HomeMy WebLinkAbout20160475.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for various
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing January 3, 2016, and ending December 31, 2016, or June 30,
2017, for the respective programs, with further terms and conditions being as stated in said
expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for various Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of February, A.D., 2016, nunc pro tunc January 3, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d/iQtk1! 'ok,
Mike Freeman, Chair
Weld County Clerk to the Board -----'
Sean . Conway Pro-Tem BY: adev tlia4; eeraa.,
D ty Clerk to the :oard
lie £ . ozad
APPROVED AS TO FORM:
L1u1 •
J` I .ara Kirkmey
P"-
County Attorney � O�� �``�`,4i ,.Cteve Moreno
Date of signature: 4) ee; citti 4/01'19
2016-0475
HR0087
i
d1bz3 /2
MEMORANDUM
DATE: January 11, 2016
It { TO: Board of County Commissioners—Pass-Around
' '' ' il
` , i FR. Judy A. Griego, Director, Human Services
.UN T Y
RE: Department of Human Services' Employment Services of
Weld County (ESWC) Submission of an Expenditure
Authorization(EA)
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County
(ESWC) Submission of an Expenditure Authorization (EA). The funding streams, programs,
and activities are subject to the laws and regulations of the Workforce Innovation and
Opportunity Act (WIOA). Governor's Summer Job Hunt(GSJH) will provide job fairs,
workshops, labor market information, assessment testing,job placement services and
employment opportunities to youth seeking unsubsidized jobs for the summer. The Trade
Adjustment Act(TAA) is receiving an adjustment in funding towards the previously approved
EA, Tyler#2015-3697. The Expenditure is as follows:
Local Area: Weld Funding Year starting 7/1/15 Entity#5230
Funding Source Period of Program Code $Amount Formula
Performance Yes
PY 15 Governor's Summer Job Hunt 1/3/16— 12/31/16 3215 $40,000.00
FY 15 TAA Case Mgmt—Adjustment 1/3/16—6/30/17 1726 $733.00 x
TOTAL $40,733.00
I do not recommend a Work Session. I recommend approval of this Expenditure.
Approve Request
BOCC A enda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2016-0475
Pass-Around Memorandum; January 11, 2016 - Contract ID 342 Page 1
NFA# 15-07 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION(EA)
This Expenditure Authorization(EA)covers the following Funding Streams:
Local Area: Weld Funding Year starting 7/1/15 Entity#5230
Funding Source Period of Formula
Program Code $Amount
Performance Yes
PY15 Governor's Summer Job Hunt 1/3/16— 12/31/16 3215 $40,000.00
FY 15 TAA Case Mgmt—Adjustment 1/3/16—6/30/17 1726 $733.00 x
TOTAL $40,733.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated
into the Workforce Development Programs(WDP)Agreement as an attachment and is subject to the provisions of
the executed WDP Agreement referenced above. This Expenditure Authorization is not valid until it has been
approved by the State Controller or designee.
FEB 0 1 2016 f
By: T .43 By:
Mike Freeman Date William B. owling, Directo D e
Chair,Board of Weld County Commissioners Division of Employment and Training
Colorado Dept. of Labor and Employment
/
By: / ,j%ti' / — By:
Maly Lfeitag Date Date
Chair, Weld Workforce Development Board Title:
By: 11 � �Z�/6. � '� 5��� By:
Lind Date Date
Division Head, Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP
Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below. If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services provided.
STATE CONTROLLER:
ROBERT JAROS, CPA,MBA,JD
By
Datey
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Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including,but not limited to, Federal guidance documents, relevant State-issued Policy Guidance Letters,
Program Information and Operations Manuals,and/or specifications identified in the Notice of Fund
Availability(NFA)or in the funding provisions in Section IV below.
STATEMENT OF WORK:
A. Project Contact Information:
Program#1 NAME: Region Project Coordinator CDLE Project Coordinator
Governor's Summer Job Name: Tami Grant Name: Steve Wright
Hunt Phone: 970-353-3800 x6754 Phone: 303-318-8237
Program#2 NAME: Region Project Coordinator CDLE Project Coordinator
TAA Case Mgmt Name: Ann Stelling Name: Melissa Pratt
Phone: 970-353-3800 x6777 Phone: 303-318-8841
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X Governor's Summer Job Hunt Services/Costs
Category
Participant services Employment Services of Weld County(ESWC)will provide
for the registration of youth and encourage youth to self-
register through Connecting Colorado. Youth who complete
a registration at events will be encouraged to meet with a
Youth case manager to discuss job development, complete a
one-on-one job search and receive referrals to jobs. ESWC
will also provide labor market information and offer
workshops on topics such as resume writing and interviewing
skills. Assessment testing such as the TABE, Workforce
Readiness Certificate and Whole Persons Assessment will
also be offered.
Information will be provided to all Weld County high
schools to inform youth of the program as well as to notify
them of the job fairs that will be held. At this time youth will
be made aware that program updates will be provided via the
eswc.org website concerning services or activities that offer
youth training or certification programs tied with job
opportunities or other entrepreneurial activities.
ESWC will continue to use the automated emailing system to
contact youth who have registered with the workforce
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Local Area: Weld
WDP Agreement CMS#: 54599
system. Staff will also use the Notification of Event(NEN)
system to notify youth of special events.
Program staff will continue to contact youth by phone to
provide job referrals, and will provide job preparation
counseling during those calls. Staff will ensure that lined
entries will be documented on Connecting Colorado. The
Applicant file will be annotated by properly closing the
contact session with three specific types of results: ongoing
job search, inactivating registration records as required or
updating client records as obtained employment with the date
started, employer name,job title and rate of pay.
Training n/a
Work Experiences/Internships Active recruitment of employers and jobs will begin in
February and continue for the duration of the program. The
Summer Job Hunt Program specialist will focus on
employers who traditionally hire youth for part-time or
summer work but may include work experience and
internship opportunities. Emphasis will be placed on quality
job orders and referrals. Follow-up with employers will
occur on an ongoing basis.
• Directing marketing efforts and visits to employers
throughout the county who are likely to hire youth
• Sending employers information on resources
available for hiring youth
• Scheduling/coordinating activities with all local
chambers
• Mass mailings and cold calls,either on the telephone
or one-on-one site visits
• Educating employers,and the public, on the Federal
and State rules regarding young workers
• Provide workshops for employers in the area of
applicable Child Labor Laws in 2016 if the schedule
allows
Costs not related to Participant Coordination will occur with the other appropriate programs
Services operated by Employment Services.This will include the
Weld County Youth Conservation Corps programs—
AmeriCorps and TIGHT.
The Youth Committee will discuss strategies to ensure that
youth populations throughout the county and the various
youth-serving agencies are aware of the Summer Job Hunt
Program. All Workforce Center partners will be informed of
the youth programs and encouraged to have their youth, as
appropriate, access the program. In addition, program staff
will attend meetings with the Greeley Youth Initiative and
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ALLQNIILLIVILL
Local Area: Weld
WDP Agreement CMS#: 54599
other community recreation programs for outreach as needed
and appropriate.
Supplemental Program n/a
Activities
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs,describe the impact on:
Program activities n/a
Performance outcomes n/a
Program versus n/a
Administration budgets
Projected Quarterly n/a
Expenditures
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation,Adult Education, and other required partners to deliver services identified in B.1
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation(DVR), Right to Read, Aims Community College, SER Jobs for Progress, etc.
have been integrated into Employment Services of Weld County(ESWC)strategies for a number
of years.Their input has developed strategies to increase awareness of services and various career
pathways. As a one-stop operator, Employment Services acknowledges the importance of
connecting customers to all available resources and co-enrolling to provide comprehensive
services.
The Board of County Commissioners(BOCC),through the Department of Human Services
(DHS), is utilizing Community Service Block Grant(CSBG)funds to support employment and
training efforts for hard to serve target groups and ESWC serves low income families in the
EF/TANF programs. Additionally,the Disabled Veterans Outreach Representative, from CDLE,
is physically located with the WIOA Adult Program Case Managers allowing him to literally
walk clients to an available case manager for co-enrollment into the programs.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work-
based learning, career pathways, Sector partnerships,and other employer services.
Unless there is a direct employer need for a certain program, employer services are primarily
handled by our Business Services Unit.A strategy that ESWC uses to ensure businesses are fully
informed is the Did You Know campaign. Information regarding sector specific learning,
pathways and sector meetings is included. The information is produced quarterly and has been
continued into the new plan year as a way to engage businesses. Additionally, BSR's are tasked
with identifying business which are currently not using our services or are inactive. Outreach is
targeted to these employers informing them of ESWC's services and will continue. Lastly,
employer workshops have been extremely successful; a variety of topics have been presented and
we anticipate hosting a minimum of 1 workshop a quarter.Topics have included the Work
Opportunity Tax Credit, Demography and Sector Partnerships,to name a few.
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1\r h}/' I.TV/ I riktLcu.lllllVllt L
Local Area: Weld
WDP Agreement CMS#: 54599
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Veterans and their dependents, especially recently separated Veterans,are encouraged to connect
with,and take advantage of, services in all programs. Additionally, a triage system has been put
into place that has proven to be efficient when working with Veteran's and identifying barriers.
Low income customers will continue to be referred through the TANF and EF programs. The
programs are designed to guide customers in becoming self-sufficient to the point of no longer
needing public assistance. When appropriate, customers are co-enrolled.
School district's SWAP programs and DVR participate on Workforce Development standing
committees and will continue to collaborate on services with all WIOA case managers that have
customers with disabilities. Additionally, Business Services sends the list of open jobs weekly to
DVR, school districts and community agencies so they can review and make referrals to
employment or use the list as a discussion for careers.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker,and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information,and Performance
outcomes for this EA are included in the attached approved Grant Proposal,provide the reference
page numbers here:
Statement of Work Refer to page numbers: n/a
Budget Refer to page numbers: n/a
Performance Outcomes Refer to page numbers: n/a
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION:
See Section V for the Budget and Projected Quarterly Expenditure Charts.
III. EA MODIFICATION(S): n/a
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is: to accept a small adjustment in the
FY 15 TAA Case Management funding.
2. The Impact of this modification on the following services/costs is:
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l l'\ff c'►«a'..uui..ui.c.
Local Area: Weld
WDP Agreement CMS#: 54599
Category Services/Costs
Participant services There will be no change to participant services.
Training There will be no change to training.
Work Experiences/Internships There will be no change to work experience/internships.
Costs not related to Participant The additional funds shall be used to cover personnel and
Services benefits costs related to the provision of case management
and reemployment services to trade-effected workers.
Supplemental Program There will be no change to Supplemental Program Activities.
Activities
3. The impact of this modification on the following strategies is:
Category Services/Costs
Partnerships. There will be no impact to partnerships.
Businesses There will be no impact to businesses.
Targeted Populations There will be no impact to targeted populations.
Program Integration There will be no impact to program integration.
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work Refer to page numbers:
Budget Refer to page numbers:
Performance Outcomes Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal,describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
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lllll
Local Area: Weld
WDP Agreement CMS#: 54599
The Local Area shall provide services pursuant to the terms and conditions of the executed WDP
Agreement and any Federal and State laws and requirements, including, but not limited to, Federal grant
agreements,Federal guidance documents, relevant State-issued Policy Guidance Letters(PGLs), Program
Information, and/or specifications identified in the provisions below.
PY15 WP(10%) GOVERNOR'S SUMMER JOB HUNT(GSJH)
Statutory Reference: Wagner-Peyser Act of 1933,as amended by the Workforce Innovation and
Opportunity Act of 2014(WIOA)(Public Law#113-128 enacted 7/22/14)effective July 1, 2015;
and C.R.S. Title 8, Article 83.
Purpose of Funding: Funds are provided in support of the Governor's Summer Job Hunt(GSJH)
Program which provides career awareness,job readiness training,job placement services,job fairs and
employment opportunities to youth seeking unsubsidized jobs for the summer. Funding is provided
primarily to cover staffing costs and outreach activities to promote youth and business participation in the
program.
Required Program Elements:
a. The Local Area shall hire or assign staff to coordinate local GSJH services which shall include
the following three activities: Recruitment of Youth; Recruitment of Businesses and Partnership
Development; and,Career Exploration and Preparation.
b. There are no eligibility requirements that youth must meet to participate in the program. Services
shall be provided to youth,ages 16 through 24, regardless of geographic boundaries, income,
ethnicity,and special needs. Local Areas are encouraged to serve 14 and 15 year olds subject to
local policies.
c. The Local Area shall promote the GSJH program and related events and activities to youth and
businesses using an outreach budget determined by the State in the GSJH PGL.
d. The Local Area's GSJH staff shall participate in monthly meetings,teleconferences,or webinars
initiated by the State. GSJH staff shall participate in training offered and/or coordinated by the
State, including Federal and State Labor Law and OSHA training, and attending the State-
sponsored"Think Big"Youth Conference.
e. The Local Area shall submit an end of season report to the State GSJH Coordinator pursuant to
the guidelines in the GSJH PGL.
f. The Local Area shall collaborate with the State to determine appropriate performance outcomes
for the program during the grant funding period. The State reserves the right to adjust future
funding allocations based on annual performance results and expenditure performance.
Allowable Costs. Funds are to be used for personnel/benefits, operating and overhead,and outreach and
marketing costs related to the GSJH. The Local Area may use funds for outreach and marketing subject to
the budget limitations identified in the GSJH PGL and in compliance with PGL 10-10-WP Use of Funds
for Outreach, Advertising, Public Relations,and Informational Activities for allowable outreach and
marketing costs. Costs related to job fairs are also allowed, including facility rental, security, and
transportation costs(e.g. utilizing school buses to transport young adults to job fairs).
Restrictions on Funding. In addition to the provisions of 2.9 above, funds shall be used only for the
stated purpose identified in the Required Program Elements and Allowable Costs described above,
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Local Area: Weld
WDP Agreement CMS#: 54599
activities described in the GSJH PGL,and/or agreed to in an executed EA. Outreach and Marketing funds
shall not be used to promote any other programs or services outside of the GSJH Program.
B. Additional Services to be provided include:
Category Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES
CHARTS
•
The numbers in the TAA chart are estimates based on past annual case load levels. There is no
mechanism in place for Employment Services to know what companies will be forced to lay-off
employees during the current program year and beyond. The estimated numbers are provided only as a
planning guide.
Page 8 of 8
Section V.Budget and Program Outcomes Charts NFA#15-07 Entity Code:5230
Govenor's Summer Job Hunt Original Allocation: $ 40,000.00
Line Item Budget Planned Expenditures
Salaries,Fringe Benefits,Travel $33,975.00
Equipment $0.00
Supplies $25.00
Subcontracting arrangements $0.00
Operating/Overhead $6,000.00
Training &Program Related Supportive Services $0.00
Other Participant Related Services $0.00
Total Cumulative Expenditures $40,000.00
Govenor's Summer Job Hunt Projected Quarterly Expenditures-Cumulative
Funding Stream 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
January 1 to March April 1 to June 30, July 1 to September October 1 to
31 2016 30
Cost Category/Program Code , 2016 ,2016 December 31,2016
Program/3215 $ 8,000.00 $ 19,000.00 $ 31,000.00 $ 37,500.00
Outreach/3215 $ - $ 1,250.00 $ 2,500.00 $ 2,500.00
Total $8,000.00 $20,250.00 $33,500.00 $40,000.00
Special Initiative Program Outcomes Chart-Cumulative
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
January 1 to March April 1 to June 30, July 1 to September October 1 to
CATEGORY 31,2016 2016 30,2016 December 31,2016
Registration Goals:Annual
Participants 750 1750 1975 2500
Section V.Budget and Program Outcomes Charts NFA#15-07 Entity Code:5230
FY15 Trade Adjustment Act
Case Mgmt-Adjustment Original Allocation: $733.00
Budget Information Summary Table(BIST)
Period of
Funding Source Program Code $Amount
Performance
FY15 Trade Adjustment Act 10/1/15-6/30/17 1726 $733.00
Case Mgmt/1726
Trade Adjustment Act Case Mgmt Projected Quarterly Expenditures-Cumulative
WP Employment Service 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
October 1 to January 1 to March 31, April 1 to June 30, July 1 to Sept 30,
CATEGORY December 31,2015 2016 2016 2016
Program $1,302 $2,775 $4,248 $5,721
Total $1,302 $0 $4,248 $5,721
Carry Out N/A N/A N/A $2,451
Trade Adjustment Act Case Mgmt Outcomes Chart-Cumulative
WP Employment Service 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
October 1 to January 1 to March 31, April 1 to June 30, July 1 to Sept 30,
CATEGORY December 31,2015 2016 2016 2016
Total Participants* 8 11 14 17
Carry In 8 8 8 8
New Participants 0 3 6 9
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