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WELD COUNTY
CODE ORDINANCE 2016 -01
IN THE MATTER OF REPEALING AND REENACTING , WITH AMENDMENTS , CHAPTER 5
REVENUE AND FINANCE , OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD , STATE OF COLORADO :
WHEREAS , the Board of County Commissioners of the County of Weld , State of
Colorado , pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County , Colorado , and
WHEREAS , the Board of County Commissioners , on December 28 , 2000 , adopted Weld
County Code Ordinance 2000- 1 , enacting a comprehensive Code for the County of Weld ,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption , and
WHEREAS , the Weld County Code is in need of revision and clarification with regard to
procedures , terms , and requirements therein .
NOW, THEREFORE , BE IT ORDAINED by the Board of County Commissioners of the
County of Weld , State of Colorado , that certain existing Chapters of the Weld County Code be ,
and hereby are , repealed and re-enacted , with amendments , and the various Chapters are
revised to read as follows .
CHAPTER 5
REVENUE AND FINANCE
ARTICLE IV
PURCHASING POLICY
Amend Sec . 5-4-60 . Purchasing limits and procedures .
These procedures are adopted pursuant to Section 14-9 of the Home Rule Charter. As
discussed in Section 14-9 , all purchases shall assure open and competitive bidding . All bid
specifications shall be prepared in such a manner as to invite and encourage bidding from all
suppliers . No specifications shall be submitted to bidders so restrictive in detail as to eliminate
any line of competitive equipment . In all cases , the County shall reserve the right to reject any
and all bids and/or select the bid which is in the best interest of the County .
A . through C . 7 . — No changes .
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8 . Best and Final Offer ( BAFO ) . When deemed to be in the best interest of the County ,
the Director of General Services or the applicable department head may request a
BAFO as a part of any Formal Purchase . Any request for a BAFO should be made
following all pertinent discussions , questions , and all addendums made to clarify full
understanding of, and responsiveness to , the solicitation requirements . Vendors
shall be accorded fair and equal treatment with respect to any opportunity for
discussion and revision of proposals . All pricing and information shall remain
confidential until the successful proposal is accepted by the Board of County
Commissioners .
a . Best and Final offers shall be requested in writing . The request shall include :
1 . Notice that discussions are concluded .
2 . Notice that this is an opportunity to submit a Best and Final Offer.
3 . A due date for submission of the Best and Final Offer.
After receipt and analysis of BAFO ' s , proposals shall be evaluated and a
recommendation made to the Board of County Commissioners in accordance with this
section of the Code .
Amend Sec . 5-4-80 . Expenditures not requiring a procurement process .
A . It has been determined that it is in the best interests of the County to exempt certain
purchases of goods or services from the requirements of this code . The following is a list
of the expenses which will be processed for payment in the Department of Accounting
without a requisition and purchase order:
1 . through 31 . — No changes .
32 . Ammunition . The purchase of ammunition where criteria other than price are
considered paramount ; i . e . quantity , quality , delivery date .
Amend Sec . 5-4-150 . Qualification -based selection process for professional services .
A . through B . — No changes .
C . Best Value QBS procedure .
1 . Step 1 : RFQ . Whenever the project is not required by state or federal law to be
procured through the QBS Procedure outlined above , the following Best Value QBS
process may be used at the discretion of the Board of County Commissioners . Step 1
of the process is identical to Step 1 under Subsection B . above .
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2 . Step 2 : RFP . The department head or elected official shall provide a RFP to each of
the individuals/firms on the short list , who shall be required to attend a mandatory pre-
proposal meeting . The review team shall review all proposals according to the criteria
provided in Appendix 5- R and shall interview the bidders .
a . When deemed to be in the best interest of the County , the department head may
request a Best and Final Offer ( BAFO ) . Any request for a BAFO should be made
following all pertinent discussions , questions , and all addendums made to clarify
full understanding of, and responsiveness to , the solicitation requirements .
Vendors shall be accorded fair and equal treatment with respect to any opportunity
for discussion and revision of proposals . All pricing and information shall remain
confidential until the successful proposal is accepted by the Board of County
Commissioners .
1 . Best and Final offers shall be requested in writing . The request shall include :
a ) . Notice that discussions are concluded .
b) . Notice that this is an opportunity to submit a Best and Final Offer.
c) . A due date for submission of the Best and Final Offer.
Remainder of Section — No change .
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be , and hereby is ,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein , to coincide with chapters , articles , divisions , sections , and subsections as they
currently exist within said Code ; and to resolve any inconsistencies regarding capitalization ,
grammar, and numbering or placement of chapters , articles , divisions , sections , and subsections
in said Code .
BE IT FURTHER ORDAINED by the Board , if any section , subsection , paragraph ,
sentence , clause , or phrase of this Ordinance is for any reason held or decided to be
unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section , subsection , paragraph , sentence , clause , and phrase thereof irrespective
of the fact that any one or more sections , subsections , paragraphs , sentences , clauses , or
phrases might be declared to be unconstitutional or invalid .
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The above and foregoing Ordinance Number 2016-01 was , on motion duly made and
seconded , adopted by the following vote on the 15th day of February , A. D . , 2016 .
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY , COLORADO
ATTEST :
Mike Freeman , Chair
Weld County Clerk to the Board
Sean P . Conway , Pro-Tem
BY :
Deputy Clerk to the Board
Julie A . Cozad
APPROVED AS TO FORM :
Barbara Kirkmeyer
County Attorney
Steve Moreno
First Reading : January 4 , 2016
P ublication : January 13 , 2016 , in the Greeley Tribune
Second Reading : January 25 , 2016
P ublication : February 3 , 2016 , in the Greeley Tribune
Final Reading : February 22 , 2016
P ublication : March 2 , 2016 , in the Greeley Tribune
Effective : March 7 , 2016
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