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Home My WebLink About20163726.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 12, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, December 12, 2016, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro -Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer - EXCUSED Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County Commissioners meeting of December 7, 2016, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of Hearings conducted on December 7, 2016, as follows: 1) USR16-0037 — Timbro Ranch and Cattle Company, LLC, c/o Noble Energy, Inc. Commissioner Moreno seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Cozad seconded the motion, and it carried unanimously. In response to Commissioner Conway, Bruce Barker, County Attorney, stated the County Council Official Oaths are from the year 2013, but were inadvertently missed, so they need to be recorded. PRESENTATIONS: 1) GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA), CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING - BARBARA CONNOLLY, CONTROLLER AND WELD COUNTY ACCOUNTING STAFF: Chair Freeman read the certificate recognizing Barbara Connolly and the Accounting staff for their outstanding service. Ms. Connolly stated this is the 35th consecutive year that Weld County has received this award and it's important to note the O t / O3 / ao i 1 Minutes, December 12, 2016 Page 1 2016-3726 BC0016 County doesn't have any debt. Each one of the Commissioners recognized staff for being responsive, professional and for their commitment to the citizens of Weld County. (Clerk's note: the meeting was paused for a photo opportunity.) el PUBLIC INPUT: No public input was given. BIDS: El 1) APPROVE BID #61600181, EMC AVAMAR CAPACITY BASED LICENSE — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of Information Technology, presented the five (5) bids received and stated staff recommends awarding the low bid from Venture Technologies for a total amount of $43,483.12. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. NEW BUSINESS: • 1) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - FAIRWAY ACRES, INC: Christopher Woodruff, Weld County Assessor, reviewed the request for abatement for the year 2015, for the Windsong Estate Event Center, located in Severance. He explained that they stipulated for the tax year 2016, and since it's the same value as 2015, the property owner requested an adjustment. Mr. Woodruff stated the adjusted value is $1,150,000.00, with a refund of $14,887.67. Commissioner Conway moved to approve said petition for abatement or refund of taxes. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 2) CONSIDER CONTRACT ID #924 GRANT APPLICATION FOR HAZARDOUS MATERIALS EMERGENCY PLANNING (HMEP) AND AUTHORIZE CHAIR TO SIGN: Roy Rudisill, Director of Office of Emergency Management, presented the terms of the application to assist the Emergency Management Office with pipeline operations, hazardous chemical facilities and transportation of hazardous materials. In response to Commissioner Cozad, Mr. Rudisill stated they have been working on getting pipeline operations mapped. Commissioner Cozad moved to approve said application and authorize Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. ▪ 3) CONDSIER APPEAL OF ACCESS PERMIT DENIAL, AP16-00494 - DAVIS AND MARCY GRUBER: Janet Lundquist, Department of Public Works, reviewed the request for an additional access point off of County Road 53. She explained staff recommends denial because the parcel already has two (2) existing access points; one is for residential, Lot A and one for oil and gas. Ms. Lundquist explained after the split, Lot B would share an access point with Oil and Gas eMark Drouhard, representative for the applicant, stated proposed Lot B would only have one access available along the ditch, which is located across from a major oil and gas operation. Commissioner Conway moved to grant said appeal for an additional access point for Lot B off of County Road 53. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 4) CONSIDER EXTENSION OF CLOSURE OF CR 72 BETWEEN CRS 55 AND 61: Ms. Lundquist presented the extension of the closure of County Road 72 on behalf of H & H Excavation for an additional three (3) weeks to December 31, 2016, due to unanticipated delays from inclement weather and construction issues. Commissioner Moreno moved to approve said extension of closure. Seconded by Commissioner Cozad, the motion carried unanimously. 5) CONSIDER TEMPORARY CLOSURE OF CR 72 BETWEEN CRS 25 AND 27: Ms. Lundquist stated Garney Construction is requesting a closure effective November 15, 2016, through December 31, 2016, on behalf of the North Weld County Water District. She explained the contractor misunderstood Minutes, December 12, 2016 Page 2 2016-3726 BC0016 the timing for the closure of the road, so it was closed without prior permissions. Commissioner Conway moved to approve said closure. The motion, which was seconded by Commissioner Cozad, carried unanimously. 6) CONSIDER LOBBYING CONTRACT AND AUTHORIZE CHAIR TO SIGN - COLORADO LEGISLATIVE SERVICES, LLC: Chair Freeman explained the contract is the same as previous years. Commissioner Cozad moved to approve said contract and authorize Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 7) CONSIDER AGREEMENT PURSUANT TO SECTION 30-11-123, C.R.S., AND AUTHORIZE CHAIR TO SIGN —ADVANCED FORMING TECHNOLOGY/ARC GROUP WORLDWIDE: Don Warden, Director of Finance and Administration, presented the agreement for personal property tax incentive payments for the expansion of Advanced Forming Technology for the amount of $57,449.00 over the next ten (10) years. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 8) CONSIDER AGREEMENT PURSUANT TO SECTION 30-11-123, C.R.S., AND AUTHORIZE CHAIR TO SIGN - AGRIUM U.S., INC: Mr. Warden reviewed the personal property tax incentive for $38,230.00 over a period of ten (10) years. Commissioner Cozad moved to approve said agreement and authorize Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. 9) CONSIDER AMENDMENT #3 TO AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN — RICK DILL: Mr. Warden presented the amendment for Professional Services. Commissioner Moreno moved to approve said amendment #3 to agreement and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. • 10) FINAL READING OF CODE ORDINANCE #2016-13, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE (FEES), OF THE WELD COUNTY CODE: Commissioner Conway moved to read Code Ordinance #2016-13 by title only. Seconded by Commissioner Cozad, the motion carried unanimously. Mr. Barker read the title for the record. Mr. Warden gave a brief summary of the fee revisions and advised nothing had changed since second reading. No public testimony was offered concerning this matter. Commissioner Cozad moved to approve on Final Reading. The motion was seconded by Commissioner Moreno, and it carried unanimously. Commissioner Cozad thanked staff for reviewing the fees and researching how the inspection fees are covered. PLANNING: • 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT OFF -SITE COLLATERAL FOR, USE BY SPECIAL REVIEW PERMIT, USR15-0027 - HIGH RAIL HOLDINGS, LLC, AND GERRARD INVESTMENTS, LLC, C/O MARTIN MARIETTA MATERIALS, INC: Ms. Lundquist presented the agreement for the improvements and recommended acceptance of the performance bond as off -site collateral, in the amount of $5,803,977.00. Commissioner Cozad moved to approve said agreement, accept the collateral for improvements and authorize Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 2) CONSIDER VACATION OF AMENDED SPECIAL USE PERMIT, SUP -431 - FRANCISCO GRANADOS JIMENEZ AND LAURA GRANADOS, C/O PAMELA DECHANT PACHELLO: Michael Hall, Minutes, December 12, 2016 Page 3 2016-3726 BC0016 Department of Planning Services, reviewed the revised access permit request to eliminate the request for access on CR 31. Both Lot A and Lot B will use the current access off of CR 18, with an extension of the current driveway being lengthened to access the new Lot A. Commissioner Cozad moved to grant said vacation of amended Special Use Permit, SUP -431. Seconded by Commissioner Conway, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2016-13 was approved on Final Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:47 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: .�Clso•�. Weld County Clerk to the Board BY: • uty Clerk to the Board Mike Freeman, Chair P Sean P. Conway, Pro-Tem Jlt iie A Cozad XCUSED arbara Kirkmeyer Steve Moreno Minutes, December 12, 2016 Page 4 2016-3726 BC0016 ATTENDANCE LIST I- v) CITY I IN lc ADDRESS L N n In 1 EMAIL I g c_ Sl v v NAME - PLEASE PRINT LEGIBLY cam,, ,, 6 Hello