HomeMy WebLinkAbout20162054.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT FOR TASK ORDER #4 FOR AIR QUALITY
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract Amendment for Task Order
#4 for the Air Quality Program between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Weld County Department
of Public Health and Environment, and the Colorado Department of Public Health and
Environment, commencing July 1, 2016, and ending June 30, 2017, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract Amendment for Task Order #4 for the Air Quality Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of June, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: Walt / p;oe,
Weld County Clerk to the Board
eputy Clerk to the Board
APPROV P.ASTQ_FM
unty Attorney
Date of signature
Mike Freeman,
Sean P. Con ay, Pro-Te
Steve Moreno
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2016-2054
HL0048
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Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: June 8, 2016
SUBJECT: Air Quality Program Continuation Task Order
Contract with CDPHE
Enclosed for the Board's approval is a continuation contract for the Air Quality Program between
the Colorado Department of Public Health and Environment (CDPHE) and the Board of County
Commissioners of Weld County for the use and benefit of the Weld County Department of Public
Health and Environment (WCDPHE). The Task Order term is July 1, 2016, through June 30, 2017.
For 25+ years the Health Department has contracted with the CDPHE to perform air quality
related functions on their behalf in Weld County. Under the provisions of this task order, the
WCDPHE will operate an air quality monitoring network (particulate and gaseous), conduct
inspections and provide enforcement guidance concerning stationary sources, issue or deny open
burning permits, and respond to complaints. For these services, the WCDPHE will receive an
amount not to exceed $140,913.32. This contract amount is an increase over last year's contract
by $3,254.10. No new personnel will be required to perform the activities specified in this
contract.
This continuation contract was approved for placement on the Board's agenda via pass -around
dated June 2, 2016. I recommend approval of this continuation contract for Weld's Air Quality
Program.
2016-2054
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
Air Pollution Control Division (APCD)
DEPARTMENT OR AGENCY NUMBER
FAAA
TASK ORDER AMENDMENT ROUTING NUMBER
17-90243
To Original Task Order Routing Number
13 FAA 43819
TASK ORDER AMENDMENT #4
This Task Order Amendment is made this 24th day of May 2016, by and between the State of Colorado, acting by
and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal
place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the
"State"; and, BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY (a political subdivision of the
state of Colorado) for the use and benefit of the Weld County Department of Public Health and Environment,
whose address or principal place of business is 1555 North 17`h Avenue, Greeley, Colorado 80631, hereinafter
referred to as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract dated January 17, 2012 with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated
May 7, 2012, with encumbrance number PO FAA A1R1343819, and task order contract routing number 13 FAA
43819, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to provide to the
State the following:
The Contractor is to perform air pollution monitoring activities, including inspections, complaint
response, open burning permits, gaseous monitoring, air toxic monitoring, particulate monitoring,
and stationary and mobile sources Chlorofluorocarbon (CFC) monitoring.
The State promises to increase the amount of funds to be paid to the Contractor by One Hundred and Forty
Thousand, Nine Hundred and Thirteen Dollars and Thirty -Two Cents, ($140,913.32) for the renewal term of
one year, ending on June 30, 2017, in exchange for the promise of the Contractor to perform the increased
specifications to the work described herein.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
I . Consideration for this Task Order Amendment to the Original Task Order Contract consists of the
payments and services that shall be made pursuant to this Task Order Amendment, and promises and
agreements herein set forth.
2. It is expressly agreed to by the parties that this Task Order Amendment is supplemental to the Original
Task Order Contract, contract routing number 13 FAA 43819, as amended by Contract Amendment #1,
Contract Routing Number 14 FAA 55607, Amendment for Task Orders #1, Contract Routing
Number 14 FAA 63205, Amendment for Task Orders #2, Contract Routing Number 15 FAA 68709
and Amendment for Task Orders #3, Contract Routing Number 16 FAAA 80621, collectively referred
to herein as the Original Task Order Contract, which is by this reference incorporated herein. All terms,
conditions, and provisions thereof, unless specifically modified herein, are to apply to this Task Order
Amendment as though they were expressly rewritten, incorporated, and included herein.
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Weld County Contract_ Amendment TaskOrders_Revised_I7 FAAA 90243_docx
2o/'-0°.��4
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered, and changed in the following respects only:
A. This Task Order Amendment is issued pursuant to paragraph 5. of the Original Task Order
Contract. This Task Order Amendment is for the renewal term of July 1, 2016, through and
including June 30, 2017. The maximum amount payable by the State for the work to be
performed by the Contractor during this renewal term is One Hundred and Forty Thousand,
Nine Hundred and Thirteen Dollars and Thirty -Two Cents, ($140,913.32) for an amended
total contract financial obligation of the State of Six Hundred and Thirteen Thousand, Four
Hundred and Fifty -Eight Dollars and Fifty Cents, ($613,458.50).
This is an increase of One Hundred and Forty Thousand, Nine Hundred and Thirteen
Dollars and Thirty -Two Cents, ($140,913.32) of the amount payable from the previous term.
Of the maximum amount for this renewal term One Hundred and Nineteen Thousand, Three
Hundred and Fifty Dollars and Ninety -Eight Cents, ($119,350.98) are attributable to a funding
source of the State of Colorado and Twenty -One Thousand, Five Hundred and Sixty -Two
Dollars and Thirty -Four Cents, ($21,562.34) are attributable to a funding source of the United
States Government (see Catalog of Federal Domestic Assistance (CFDA) number 66.034).
Of the amended total financial obligation of the State referenced above Four Hundred and
Sixty -Seven Thousand, Six Hundred and Forty -Four Dollars and Five Cents, ($467,644.05)
are attributable to a funding source of the State of Colorado and One Hundred and Forty -Five
Thousand, Eight Hundred and Fourteen Dollars and Forty -Five Cents, ($145,814.45) are
attributable to a funding source of the United States Government.
The revised specifications to the original Statement of Work and revised Budget, if any, for this
renewal term are incorporated herein by this reference and identified as "Exhibit J" and "Exhibit
K"
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Task Order Amendment is July 1, 2016 or upon approval of the State
Controller, or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event
of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Task
Order Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and
provisions of this Task Order Amendment shall in all respects supersede, govern, and control. The Special
Provisions shall always control over other provisions of the Original Task Order Contract or any
subsequent Task Order Amendments thereto. The representations in the Special Provisions to the Original
Task Order Contract concerning the absence of personal interest of state of Colorado employees are
presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
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Weld County ContractAmendment _TaskOrders_Revised _I7 FAAA 90243_docx
IN WITNESS WHEREOF, the parties hereto have executed this Task Order Amendment on the day first above
written.
Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR:
BOARD OF COUNTY COMMISSIONERS OF
WELD COUNT\
(a political subdivision of the state of Colorado)
for the use and benefit of the Weld County
Department of Public Health and Environment
Signature of Authorized Officer
JUN 2 9 2016
Date
Mike Freeman
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
By:
By:
STATE:
STATE OF COLORADO
John W. Hickenlooper, Governor
For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
PROGRAM APPROVAL:
ALL CONTRACTS MUST BE APPROVED BY TIIE STATE CONTROLLER
C125 §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and
dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If
Contractor begins performing prior thereto, the State of ( olorado is not obligated to pay Contractor for such
performance or for any goods and/or services provided hereunder.
By:
Date:
STATE CONTROLLER
Rob �rt Jet ros, CPA, M I33AO D
`L U (?CL,r.
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\ cld Count, ( ootacj .Ainendmcni lasktrders Re' ised 17 1 -:AAA 9112 Ham \
020 /la - a -05V(
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Weld County Contract Amendment TaskOrders Revised 17 FAAA 90243 docx
EXHIBIT J
STATEMENT OF WORK
To Task Order Contract Routing Number 13 FAA 43819
Amendment for Task Orders #4 Routing Number 17 FAAA 90243
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Project Description:
This project serves to allow the Contractor to perform the following air pollution activities acting as a delegated
agent of the Air Pollution Control Division (APCD):
A. Conducting inspections, records review and compliance evaluations of sources of air pollution emissions;
B. Responding to and investigating stationary source complaints;
C. Administering an open burning permit program;
D. Conducting routine and complaint inspections to ensure compliance with the chlorofluorocarbon (CFC)
Program;
E. Conducting air monitoring site visits to perform first -line maintenance and repairs on gaseous sensors,
analyzers and building infrastructure;
F. Conducting air monitoring site visits to perform first -line maintenance, install clean filters, collect sampled
filters and data at particulate monitoring sites;
G. Conducting air monitoring site visits to perform monitoring for volatile organic compounds (VOCs), semi -
volatile organic compounds/polycyclic aromatic hydrocarbons (SVOCs), carbonyls, and metals.
II. Definitions:
A. CDPHE - Colorado Department of Public Health and Environment
B. APCD — Air Pollution Control Division
C. EPA — U.S. Environmental Protection Agency
D. CFR - Code of Federal Regulations
For the purpose of measuring particulate air pollution concentrations in ambient air, the following definitions
apply:
AQS - Air Quality System, EPA's air pollution database and data repository
CO — carbon monoxide
COC - Chain -of -Custody
CFR — Code of Federal Regulations
FDS/COC - Field Data Sheet/Chain of Custody contains monitoring instrument information associated with filter
ID's used to validate data and determine the volume and concentration of PM
GRIMM or GRIMM EDM 180 - The GRIMM is essentially a continuous instrument using a spectrometer or
particle counter that stores particles in various bin sizes and uses a density function for each bin size to calculate
the mass concentration in each bin. The bins are summarized into categories of PM 1, PM2.5, PM 10 or other size
ranges.
Hi -Vol - PM lo filter based monitors with a high volume flow rate (1.132 m3/min or 1132 L/min)ID - Filter
identification number
Low -Vol - Low -Volume filter samplers, refers to the flow rate of the monitoring instrument (16.7 LPM)
LPM — Liters per minute
NAAQS — National Ambient Air Quality Standards
PM - Particulate Matter
PM, 5 - Particulate matter or particles in ambient air less than two point five (2.5) micrometers in aerodynamic
diameter
PM lo - Particulate matter or particles in ambient air less than ten (10) micrometers in aerodynamic diameter
PSFE - Particulate Sampling Field Envelopes, which also serves as the COC form for each PM io sample
SOP - Standard Operating Procedure
SOW - Statement of Work document (this document)
tare filter - clean un-sampled filter that has been equilibrated and pre -weighed by a contract laboratory
TSP - Technical Services Program in the Air Pollution Control Division
III. Work Plan:
Goal: To measure particulate air pollution concentrations in ambient air and ensure compliance with EPA NAAQS and
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Contract Statement of Work — Exhibit II
January 2015
EXHIBIT J
40 CFR regulations to protect air quality in Colorado.
Objective #1: (Stationary Sources) No later than the expiration date of this contract, stationary sources in Colorado are
inspected for compliance with applicable statutes, emission control regulations and emission permit conditions.
Primary Activity
#1
The Contractor shall conduct inspections and issue or deny permits to individuals to open burn.
Sub -Activities #1
I. The Contractor shall conduct the total number of inspections as stated in the Exhibit I,
Budget, for compliance.
2. The Contractor shall provide enforcement and surveillance of sources.
a. Contractor shall perform site visits to the air pollution emission sources as stated in
the Attachment J-1, Inspection List, of the Contract.
3. The Contractor shall respond to and investigate complaints within their jurisdictions as
appropriate.
a. The Contractor shall perform site visits to the location of the complaint.
b. The Contractor shall enter all complaints into the Stationary Source Program's
CACTIS database using VMware View Client software (previously installed with
the Contractor) noting:
i. the date of the complaint,
ii. source of the complaint,
iii. the complainant's information,
iv. subsequent investigation of the complaint, and
v. resolution of the complaint.
c. The Contractor shall pursue enforcement actions when dictated by inspections or
complaint investigations.
i. All data and information gathered by the Contractor that shows the source
may be violating any applicable statute, air quality control regulation, or
permit condition shall be transmitted to APCD electronically by the
Contractor for review and follow up by APCD.
ii. APCD will work with the Contractor in the issuance of all Compliance
Advisories, Notices of Violation (NOV), Compliance Orders, or Early
Settlement Agreements as appropriate.
4. The Contractor shall issue or deny permits to open burn to individuals within the
Contractor's jurisdiction.
5. The Contractor shall provide air pollutant emission notice forms and emission permit
application forms to sources within their appropriate area(s).
a. These forms can be downloaded from the APCD's website at
https://www.colorado.gov/pacific/cdphe/apen-and-permitting-guidance and are
incorporated and made part of this contract by reference.
b. The Contractor shall advise the source to submit APENs and/or permit applications
to the APCD Field Services Contract Coordinator.
Objective #2: (Meteorology and Gaseous Monitoring) No later than the expiration date of this contract, provide local
field support and operations for the Colorado CDPHE air quality monitoring sites within Weld County that monitor for
meteorology and/or gaseous pollutants.
Primary Activity
#1
The Contractor shall provide weekly and as requested site visits to perform first -line
maintenance and repairs on sensor, analyzers and building infrastructure.
Sub -Activities #1
I. The Contractor shall perform weekly site visits to each site and non -routine site visits on
special request by APCD.
2. The Contractor shall perform a site inspection during each site visit.
3. The Contractor shall perform first -line maintenance and troubleshooting on all analyzers,
sensors, data loggers, gas standards, communication equipments, support equipment and
building infrastructure as need during the site visit.
4. The Contactor shall document all site visits, work, observations and concerns on the
analyzer and site log sheets.
a. The Contractor shall annotate all analyzer log and station log sheets at the site
during each site visit.
b. Enter "Message to Central" into the data logger for every site visit. The message
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Contract Statement of Work— Exhibit II
January 2015
EXHIBIT J
shall contain a brief description of the work performed at the site and notes
regarding any significant findings or operational malfunction observed at the site.
Primary Activity
#2
The Contractor shall attend all training sessions provided by APCD, within the Contract period.
Objective #3: (Ozone Precursor/Air Toxics Program) No later than the expiration date of this contract, provide local
field support and operations for the APCD's air quality monitoring site within Weld County that collects samples for
toxic air pollutants.
Primary Activity
#1
The contractor shall provide weekly and as requested site visits to perform first -line operation,
maintenance and repairs on air toxics samplers.
Sub -Activities #1
The Contractor shall:
1. Operate and maintain ozone precursor/air toxics sampling equipment at the South Valley
Middle School site located at 1004 Main St. Platteville, CO 80651.
2. Perform site visits to the site every 6th calendar day, and non -routine site visits on special
request by APCD.
3. Install whole -air canisters (for VOCs) and DNPH cartridges (for carbonyls).
4. Retrieve whole -air canisters and DNPH cartridges.
5. Record all sampling data on the custody forms that are provided by Eastern Research Group
(ERG) for whole air (canister) and carbonyl (cartridge) samples; shall also annotate the on -
site log book with sampling information and site conditions for each of the sample media
listed.
6. Ship whole -air canisters and DNPH cartridges (with the ERG supplied custody forms) via
FedEx Overnight to ERG after every sample using the provided shipping materials.
7. Conduct first line maintenance of the ozone precursor/air toxics samplers including keeping
them clean, performing equipment fault troubleshooting and repair, and contacting the
APCD immediately when they cannot resolve problems.
Make a note on the appropriate custody form, and email the APCD Air Toxics Technical Lead
regarding a problem encountered as soon as possible, whenever there is an indication of
improper/non-normal sampling.
Objective #4: (Particulate Monitoring) No later than the expiration date of this contract, operate and maintain
particulate monitors.
Primary Activity
#1
The Contractor shall operate and maintain two PM,o Hi -Volume flow (Hi -Vol) monitors
operating on an every third day schedule at the Greeley Hospital site located at 1517 16th Avenue
Court, Greeley, CO., 80631.
Sub -Activities #1
1. The Contractor shall install new tare filters, collect data and retrieve sampled filters.
2. The Contractor shall conduct first line maintenance of the PM io Hi -Vol samplers which
shall include:
a. keep samplers clean and operational;
b. trouble -shoot problems; and
c. contact the APCD immediately when problems cannot be resolved by operators.
3. The Contractor shall ship PM lo sampled filters and associated data using the mailing
envelopes provided by the APCD.
Primary Activity
#2
The Contractor shall operate and maintain 2 filter -based PM2 s Low -Volume flow (Low -Vol)
monitors each operating on an every third day schedule at the Greeley Hospital site located at
1517 16th Avenue Court, Greeley, CO 80631 and the Platteville site located at the South Valley
Middle School, 1004 Main St. Platteville, CO 80651.
Sub -Activities #2
1. The Contractor shall install filters and start data, retrieve filters and end data, and ship filters
and data via FedEx Overnight to the CDPHE LSD ARL once every two weeks.
2. The Contractor shall conduct first line maintenance of the PM-, s samplers.
a. keep samplers clean and operational;
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Contract Statement of Work— Exhibit I I
January 2015
EXHIBIT J
b. trouble -shoot problems; and
c. contact the APCD immediately when problems cannot be resolved by operators
3. The Contractor shall record all data.
4. The Contractor shall ship PM,5 sampled filters using the supplies provided by the APCD.
Primary Activity
#3
The Contractor shall operate and maintain PMT 5 continuous GRIMM EDM 180C continuous
particulate analyzer at the Greeley Hospital site located at 1517 16`h Avenue Court, Greeley, CO
80631.
Sub -Activities #3
1. The Contractor shall conduct a Weekly Inspection of the PM,5 GRIMM EDM 180C
instrument.
2. The Contractor shall record all pertinent data on the APCD provided "Sampler Verification
Form", which is emailed by APCD to the Weld County Health Dept once per month.
3. The Contractor shall conduct first line maintenance of the PM25 instrument including:
a. keeping the instruments operational;
b. trouble -shooting minor problems; and
c. immediately calling APCD when they cannot resolve problems.
4. The Contractor shall conduct the "Every 2 -Week Verification Procedures" as described in
the SOPs, as shown below in the Standards and Requirements Section, with the exception
that the APCD will do required periodic maintenance procedures.
Primary Activity
#4
The Contractor shall operate and maintain two PM, 5 chemical speciation monitors (a STN
SASS monitor and a URG carbon monitor) operating on an every six day schedule at the
Platteville site located at the South Valley Middle School, 1004 Main St. Platteville, CO 80651.
Sub -Activities #4
1. The Contractor shall install filters and set sample schedule, retrieve filters and sample
data, and ship filters and data via pre arranged method to the speciation contract lab per
their established schedule.
2. The Contractor shall conduct first line maintenance of the PM, 5 speciation samplers.
a. keeping the instruments operational;
b. trouble -shooting minor problems; and
c. immediately calling APCD when they cannot resolve problems.
3. The Contractor shall record all sample data.
4. The Contractor shall ship PMT 5 speciation samples using the supplies provided by the
contract lab. The Contractor shall conduct the required maintenance as described in the
SOPs, as shown below in the Standards and Requirements Section, with the exception
that the APCD will do the inlet head cleanings and sampler maintenance procedures.
Objective #5: (CFC Program) No later than the expiration of this contract, ensure compliance with AQCC Regulation
No. 15 and EPA608 and EPA609.
Primary Activity
#1
The Contractor shall provide enforcement and surveillance of the provisions of Colorado Air
Quality Control Commission Regulation No. 15.
Sub -Activities #1
1. The Contractor shall conduct inspections of stationary source air conditioning and
refrigeration equipment and technicians that are subject to the regulation;
a. Notify APCD in writing of all complaints received.
b. Investigate complaints that warrant follow-up inspections.
2. The Contractor shall conduct inspections of motor vehicle air conditioning and refrigeration
repair shops and motor vehicle salvage facilities which are subject to the regulation.
a. The Contractor shall investigate complaints that warrant follow-up inspections.
b. The Contractor shall collaborate with APCD to create a list of new source
identification (NSID) sites to conduct inspections.
Standards and
Requirements
1. Objective 1: Stationary Sources
a. The Contractor shall offer compliance assistance to ensure that the sources comply
with AQCC Regulation No. 3,
https://www.colorado.gov/pacific/sites/default/files/5-CCR-1001-5 0.pdf, which is
incorporated and made part of this Contract by reference.
b. Air pollutant emission notice forms and emission permit application forms are
available from the APCD website https://www.colorado.gov/pacific/cdphe/apen-
and-permitting guidance, which is incorporated and made part of this contract by
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Contract Statement of Work— Exhibit I
January 2015
EXHIBIT J
reference.
c. The Contractor shall ensure its employees who conduct odor and opacity violation
inspections attend the required certification sessions provided by APCD during the
contract period in accordance with the Stationary Sources Program Training Plan.
d. The Contractor shall ensure to the extent practicable, a State Certified Opacity and
Odor Observer is on staff at all times.
e. Inspections and inspection reports shall be of Full Compliance Evaluation quality,
as described in EPA's Clean Air Act Stationary Source Compliance Monitoring
Strategy, July, 2014. The most recent version of this document was sent via e-mail
to the Contractor.
f. All inspections shall be submitted using Microsoft (MS) Word 2000® software or
subsequent newer versions of this software.
g. The contractor shall issue burn permits according to policies issued by APCD in
connection with the enforcement and administration of the Air Quality Control
Commission's Regulations Nos. 1 through 9 concerning air pollution emission
permits and open burning permits.
h. All monthly reports for the Field Services Unit shall be submitted electronically in
a format specified by APCD.
i. APCD reserves the right to modify procedures for the enforcement of the
applicable regulations consistent with policy statements issued by APCD and to
provide forms to be used to implement said policy.
j. To enable the Contractor to execute the duties as specified in this Contract, the
Contractor is hereby delegated authority to enter with the consent of the property
owner or with a warrant if necessary, any public or private property to make
inspections, conduct tests, or examine books and records. Should a warrant be
necessary to gain access to the property the Contractor shall notify APCD and
obtain written approval prior to making application for a search warrant to the
court.
2. Objective 2: Meteorology and Gaseous monitoring
a. Weld County air quality site and analyzers/sensors subject to this Work Plan are:
Greeley Tower (ozone, carbon monoxide, meteorology)
b. Messages entered into station data loggers will be polled daily by APCD central
polling server.
c. SOP documents are available on the Colorado Air Quality website
http://www.colorado.gov/airquality/tech doc repository.aspx and are incorporated
and made part of this contract by reference.
d. Special requests for site visits can only be made by all Gaseous and Meteorological
Monitoring (GMM) Unit technical staff.
e. The Contractor shall perform equipment fault troubleshooting and repair in consult
with the GMM Unit Technical Staff.
f. The Contractor shall only perform a Performance Test or a Quality Control (QC)
Precision Test on special quest from APCD.
g. The Contractor shall perform work on analyzers in accordance with the
manufacturer's Operator Manuals (located at each site).
h. The Contractor shall perform work in accordance with APCD's Technical Services
Program Quality Assurance Project Plan and associated Standard Operating
Procedures (located at site).
i. The Contractor shall notify the GMM Technical Lead within 24 hours, on business
days, of any analyzer/sensor malfunctions or other critical problem requiring
APCD staff attention. Contact is to be made by phone, electronic mail can be used
as a backup to document the event in writing, but is not a substitute for reaching a
live person.
j. The Contactor shall ensure all employees who provide maintenance to gaseous
monitoring sites be trained by APCD GMM technical staff in addition to ancillary
training by local agency contractors trained by APCD.
a. The Contractor shall notify APCD's GMM Supervisor or GMM Technical
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Contract Statement of Work — Exhibit H
January 2015
EXHIBIT J
Lead when new employees and interns are to be trained for work under
this work plan.
k. The Contractor shall perform work in accordance with the following which are
incorporated and made part of this contract by reference:
a. CFR Title 40 Part 50. http://www.ecfr.gov/cgi-bin/text-
idx?tpl=/ecfrbrowse/Title40/40cfr50 main 02.tpl
b. CFR Title 40 Part 58. http://www.ecfr.gov/cgi-bin/text-
idx?tpl=/ecfrbrowse/Title40/40cfr58 main 02.tpl
3. Objective 3: Ozone Precursor/Air Toxics Program
a. The contractor shall:
i. Follow the Quality Assurance Project Plan (QAPP) and Standard
Operating Procedures (SOPs) as provided by APCD;
SOP documents are available on the Colorado Air Quality website
http://www.colorado.gov/airquality/tech doc repository.aspx and are
incorporated and made part of this contract by reference.
iii. Follow the EPA national every -sixth -day sampling schedule as provided
by APCD or ERG;
iv. Document all site visits, work, observations and concerns on the sample
custody forms and in the on -site log book;
v. Perform routine site inspections and maintenance;
vi. Perform equipment fault troubleshooting and repair in consult with the
APCD Air Toxics Technical Lead;
vii. Notify the APCD Air Toxics Technical Lead within 24 hours, on business
days, of any analyzer/sensor malfunctions or other critical problem
requiring APCD staff attention. Contact is to be made by phone;
electronic mail can be used as a backup to document the event in writing,
but is not a substitute for reaching a live person;
viii. Ensure that all employees who provide maintenance to gaseous
monitoring sites are trained by APCD technical staff in addition to
ancillary training by local agency contractors trained by APCD;
ix. Notify APCD's Program Manager or Air Toxics Technical Lead when
new employees and interns are to be trained for work under this work
plan.
b. Special requests for site visits will be made by APCD technical staff.
c. The contractor shall collect a minimum of 90% valid canister and cartridge samples
and associated data on the scheduled sampling days each calendar quarter. This
collection rate will take into consideration sampler malfunctions or extreme
weather.
d. All air quality monitoring equipment shall be kept clean and in good working
condition
4. Objective 4: Particulate Monitoring
a. The Hi Vol samplers located at the Greeley site shall be operated every three days.
Both Weld County Low -Vol PM2.5 samplers shall be operated on an every three
day schedule. The continuous GRIMM at the Greeley site shall be operated to
minimize instrument reporting downtime. The speciation samplers at the Platteville
site shall be operated every six days.
b. The contractor shall follow the relevant Standard Operating Procedures (SOP) for
each pollutant method, including:
i. The Hi -Vol PM to SOP ( Appendix PMI High Volume PM - final
06 2015.pdf);
ii. The Low -Vol PM 25 SOP (Appendix PM2 Low Vol Filter Based
Particulate Sampling_final 071415 PRM Accept All.pdf);
iii. The Standard Operating Procedures for the Determination of PM,o
and PM25 in Ambient Air Using a GRIMM EDM 180 instrument
(Appendix PM4 GRIMM SOP final.pdf).;
Page 6 of 10
Contract Statement of Work — Exhibit H
January 2015
EXHIBIT J
iv. The Standard Operating Procedures for Chemical Speciation Network
(CSN) monitors (Appendix PM6- CSN SASS.ckw edits.03 2015 -
PRM.pdf and Appendix PM5 - CSN URG.pdf); and
v. The GRIMM SOP (Appendix PM4 GRIMM SOP final.pdf).
c. SOP documents are available on the Colorado Air Quality website
http://www.colorado.gov/airquality/tech doc repository.aspx and are incorporated
and made part of this contract by reference.
d. First line maintenance of the all PM samplers shall include:
a. keeping them clean;
b. trouble -shooting problems; and
c. contacting the APCD immediately when they cannot resolve problems.
e. The Contractor shall ensure that all employees who conduct Particulate Matter
(PM) monitoring be trained by:
a. CDPHE APCD, or
b. the Contractor, who has been trained by the APCD, and only with prior
approval of the APCD.
f. The Contractor shall comply with the applicable sections of each SOP pertinent to
each parameter being monitored and associated instrument and sign the APCD
Particulate Training log.
g. The Contractor shall immediately notify the Particulate Monitoring program staff
in person by telephone following the call down list provided and must reach a
person (not a voice mail) to resolve any instrument malfunction or other critical
problem requiring APCD staff attention. The Contractor shall not rely on phone
mail or electronic mail for this notification.
h. The Contractor shall record all data on the following forms that are provided by
APCD:
a. Hi Vol Sampler PSFE
b. PM2 5 Federal Reference Method Filter Data Sheet/Chain of Custody
(Filter Data Sheet),
c. PM Field Form, and
d. Continuous Particulate Maintenance/Site Visit Form
5. Objective 5: CFC Program
a. The Contractor shall ensure compliance with the following which are incorporated
and made part of this Contract by reference and are located as shown:
i. Air Quality Control Commission (AQCC) Regulation No. 15
https://www.colorado.gov/pacific/sites/default/files/5-CCR-1001-19.pdf
ii. EPA608 and EPA609 http://www.ecfr.gov/cgi-
bin/retrieveECFR?gp=&SID=a804a8db9171 cbd 1192b 1 f7c0d540c6I &n=
pt40. 18.82&r=PART&ty=HTML#sp40.18.82.f.
b. The Contractor shall perform inspections at facilities listed on the CFC Program
Inspections List attached by this reference and made a part hereof as Attachment
J-2.
c. The Contractor shall inspect 20-40% of the NSID sites in each of the first three
quarters, with all NSID inspections completed by the end of the third quarter. Other
inspections performed shall be spread throughout the contract year.
d. With the exception of complaints, inspections of motor vehicle air conditioning
repair shops shall be conducted by the Contractor from July — September and April
— June.
e. Inspections of motor vehicle salvage facilities shall be conducted by the Contractor
throughout the contract year.
f. All employees who conduct stationary and mobile sources CFC inspections shall
be trained either by the APCD or by a local agency inspector trained by the APCD.
All training related to CFC shall be pre -approved in writing by the APCD's CFC
program and shall be devoted to CFC related work.
i. Types of training may include: Industry sponsored events, APCD
oversight inspections, field training, or other APCD sponsored training.
Page 7 of 10
Contract Statement of Work — Exhibit II
January 2015
EXHIBIT J
ii. The Contractor shall notify the CFC program staff when temporary
employees and interns are to be utilized for CFC inspections. When
possible, the CFC program shall be notified in writing prior to the
employment of such individuals.
g. The contractor shall use the APCD CFC Program Inspection Worksheet provided
by the APCD CFC Program by mailing the performance of the services as
specified in this Contract unless prior written approval is granted by the State
authorizing the use of alternate forms. All routine and complaint -related CFC
inspections shall be completed on a standardized inspection worksheet provided by
the APCD.
h. The final report shall include a summary of the reports previously submitted to the
State as required by this Contract.
6. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The contractor shall monitor documents and website content for
updates and comply with all updates.
Expected Results
of Activity(s)
To successfully monitor and regulate sources of air pollution emissions and ensure compliance
with EPA regulations to protect air quality in Colorado.
Measurement of
Expected Results
1. Objective 1: Stationary Sources
a. Monthly reports of activities using the form(s) supplied by the State
b. Electronic copies of all field inspection reports as listed in Attachment J-1,
Inspection List
2. Objective 2: Meteorology and Gaseous monitoring
a. Review of Electronic Messages left on the data logger; Messages will be reviewed
for content and accuracy. Messages will be compared against number of tasked
invoiced.
b. Monthly review of Site and Analyzer log sheets
c. Interviews of technical personnel within the GMM group that are responsible for
the operations of the applicable air monitoring site/s
3. Objective 3: Ozone Precursor/Air Toxics Program
a. Data results from ERG will be reviewed monthly by APCD technical staff to
ensure that samples are being collected on correct days.
b. Sample custody log sheets will be evaluated quarterly by APCD technical staff for
completeness of all required information and for the clarity of supplemental
documentation for both routine and non -routine tasks.
4. Objective 4: Particulate Monitoring
a. Field data entered into the Particulate Database are validated based on review of
the Hi -Vol PSFE data, the Low -Vol Filter Data Sheets, PM Field Forms,
Refrigerator Control Logs, the TEOM PM25 Maintenance Log forms, and CSN
Custody and Field Data Form.
5. Objective 5: CFC Program
a. Monthly reports and completed inspections worksheets
Completion
Date
Deliverables
1. Objective 1: Stationary Sources
a. A monthly report for each preceding month shall be submitted
electronically to the APCD Compliance & Enforcement
Program Contract Coordinator. An email and mailing address
will be provided.
By the 15`h of
each subsequent
month
b. Electronic copies of all field inspection reports for sources
listed in Attachment J-1 shall be submitted via email to the
APCD Compliance & Enforcement Program Contract
Within 45 days
of completion of
the inspection
Page 8 of 10
Contract Statement of Work — Exhibit H
January 2015
EXHIBIT J
Coordinator and shall be of Full Compliance Evaluation
quality. An email address will be provided.
c. All inspections designated for sources listed in Attachment J-
I must be completed and reports submitted via email to the
APCD Compliance & Enforcement Program Contract
Coordinator and shall be of Full Compliance Evaluation
quality. An email address will be provided.
By June 30 of
each contract
year.
2. Objective 2: Meteorology and Gaseous Monitoring
a. The Contractor shall mail the completed log sheets to the
GMM Technical Lead.
By the 15`h of
each subsequent
month
3. Objective 3: Ozone Precursor/Air Toxics Program
a. The Contractor shall ship (via FedEx using supplied labels)
canister and cartridge samples to ERG, along with the white
and yellow copies of the sample custody forms.
Retrieve samples
within 4 -days
after samples
have been taken
and ship samples
within 24 -hours
after retrieving
the samples.
b. The Contractor shall send the pink copies of the sample
custody forms to the APCD Air Toxics Technical Lead on a
quarterly basis for review.
Within 30 days
of the end of
every quarter
4. Objective 4: Particulate Monitoring
a. Hi -Vol PMio sampled filters and PSFE's shall submit, via mail
to: CDPHE Laboratory Services Division (LSD) Air
Resources Laboratory (ARL) at 8100 Lowry Blvd, Denver, CO
80230.
No later than 2
weeks of
sampling; all Hi -
Vol filters from
the previous
month shall be
mailed no later
than the end of
the first week of
the subsequent
month
b. Hi -Vol PM 1p Monthly Log form provided by APCD shall be
sent via email (preferably) or fax to the Particulate Monitoring
Supervisor.
No later than 10
calendar days
after the end of
each month
c. PM Low -Vol sampled filters, Field Data Sheet/Chain of
Custody Form, PM Field Forms, Refrigerator Control Log
shall be sent by overnight delivery per the shipping schedule
shown on the Filter Data Sheet/Chain of Custody form to
CDPHE Laboratory Services Division (LSD) Air Resources
Laboratory (ARL) at 8100 Lowry Blvd, Denver, CO 80230.
Once every two
weeks on a
Tuesday
d. Continuous Verification/Field Form (TEOM) submitted to via
email to APCD.
Once per month
e. PM2.5 CSN Custody and Field Data Form Submitted to
contract lab with samples, copies submitted to APCD to
accompany PM2.5 low vol records and paperwork (Item c).
Per contract lab
shipping
schedule
4. Objective 5: CFC Program
a. A monthly report of activities for the Contractor's CFC
program for each month shall be submitted via email to the
APCD CFC Program Lead.
By the 15th of
each subsequent
month.
b. All inspection worksheets shall be submitted by mail to the
APCD CFC Program Lead on a monthly basis.
No later than the
15th day of the
Page 9 of 10
Contract Statement of Work— Exhibit H
January 2015
EXHIBIT J
month following
month inspection
completed.
c. A final report, in narrative form, of program accomplishments
shall be submitted as part of the final requests for payment.
No later than
August 1 of each
project year.
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by each of the APCD Program's Contract Monitors. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports and review of
inspection reports along with review of monthly reports. The Contractor's performance will be evaluated at set
intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the
end of the life of the contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within (30) calendar days of discovery of a compliance issue. Within
(30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the
action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The
action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the time line, the Contractor must email a request to the Field
Services Contract Monitor and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may
exercise its rights under the provisions of this contract.
Page 10 of 10
Contract Statement of Work — Exhibit H
January 2015
Attachment J-1
Inspection List
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RE: APPROVE CONTRACT AMENDMENT FOR TASK ORDER #4 FOR AIR QUALITY
PROGRAM��,�,,,//
ATTEST: dal/WV �C�Lio;c1
Weld Cody Clerk to the Bo- rd
BY:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Deputy Clem to the Boar,:1� R �_ Mike Freeman, Chair
JUN 2 9 2013
APP= .VED AS PPROVED AS TO SUBSTANCE:
Controller
APPROVED S TO FORM:
Co' inTy Attorney
Elected Official or Department Head
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