HomeMy WebLinkAbout20160711.tiff RESOLUTION
RE: APPROVE APPLICATION FOR VICTIM SUPPORT SERVICES: VICTIM
COMPENSATION AND JUVENILE VICTIM ASSISTANCE AND AUTHORIZE
ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Victim Support
Services: Victim Compensation and Juvenile Victim Assistance from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
19th Judicial District Attorney's Office, to the Colorado Division of Criminal Justice, commencing
upon full execution of signatures, with terms and conditions being as stated in said application,
and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Victim Support Services: Victim Compensation and
Juvenile Victim Assistance from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
to the Colorado Division of Criminal Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of February, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:d' ' je toy
Mike Freeman, Chair
Weld County Clerk to the Board
/ Sean P. Conway, Pro-Tem
BY:
uty Clerk to the Bard ♦ (- /.2;.(2),��
� lie A. Cozad
USED
APP' .� � D A •='" �' � 1861 :,...`.•4,p F C;
�bara Kirkmeyer �A
.un ttorney �1 it
/61 -1 Steve Moreno
Date of signature: -/
2016-0711
DA0025
CC : - a3/1(e
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Applicant Information
Crime Victims Services Grant Program 2016
Project Information
Project Title: Victim Support Services: Victim Compensation
and Juvenile Victim Assistance
Project Number: 2016-VU-16-013792-19
Project Director: JoAnn Holden
Executive Director:
Type of Funding for this Project: New
Requested Amount($): $58,862
Project Duration:
From: 01/01/2017
To: 12/31/2017
Applicant Details
Applicant Agency Name: District Attorney's Office, 19th Judicial District
Applicant Legal Name: Weld County
DUNS(+4) Number: 075757955
SAM Expiration Date: 01/14/2017
Tax Identification #: 846000813
Entity Type: Public / Government
Entity Sub-Type: County
Application Form Page 1 02/22/2016
2016-0711
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Contact Information
Project Contact Information has been pre-populated with the Contact Information from your
Applicant Profile.
Please review and update as necessary the information below to reflect the Project Officials that
will be responsible for this Project. Only include one of each of the following: Project Director,
Financial Officer, and Signature Authority. Complete Executive Director field only if you are a
nonprofit agency. Primary Contact should be included only if this role is someone other than the
required project officials already listed.
Note: COGMS auto-generated email notifications are not linked to this contact list. Auto-
generated email notifications are only sent to Registrants linked to the Applicant Profile. Please
see instructions for additional information.
Contact Type First Name Last Name Phone Email
Primary Contact JoAnn Holden 970-356- jholden@co.weld.co.us
4010
Financial Officer Barbara Connolly 970-356- bconnolly@co.weld.co.us
4000
Signature Authority Mike Freeman 970-336- mfreeman@co.weld.co.us
7204
Project Director JoAnn Holden 970-356- jholden@co.weld.co.us
4010
Application Form Page 2 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Contact Details
Contact Type: Primary Contact
Salutation: Ms.
First Name: JoAnn
Last Name: Holden
Title: Director of Victim Services
Agency Name: Weld County District Attorney's Office
Address Line 1: PO Box 1167
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-356-4010
Fax: 970-352-8023
Contact Email Address: jholden@co.weld.co.us
Contact Details
Contact Type: Financial Officer
Salutation: Ms.
First Name: Barbara
Last Name: Connolly
Title: Financial Officer
Agency Name: Weld County Government
Address Line 1: PO Box 758
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-0758
Application Form Page 3 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Phone Number: 970-356-4000
Fax: 970-352-0242
Contact Email Address: bconnolly@co.weld.co.us
Contact Details
Contact Type: Signature Authority
Salutation: Mr.
First Name: Mike
Last Name: Freeman
Title: Chair, Board of County Commissioners
Agency Name: Board of County Commissioners, Weld County
Address Line 1: PO Box 758
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-0758
Phone Number: 970-336-7204
Fax: 970-352-0242
Contact Email Address: mfreeman@co.weld.co.us
Contact Details
Contact Type: Project Director
Salutation: Ms.
First Name: JoAnn
Last Name: Holden
Title: Director of Victim Services
Agency Name: Weld County District Attorney's Office
Address Line 1: PO Box 1167
Application Form Page 4 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Address Line 2: 915 Tenth Street
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-356-4010
Fax: 970-352-8023
Contact Email Address: jholden@co.weld.co.us
Application Form Page 5 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Capacity and Project Factors
Type of Project: Victim /Witness Project, Victim Services
Is your Agency a culturally specific No
community-based agency?:
Agency Description:
Briefly describe the purpose of your agency. See instructions for further information.
The 19th Judicial District Attorney's Office is a government agency statutorily
mandated to prosecute those charged with committing crimes against the State
of Colorado. The Victim Witness Assistance Unit, established in 1980, is a
department in the District Attorney's Office. Twelve staff work in the unit
providing assistance to victims of defendants charged with felonies,
misdemeanors, and traffic cases. The number of criminal cases filed in 2015
were 14,879: 2321 felony, 755 juvenile, 3618 misdemeanor, and 8090 traffic.
The VW Unit supports all victims of crime. VRA victims represent 35% of adult
felony crimes, 28% of juvenile crimes, 40% of adult misdemeanor crimes. The
19th Judicial District Crime Victim Compensation program is housed in the Weld
County District Attorney's Office. One full time and one part time position make
up the staff of the program. In the past year, the program has seen a 46%
increase in applications, and a 25% increase in emergency awards.
Agency Qualification:
Describe your agency's experience with similar projects and experience the agency has in
managing federal/state funds. See instructions for further information.
The present VW Director of the 19th Judicial District has written federal grants
(VAWA and VOCA) since 1997. Weld County Government oversees the
financial aspect of grants which includes the separation of duties and a multiple
review process.
Prior CVS Funding for this project: No
Problem Statement:
Describe the problem the proposed project intends to address. Local and/or state data should be
used to describe the nature of the problem in your community. See instructions for further
information.
Application Form Page 6 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
The 19th JD Crime Victim Compensation (CVC) program has seen a 46%
increase in applications in the past year, and a 25% increase in emergency
awards. With the dramatic increase in workload, and the changing role of the
CVC Coordinator within the Victim Witness Unit, the CVC program staff needs
to expand to meet demand and maintain a level of response required by statute
and local policy and procedure.
The Victim Witness (VW) Unit had an Assistant dedicated to juvenile cases for
three years before the VW Unit downsized due to financial constraints in 2012.
The loss of this position meant that victim contact, court accompaniment, and
other duties, were spread amongst a District Court VW Assistant and the
attorneys covering the juvenile caseload. In the past year, District Court has
seen a 70% increase in felony juvenile trials, which makes it unsustainable for
the VW Assistants who currently share the juvenile caseload to provide even
the limited assistance available in these cases. A new dedicated VW Assistant
handling this caseload would mean the Office could provide services to all VRA
victims and properly assist attorneys with all trials.
Application Form Page 7 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Target Service Area
Service Area for Project
Statewide: No
U.S. Congressional District: 04
Judicial District: 19
State Senate District: 23, 13, 01
State House District: 48, 63, 49, 50
Counties: 62-Weld
Cities: Thornton, Mead, Hudson, Ault, Eaton, Platteville,
Lucerne, Pierce, Greeley, Hereford, Lochbuie,
Briggsdale, Roggen, Dacono, Longmont, Gill,
Milliken, Gilcrest, Grover, Brighton, Windsor, La
Salle, Carr, Frederick, Galeton, Severance,
Keenesburg, New Raymer, Kersey, Fort Lupton,
Nunn, Erie, Evans, Firestone, Stoneham,
Johnstown
Application Form Page 8 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Underserved Populations
A. Describe the underserved population(s) in the community you serve
(e.g. race/ethnicity of victims served, LGBTQ, deaf, etc.).
Weld County's estimated 2014 population was 277,670 (a 9.8% increase). The
Hispanic/Latino population is 28.4% of the population. Weld County's other
minority populations are: Black/African American 1.3, American Indian 1.7,
Asian 1.4.
B. How did you determine the underserved population(s)? Cite your
source(s).
US Census Bureau estimated 2014 figures. Greeley Tribune March 25, 2015 -
The Greeley metropolitan statistical area, which encompasses all of Weld, was
named the eighth fasted -growing metro area in the United States from July
2013 to July 2014, according to the population estimates, released today by the
U.S. Census Bureau.
C. Is any portion of your project specifically No
designed to serve underserved populations?
Application Form Page 9 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Collaboration
List the three agencies with which your project staff will be coordinating with most frequently. If
you have active MOU's relevant to this request, list the agency and a brief description of the
terms of the MOU.
Agency Name MOU Contact Phone
Catholic Charities No Brittany Coonrad 970-616-8602
A Woman's Place No Karol Patch 970-351-0476
Sexual Assault Vi... No Jennifer Jones Ma... 970-506-4059
Application Form Page 10 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Collaboration Details
Agency Name: Catholic Charities
Do you have an MOU with this Agency?: No
Contact Name: Brittany Coonrad
Title: Victims Assistance Coordinator
Phone: 970-616-8602
E-Mail: bcoonrad@ccdenver.org
Collaboration Details
Agency Name: A Woman's Place
Do you have an MOU with this Agency?: No
Contact Name: Karol Patch
Title: Director
Phone: 970-351-0476
E-Mail: director@awpdv.org
Collaboration Details
Agency Name: Sexual Assault Victim Advocate Center
Do you have an MOU with this Agency?: No
Contact Name: Jennifer Jones Markiewicz
Title: Director
Phone: 970-506-4059
E-Mail: jennifer@savacenter.org
Application Form Page 11 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Consultation
Prosecution, law enforcement, courts and victim services projects within these types of
agencies must consult with nonprofit victim services agencies in developing their grant
applications to ensure that the proposed activities are designed to promote safety,
confidentiality, and economic independence of victims. Indicate below which nonprofit victim
services agencies were consulted in developing this application. Nonprofits should type N/A.
Non-Profit Agency Contact Phone
Catholic Charities Enita Kearns-Hout 970-616-8604
A Woman's Place Karol Patch 970-351-0476
Sexual Assault Vi... Jennifer Jones Ma... 970-506-4059
Application Form Page 12 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Consultation Details
Non-Profit Agency Name: Catholic Charities
Contact Name: Enita Kearns-Hout
Title: Regional Director
Phone: 970-616-8604
E-Mail: ekearns-hout@ccdenver.org
Describe the consultation process:
Catholic Charities and the DA Office VA Unit work together for the benefit of
crime victims requesting assistance with victim's monetary needs that are a
result of being a crime victim but not eligible Crime Victim Compensation
expenses. They are aware and supportive of our victim service roles.
Consultation Details
Non-Profit Agency Name: A Woman's Place
Contact Name: Karol Patch
Title: Director
Phone: 970-351-0476
E-Mail: director@awpdv.org
Describe the consultation process:
A Woman's Place and the DA Office VA Unit work together for the benefit of
crime victims. They are aware and supportive of our victim service roles.
Consultation Details
Non-Profit Agency Name: Sexual Assault Victim Advocate Center
Contact Name: Jennifer Jones Markiewicz
Title: Executive Director
Phone: 970-506-4059
E-Mail: jennifer@savacenter.org
Application Form Page 13 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Describe the consultation process:
SAVA and the DA Office VA Unit work together for the benefit of crime victims.
They are aware and supportive of our victim service roles.
Application Form Page 14 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Project Summary
Project Summary:
Include a brief description of your project. Include target population, estimated number to be
served annually and services to be provided. See instructions for further information.
Grant dollars are being requested for the 19th JD Crime Victim Compensation
(CVC) to increase the part time CVC Assistant to full time to provide direct and
administrative assistance to victims of crime. Both filed and unfiled cases are
processed through the CVC program, providing victims with a means of closure
and resolution they might not otherwise receive. CVC expects to process 800
new applications during the grant period.
Grant dollars are also being requested for a VW Assistant dedicated to the
juvenile caseload to provide services to all VRA victims: felony 82 and
misdemeanor 158 a year. After having to downsize the unit in 2012, the duties
once assigned to a dedicated Juvenile VW Assistant were divided among two
District Court VW Assistants. District Court has since experienced an increase
in felony caseload, and the increasingly limited support provided to Juvenile
cases has become neither effectual nor sustainable for the victims our Office
serves.
Project Description:
Describe in a clear and succinct way the project, staff and services you plan to provide with
these grant funds. See instructions for further information.
Application Form Page 15 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
The Crime Victim Compensation (CVC) program offers assistance to crime
victims in the 19th Judicial District whose cases are filed or unfiled with the
Weld County District Attorney's Office. The purpose of CVC is to assist in
making a victim whole from the financial losses suffered as a direct result of a
criminal incident. Assistance provided by CVC might be the only form of
resolution a crime victim sees in their case, and many times the swift
intervention by CVC is a necessary tool for safety and stability for victims
unable to afford the unexpected consequences of a defendant's actions. The
program has seen a marked increase in new applicants and emergency needs
over the past year, and expects to process 800 new applications during the
grant period, as well as 75 emergency requests. Services provided to
applicants include follow up services via phone, mail, in person, and other
electronic means during the grant year. Awards for crimes range from lost
support provided to misdemeanor level domestic violence victims, to assistance
with funeral and burial expenses for survivors of homicide attending to the final
needs of their lost loved one.
Victim Witness (VW) Assistants provide proactive and continued contact and
support to victims of crime moving through the criminal justice system. They
are a resource for services referrals, and invaluable support during possibly the
most difficult time in someone's life. The funding requested for the Juvenile VW
position will allow the Juvenile VW Assistant to take over the felony cases and
other duties spread thin among two District Court VW Assistants, and the
attorneys handling misdemeanor case contacts. This position will expand the
services being offered, and bring the level of equality needed for all VRA victims
as they move through the criminal justice process.
Purpose Area: Victims Services
Check only those project purpose areas that describe the type of activities and services for
which you are requesting funds. See instructions for further information.
Does your agency assist victims with Yes
applying for victim compensation?
Does your agency use volunteers? Yes
Application Form Page 16 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Victims Services
Victims Services Type of Crime:
Provide only the number of victims who will receive services from Crime Victims Services(CVS)
grant funded personnel during the 12-month period. See instructions for further information.
Type of Crimes Est.#of Victims
Adult Physical Assault 24
Adult Sexual Assault 22
Adults Sexually Abused/Assaulted as Children
Arson
Bullying(Verbal,Cyber or Physical) 105
Burglary 16
Child Physical Abuse or Neglect 13
Child Pornography
Child Sexual Abuse/Assault 115
Domestic and/or Family Violence 85
DUI/DWI Incidents 7
Elder Abuse or Neglect 1
Hate Crime:Racial/Religious/Gender/Sexual Orientation/Other
Human Trafficking:Labor
Human Trafficking:Sex 2
Identity Theft/Fraud/Financial Crime
Kidnapping(includes parental,custodial)
Mass Violence(domestic/international)
Other Vehicular Victimization(e.g.hit&run) 18
Robbery 4
Stalking/Harassment
Survivors of Homicide Victims 10
Teen Dating Victimization 5
Terrorism(domestic/international)
Violation of a Court(Protective)Order
Other-please explain 5
UNDUPLICATED TOTAL 432
If "Other", please specify: Indecent exposure/menacing
Victims Services Type of Services:
No single entry/category in this table can exceed the TOTAL NUMBER OF VICTIMS in the table
above.
Application Form Page 17 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Type of Services Est.#of Victims
Information&Referral
Information about the criminal justice process 177
Information about victim rights,how to 160
obtain notifications,etc.
Referral to other victim service programs 252
Referral to other services,supports&resources 61
(legal,medical,faith-based,address
confidentiality,etc.)
Personal Advocacy/Accompaniment
Victim advocacy/accompaniment to emergency
medical care
Victim advocacy/accompaniment to medical
forensic exam
Law enforcement interview advocacy/
accompaniment
Individual advocacy(assistance in applying for
public benefits,return of personal property)
Performance of medical forensic exam or
interview,or medical evidence collection
Immigration assistance
Intervention with employer,creditor,landlord, 16
or academic institution
Child or dependent care assistance
(provided by your agency)
Transportation assistance
(provided by your agency)
Interpreter services
Emotional Support or Safety Services
Crisis intervention(in-person,includes safety 15
planning)
Hotline/crisis line counseling
Individual counseling
On-scene crisis response
Therapy(including alternative healing,art,
play,etc.)
Support groups(facilitated or peer)
Emergency financial assistance(includes petty 26
cash,payment for food/clothing,taxis,meds,
durable medical equipment)
Shelter/Housing Services
Emergency shelter or safe house
Transitional housing
Relocation assistance
Criminal/Civil Justice System Assistance
Notification of criminal justice events 160
Victim impact statement assistance 160
Restitution assistance 80
Emergency justice-related assistance
Application Form Page 18 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Civil legal attorney assistance in obtaining
protection order
Civil legal attorney assistance with family law
issues(custody,visitation or support)
Other civil legal attorney assistance(e.g.landlord/
tenant,employment)
Immigration attorney assistance
Prosecution interview/advocacy/accompaniment
(includes victim/witness)
Criminal advocacy/accompaniment
Civil advocacy/accompaniment(includes victim
advocate assisting wtih protection orders)
Other
Application Form Page 19 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Goals & Objectives
Applicants are limited to three goals with no more than three objectives for each goal. Objectives
must be measurable and related to the personnel/consultants requested in the grant and any
personnel used as match.
Goal 1: The 19th Judicial District Crime Victim
Compensation Program will provide assistance to
victims of compensable crimes, in order to
facilitate applications for and award of Victim
Compensation funds.
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
1.1 CVC program will provide Those who need help paying for CVC Staff enter approved During 12 month grant period
emergency assistance to 26 crime emergency needs can access emergency requests into CVC
victims, 12 being victims of services to ease the financial database and compile for quarterly
domestic violence burden of the criminal incident reports
1.2 CVC program will provide Victims will have access to CVC Staff enter new applications During 12 month grant period
assistance to a total of 272 crime services and possible funding to into CVC database and compile for
victims help them heal from the criminal quarterly reports
incident
1.3 CVC program will provide Victims unable to move through the CVC Staff enter new applications During 12 month grant period
assistance to 102 victims in which criminal justice process are still into CVC database and compile for
a criminal case is not filed in the able to seek assistance and reach quarterly reports
court system a more whole and balanced
situation with CVC
Goal 2 (If needed): The 19th Judicial District Attorney's Office will
provide effective assistance to victims of juvenile
misdemeanor and felony crimes throughout the
Criminal Justice System by having a full time
Victim Assistant to provide VRA, referrals to
Crime Victims' Compensation and community
agencies, criminal justice education, court
support and advocacy.
Application Form Page 20 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
2.1 The Juvenile Victim Assistant will Victims will report that their contact Victim Assistant's documentation of During the 12 month grant period
provide services to 160 new with the District Attorney's Office victim contacts(in person and on
primary victims was positive under the the phone)indicates a victim's
circumstances and that they questions were answered and that
received adequate explanation of there was notification of the
what would occur at court criminal justice process.Client
hearings,that they were aware of Survey giving the victim options to
their victim rights at each critical rate services from"Very Satisfied"
stage of the court process and to"Very Unsatisfied",overall
supported by a Victim Assistant experience from"Very Good"to
whenever they came to a court "Very Poor"as well as a section to
hearing. make additional comments and\or
contact the Project Director with
their comments.
2.2
2.3
Goal 3 (If needed):
Objective/Position Title Intended Outcome/Impact Data Collection Timeframe
Responsible
3.1
3.2
3.3
Quality Assurance Plan:
Describe the approach for evaluating the project in response to the stated objectives, intended
outcomes/impact and data collection. See instructions for further information.
The 19th Judicial District Attorney's Office will provide effective assistance to
victims of crime by providing Victim's Rights information and education, Victim
Compensation information, referral to community services, updates on the
status of the prosecution and support throughout the court process. The support
and services provided should give these results: Victims felt their contact was
positive under the circumstances; victims felt their Assistant was accessible by
phone; victims felt that they received adequate explanation of what would
happen at court hearings; victims were aware of their victim rights at each
critical stage of the court process and supported by their Victim Assistant
whenever they came to a court hearing; victims were given referrals to
community agencies, victims were told about Victim Compensation and were
assisted in completing applications. Client Survey giving the victim options to
rate services from "Very Satisfied" to "Very Unsatisfied" , overall experience
from "Very Good" to "Very Poor" as well as a section to make additional
comments and\or contact the Project Director with their comments. Achieve an
80% approval rating on returned victim surveys evaluating client satisfaction
and uncover positive and negative aspects of the programs. This information
will be reviewed with program staff on a quarterly basis to determine what
changes to process, training, or policy and procedure might be necessary to
ensure effective service delivery, and that victims' needs are being met through
this project.
Application Form Page 21 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Personnel
Each position must be listed separately and be accompanied by a description that provides
justification for the amount requested and details the basis for determining the cost of each
position. For each position, explain how the salary and fringe benefit rates were determined. See
instructions for further information.
PERSONNEL (TOTALS SUMMARY)
Annual Total To Be Paid By
Amount($) Grant Funds($)
Totals $112,534 $58,862
Position Title Annual Amount($) Total To Be Paid By
Grant Funds($)
Crime Victim Compensation Assistant-Andrea Gliva $49,955 $17,143
Juvenile Victim Assistant-NEW $62,579 $41,719
Application Form Page 22 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Personnel Details
Position Title and Name: Crime Victim Compensation Assistant - Andrea
Gliva
Annual %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds($)
Salary $39,150 34.32% $13,435
Fringe $10,805 34.32% $3,708
TOTALS $49,955 $17,143
Hours per week position works for agency: 40
Budget Narrative and Justification:
(maximum length = 1,000 characters)
Crime Victim Compensation Assistant handles the daily duties and support of
victims of crime in the CVC Program. This position is presently supported by
Local VALE funding at 20 hours a week. This request is for 34.32% of a 40 hour
a week position. Yearly benefits of FICA, MEDICARE, Health, Life, Disability
and Retirement are calculated at 27.6% of salary.
Personnel Details
Position Title and Name: Juvenile Victim Assistant - NEW
Annual %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds($)
Salary $43,875 66.67% $29,250
Fringe $18,704 66.66% $12,469
TOTALS $62,579 $41,719
Hours per week position works for agency: 40
Budget Narrative and Justification:
(maximum length = 1,000 characters)
Juvenile Victim Assistant handles the daily duties and support of victims of
crime committed by juvenile offenders. This new position is requesting 66.67%
of a 40 hour a week position. Because this is a new position, the county
requires yearly benefits of FICA, MEDICARE, Health, Life, Disability and
Retirement to be calculated at maximum amount of 42.63%.
Application Form Page 23 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Personnel (Match)
Amount Match($)
Requested($)
Total $58,862 s $19,620
Item Type of Budget Narrative and Justification Total($)
Match
Victim Assistant& CVC Cash VALE Grant 7-1-16-6-30-17 is requesting $24,979 for Gliva. $19,620
Assistant Weld County Commissioners have appr...
Application Form Page 24 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Personnel Details (Match)
Item: Victim Assistant & CVC Assistant
Type of Match: Cash
Budget Narrative and Justification:
Please include in your description the source of match funds (i.e. local VALE, etc.) (maximum
length = 1,000 characters)
VALE Grant 7-1-16 - 6-30-17 is requesting $24,979 for Gliva. Weld County
Commissioners have approved the match in this grant of 19,620.
Total($): $19,620
Application Form Page 25 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Supplies & Operating
Each item must be listed and be accompanied by a description that provides justification for the
budget items and details the basis for determining the cost of each item. See instructions for
further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 26 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Supplies & Operating (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total($)
Match
This list contains no items
Application Form Page 27 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Travel
Each travel request must be listed and accompanied by a description that provides justification
for the items and details the basis for determining the cost of each item. For each item
requested, explain the relationship of each travel related item to the project. See instructions for
further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 28 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Travel (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item " Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 29 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Equipment
Each piece of equipment(single item$5,000 or more) must be listed and be accompanied by a
description that provides justification for the budget items and details the basis for determining
the cost of each item. For each item listed, explain why the proposed equipment is essential to
implementing the project. See instructions for further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 30 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Equipment (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 31 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Professional Services / Consultants
Each vendor must be listed separately and be accompanied by a description that provides
justification for the budget items and details the basis for determining the cost of each item. For
each consulting organization or individual added, explain how the hourly rate or flat rate was
determined. See instructions for further information.
Totals Summary
Amount
Requested($)
Total $0
Item Budget Narrative and Justification Total ($)
This list contains no items
Application Form Page 32 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Professional Services / Consultants
(Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item Type of Budget Narrative and Justification Total ($)
Match
This list contains no items
Application Form Page 33 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Indirect Costs
Projects can use up to 10% of the total federal request for administrative costs (including
indirect). See instructions for further information.
Totals Summary
Amount
Requested($)
Total $0
Item Item Description Total ($)
This list contains no items
Application Form Page 34 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget: Indirect Costs (Match)
Totals Summary
Amount Match($)
Requested($)
Total $0 $0
Item Type Item Description Total
of ($)
Match
This list contains no items
Application Form Page 35 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Budget Total Request
Amount Match($) Budget
($)
ttal
Requested($)
PERSONNEL $58,862 $19,620 $78,482
SUPPLIES&OPERATING $0 $0 $0
TRAVEL $0 $0 $0
EQUIPMENT $0 $0 $0
CONSULTANTS/CONTRACTS $0 $0 $0
INDIRECT $0 $0 $0
GRAND TOTAL $58,862 $19,620 $78,482
Match Calculation:
Grantee Match Match Amount Current
Requirement Required Calculated Match
Percentage
25% $19,621 25.00%
Current Funding
Current Funding:
If not currently receiving Crime Victim Services grant funds (VOCA, VAWA, SASP and/or State
VALE)through the Office for Victims Programs (OVP), you must describe how the requested
budget items are currently being funded.
Victim Comp Assistant is presently funded by Local VALE at 20 hours a week.
2016-2017 VALE Grant request is to provide funding of$24,979 to upgrade this
position to full time. The Juvenile Victim Assistant is a new position request.
Additional Project Funding
Will this project be funded using Yes
ADDITIONAL FUNDS other than those
provided from this grant?
(Additional funds includes cash match,
but not in-kind match).
If"Yes", list the type and approximate amount of other funding that will be used to support this
project. Funds listed should be equal to or higher than the amount of cash match provided for
the project.
Application Form Page 36 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Description Amount($)
Federal
State
County Government Juvenile Victim Assistant $19,620
Municipal Government
Local VALE Victim Compensation Assistant $24,979
Private
Other(Specify)
ADDITIONAL PROJECT FUNDING TOTAL: $44,599
Please describe all sources of funding that you have solicited or plan to
solicit and indicate if the funds have been approved or are pending:
VALE Grant 7-1-16 - 6-30-17 requesting $24,979 for partial costs of salaries
and benefits for the Victim Compensation Assistant is due 3-3-16. Weld County
Commissioners have approved the match in the grant of$19,620.
Application Form Page 37 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Financial Management Questions
1. What accounting system does your organization use?
List the name and a brief description of the system.
BANNER. This is an ORACLE Accounting Systems used by governments and
educational institutions
2. This grant will be on a cost reimbursement basis. What will be your
organization's source of cash and how will your organization manage its
cash flow between the time costs are incurred and reimbursed?
Weld County has adequate cash flow to handle expensives until
remimbursement is
received.
3. Which of the following applies to your Agency has over $200,000 in revenue from all
agency: combined sources.
Please submit the most recent Financial Audit to DCJ.
3a. Date of most recent A-133 Audit, Financial 12/31/2014
Audit or Financial Review:
3b. Date sent to DCJ: 08/19/2015
3c. Were there any findings, questioned costs No
or unallocated costs?
4. Does your accounting system separate all Yes
revenues and expenditures by funding
source?
5. Does your accounting system track Yes
revenues and expenditures for each grant
award separately through a sub-ledger
system?
6. Does your accounting system allow Yes
expenditures to be classified by the broad
budget categories listed in the approved
budget in your grant, i.e. Personnel, Supplies
and Operating, Travel, Equipment and
Consultants/Contracts?
Application Form Page 38 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
7. Does your organization have written Yes
financial policies and procedures (specific to
grants) in place that describe items such as:
meeting all grant requirements, the
preparation of grant financial reports and
statements, the disclosure of financial
documents, the ability for staff to prevent and
detect misstatements in financial reporting, a
method to trace funds, and a process to
maintain and safeguard all cash, real and
personal property, and other assets?
8. Is this grant request for less than Yes
$100,000?
9. Is this grant request for a new project? Yes
10. Has your organization been in existence Yes
for three (3) years or more?
11. Does the staff assigned to this project No
have two (2) or more year's prior experience
with projects with the same or similar
requirements?
12. Does your organization have internal Yes
controls in place, such as: a review process
to determine reasonableness, allowability and
allocability of costs, separation of duties,
dual signatures on certain checks,
reconciliations or other fiduciary oversight?
13. Does your organization reconcile sub- Yes
ledgers to your general ledger at least
monthly?
14. Are accounting records supported by Yes
source documentation such as invoices,
receipts, timesheets, etc.?
15. Does your organization routinely record Yes
the grant number or other unique identifier on
all source documents such as invoices,
receipts, time records, deposit records, etc.?
16. Does your organization maintain time Yes
sheets approved by the employee, supervisor
and project director for each employee paid
by these grant funds(including organizations
that use volunteer hours to meet match
requirements)?
17. Will this grant funded project generate No
project income?
Application Form Page 39 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
18. If your agency is a non-profit, do the Not Applicable
Board bylaws and policies describe the
involvement of the Board in the financial
oversight and direction of your agency?
19. Does your accounting system have the Yes
ability to track in-kind and/or cash match
funds?
20. Are you able to ensure that you will not be Yes
using these grant funds to provide services
that will be paid by Victim Compensation?
Application Form Page 40 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Certification
1. I certify that I am authorized to submit this X
application on behalf of the agency.
2. I certify all information contained in the X
application is accurate.
3. I acknowledge that any resulting contract X
and grant award will include significant state
and federal requirements that will have to be
adhered to during the grant period. A sample
of these requirements is included on the OVP
website at http://dcj.state.co.us/ovp.
Application Form Page 41 02/22/2016
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project:Victim Support Services: Victim Compensation and Juvenile Victim 2016-VU-16-013792
Assistance
Submission Summary
Page Last Updated
Applicant Information 02/22/2016
Contact Information 02/20/2016
Capacity/Factors 02/21/2016
Service Area 02/20/2016
Underserved Populations 02/21/2016
Collaboration 02/20/2016
Consultation 02/21/2016
Project Summary 02/22/2016
Victims Services 02/22/2016
Goals & Objectives 02/22/2016
Personnel 02/21/2016
Personnel Match 02/21/2016
Supplies & Operating No Input Required
Supplies & Operating Match No Input Required
Travel No Input Required
Travel Match No Input Required
Equipment No Input Required
Equipment Match No Input Required
Professional Services & Consultants No Input Required
Professional Services & Consultants Match No Input Required
Indirect Costs No Input Required
Indirect Costs Match No Input Required
Budget Total Request 02/21/2016
Financial Management Questions 02/21/2016
Certification 02/21/2016
Application Form Page 42 02/22/2016
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