HomeMy WebLinkAbout20162804.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 7, 2016
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 7, 2016, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner Julie A. Cozad
Commissioner Barbara Kirkmeyer
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
• MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of August 31, 2016, as printed. Commissioner Cozad seconded the motion,
and it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of
Hearings conducted on August 31, 2016: 1) USR16-0015 - Kenneth and Rana Bachman, do Tanner
Hill, 2) USR16-0020 - Matthew and Heather Young, and 3) USR16-0019 - Clay Keller. Commissioner
Kirkmeyer seconded the motion, which carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
• PUBLIC INPUT: Randy Sleight, resident of Greeley, requested that the Stop sign located at the
intersection of County Road 39 and State Highway 392 be relocated and an additional sign warning of
the impending stop sign be placed at the proper distance from the intersection. He voiced his concerns
with the dangerous nature of the intersection because of it being blocked by trees and said there needs
to be signage to alert travelers of Stop signs.
• COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad reported she attended the
Poudre Trail Board meeting and stated the City of Greeley is getting ready to do a master plan. There
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will also be discussion about some needed capital improvements within the city limits. Commissioner
Cozad stated that Michelle Martin, from the Department of Planning Services will represent Weld County.
She went on the Sheriff's Office ride -along where she enjoyed learning about their mobile systems. Lastly,
she attended the Interstate 25 expansion reception with Commissioners Kirkmeyer and Moreno and the
Board received kudos from Senator Gardner, Senator Michael Bennett, and the Commissioners from
Larimer County for the improvements to Interstate 25 along the Weld County portion.. = Commissioner
Moreno reiterated what Commissioner Cozad reported about attending the Interstate 25 reception. Lastly,
he participated in the Sheriff's Office ride -along. = Commissioner Kirkmeyer alerted Mr. Sleight that
the Stop signs at the intersection of County Road 39 and State Highway 392 are maintained by CDOT
and staff will assist him by contacting them.
BIDS:
• 1) APPROVE BID #B1600139, VNX MAINTENANCE - DEPARTMENT OF INFORMATION
TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, reviewed the two (2)
bids received and stated staff recommends awarding the low bid from Advanced Network Management
(ANM) for the amount of $54,988.55. Commissioner Conway moved to approve said low bid. Seconded
by Commissioner Cozad, the motion carried unanimously.
• 2) APPROVE BID #B1600104, BACK -SCANNING CONFIDENTIAL RECORDS (SHERIFF'S
OFFICE) - DEPARTMENT OF INFORMATION OF TECHNOLOGY: Mr. Rose presented the five (5) bids
received and stated staff recommends awarding the low bid from Business Imaging Systems, Inc., for
the amount of $59,368.09. In response to Commissioner Moreno, Mr. Rose stated staff has had prior
experience with the company and are confident they meet all specifications. Commissioner Moreno
moved to approve said low bid. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
• 3) APPROVE BID #B1600105, IT TRAINING AND IMPLEMENTATION SERVICES FOR
APPLICATION XTENDER 8.X COUNTY IMAGING PROJECT - DEPARTMENT OF INFORMATION OF
TECHNOLOGY: Mr. Rose reviewed the three (3) bids received and stated he recommends awarding the
bid from Business Imaging Systems, Inc., even thought they were not the low bidder, they meet the
specifications and scoring standards. Carol Gessner, Department of Information Technology, explained
the main reason they went with the vendor is because of their experience and their project outline.
Commissioner Conway moved to approve said bid as recommended by staff. The motion, which was
seconded by Commissioner Cozad, carried unanimously.
• 4) PRESENT BID #B1600124, LEARNING LAB FORTINET FIREWALL - DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Rose stated staff received two (2) bids and will make a
recommendation on September 21, 2016.
• 5) PRESENT BID #B1600129, CONCRETE REPLACEMENT (CENTENNIAL CENTER
SIDEWALKS) - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General
Services, presented the sole response and stated staff will bring back a recommendation on
September 21, 2016. In response to Commissioner Conway, Toby Taylor, Director of Buildings and
Grounds, stated staff added an additional two (2) weeks to the project. Mr. Taylor stated to rebid the
project, would take about six weeks.
NEW BUSINESS:
• 1) CONSIDER AGREEMENT FOR CARPET CLEANING AND MAINTENANCE (SOUTHEAST
AND SOUTHWEST FACILITIES) AND AUTHORIZE CHAIR TO SIGN (BID #B1600114) - UNIQUE
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FACILITY SERVICES, LLC: Mr. Taylor reviewed the details of the agreement. Commissioner Moreno
moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Kirkmeyer, and it carried unanimously.
El 2) CONSIDER CONTRACT ID #663 AGREEMENT FOR ACADEMIC AFFILIATION AND
AUTHORIZE CHAIR TO SIGN - COLORADO STATE UNIVERSITY: Judy Griego, Director of Department
of Human Services, presented the terms of the agreement to provide internship opportunity to individuals
who are obtaining their social work degrees. Commissioner Conway moved to approve said agreement
and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously.
3) CONSIDER STANDARD FORM OF AGREEMENT FOR SAMPLING AND ANALYSIS OF
WATER WITH VARIOUS CLIENTS AND AUTHORIZE DIRECTOR OF DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT TO SIGN AGREEMENTS CONSISTENT WITH SAID FORM:
Dr. Mark Wallace, Director of the Department of Public Health and Environment, stated the form had
some revisions made to it; the term of the agreement, and to the volume discounting available, which will
allow staff to be more efficient. Commissioner Kirkmeyer moved to approve said form and authorize the
Director of Department of Public Health and Environment to sign agreement consistent with said form.
The motion was seconded by Commissioner Cozad, and it carried unanimously.
El 4) CONSIDER CONTRACT ID #658 AGREEMENT FOR ANALYSIS OF WATER AND
AUTHORIZE CHAIR TO SIGN - LARIMER COUNTY HEALTH DEPARTMENT: Dr. Wallace presented
the details of the standard agreement with Larimer County; however, Larimer County requested a
modification to the form, specifically to paragraph 5. They are asking that Weld County carry the
responsibility for liability. Commissioner Conway moved to approve said agreement and authorize the
Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. Commissioner
Conway thanked Frank Haug, Assistant County Attorney, for the work he put into the agreement.
El 5) CONSIDER CONTRACT ID #745 AGREEMENT CONCERNING PURCHASE OF PUBLIC
ROAD RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO INTERSECTION OF CR 47 AND STATE
HIGHWAY 392 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - VINCE HOLTON:
Tiffane Johnson, Department of Public Works, reviewed the details of the agreement for the total amount
of $30,000.00. Commissioner Conway moved to approve said agreement and authorize the Chair to sign
all necessary documents. The motion was seconded by Commissioner Cozad, and it carried
unanimously.
El 6) CONSIDER CONTRACT ID #738 AGREEMENT CONCERNING PURCHASE OF PUBLIC
ROAD RIGHT-OF-WAY, PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION
EASEMENT FOR CERTAIN IMPROVEMENTS TO INTERSECTION OF CR 47 AND STATE
HIGHWAY 392 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - JERRY D. CANNON
AND JOYCE M. CANNON FAMILY TRUST, AND ELIZABETH ANNE NEWTON TRUST: Ms. Johnson
presented the terms of the agreement for the total amount of $32,760.00. Commissioner Moreno moved
to approve said agreement and authorize the Chair to sign all necessary documents. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
7) CONSIDER TEMPORARY EMERGENCY CLOSURE OF CR 96 BETWEEN CRS 35 AND 37:
Janet Lundquist, Department of Public Works, presented the details of the emergency closure which was
closed on August 29, 2016, because of water running across the road. She stated staff will use standard
road signs and barricades. Commissioner Kirkmeyer moved to approve said temporary emergency
closure. The motion, which was seconded by Commissioner Cozad, carried unanimously.
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8) CONSIDER TEMPORARY CLOSURE OF CR 66 BETWEEN CRS 53 AND 55: Ms. Lundquist
reviewed the terms of the closure effective September 13, 2016, through September 16, 2016, for a
culvert replacement and stated staff will use water for dust abatement and standard road signs and
barricades. Commissioner Moreno moved to approve said temporary closure. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
9) CONSIDER TEMPORARY CLOSURE OF CR 66 BETWEEN CRS 45 AND 47: Ms. Lundquist
stated the closure will be effective September 20, 2016, through September 23, 2016, for a culvert
replacement and staff will use magnesium chloride for dust control and standard road signs and
barricades. She further stated staff will use message boards in advance due to the volume of traffic.
Commissioner Cozad moved to approve said temporary closure. The motion was seconded by
Commissioner Kirkmeyer, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dj,,itAti / v• J'CL"'�
Weld County Clerk to the Board
BY
2
y Clerk to the Board
Mike Freeman, Chair
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Sean_P. Conway, Pro-Te
rbara Kirkmeyer
Steve Moreno
Minutes, September 7, 2016
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