary treatment team to develop treatment goals and objectives. (COLORADO Department of Regulatory Agencies Division of Professions and Occupations Congratu lations I Below are your electronic wallet cards to use as proof of your license. You can also print your license at any time through your Online Services account by visiting our homepage at www.dora.colorado.gov/professions and clicking on the "Print your License" link under the label "Quick Links". If you would like a more durable wallet card option, you can order one for a fee by visiting www.nasbastore.org and selecting the "Colorado License Cards" link on the left hand side of the page. If you prefer, you can also contact NASBA by phone at 1-888-925-5237 or by email at nasbastore@nasba.org. Should you have questions about your credential, or need other information, please contact our Customer Service Team at 303-894-7800 or dora_registrations@state.co.us. Colorado Department of Regu)atory Agencies Division of Professionsand O2cupations Social Work Examiners Board Tanya Karina Hanford Licensed Clinical Social Worker... i CSW.09924162 : 11/09/2015 Number ` Issue Date Active 08/31/2017 Credential Status Expire Date Verify this credential at: www.dora.coloradopov/Professions DNision Dir ureenn Larson Credential Holder Signature CSW.09924162 Number Active Credential Status ' • Issue Date 08/31/2017 Expire Date Verify this credential at: www.dora.colorado.gov/prpfessions I Cut along the line Colorado Department of Regulatory Agencies Division of Professions andOaupations ' $octal Work ExamineriBoard• tanya Karina Hanford Licensed Clinical Social Worker 11/09/2015 ision Director. Lauren Larson Credential Holder Signature 1560 Broadway, Suite 1350, Denver, CO 80202 P 303.894.7800 F 303,894.7693 www.dora.colorado.gov/professions CS u O on N eu Lb -C it! ++ V U al O 4 (.▪ .) VI O O) N E N U v 0 C O OD C C Cu Y O N I- O N�L U) A C . n v L .O Y N OD C a) CD L L -O U C C r0 f0 U O E )▪ o m to 4.J 0) 3 ` o (o L C E co C) Y o a; -o E c a o O Y 0) U -o f0 C O O a) L 4-' U a v w o °J a v x ✓ a c c c m co F- MAGGIE OK0NIEWSKI, LSW) MSW 1125 Washington St. Apt.207 Denver, CO 80203 920.676.0994 maggie.okoniewskil@gmaiLcom EDUCATION University of Wisconsin- Milwaukee Masters of Social Work, 2014 GPA: 3.8/4 University of Wisconsin -Madison Bachelor of Arts in Spanish, 2010 Language Proficiency: Conversational Spanish LICENSURE LSW per state of Colorado Anticipated LCSW certification: August 2017 Denver Area Youth Services (DAYS); Denver, CO Child and Family Therapist January 2015 — Present o Provide in -home and outpatient individual and family therapy for parents and children ages 0-18 years o Collaborate with state appointed and legal interdisciplinary teams in effort to provide comprehensive treatment for individuals and families o Utilize a variety of treatment modalities including parenting Cognitive Behavioral Therapy, Behavioral therapy, skill building and education, behavior modification, and parenting o Assess children and families therapeutically in effort to develop strength -base family and individual treatment plans United Community Center- Human Service Department; Milwaukee, WI Clinical Intern, September 2013 — May 2014 o Provided alcohol and other drug abuse (AODA) counseling and psychotherapy for male and female clients with substance use disorders and/or substance abuse and comorbid mental disorders o Practiced individual and group therapy using cognitive behavioral therapy and behavioral therapy, in addition to evidence -based treatment modules catering to the cultural needs of our Latino client base o Facilitated English and Spanish men's and women's AODA process groups; providing treatment tailored to the diverse range of client demographics o Developed and implemented strength -base treatment plans, relapse prevention plans, and discharge plans with clients o Monitored and evaluated individual progress and recommended and advocated for appropriate level of care per state and county funding guidelines o Managed cases and coordinated services with court system, recovery support teams, mental health care, child protection, housing, probation/parole, and/or any other additional services benefitting an individual's recovery o Utilized DSM-W and DSM-V to accurately evaluate patients and work with his/her current diagnosis United Community Center- Latinas Unidas Program; Milwaukee, WI Program Assistant, February 2014 - May 2014 o Assisted as part time aid for female residential program opening o Supervised, mediated, and documented client interactions and daily living progress o Investigated potential client drug use, administered urinary analyses, monitored and administered medication in order to ensure a safe and drug -free environment CHILDREN AND FAMILIES WORK EXPERIENCE Youth Restitution Program/Youth Services of Southern Wisconsin; Madison, WI Work Team Supervisor, May 2011 - August 2012 o Supervised court -ordered youth, ages 12-17, to complete their community service, restitution, or consequence order o Acted as positive role model, working to motivate and re -connect youth with their community o Aided youth in building work skills such as teamwork, professionalism, communication and appropriate work behavior in community setting o Evaluated and documented progress of clients Horizon House Group Home; Madison, WI Relief Staff, July 2011- August 2012 o Provided residential supervision for female clients, ages 12-17 o Ensured client's basic needs were met in a positive, structured, safe environment o Provided guidance and acted as positive role model teaching basic living skills, responsibilities, and healthy communication skills o Enforced house rules and documented daily routine and behavior o Mediated and ameliorated client conflict in healthy and safe manner Youth Services of Southern Wisconsin Briarpatch; Madison, WI Lead Volunteer Counselor and Crisis Call Receptionist, June 2010 - Aug 2012 o Completed 40 hours of Family Systems Theory counseling and crisis training o Facilitated short-term, crisis intervention therapy for families and youth o Responded to 24 -hour crisis hotline providing support, community resources, safety plans, suicide prevention assistance, respite options, and domestic crisis de-escalation to diverse population of those in need o Gained experience providing culturally competent interventions for different racial, cultural, socio- economic, and sexual oriented individuals and families o Assisted homeless youth on finding safe housing GERIATRIC EXPERIENCE United Community Center- Latino Geriatric Center/ Memory Clinic; Milwaukee, WI Clinical Intern January 2013 - August 2013 o Interviewed participants, collected and analyzed data, and participated in proposal process for Cuidadores Latinos, a research pilot program for Latino caregivers o Co -facilitated Supermentes, a monolingual Spanish group providing activities and education promoting healthy aging and brain health for participating seniors o Assisted in triage model with neurologist and registered nurse for dementia and Alzheimer's Disease screenings, compiling and documenting biopsychosocial information for patient and caregiver(s) o Conducted caregiver interview and assessments with evidence based assessment tools in order to assess caregiver stress and burden and the daily living skills, memory, and mental health of affected elderly family member o Conducted both Spanish and English pre -screenings for Alzheimer's and dementia patients in order to prioritize which patients needed immediate medical attention o Connected families with resources and referrals for further health care and support STUDY ABROAD EXPERIENCE Madrid, Spain, January 2009 - June 2009 o Completed immersion semester experiencing social, educational, and daily living customs of Spanish culture • Coordinated discharge planning with clients, treatment team, mental health center liaisons, and outside providers to meet client needs. • Provided supportive, recovery based and trauma -informed counseling, psycho - education, and case management services to clients. • Documented clear and comprehensive weekly progress notes, weekly treatment plan reviews, and in-depth monthly treatment plan evaluations. 2012 Denver Area Youth Services MSW Intern - foundation year • Provided in -home family and individual therapy. • Co -facilitated a 10 -week art therapy group for at -risk girls ages 10-18. • Co -facilitated the adolescent portion of Strengthening Families Program, a 7 - week evidenced -based program for parents and adolescents. • Completed assessments, progress notes, monthly treatment plans, and discharge summaries. • Provided case management services. 2009-2013 Yoga Instructor • Taught yoga classes for individuals and groups in schools, studios, and homes. 2004-2009 Employed in Oil and Gas industry 2003-2004 Denver Public Schools 7th Grade Math and Science Teacher - Cole Middle School • Responsible for designing, preparing, and executing creative and innovative lessons in math and science to English Language Learning and mainstream 7th grade students. • Successfully implemented scaffolding, modification, and enrichment strategies for very diverse classroom population in terms of skill level. • Organized and facilitated school wide health, wellness, and nutrition survey with the findings being presented by students and myself to the DPS School Board. Professional Development 2016 Begin Somatic Experiencing Training - 3 year certification 2015 Trauma -Informed Care training Alternatives for Families-CBT training collaborative 2014 Attachment Mastery Training with Diane Poole IIeller, Ph.D Adolescent Development training 2013 Problem -Solving Therapy Certification Trauma -Focused CBT Training 2012 Motivational Interviewing Certification CPR Verbal judo training Mindfulness Yoga Therapy Training Certification (yoga for trauma through the Veteran's Yoga Project) 2009 Registered Yoga Teacher 3125/2016 Print Lookup Details Lookup Detail View Licensee Information This serves as primacy source verification* of the license. *Primary source verification: License information provided by the Colorado Division of Professions and Occupations, established by 24-34-102 C.R.S. Name Public Address Maggie Jo Okoniewski Denver, CO 80218-1542 Credential Information License Number License Method License a Tiro License Status Original Issue Date Effective Date Expiration Date LSW.0009920904 Examination Licensed Social Worker Active 09/18/2015 09/18/2015 08/31/2017 Board/Program Actions Discipline There is no Discipline or Board Actions on file for this credential. Generated on: 3/25/2016 12:11:16 PM htlps9/www.Colorado.goWdora/licensing/Lookup/PrintLicenseDetails.aspz?creel= 1034746&contact=1110194 IfI This is to certify that 0 N 01 L GJ .o d U C O C C C .FE N 4- O I- O L v 4-4 d E 0 fa O • O .o 5 ✓ co m s C N cc L U C C (p f0 C 0 f0 E m J 3 Y O rev t C 3 E rU G) I- w C O N a E C O_ 0 0 O N Y CU U a f0 • 0 t U ▪ U CD • N a a) X °7 a on C C m cv F- KATHLEEN SALMON EDUCATION Master of Social Work, The Smith College School for Social Work, Northampton, MA Program emphasized psychodynamic psychotherapy and anti -oppression Master's Thesis: Just as long as you're not gay: An exploratory study with queer adults on childhood sexual victimization Macro Practice Project: Volunteered with ACLU Colorado researching prisons and immigration Relevant courseworlc Theory and Practice with Addicted Clients; Crisis Intervention; CBT & Psychodynamic Theory; Religion and Spirituality; LGBTQ Topics in Social Work Bachelor of Arts, Wesleyan University, Middletown, CT • Double Major: English and American Studies • Teaching Apprentice, Introduction to Sociology (Spring 2006) • Co -President, Feminist Network (2004 - 2005) LICENSURE & CERTIFICATION Colorado State Licensure for Social Work (LSW) • Expecting LCSW in Sept. 2016 and passed the Association for Social Work Clinical Exam 2015 Certificate in Therapy with Adoptive and Foster Families, Portland State University, Portland, OR 2016 • Year -long program exploring issues of adoptions and foster care WORK EXPERIENCE In -Home Child and Family Therapist, Denver Area Youth Services, Denver, CO • Provides in -home therapy services for clients referred through social services Post -Master Social Work Fellow, Wardenburg Health Center, University of Colorado Boulder • Conducted individual and group therapy with undergraduate and graduate students • Co -facilitated several process groups and one DBT skills group • Participated in seminars on trauma, diversity, motivational interviewing and group therapy • Received weekly individual supervision and participated in multi -disciplinary peer supervision Transitional Housing Staff, New Avenues For Youth, Portland OR • Worked the overnight shift in a residential milieu setting with youth experiencing homelessness • Held weekly case management sessions with five individual residents Family Support Advocate, Blue Sky Bridge, Boulder, CO Led crisis intervention sessions for non -offending family members while their children received forensic interviews about potential abuse; majority of cases involved sexual abuse • Engaged with social services, police and district attorneys as part of case investigation • Co -facilitated the Junior Advocates, a group for high school students combating child abuse • Gave presentations to 3`d graders on the No, Go, Tell approach to reporting abuse Field Staff, WinGate Wilderness Therapy, Kanab, Utah • Led at -risk teenagers in desert backpacking and survival skills • Employed a strengths -based model and The Choice, an approach to conflict resolution Wilderness Instructor, Great Hollow Wilderness School, New Faitfield, CT • Led experiential education courses primarily serving teenagers of low SES • Co -led groups of children diagnosed with ADHD in month -long day camps • Challenged students to develop personal empowerment and engage with issues of oppression kathleemsalmon@gmail.com (908) 400-0311 2011- 2014 2003 - 2007 present 2013 - 2015 2012 2011- 2012 2009 - 2010 2005, 2007 2009, 2010 VOLUNTEER EXPERIENCE KATHLEEN SALVIO Peers Building Justice Adult Facilitator, Safehouse & Moving to End Sexual Assault, Boulder, CO present • Completed a 40 -hour training on domestic violence and sexual assault Tutor, Logic. Study. Direction, Portland, OR Spring 2010 • Weekly tutored a kindergartner in reading and math Prison Visiting Project Intern, Correctional Association, New York City, NY Winter 2009 • Surveyed state prison conditions, compiled data and wrote reports on prison conditions Volunteer, Ali Forney Center, New York City, NY Winter 2009 • Volunteered in a milieu setting with young LGBTQ adults experiencing homelessness Academic Tutor, College and Community Fellowship, New York City, NY 2008 - 2009 • Edited college essays for formerly incarcerated women Intern, Brandworkers International, New York City, NY Winter 2008 • Supported immigrant workers in a campaign to recover unpaid wages Classroom Assistant, Spencer School, Middletown, CT 2004 - 2005 • In -classroom volunteer giving kindergarten students individual assistance with reading and math Volunteer Instructor, Action Science Kids, Middletown, CT 2003 - 2007 ▪ Conducted experiments with elementary school students to role model women in the sciences ADDITIONAL EXPERIENCE EMDR Intensive Training, PESI, Denver, CO • Completed a 3 -day intensive training on EMDR and trauma treatment Student, LGBTQ Topics in Social Work, Rutgers University, New Brunswick, NJ • Enrolled in Rutgers' first class on macro and micro practice with LGBTQ persons Classroom Observer, Westfield Public High School, Westeld, NJ • Observed English classes for at -risk and advanced placement student Student, The Female Body, Wesleyan University, Middletown, CT • Enrolled in peer -developed course on eating disorders, body image and sexism March Organizer, Wesleyan Reproductive Rights, Wesleyan University • Organized 300 students to attend March to Save Women's Lives PROFESSIONALINTRESTS Social justice & anti -oppression, trauma, post -traumatic growth, adoptions & foster care, LGBTQAI identities, group therapy, religion & spirituality, mindfulness & body -based therapy, and children & adolescents PERSONAL INTRESTS May 2015 Winter 2011 Spring 2008 Winter 2005 Spring 2004 Backpacking (completed a 5 -month solo hike of the Pacific Crest Trail in 2008), t'ai chi, yoga, biking, running and meditation 3/25/2016 Print Lockup Details 876.j:` Lookup Detail View Licensee Information This serves as primary source verification* of the license. *Primary source verification: License information provided by the Colorado Division of Professions and Occupations, established by 24-34-102 C.R.S. Credential Information License Number License Method Name Public Address Kathleen Ann Salmon Boulder, CO 80302 License Type License Status Original Issue Date Effective Date Expiration Date LSW.0009920772 f Examination Licensed Social Worker Active 05/12/2015 05/12/2015 08/31/2017 Board/Program Actions Discipline There is no Discipline or Board Actions on file for this credential. Generated on: 3/25/2016 12:12:00 PM httpsJ/www.colorado.gov/dora/Iicer sing&Lookup/PrintLicenseDetails.aspx?cred= 1040636&contact=1094036 1/1 O Q1 L 0) .O v U N O C O 00 C C O L O -C a) F+ a E O U C re v L .O Y > v m OD -C C C) C .O U U C C m 10 C 0 O E m 7 5 M d0 O C -C ezi o E f0 CU Y - 4.i C O ar v E C a • O o I) 00 > U -On co O v N -C u 4-. U S.- o W a v -0 to C (0 m I- EXHIBIT C SCOPE OF SERVICES 1. Contractor will provide Home Based Intensive Services to individuals and families located in southern Weld County, as referred by the Department. Contractor will consider referrals in other areas of Weld County on a case -by -case basis. 2. Services are focused on promoting and sustaining child safety and well-being through: A continuum of services that provide both therapeutic help and environmental supports for the referred family. • Strengthening parents' coping and adaptive capacities. • Providing 24/7 crisis intervention and accessibility. • Working collaboratively with other community partners to ensure comprehensive and effective services while reducing duplicative services. • Offering aftercare services for ongoing support. 3. Services include an individualized combination of therapeutic services, concrete services, collateral services, and crisis intervention services directed to meet the needs of children and families in the home and/or community. Services are defined as follows for the purposes of this agreement: • Therapeutic Services: Individual, interactive family, supportive, and psycho -educational. Services encompass communication skill building, problem solving, parent -child conflict management, and substance abuse. Services focus on family strengths and protective capacities to support and strengthen the family. Concrete Services: Parenting, stress reduction, problem -solving, communication, budget and household management, and recreational skill development and enhancement. Services focus on preventing out -of -home placement by supporting higher levels of family functioning, family connectedness and cohesion. Collateral Services: Health care, mental health, substance abuse treatment, job training, housing assistance, advocacy, information and referral, and school system negotiation. Contractor can support individual and families through referrals to in-house support and educational groups, as well as specialized mental health, substance abuse or other treatment providers with the approval of the Department. Services focus on preparing families for reunification, teaching families to access and work with community partners to meet their needs and avoid future issues. • Crisis Intervention Services: Directive and supportive phone or in -home crisis intervention available 24/7 to all referred clients. 4. Services are available as follows: • Low Package: 1-2 hours of service per week. 85% of the hours are spent with the client working on the treatment plan. Package is used primarily for families stepping down services and preparing for case closure. Moderate Package: 3-6 hours of service per week. 85% of the hours are spent with the client working on the treatment plan. • High Package: 7-9 hours of service per week. 75% of the hours are spent with the client working on the treatment plan. Package is recommended for families with more complex issues and/or with greater need for support. Intensive Package: 10-15 hours of service per week. 75% of the hours are spent with the client working on the treatment plan. Package is recommended for families in crisis and in need of mediate stabilization to prevent out -of -home placement. Generally used on a short-term basis only for family preservation/stabilization. 1 5. Contractor will work collaboratively with the referring caseworker and the referred family to assess family functioning and develop a treatment plan that addresses the specific needs of the family. 6. Contractor will review treatment goals and address objectives with the family every 30 days to monitor progress. Contractor will modify the treatment plan as appropriate. Treatment plan goals, progress towards goals and modifications to the treatment plan will be clearly communicated to the assigned Department caseworker. 7. Contractor utilizes Trauma Informed Care interventions and Evidenced -based Practices including, but not limited to: • Seeking Safety • Alternatives for Families -Cognitive Behavioral Therapy (AF-CBT) • Child -Parent Psychotherapy (CPP) • Parent Child Interaction Therapy (PCIT) • Strengthening Families Program (SFP) 8. Contractor has experience working with a variety of populations including, but not limited to: • Adolescent mothers • Beyond control of caregiver/parent • Foster families • Kinship families • Parents with co-occurring mental health issues and/or substance abuse issues • Youth diagnosed with ADHD, oppositional defiant behavior, or other mental health disorders • Persistent truancy and juvenile delinquency • Victims of domestic violence • Victims of sexual abuse • Homeless families • LGBT families Mono -lingual Spanish speaking families 9. Contractor can provide additional supportive services to referred families as deemed appropriate. Services are generally utilized to stabilize the family prior to beginning therapeutic services. Additional supportive services may include: • Programming in both Spanish and English. • 24/7 on -call crisis management. • Community -based and in -home programming. • Meals and/or snacks provided at parenting classes and trainings. • One-time grocery gift cards for families in crisis. • Bus passes and/or tokens for transportation services. • Teaching referred individuals and families to navigate the public transportation system including mapping out routes and accompanying the individual or family initially. Small stipends as incentives to families to engage in parenting classes and ease financial stressors. Housing assistance, including furniture, clothing and energy assistance. Advocacy for individuals and families navigating federal assistance, legal, health care, and educational systems. 2 10. Contractor will make at least three (3) attempts to contact the client and set up services. The first attempt will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If after three (3) attempts the client does not respond the Contractor will notify the assigned Department caseworker and the Child Welfare Contract and Services Coordinator immediately. I I. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 12. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 13. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted online utilizing the Department's web -based reporting system, unless otherwise directed by the Department. Billing and reporting training will be provided by the Department. 14. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Contract and Services Coordinator, a Department -facilitated Team Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 15. Contractor understands that the Department will not reimburse Contractor for "no shows" or cancelled appointments, either on the part of the client or the Contractor. 16. Contractor agrees to attend meetings when available and as requested by the Department, and such meetings are included in the monthly rate. Such meetings may include Court Facilitations, Court Staffings, Family Team Meetings and/or Team Decision Making meetings. Contractor understands that participation may occur by phone when necessary. 3 EXHIBIT D PAYMENT SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department in Trails after May 31, 2017. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services $600.00/Month (Low Package) $1,500.00/Month (Moderate Package) $1,800.00/Month (High Package) $2,300.00/Month (Intensive Package) Contractor may not attempt to collect co -pays and/or fees for services for which a Department client is responsible, but which a particular client refuses or fails to pay. Contractor will collect any applicable sliding scale co -pays and credit the Department for any payment received on the monthly billing. 3. Submittal of Vouchers Contractor shall prepare and submit monthly an itemized voucher, and signed monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges made were pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all monthly billings and applicable reports to the Department by the 7th day of the month following the month the cost was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. a. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. b. For one-time services, proof of services rendered shall be receipt of the completed product. 1 c. For Monitored Sobriety services, proof of services rendered shall be the test result. ^lam °' UERTIFICATE OF LIABILITY INSURANCE I 07/13/2016YY) 07/13/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: HOLDER. THIS BY THE POLICIES AUTHORIZED If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-303-793-3388 Associates Insurance Group 8400 E. Prentice Avenue Suite 300 Greenwood Village, CO 80111 CONTACT NAME: PHONE FAX INC No Eatb I iA/Q Nol: E-MAIL ADDRESS: INSURER(5)AFFORDINGCOVERAGE MAMA INSURERA: PHILADELPHIA INS CO INSURED Denver Area Youth Services 1530 W. 13th Ave. Denver, CO 80204 INSURERS: PINNACOL ASSTIR 23850 41190 INSURERC: PHILADELPHIA IND INS CO 18058 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER' 47-4119(1C7 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTE NUMBER: INDICATED. EXCLUSIONS IN5R NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TOAMED ABOVE FOR THE POLWHICPERIOD H THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE ADDL INSR SUeR VIVO POLICYNUMBER PODCYEFF (MMMENYVYY) POLICYEXP IMMIDOrrern OMITS A GENERALLIABILRY X C COMMERCIAL GENERAL LU9ILITy ICU:MS-MADE OCCUR PEPR1390235 10/22/15 10/22/16 EACHOCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMMES(Eaoccunencel S MEDEXPINNonewasoM $5,000 PERSONAL&ADVINJURY $ 1,000,000 GENERALAGGREGATE $ 3,000,000 GENL AGGREGATE LIMIT APPLIES PER: POLICY f ECaT n LOC PRODUCTS-COMPoOP AGG $3,000,000 COMBINEDSINGLEUMR MaaaANY S A A AUTOMOBILE X LIABILITY AUTO ---NON-SCHEDULED X AUTOS PEPR1390235 10/22/15 10/22/16 BODILY INJURY (Per person) § BODILY INJURY (Per accident) $ PROPERTY DAMAGE IPu OCCVean $ S UMBRELLA LIAB EXCESSLIAB OCCUR CLAIMS -MADE PHUB 514300 10/22/15 10/22/16 EACHOCCURRENCE $1,000,000 AGGREGATE S1,000,000 WORKERSCOMPENSATION DED IX I RETENT ON 510, 000 g A AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORPARTNEVEXECUTIVE OFnCERIMEMBEREXCLUDED4 P.dtoryINN) IIyes, yea. sawritsantler DESCRIPTION CF OPERATIONS blow Professional Liability NIA 4144793 O1/O1/lE 01/01/17 XI WCSTATU-I IOTF4 TORY LIMITS FTS $ EL FACE ACCIDENT $ 1,000,000 EL. DISEASE -EA EMPLOYEE $ 1.000,000 ESE-POLICYLIMT 1,000,000 C A Crime Coverage Sexual Abuse/Molestation P2501390235 PHPR1390235 PHPR1390235 E 10/22/1_ 10/22/15 10/22/15 10/22/16 10/22/16 10/22/16 S Aggregate 3,000,000 Forgery/Alteration 10000 Aggregate 100,000 DESCRIPTION OF OPERATIONS ! LOCATIONS /VEHICLES (Attach ACORD Child Welfare Contract and Services Coordinator Weld County Department of Human Services Division of Child Welfare CERTIFICATE HOLDER County of Weld 1150 '0' Street Greeley, CO 80631 USA CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATNE ACORD 25 (2010105) nimbernal 47352057 © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Hello