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Home My WebLink About20162715.tiff0,016(01/4C1 I D4'�{ CONTRACT AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND GRIFFITH CENTERS FOR CHILDREN (Core) This Agreement Amendment, made and entered into n4 _ day of A Ju 2O16, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Griffith Centers for Children, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Crisis Intervention and Stabilization Services, Home -Based Intensive Services, Life Skills, and Mental Health Services (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2014-2816, approved on September 15, 2014. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended on May 31, 2015. • The Original Agreement was amended for an additional term ofJune 1, 2015 -May 31, 2016. This Agreement Amendment is identified by the Weld County Clerk to the Board of County Commissioners as document No. 2014-2816(2), approved on May 20, 2015. • The Amendment(s), together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. Term This agreement shall become effective on June 1, 2014, upon proper execution of this Agreement and shall expire May 31, 2017, unless sooner terminated as provided herein. 2. Exhibit C, Scope of Services, is hereby amended as attached. 3. Exhibit D, Payment Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. 0,o rk,S544- aVA4C\a-. Cc: /-kp - /./kOn 2016-2715 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: dax, ;4i BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO By uty Clerk to the Board Mike Freeman, Chair AUG 2 2 2016 iffith Centers for Children 24 Gilpin Street enver, Colorado 8)'218 (720) 425-551# By: Date: ristina DGlurp, Dire Business Development ao��-a16 EXHIBIT C SCOPE OF SERVICES 1. Contractor will provide Crisis Intervention and Stabilization Services; Home -Based Intensive Services (Family Preservation Services, Mentoring/Behavioral Health Specialist); Life Skills (General Life Skills, Parenting Skills, and both Monitored and Therapeutic/Supervised Visitation); and Mental Health Services (Individual Therapy, Family Therapy, and Mental Health Needs Assessment), to individuals and families referred by the Department. 2. Crisis Intervention and Stabilization Services —Contractor will provide services that address an immediate in-person/in-home response to families, youth and children, in crisis, 24 hours a day, seven (7) days a week. • The primary goal of services is to prevent out -of -home placement of youth and/or child (ren) and provide families with the services they need to maintain their youth and/or child (ren) in the family home, or to assist in reunification. Contractor will, at a minimum, provide the following: o First appointment within 24 hours of the referral (24 hours per day, 7 days per week). o Solution -focused plans and interventions to stabilize the family within 60 days. o Intensive case management services o Referral to additional resources, including hands on assistance in attaining services. o Direct assistance in accessing community resources to ensure post -crisis stability. o Collaboration with the Department and other agencies, including courts and school. 3. Home Based Intensive Services —Contractor will provide Family Preservation Services to high -risk families designed to prevent out -of -home placements or prepare families for reunification, as referred by the Department. • Target populations include: o Families who are in crisis or experiencing major struggles in functioning. o Families with youth in the home who are acting out behaviorally or sexually. o Families with children and youth ages 0-17 years. o Children who are at risk for out -of -home placement, or transitioning back into the home from foster care, residential treatment, Department of Youth Corrections or other out - of -home placement. o Foster families with children or youth who meet the above criteria. o "Families" is defined as children and/or youth residing with parents, relatives, guardians or foster parents. • Family Preservation Services are modeled after the National Family Preservation Network's definition of Intensive Family Preservation Services (IFPS). IFPS is defined as: o "IFPS services are designed to support families in crisis in which children are either at imminent risk of placement or have been placed out of the home. The services are for birth and adoptive families and are effective as reunification services as well as for placement prevention." The goal of the program is to keep children safe and avoid both unnecessary removal and long separations from family in out -of -home care. Aspects of the program include: o Services are flexible and individualized to each family. o The home -based model offers service delivery that overcomes barriers to service access and services are provided in the environment in which issues most likely arise. 1 o Services are utilized to stabilize family functioning and address safety risks. This is done through teaching families to work with community agencies, appropriate parenting skills, stress reduction, problem -solving and increased communication skills. o Services are available 24 hours per day, 7 days per week. o Services include 3-6 hours per week in the referred families' home. Services can be increased as needed. o Appointment times are flexible and include evenings and weekends. Intervention strategies include: o Treatment goals that are mutually agreed upon by family, CONTRACTOR and other professionals involved with the family such as the referring caseworker. o Interventions aimed at the individual, entire family or appropriate community members. o A strengths -based psycho -educational model that focuses on skill -building. o Other skills areas includes anger management, problem -solving, household management, and accessing community resources. Average length of services is 2 to 6 months. Contractor will coordinate and advocate with school systems, court and the Department. 4. Home Based Intensive Services — Contractor will provide Mentoring/Behavioral Specialist Services to high - risk families designed to prevent out -of -home placements or prepare families for reunification, as referred by the Department. • Target populations include: o Families who are in crisis or experiencing major struggles in functioning. o Families with youth in the home who are acting out behaviorally. o Families with children and youth ages 0-17 years. o Children who are at risk for out -of -home placement, or transitioning back into the home from foster care, residential treatment, Department of Youth Corrections or other out - of -home placement. The goal of the program is to provide home -based behavioral health services that address social skills, life skills, and other behavioral concerns for children and youth, ages 0-17 years of age. Aspects of the program include: o Services are flexible and individualized to each family and child or youth. o The home -based model offers service delivery that overcomes barriers to service access and services are provided in the environment in which issues most likely arise — in home, school and community settings. o One (1) to two (2) hours per week in the home, school, or community setting. o Appointment times are flexible and based on the family's needs, including evenings and weekends. o Provides education around social functioning, job readiness, time management, problem -solving skills, and other problem behaviors. Intervention strategies include: o Treatment goals that are mutually agreed upon by family, Contractor and other professionals involved with the family (I.e., caseworker, probation officer). o Contractor's Behavioral Specialist will be trained in specific behavioral interventions. o Interventions may be aimed at the individual, entire family, or appropriate community members. o A strengths -based psycho -educational model that focuses on skill -building. o Other skills areas includes anger management, problem -solving, household 2 management, and accessing community resources. Average length of services is 3 to 12 months. • Contractor will coordinate and advocate with school systems, court and the Department. 5. Life Skills - Contractor will provide general Life Skills, Parenting Skills, Supervised Visitation and/or Therapeutic Visitation to families as referred by the Department. • Target populations include: o Parents or primary caregivers who need in -home parenting instruction and assistance with household management and accessing community resources. o Parents with children ages 0-17 years who are at risk of out -of -home placement. o Parents with children ages 0-17 years who are placed out of the home with relatives or in foster care. o Children who are transitioning back home from out -of -home placement. • Intensive in -home model that focuses on improving parenting skills, increasing safety and stability. • Intervention strategies include the following: o Treatment goals mutually agreed upon by the family, the Contractor, the Department, and other involved professionals o Interventions and parenting skills based on the established programs of "Love & Logic", "Nurturing Program", and "Common Sense Parenting". o Individual work, as well as coaching and modeling with children present. • The goal of the Life Skills program is to improve parenting skills, and increase safety and stability in the home. Aspects of the program include: o Services are flexible and individualized to each family, and are based on a thorough assessment of parental and child strengths and needs, as well as the ethnicity, culture and lifestyle of the family. o Each referred family is assigned a LSP specialist who is trained in and specializes in parenting, child development, and life skills. The LSP assists parents/caregivers with basic parenting skills, household management, budgeting, organizational skills, and other day-to-day issues that impede the care and development of children in the home. o All safety risks are addressed immediately by the LSP. o The in -home model offers service delivery that overcomes barriers to service access and services are provided in the environment in which issues most likely arise. o Services are utilized to stabilize family functioning and address safety risks. This is done through teaching families to work with community agencies, appropriate parenting skills, stress reduction, problem -solving and increased communication skills. o Services are available 24 hours per day, 7 days per week. o Services include 3-6 hours per week in the referred families' home. Services can be increased as needed. o Appointment times are flexible and include evenings and weekends. o Average length of services is 3 to 5 months. o Contractor will coordinate and advocate with school systems, court and the Department. o Follow up services are available for one year after discharge to aide in long-term success with pre -approval from the Department. 3 Therapeutic/Supervised Visitation services are available as an in -home model with the option of providing visits in a community setting or other location designated by the Department. Visitation services will focus on assessing the parent/caregiver's parenting ability and work with individuals to meet the needs of the children during visits. The Contractor is physically present with the parent(s) and child(ren) throughout the duration of the visit and will provide immediate intervention and redirection as appropriate. o Objectives of Visitation: • Ensure child safety during visits. • Closely monitor parent/child interactions to ensure appropriateness. • Improve parenting skills (effectively meeting the developmental needs of the child(ren)). Monitored Visitation services are available as an in -home model with the option of providing visits in a community setting or other location designated by the Department. Visitation services will focus on assessing the parent/caregiver's parenting ability and work with individuals to meet the needs of the children during visits. The Contractor will remain within a 5 -minute radius of the visit location throughout the duration of the visit and will conduct random or scheduled check -in monitoring per the Department's request. Redirection is given when appropriate. o Objectives of Visitation: • Ensure child safety during visits. • Closely monitor parent/child interactions to ensure appropriateness. • Improve parenting skills (effectively meeting the developmental needs of the child(ren)). 6. Mental Health Services - Contractor will provide therapy to individuals and families, as well as Mental Health Needs Assessment to clients of all ages, as referred by the Department, to address mental health and behavioral issues, as well as issues around abuse/neglect, reunification and/or trauma. Contractor will provide services in the office or a client's home/community and can be utilized in conjunction with or as a follow up to in -home services. Services are conducted by Master's level mental health professionals. Every effort will be made to maintain the same therapist if the client has previously received services in order to maintain continuity of services. • Intervention strategies include Behavioral, Cognitive -Behavioral, Family Systems, Play Therapy as well as Brief and Present -Focused. • Sessions are weekly unless otherwise directed by the Department. • Pager access 24 hours a day, 7 days a week. Contractor offers a pre-treatment assessment which is conducted by a licensed mental health professional in an office setting on in the client's home. Assessment will result in recommendations for immediate interventions and goals and can be completed in one (1) to two (2) one -hour sessions. 7. Contractor is sensitive to family ethnicity, culture, values and beliefs. 4 8. Contractor will make at least three (3) attempts to contact the client and set up services. The first attempt will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If after three (3) attempts the client does not.respond the Contractor will notify the caseworker and the Child Welfare Contract and Services Coordinator immediately. 9. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 11. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 12. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Contract and Services Coordinator, a Department -facilitated Team Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 13. Contractor understands that the Department will not reimburse Contractor for "no shows" after two (2) consecutive "no shows". It is the responsibility of the Contractor to communicate "no shows" to the Department in a timely manner to determine continuation of services. 14. Contractor understands that the Department does not reimburse for cancelled appointments, either on the part of the client or the Contractor. 15. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Court Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as the meeting is at least one hour in length, participation in the meeting is deemed appropriate and necessary by the Department, and the Contractor obtains the Facilitator's signature on the Client Verification Form at the time of the meeting. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. 5 EXHIBIT D PAYMENT SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department in Trails after May 31, 2017. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Crisis Intervention and Stabilization Services: $48.00/Hour (Master's Level) $38.00/Hour (Bachelor's Level) $15.00/Hour (Intensive Case Management) $25.00/Hour (Court Facilitation/Court Staffing/Family Team Meeting/Team Decision Making Meeting. Client No -Show Fee — Up to two "no shows".) Home Based Intensive Services: $50.00/Hour (Family Preservation Services) $40.00/Hour (Mentoring/Behavioral Specialist) $25.00/Hour (Court Facilitation/Court Staffing/Family Team Meeting/Team Decision Making Meeting. Client No -Show Fee — Up to two "no shows".) Life Skills: $45.00/Hour (Therapeutic Visitation) $40.00/Hour (Monitored Visitation) $38.00/Hour (Life Skills, Parenting Skills) $36.00/Hour (Visitation Intake -2 Hour Minimum) $25.00/Hour (Court Facilitation/Court Staffing/Family Team Meeting/Team Decision Making Meeting. Client No -Show Fee — Up to two "no shows".) Mental Health Services: $52.00/Hour (Individual Therapy) $56.00/Hour (Family Therapy) $150.00/Episode (Mental Health Needs Assessment) 1 $25.00/Hour (Court Facilitation/Court Staffing/Family Team Meeting/Team Decision Making Meeting. Client No -Show Fee — Up to two "no shows".) Contractor may not attempt to collect co -pays and/or fees for services for which a Department client is responsible, but which a particular client refuses or fails to pay. Contractor will collect any applicable sliding scale co -pays and credit the Department for any payment received on the monthly billing. 3. Submittal of Vouchers Contractor shall prepare and submit monthly an itemized voucher, and signed monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges made were pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all monthly billings and applicable reports to the Department by the 7m day of the month following the month the cost was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. a. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. b. For one-time services, proof of services rendered shall be receipt of the completed product. c. For Monitored Sobriety services, proof of services rendered shall be the test result. 2 GRIFF-1 OP ID: GA `°IC -- CERTIFICATE OF LIABILITY INSURANCE -- �� DAn oa/o1no,s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Brown & Brown of the LV 3001 Emrick Blvd, Suite 120 Bethlehem, PA 18020 CONTACT NAME: PHONE JNE.0: 610-974-9490 (AIL , IAIC, Hop 610-974-9791 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAICN INSURER A: Philadelphia Indemnity Insu Co 18058 INSURED Gri If Centers for Children, Inc. 1724 Gilpin Street Denver, CO 80218 INSURER B: INSURER C: INSURER o: INSURER E: INSURER F: CERTIFICATE NUMBER: • THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE POLICY NUMBER POLICY EFT IMMIDDM/YYI POLICY EXP INMNDMTYI LIMITS A I X COMMERCIAL GENERAL LIABILITY I X I OCCUR PHPK1475771 04/01/2016 04/01/2017 EACH OCCURRENCE 5 1,000,000 I CLAIMS -MADE PREM SES l a cu snce) 5 100,000 GENt X I MED EXP (Any one person) 5 5,000 PERSONAL SAOV INJURY 5 1,000,000 AGGREGATE LIMIT APPLIES PER: POLICY I PRO- JLOC IECT OTHER: GENERAL AGGREGATE 5 3,000,000 PRODUCTS -COMPgP AGG 5 3,000,000 S A AUTOMOBILE X X LIABILITY ANY AUTO ALL OWNED X S SCHEDULED PHPK1475771 04/01/2016 04/01/2017 COMBINED ISINGLE LIMIT s 1,000,000 BODILY INJURY (Per person) 3 BODILY INJURY(Per aCOdent ) S PROPERTY DAMAGE (Per accident) 5 $ A X t— UMBRELLA LIAB I _ X I OCCUR EXCESS LIAB l I CLAIMS -MADE HU8535898 04/01/2016 04/01/2017 EACH OCCURRENCE S 5,000,000 AGGREGATE 3 5,000,000 DED I X I RETENTIONS 10,000 S WORKERS COMPENSATION ANDEMPLOYERS' LIAeILItt ANY PROPRIETDR/PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DEySRest ON under DESCRIPTION. drscbe OPERATIONS YIN N/A I PER OTH- I STATUTE ER E.L. EACH ACCIDENT $ Celo-x E.L. DISEASE - EA EMPLOYE 5 E.L. DISEASE - POLICY LIMIT 5 A A Professional Liab Abuse/Molestation PHPK1475771 PHPK1475771 04/01/2016 04/01/2016 04101/2017 04/01/2017 OCC/AGG OCC/AGG $1MIL/$3MIL $1MIL/$3MIL DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached II more apace is required) R WELDCOU Weld County, Colorado PO Box A Greeley, CO 80632 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Alax714.4e - ar.A4e4. ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Hello