HomeMy WebLinkAbout20162059.tiffRESOLUTION
RE: APPROVE APPLICATION FOR MARIJUANA TAX CASH FUNDS FOR JUVENILE
DIVERSION PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Marijuana Tax Cash
Funds for Juvenile Diversion Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, to the Colorado Division of Criminal Justice, commencing September 1, 2016,
and ending June 30, 2017, with further terms and conditions being as stated in said application,
and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Marijuana Tax Cash Funds for the Juvenile Diversion
Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the
Colorado Division of Criminal Justice be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of June, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: Width& acc jdp;ri
Weld County Clerk to the Board
BY.
APP
pu y Clerk to the Board
ounty Attorney
Date of signature: -1 I OW Q0 (Co
ulie A. Cozad
Mike Freeman, Chair
Sean P. Conway, Pro -Tern
a
EACs a
rbara Kirkmeyer
Steve Moreno
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2016-2059
DA0025
MICHAEL J. ROURKE
District Attorney
ROBERT W. MILLER
Assistant District Attorney
Office of the District Attorney
Nineteenth Judicial District
915 10TH Street
P.O. Box 1167
Greeley, CO 80632
Phone: (970) 356-4010
Fax: (970) 352-8023
www.weldda.com
To: Board of County Commissioners
From: Kirsta Britton
Director, Juvenile Diversion
Date: June 27, 2016
RE: Juvenile Diversion Grant Application for Marijuana Tax dollars
For your approval to submit to the State, is the application for Marijuana Tax Dollars to use for
training, screening, and testing in regards to Juvenile Diversion Participants identified as needing
financial assistance for treatment of substance use. This was approved in Work Session on June
20, 2016.
2016-2059
ANNOUNCEMENT OF AVAILABLE
FUNDS AND APPLICATION
MARIJUANA TAX CASH FUND FOR JUVENILE
DIVERSION PROGRAMS
2016 -2017
OFFERED THROUGH THE OFFICE OF ADULT AND JUVENILE
JUSTICE ASSISTANCE
(OAJJA)
APPLICATION DEADLINE:
Email the application and also submit one original and 5 copies to:
Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
ATTN: Michele Lovejoy
700 Kipling Street, Suite 1000
Denver, CO 80215
INSTRUCTIONS
Purpose/Overall Goal:
Increase access to substance use screening, assessment and treatment services for youth receiving juvenile
diversion programming.
Funds can be used for
• Screening, assessment, and treatment for marijuana and general substance abuse needs;
• Addressing the practical barriers to treatment;
• Providing incentives to encourage abstinence from substances;
• Obtaining training for program staff; and
• Providing services to caregivers as it relates to substance use and abuse.
• Travel*
"Because of the need for additional training and technical assistance, applicants are asked to budget travel
costs for up to 4 trips (geographically distributed across the state) to bring programs together on specific topics
relevant to this program.
Total Amount Available: $340,000
Match Requirement: Matching funds are not required.
Funding Cycle: September 1, 2016 - June, 30, 2017. Because this is the first year of funding, the start date is
delayed; please assure you are creating a project plan and budget for a 10 month period.
Eligibility: Youth served by State Funded Juvenile Diversion Programs
Requirements: To align with other state agencies distributing marijuana funds, use of the GAIN SS for
screening is required. If indicated, youth must be referred for further assessment and/or treatment.
The five-minute Global Appraisal of Individual Needs Short Screener (GAIN -SS) is primarily designed for three
things. First, it serves as a screener in general populations to quickly and accurately identify clients who would
be flagged as having one or more behavioral health disorders on the GAIN -I, suggesting the need for referral
to some part of the behavioral health treatment system. It also rules out those who would not be identified as
having behavioral health disorders. Second, it serves as an easy -to -use quality assurance tool across diverse
field -assessment systems for staff with minimal training or direct supervision. Third, it serves as a periodic
measure of change over time in behavioral health. It is designed for self- or staff -administration with paper and
pen, on a computer, or on the web. It can be easily converted to a scannable form or incorporated into existing
instrument batteries or systems. (http://www.gaincc.org/GAINSS)
Restrictions: These funds will allow you to serve youth who you were not able to serve under the state
juvenile diversion program due to their substance use needs.
Reporting Requirements: Quarterly financial and narrative reporting, in addition to the financial and narrative
reports required for State Juvenile Diversion funding.
1
SCHEDULE OF ACTIVITIES:
Application Materials Distributed to Current State Juvenile Diversion Recipients by June 10, 2016
APPLICATIONS DUE DATE July 1, 2016
Application Review by July 15, 2016
Award Documents by August 1, 2016
Projects Begin September 1, 2016
2
APPLICATION FOR MARIJUANA TAX CASH FUNDS
JUVENILE DIVERSION
Application
Number
(DCJ
USE
ONLY):
APPLICANT
AGENCY:
Weld
County Juvenile
Diversion
Program
Address
PO
Box 1167
City,
ZIP
Greeley,
CO 80632
Project
Director
Kirsta
Britton
E-mail
kbrittonco.weld.co.us
Telephone
970-400-4775
FAX
970-352-8023
Federal
Employer
ID
4
6
0
0
0
8
1
3
Has
applicant
agency registered
with
the SYSTEM
Number
8
FOR
AWARD
MANANGEMENT
(SAM)
database?
DUNS
NUMBER
0
7
5
7
5
7
9
5
5
X Yes (SAM
attached)
❑
No (https://sam.gov)
STATE
FUNDS
REQUESTED:
$ 5000.00
TYPE
OF
AGENCY:
(check
one) x
District
Attorney
❑City/Town
❑County
❑Private
Non-
Profit
❑
Other
PROJECT TITLE: Weld County Juvenile Diversion Program — Marijuana Pilot
PROJECT DESCRIPTION (Limit to space provided): Historically, due to lack of resources, the Weld County
Juvenile Diversion Program did not serve juveniles with marijuana treatment needs. While there is still hesitancy
to serve youth with substance intervention needs, with the availability of funds, the program seeks to begin to
expand services to youth with self -identified, or screening instrument identified, substance needs. The goal of
the program has always been to provide the appropriate level of service as soon as the juvenile has been
identified by the system. When appropriate, the program will begin to expand acceptance criteria to serve
juveniles with substance needs that would previously make them ineligible for Juvenile Diversion in Weld County.
SERVICE
U. S. Congressional
District(s):
❑1
2
❑3
X 4
5
❑6
❑7
❑
Statewide
AREA:
Rural
X Suburban
Tribal
Urban
X
Judicial
District(s)
(Identify
by
District
Number):
19
Cities
Dacono,
Galeton,
and
Johnstown,
Counties
Gill,
Grover,
to
Milliken,
be
served:
Ault,
Weld
Nunn,
County
Pierce,
to
include
Kersey,
Greeley,
Platteville,
Evans,
Gilcrest,
Eaton,
Windsor,
Erie,
Ft.
Lupton,
Frederick,
Briggsdale,
Firestone,
Hudson,
Keenseburg,
LaSalle,
Lochbuie,
Mead,
New
Raymer, Severance,
Longmont
Is
8
the
No,
jurisdiction(s)
but
working
to
with
be
served
DCJ Compliance
in
compliance
Monitor.
with
the
JJDP
Act?
8 Yes 8 No
DCJ
USE
ONLY-
Jurisdiction
Compliant
with
JJDP
Act?
3
PROJECT INFORMATION
1. Clearly describe the needs in your community related to marijuana and general substance abuse
among youth eligible for your state funded juvenile diversion programming. Use data from the
OMNI evaluation conducted to date as well as local community use/abuse data. Discuss existing
services, gaps and barriers to program youth receiving substance abuse/use services. The data
should be relevant to the specific geographical area (community level data) and the target
population. Cite the sources of these data.
As the program has previously excluded drug offenses, the program specific data that has been captured
doesn't likely tell the full story. However, OMNI evaluation data for the past two fiscal years indicates that
15.6% of juveniles who participated in a Diversion intake exhibited a need for further Substance Use
Assessment. As drug related offenses are ineligible for Diversion programming currently, this indicates that
over 15% of first time offenders who enter the justice system for something that doesn't reflect drug usage are
still impacted by personal drug use. According to the most recently released findings from the Healthy Kids
Colorado survey from 2013,18.6% of Weld County youth used marijuana in the last 30 days and 15.9% were
offered drugs at school in the prior 12 months; a rate slightly higher than the state average. An insufficient
number of surveys were collected from the region in 2015, therefore, there isn't more recent data on
prevalence of marijuana usage in Weld County. However, the 2013 Weld County data regarding usage of
marijuana in the past 30 days was very similar to the state number, so it's possible that as the state data
reflects that over 21% of youth used marijuana in the 30 days prior to the survey, those numbers could
potentially be similar in Weld County.
The cost of urinalysis testing and treatment is frequently a barrier for families. When feasible, treatment
options are fairly limited as well and all treatment options require fee for service or Medicaid or insurance
payment. According to a presentation on 2016 Kids Count data from the Colorado Children's Campaign, 43%
of Weld County children are living below 200% Fed poverty level and 5% between the ages of 0-18 are
uninsured.
These funds would allow the program to begin to determine if it best serves the juvenile population to divert the
case instead of utilizing the traditional justice system so that offender service funds can be accessed. These
funds would be viewed as a pilot to determine if this should become a target area of future funding requests.
2. Describe the proposed approach that will address the identified need(s). (DCJ/OAJJA encourages
the use of evidence -based or promising substance use treatment practices).
a. Describe the services and activities that will be provided to address the identified need.
As the program previously has excluded notable substance use, we are requesting a small amount of
funds to pay for UA's as administered by a third party provider. Based on the information that is yielded
from September 2016 -June 2017, determinations will be made regarding expanding eligibility requirements
and if so, what further services are needed.
b. Include the costs that will be incurred to train staff and how increased knowledge will be
determined/documented. If requesting assistance in achieving Certified Addictions Counseling,
(CAC) status, indicate the number of staff, level of CAC Certification, cost per class, and
timeframe.
At this point in time, staff training will be limited to training on the GAIN -SS tool. The cost for the online
training associated with that tool is $150 for 3 months and training will be accomplished in that timeframe.
Additional training funds will be requested for trainings that are made available at a later date or for training
needs that arise once further work with a more drug involved population has begun. At this point in time, it
is not anticipated that in-house treatment will be offered, therefore CAC certification will not be sought for
this fiscal year.
c. If incentives will be included in the services to be provided, specifically describe the incentives,
how eligibility is determined, how they will be administered, and how they will be tracked.
4
The funds will pay for UA test administration at a third party vendor. This won't be a contract, rather, the
DA's Office will be billed for service. While policies have not yet been determined regarding the use of
these funds, one possibility is that payment for UA testing won't be a given but rather will be used as an
incentive. Further research on best practices will be completed prior to when written policies are put into
place.
d. Describe any other services related to substance abuse/use that will be provided to caregivers.
This period of time will be treated as a Pilot to determine if further services will be necessary at a later date,
therefore, other services are not anticipated at this time.
e. Discuss how the family will be engaged in a culturally sensitive manner.
Diversion sanctions are intended to match the unique and specific needs of each juvenile. As such, each
juvenile and their family is engaged with their unique strengths and needs in mind. Cultural needs are
considered and respected.
3. Describe the process that will be used to screen and/or assess youth for marijuana and general
substance use needs using the GAIN SS (mandatory). Please discuss any other screening and
assessment tools that will help inform your program of the needs of these youth including the
MAYSI and other mental health instruments as often these youth have co-occurring issues.
Currently all youth are screened with the MAYSI-II and results inform referrals and Diversion agreements.
Additionally, the CUDIT (Cannabis Use Disorder Identification Test) is administered as a helpful brief
screen. Current knowledge of the GAIN SS is limited and as such, it has not yet been determined if that
tool will be administered to all youth at the time of MAYSIelI administration or if it would be advised to
administer it only after an issue has been identified. Ever mindful of net widening, it is unknown at this time
if using the tool with all youth, even when not indicated, would lead to over service. Examination of this
topic would be included as a part of the pilot phase.
4. Discuss how you plan to differentiate the activities that will occur between the Juvenile Diversion
state grant funds and the marijuana funds. For instance, in order to better track activities does it
make sense to provide all substance use service/activities from this grant and use Juvenile
Diversion funds for other purposes?
As marijuana offenses have historically been excluded from Juvenile Diversion, and as state grant funds
fund a large portion of the program, the Juvenile Diversion funds have never been used to specifically
target substance use needs. Juvenile Diversion state grant funds do pay the salary for the case manager
who will be administering the GAIN SS and who will be tracking and requesting payment for UA tests, et
cetera, however, those are as a function of standard case management which all Juvenile Diversion youth
receive regardless of identified focus. These funds will be very limited in scope, as they will pay for the
GAIN SS instrument, training, travel, and UA's directly. Because the amount requested for the Weld
County program is so small, differentiation of expenses will be straightforward.
5. Population To Be Served
a. Target population: Follow the format below to define the target population.
Number
of Juveniles
Targeted
to
be Served
White/
Caucasian
Black/
African
Hispanic/
Latino
Asian
American
Indian/
Alaskan
Native
Islander
Nat.
Hawaiian/
Pacific
Other/
Unknown
ota
Total
American
Males
2
1
3
0
0
0
0
6
Females
1
0
3
0
0
0
0
4
5
Total
3
1
6
0
0
0
0
10
Level of Juvenile Justice Involvement (select all that apply):
At -Risk (no prior offenses) X First Time Offenders Repeat Offenders
Status Offenders Violent Offender
Sex Offenders
Age Range of Target Population: 10-18
Percent of Total to be Served with Limited English Proficiency:
25%
b. Provide a narrative description of the population to be served including age, gender,
race/ethnicity and other characteristics of those the project is intending to serve. Discuss how
the services being provided will be culturally and linguistically competent, meaning how the
program staff will effectively engage and interact with individuals from all cultures and special
populations, such as, LGBTQ youth.
All Diversion youth who are determined to require urinalysis testing, will be eligible for service. The
program tends to serve more Hispanic females than any other group. The average age of all youth
served tends to be approximately 15. Because the numbers for several years now have indicated that
Hispanic females are served at a higher rate, gender specific programming training is an on -going part
of staff development. The primary case manager is a Hispanic female, who is bilingual English and
Spanish speaking. Anecdotally, youth with identified marijuana treatment needs tend to be males,
however. It will be interesting to see if this idea holds true once further screening is in place and if so, if
it shifts the gender composition of Diversion youth. The program contracts with a local non-profit
agency, Youth and Family Connections, for other programming. As this juvenile assessment center
has greater staffing capacities, they have staff who represent a wider cultural and linguistic range and
those staff have aided with Diversion youth where applicable. As program staff have shown an interest
in the special challenges that face LGBTQ youth, that is an emerging area of training interest. The
focus in years past has been on mental health with LGBTQ youth, but training on the intersection of
special populations with substance specific issues will hopefully be an area where some training dollars
can be used.
6
GOALS & OUTCOMES
GOALS AND OBJECTIVES
Goals, objectives and outcomes are critical components that define what is to be accomplished, how it
will be accomplished and what will indicate that it is being accomplished. Outcomes should be
measureable and specific to this funding source.
Key targeted outcomes to be measured include (increases in) the numbers of youth who are systematically
screened for and provided assessment and treatment as indicated, for substance use (including indicators
such as numbers of referrals followed up on); numbers of youth showing significant improvement (and greater
magnitude of improvement) from pre to post on psychological and behavioral predictors of delinquency (i.e.,
short-term outcomes), and ultimately (reductions in) the overall state program's recidivism rate, including
improving successful completion rates.
In addition to the outcomes referenced above, the state level evaluation will track key process measures and
milestones for implementation of funds and improved practices among the funded programs, including
enhanced protocols, staff trainings, and other activities to support a comprehensive and standardized
approach to addressing youth's behavioral health needs. Barriers will also be documented and used on an
ongoing basis to inform DCJ's assistance and support to programs and to drive ongoing refinements to
programs' implementation efforts.
Consider the above information as you develop your program -specific Goals, Objectives, Activities, Outcomes,
and Measurement Tools.
GOAL
1: To
determine
and
memorialize
processes
for
the
use
of
marijuana
dollars
to assist
Diversion
youth
in
the
payment
of
Urinalysis
tests.
ACTIVITIES
OUTCOMES
MEASUREMENT
TIMEFRAME
TOOLS
Complete
the
GAIN
training
SS
tool.
on
Staff
regards
administration.
competency
to
tool
in
installation,
Tool
training
procurement,
completion
and
15,
By September
2017.
OBJECTIVE
1.1:
OBJECTIVE
1.2:
Determine the best Administration based on Documentation of By June 30, 2017.
Usage of the Gain SS the determined population tool administration
Tool. Set. In the client file.
GOAL
2:
Pay
for
the
urinalysis
tests
for 10
Diversion youth
throughout
their
contract
period.
OUTCOMES
TIMEFRAME
ACTIVITIES
MEASUREMENT
TOOLS
OBJECTIVE
2.1:
Determine
payment
best
payment.
accomplish
internal
practices
to
Seamless
delivery
youth
and
to
service
Diversion
families.
Banner
accounting
county
system,
By September
15, 2016.
OBJECTIVE
2.2:
Refer and pay for testing Testing administration Banner county By June 30, 2017.
as indicated. And service provision accounting system.
absent financial barriers.
7
BUDGET
1.
PERSONNEL
(1)
Annual
time Salary
Full-
(2)
Annual
Benefit
Fringe
Cost
(3)
Sub -Total
%
This
of
(4)
time
Project
for
TOTAL
+
=
X %
$
+
=
X %
$
+
=
X %
$
TOTAL
PERSONNEL
COS
$0
2. SUPPLIES
AND
OPERATING
Urinalysis
tests
administered
by a
third
party agency of
the clients
choosing
$2000
Bus
passes
for parents
to accompany
their child
to
UA
testing
$500
Gain licensing,
access, and
required
training
$750
Substance
related
treatment
training registrations
$250
TOTAL
SUPPLIES
AND
OPERATING
COST1
$3500'
3.
TRAVEL
(At a minimum, budget
for up
to 4
in -state diversion meetings)
Travel
to in -state
meetings
and
trainings
$1500
$
$
TOTAL
TRAVEL
COS
$1500
4. CONTRACTED,
CONSULTANT
AND
PROFESSIONAL
SERVICES
TOTAL
CONTRACTED
COSTS
TOTAL
OF
ALL
PROJECT
COSTS
$5000
8
BUDGET NARRATIVE (explain your budget items): Budget must be completed entirely and each item listed
should be accompanied by a description, which provides justification for the budget items and details the basis
for determining the cost of each item. The budget must cover the entire project duration.
1. Personnel: Explain how the salary rate and types of benefits for each position were determined.
If using a fringe benefit rate, explain how this percentage is justified or approved.
Marijuana funds won't cover personnel expenses.
2. Supplies and Operating: Explain how the costs were determined and justify the need for the
various line items. If custom development of software is contracted out, it is subject to prior
approval and should be shown as a contract under Contracted Services below.
The GAIN website indicates that use of the tool for one year costs $500, licensing to use the tool costs
$100 per year, and training access costs $150 for three months, to equal $750. Additional funds in the
amount of $250 are requested for not yet identified trainings that would allow greater knowledge of
substance issues as that is not yet an area of expertise.
Funds for urinalysis tests are being requested and that amount is an estimate of the need. Because it's
unknown what the need for these funds will be at this point in time, funds are being requested that can
cover a greater need than we anticipate so that ideally no one will be turned away. Tests run
approximately $17 at most local providers. The goal is to provide UA's for 10 youth but the frequency of
tests will be determined by individual need. The requested amount of $2000 would provide weekly testing
for 10 juveniles during the 90 program, or less frequent testing for a larger number of juveniles, dependant
on need.
Additionally, as minors need to be accompanied by a parent to testing, and as students with a school
identification card can get free bus transit but their parents cannot, and as these families requiring payment
for service are more likely to need assistance with transportation, an additional $500 is requested to
purchase bus passes for parents.
3. Travel: Explain the relationship of each cost item to the project.
Travel expenses would provide mileage reimbursement for four in -state meetings. Funds would be
available if the distance from Weld County indicated a need for a hotel room and/or meal reimbursement
expenses. Additionally, mileage expenses as related to travel to the metro area for trainings were
included. Weld County reimburses mileage at a rate of 52 cents per mile.
4. Contracted Consultant/Professional Services: Provide a detailed budget for any
vendor/contractor to be used and explain how they were or will be procured. A DCJ Form 16 will
also need to be completed and submitted once funds are awarded. List each consultant,
contractor, or type of service with proposed fee (by eight -hour day or hourly rate). If the
applicant agency is contracting with an outside agency to conduct the day-to-day operations of
the project, the total cost should be in Consultant/Professional Services.
Contracted consultants won't be used for this project.
9
COLORADO DIVISION OF CRIMINAL JUSTICE
PROJECT OFFICIALS
SIGNATURE
AUTHORITY
Name
Mike
Freeman
Position
Chair
of the
Board
Agency
Weld
County
Board
of County
Commissioners
Mailing
Address
1150
O Street
City,
State,
Zip
Greeley, CO 80631-9596
Telephone
#
970-356-4000
Fax #
E-mail
Address
mfreeman@weldgov.com
FINANCIAL
OFFICER
Name
Barbara Connolly
Position
Controller
Agency
Weld
County
Mailing
Address
1150
O Street
City,
State,
Zip
Greeley,
CO 80631-9596
Telephone
#
970-356-4000
Fax #
E-mail
Address
bconnolly@co.weld.co.us
PROJECT
DIRECTOR
Name
Kirsta
Britton
Position
Director
of
Diversion
Agency
Weld
County
District Attorney's Office
Mailing
Address
PO
Box 1167
City, State,
Zip
Greeley,
CO 80632
Telephone
#
970-400-4775
Fax #
970-352-8023
E-mail
Address
kbritton@co.weld.co.us
10
RE: APPLICATION ` FOR MARIJUANA MONEY - DISTRICT ATTORNEY'S OFFICE
ATTEST: �/��W/ JC,0,,A
Weld Clerk to e :oard WELD COUNTY, COLORADO
BY:
BOARD OF COUNTY COMMISSIONERS
Deputy CI a k to the B•�'j!•, 1 -�j� Mike Freeman, Chair
APPROVED AS TO FUN
2
Controller
P.PROVE D'AS TO FORM:
County Attorney
PUN 29IQ
PPR9VED AS TO SUBSTANCE:
Elected Official of Department Head
NIA
Director of General Services
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