HomeMy WebLinkAbout20163729.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR HAZAROUS MATERIA
LS EMERGENCY
PLANNING (HMEP) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld Count Color
Colorado statute and Y� ado, pursuant to
the Weld County Home Rule Charter, is vested with the authorityof
Y
administering the affairs of Weld County, Colorado and
,
WHEREAS, the Board has been presented with a Grant Application for
pp the Hazardous
Materials Emergency Planning y (HMEP) from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld
County, on behalf of the Weld County Office
of Emergency Management, to the Colorado Division of Homeland Se
curity and Emergency
Management, Department of Public Safety, commencing October 1
September 30, 2018, 2017, and ending
p with further terms and conditions being as stated in said rant application,
and g pp
WHEREAS, after review, the Board deems it advisable to approve said gr
ant g ant application,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
County, Colorado, that the Grant of Weld
Application for the Hazardous Materials Emergency Planning
(HMEP) from the County of Weld, State of Colorado
by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Office of Emergency mergency Management,
to the Colorado Division of Homeland Security and Emergency Management,
Public Safety,be and g Y g t, Department of
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant application.
The above and foregoing Resolution was, on motion duly made and
by the following vote on the 12th seconded, adopted
day of December, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
aittio) sat,e,
Weld County Clerk to the Board
BY:
G�.
eputy Clerk to the Board
Mike Freeman, Chair
Sean P. Conway, Pro -Tern
.� tO
Julie A. Cozad
APPR AS T�.-�� M:�� t' CUSED
u ty A" orney
Date of signature: toi aSI I
rbara Kirkmeyer
eve Moreno
cc: o EmcRa)
OI /03/11•7
2016-3729
EM0017
Commissioners,
TO: Board of County Commissioners
FROM: Roy Rudisill, OEM
DATE: November 18, 2016
SUBJECT: Updated Hazardous Materials Planning Grant
This is an updated application for the Hazardous Materials Emergency Planning Grant, as part of the
budget process I would like to apply for the 2018 FFY I-IMEP Grant to support a part time contract
position to support OEM with the planning for Hazardous Chemical Facilities and Chemical
Transportation. We applied for the 2017 grant but did not receive funding.
Currently Weld County has 9,102 Tier II reporting facilities and 94 pipeline operators. Each of the Tier
II reporting companies and Pipeline Operators are required to coordinate with local First Responders and
conduct exercises and training on response and safety. The driving focus of these requirements is for
first responders to understand the needed capability for possible incidents that could take place at each
of these facilities or along the pipelines throughout our County.
The Hazardous Materials Emergency Planning Grant has a focus on transportation, I believe we can
meet this requirement due to the number of pipelines we have in the County and the amount of other
Chemical Transportation that takes place on County roads and Highways.
The focus of the position will be to work with our pipeline operators, Tier II facilities and transportation
companies to develop an understanding of the required response to possible hazmat incidents. Develop
and update a hazmat response plan and help with coordination of the Local Emergency Planning
Committee that meets the requirement of the Emergency Planning and Right to know Act (EPCRA)
Section 301-303, coordination of Tier II reporting with the State under EPCRA section 312-313.
Develop and coordinate training and exercises related to hazardous materials, assist with Local
Emergency Planning Committee development in the Northeast Region and be a resource to Weld
County communities and agencies on hazmat and chemical storage issues. This will require a special
expertise and background of chemical hazards and EPCRA.
2016-3729
The grant application is due to the State DHSEM before February 1, 2017. The grant is based on what
Jefferson County has clone over the past few years, the grant is for $75,000.00 and there is a 20% match.
Our match will be $15,000.00. I have attached a draft copy of the application that describes the scope of
work for the position and budget. This will be a contract position and is only supported by us receiving
the grant and there is no expectation to continue the grant funded position if the funding is not awarded
to Weld County.
I'm requesting to place this application on the BOCC agenda for approval and submission to the State.
Agree with Staff
Recommendation
Work Session
Requested
Comments
Freeman
rte.
Kirkmeyer
Conway
c
Cozad
Moreno
J 44
COLORADO
Division of Homeland Security
& Emergency Management
Department of Public Safety
2016/2017 HMEP PLANNING GRANT
LEPC/AGENCY APPLICATION
Please complete the following information (print or type).
LEPC/AGENCY: Weld County LEPC / Weld County Office of Emergency Management
Contact: Roy Rudisill
Address: 1150 O Street, PO Box 758
City, State, Zip: Greeley Co 80632
Telephone Number: 970-304-6540
Date of Submission:
MAIL TO: COLORADO DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT
9195 EAST MINERAL AVENUE, SUITE 200
CENTENNIAL, COLORADO 80112-3549
Attention: Larisa Cannon
HMEP — Grants Analyst
Please contact larisa Cannon atlarisa.cannon@state.co.us or 720.852.6710 ifyou have any questions.
APPLICATION ATTACHMENT
1. Name, address, day phone, agency and position of project manager responsible for the
management of the grant project and related records.
Project Manager Name:
Roy Rudisill
Address:
1150 O Street, Greeley Co/ PO BOX 758 80632
Daytime Phone:
970-304-6540
Agency:
Weld County Office of Emergency Management
2. Attach a description of applicant's project. (Details please).
Weld County is seeking a contracted planning position to support the Office of Emergency
Management and the Weld County LEPC on community preparedness for risks associated with
hazardous materials transportation, support LEPC's in the NE Region of Colorado and support the
collection and routing of commodity flow information in Weld County and the NE Region.
3. The specific hazardous materials activities to be addressed by the project (please provide
details.) Indicate the Core Capabilities you are addressing.
Weld County has 93 Pipeline Operators and an unknown number of transportation companies
that utilize almost 700 miles of Weld County roadways, State and Interstate Highways include;
Hwys 85, 52, 66, 60, 56, 34, 14, 71, and Inter State Hwys 1-25 and 1-76. Weld County has an
active LEPC but we want to be more proactive in the area of planning and to support the NE
Region LEPC's as needed. LEPC's struggle with the basics, so the core capabilities include
everything from basic understanding of hazmat transportation programs and EPCRA all the way
to the fundamental preparedness planning on a whole -of —community basis. Our efforts will help
to reveal capability strengths and weaknesses, train participants on their roles and
responsibilities in both planning and preparedness; improve coordination, identify resource
needs and how they can be filled through regional planning and cooperation, and enhancing
cooperation among government agencies and private sector.
Specifically:
a. Improve transportation risk assessment and community capabilities analysis, LEPC
organization, planning and training, improved reporting and planning compliance using
information from hazardous materials commodity flow analysis, EPRCA and CAA 112 r
programs, support regional planning development, increase awareness of local emergency
planning roles in developing improved community preparedness.
b. Support the State Emergency Planning Committee efforts to communicate with LEPC's in the
NE Region on activities and expectations related to hazardous material transportation, fixed
facilities and the use of CAMEO as a planning tool
c. Coordinate with the Colorado 811 program, Weld County Damage Prevention Council, DJ
Basin Safety Council and the Front Range Emergency Resource working group. Utilizing these
opportunities to present to First Responders and Private Sector regarding accident prevention
programs in the loading and unloading of hazardous materials from rail cars, truck transporters
to facilities. Accident analysis shows that a large number of accidents occur at the point that
hazardous materials are being moved to or from facilities to transportation vehicles or rail cars.
4. Attach an outline of work plan with personnel, time schedule, and deliverables.
(Attach extra pages as needed for this item)
a. The specific outcome for this project subpart will be to increase the membership of our LEPC
to include more transportation companies, coordinate and make contact with fixed facilities
and pipeline operators to include the energy sector in planning and routine meetings.
Demonstrate they have coordinated with the first responders who are responsible for their
facility, identify facilities presenting a hazardous materials risk in communities and
identification of hazardous material risk in transportation. The Office of Emergency
Management and LEPC will accomplish this by contracting with a contractor.
performance metrics for the contractor will be as follows;
a minimum of four contacts per month with Fire Districts, fixed facilities and pipeline
operators during the grant performance period, working with them on specific local efforts to
address the objectives outlined above.
hold outreach meetings with rural fire districts, EMS, and industry representatives related to
pre -plans for facilities that have the greatest risk to communities.
Report on progress to the Weld County LEPC and State Emergency Planning Committee
Attend State Emergency Planning Committee meetings
b. The specific outcome for this project subpart will be: dissemination of LEPC meeting minutes
and preparedness products related to hazardous materials to LEPC members and
communities. Monthly broad based communication with agencies, communities and private
sector on preparedness related to hazardous materials transportation. Weld County will
retain a contractor to accomplish these objectives.
c. Our project is to use the services of a subject matter expert in the field of hazardous
materials to interact and coordinate LEPC activities that relate to hazardous materials
transportation and preparedness activities. Coordinate with the Weld County Damage
Prevention Council, Colorado 811, Weld County LEPC, Front Range Emergency Resource
Working Group, DJ Basin Safety Council, other LEPC's in the NE Region of Colorado, Union
Pacific Rail Road, Burlington Northern Rail Road, Great Western Rail Road and other
committees, organizations and working groups related to safety programs for handling and
transporting hazardous materials.
5. Project Dates:
Start Date: October 1, 2017
End Date: Sept 30, 2018
6. Funding Requested:
Federal share (maximum 80%):
$ 60, 000.00
LEPC/Non-Federal share (minimum 20%):
$15,000.00
Total Project (100%):
$75,000.00
(The Federal share is 80% of the Total Project while the LEPC share is 20% of the Total Project, not 20% of the
Federal share)
APPLICATION ATTACHMENT
7. Budget information by object class (use the "tab key" to move through the table):
Federal Share
Non -Federal
Total Budget
Category
Not to exceed 80% of
Contribution - at
(Sum of Fed
Total Budget
least 20% of Total
Budget
and non-federal
shares)
7.1 Salaries
$
$
$
7.2 Fringe Benefits
$
$
$
7.3 Travel
$
$ 10, 000.00
$
7.4 Equipment
(Prior approval required)
$
$
$
7.5 Supplies
$
$ 5,000.00
$
7.6 Contractual
$ 60,000.00
$
$
7.7 Other (explain)
$
$
s
7.8 Totals
$ 60,000.00
$ 15,000.00
$ 75,000.00
8. Budget Narrative — Describe/detail the costs for each category used in the budget table above.
How are those costs determined and what will be purchased, who's salaries are included and at
what rates, etc.
The 10,000.00 travel budget pays for attendance at NASTTPO functions, State LEPC conference
and various LEPC, State Emergency Planning Committee meetings across the Region or State.
LEPC members also travel in support of the contractors activities. These funds are Weld County
General Funds. The 5,000.00 supplies budget pays for materials distributed to the LEPC. These
materials include things like technical reference materials on planning, commodity flow studies
and legal reference materials. On occasion we will pay for meals if this is a business lunch or
training needs to go over the lunch hour. The federal funds will go directly to the contractor.
Matching dollars will be hard and potentially soft. Soft match will be LEPC member's time
participating in the Hazardous materials transportation planning activity at $100.00 per hour.
The hard match will be from County general funds for travel and supplies. Travel will include in-
state training programs, Out -of -State travel will include NASTTPO conferences. Any out-of-state
travel will be limited to PHMSA sponsored or recommended events. Anticipated supplies are
providing printed materials for training, various documents to support planning and exercises,
and expendable supplies for training sessions.
APPLICATION ATTACHMENT
9. Description of process for documenting 20% soft/in-kind match, if in -kind match is to be used. If
both in -kind and hard match are to be used, what is the amount of the hard cash match?
The match is intended to be exclusively hard. If we have any difficulty expending these sums
any deficit will be addressed through soft match which will be LEPC member's time participating
in the hazardous materials transportation planning activities. The hard match will be budgeted
general funds in the OEM budget and LEPC member's self -funded travel to support these
activities through both travel and purchase of expendable supplies to support planning and
training activities. Receipts and time sheets will be used to document these costs.
10. Statement that LEPC is complying with Sections 301 and 303 of SARA Title Ill (EPCRA).
Weld County LEPC is in compliance with Section 301-303 of EPCRA. We are processing
EPRCA Tier II data utilizing CAMEO and communication with our reporting facilities on
questions related to their reports. We are also working with local agencies on commodity flow
studies and starting to utilize the Zone Study App.
11. a) Name, address, phone number and signature of LEPC Chairperson authorizing grant
application, or appropriate agency director:
Name:
Roy Rudisill
Address:
1150 O Street/ PO Box 758 Greeley, CO 80632
Telephone:
970-304-6540
Fax:
Email:
rrudisill@weldgov.com
b) Name, address, phone number and signature of LEPC Grant Program Manager:
Name:
Same as above
Address:
Telephone:
Fax:
Email:
c) Name, address, phone number and signature of LEPC Grant Fiscal Agent:
Name:
Commissioner Mike Freeman
Address:
1150 O Street, Greeley Co 80631
Telephone:
970-356-4000
Fax:
Email:
12. Attach copy of LEPC Membership List or approval of LEPC for non-LEPC Agency.
(If previously approved by CEPC in annual process, no list needs to be provided).
13. Agency designated by Chief Executive Officer to receive and manage grant funds and EIN
(Employee Identification Number):
Agency:
Weld County
EIN:
846000813
APPLICATION ATTACHMENT
14. Additional comments/justification: (As needed)
N/A
Chair�Weld County Commissioners
ina.Su.e,
DEC
2 2016
Authorized Person/Title (may be typed - contract will be physically signed)
Hello