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Home My WebLink About20163418.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO NOVEMBER 7, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, November 7, 2016, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Sean P. Conway, Pro -Tern Commissioner Julie A. Cozad Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of November 2, 2016, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. • READ ORDINANCE BY AUDIO: Commissioner Conway moved to read Code Ordinance #2016- 14 by audio. Commissioner Cozad seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. BIDS: 1) PRESENT BID #B1600051, BRIDGE 26/25A REPLACEMENT PROJECT - DEPARTMENT OF PUBLIC WORKS: Marcia Walters, Purchasing Department, presented the fifteen (15) bids received and stated staff will bring back a recommendation on November 21, 2016. el 2) PRESENT BID #61600155, ENGINEERING SERVICES/BRIDGE 44/33A REPLACEMENT (RFQ) - DEPARTMENT OF PUBLIC WORKS: Ms. Walters reviewed the eight (8) bids received and stated staff is completing the RFQ process and will bring back for approval. II/aalaoIG Minutes, November 7, 2016 Page 1 2016-3418 BC0016 NEW BUSINESS: • 1) CONSIDER CONTRACT ID #841 EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARM WORKER PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director Department of Human Services, presented the details for the Expenditure Authorization which will allow outreach to migrant and seasonal workers. Commissioner Moreno moved to approve said expenditure authorization and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. le 2) CONSIDER CONTRACT ID #783 SUBCONTRACT AGREEMENT FOR ASSESSMENT PROCESS AND AUTHORIZE CHAIR TO SIGN - TRUVEN HEALTH ANALYTICS, INC: Ms. Griego reviewed the agreement for the Area Agency on Aging which will allow the AAA Options for Long Term Care program the opportunity to participate in the testing of a new assessment tool. Commissioner Kirkmeyer moved to approve said agreement and authorize Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. El 3) CONSIDER CONTRACT ID #825 AGREEMENT FOR RESPITE CARE SERVICES AND AUTHORIZE CHAIR TO SIGN — MAGDALENE TAVITA: Ms. Griego presented the agreement for child welfare respite care. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 4) CONSIDER CONTRACT ID #884 MEMORANDUM OF UNDERSTANDING FOR COOKING MATTERS NO KID HUNGRY CAMPAIGN AND AUTHORIZE CHAIR TO SIGN - SHARE OUR STRENGTH: Mark Wallace, Director of Public Health and Environment, presented a memorandum of understanding which will allow staff to provide education for shopping and preparation of healthy food. Commissioner Conway moved to approve said memorandum of understanding and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. El 5) CONSIDER CONTRACT ID #885 TASK ORDER CONTRACT AMENDMENT #6 FOR PUBLIC HEALTH EMERGENCY PREPAREDNESS AND RESPONSE CONTINUATION CONTRACT AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace reviewed the terms of the amendment for language that deals with staff changes under the grant. The previous language allowed the Colorado Department of Public Health and Environment to remove funding if a vacancy occurred. The new language has several criteria which has to be met before the County has to notify the State of any change. Commissioner Conway moved to approve said task order and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 6) CONSIDER REVISIONS TO FEE SCHEDULE FOR ENVIRONMENTAL HEALTH FEES COLLECTED BY THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Dr. Wallace presented the revision to the fee schedule and stated there is only one fee increase because the current fees are reasonable. Commissioner Moreno moved to approve said revisions to the fee schedule for Environmental Health. The motion, which was seconded by Commissioner Cozad, carried unanimously. el 7) CONSIDER REVISIONS TO FEE SCHEDULE FOR FEES COLLECTED BY THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Dr. Wallace requested the approval for the revisions to the fee schedule for Public Health Services to make sure all services and supplies are adequately covered. Commissioner Conway moved to approve said revisions to the fee schedule. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. Minutes, November 7, 2016 Page 2 2016-3418 BC0016 • 8) CONSIDER CONTRACT ID #897 INTERGOVERNMENTAL AGREEMENT FOR FIBER OPTIC COPPER CABLE AND CONDUIT SHARING AND AUTHORIZE CHAIR TO SIGN — CITY OF GREELEY: Ryan Rose, Director of Information Technology, stated this Intergovernmental Agreement between the County and the City of Greeley has updated language to outline the sharing of fiber optic cables and conduits. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer. Both Commissioners Conway and Kirkmeyer thanked staff on cleaning up the language, and it carried unanimously. • 9) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR SEPTEMBER, 2016, AND AUTHORIZE CHAIR TO SIGN: Deon Harris, Veterans Office, presented the report for the month of September, 2016. Commissioner Kirkmeyer moved to approve the report and certification of pay for September, 2016, and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. In response to Commissioner Conway, Mr. Harris explained there will be a Welcome Home Ceremony to give the Veterans Officers a proper ceremony to honor their service and sacrifice for their Country. • 10) CONSIDER THIRD AMENDMENT TO OFFICE LEASE AGREEMENT FOR PARKING AND AUTHORIZE CHAIR TO SIGN - JP MORGAN CHASE BANK: Toby Taylor, Director of Buildings and Grounds, reviewed the details of the third amendment for the parking space lease. Commissioner Kirkmeyer moved to approve said amendment and authorize Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. 11) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - PDC ENERGY, INC. (2.016 ACRES): Esther Gesick, Clerk to the Board, presented the acreage and the bonus amount. Commissioner Conway moved to waive the bid procedure, accept the lease offer and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 12) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.0 ACRES): Ms. Gesick presented the acreage and the bonus amount for the following items of #12 through #25. Commissioner Kirkmeyer moved to waive the bid procedure on items #12 through #25, accept the lease offer and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. 13) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.0 ACRES): 14) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.0 ACRES). 15) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (2.50 ACRES): Minutes, November 7, 2016 Page 3 2016-3418 BC0016 16) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (2.50 ACRES): 17) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.0 ACRES): 18) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (2.50 ACRES): 19) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (2.50 ACRES) 20) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.00 ACRES): 21) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.00 ACRES): 22) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.00 ACRES): 23) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.00 ACRES): 24) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.00 ACRES): 25) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE AND AUTHORIZE CHAIR TO SIGN - VERDAD OIL AND GAS CORPORATION (5.00 ACRES): 26) FIRST READING OF CODE ORDINANCE #2016-14, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE (BIDS AND PROCUREMENT) OF THE WELD COUNTY CODE: Frank Haug, Assistant County Attorney, presented the Code Ordinance to make sure the wording is correct in regards to the hiring of women and minorities. No public testimony was offered concerning this matter. Commissioner Kirkmeyer clarified that the Code was cleaned up to make sure the language in the code is within the Federal and State standards. Commissioner Conway moved to approve on First Reading. The motion, which was seconded by Commissioner Moreno, carried unanimously. Minutes, November 7, 2016 Page 4 2016-3418 BC0016 PLANNING: 1) CONSIDER PARTIAL CANCELLATION AND RELEASE OF COLLATERAL AND ACCEPTANCE OF ROAD MAINTENANCE WARRANTY COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR-1787 - PAWNEE WATER MANAGEMENT/HALLIBURTON ENERGY SERVICES, INC: Evan Pinkham, Department of Public Works, stated he has reviewed the improvements and recommends partial release of the warranty collateral, in the amount of $40,542.45. He stated NGL Water Solutions purchased the facility from Halliburton Energy Services, Inc., and will be providing $2,400.00 for road maintenance collateral. Commissioner Cozad moved to partial release said collateral, and accept the warranty collateral. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 2) CONSIDER ZPMH16-0037 - JACKIE AND CAROLINE HORTON/HORTON ASSOCIATES (TO BE CON'T 11/16/2016): Wendi Inloes, Department of Planning Services, requested this hearing be continued to allow the surrounding neighbors to be properly notified. Commissioner Conway moved to continue said matter to November 16, 2016. Seconded by Commissioner Cozad, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2016-14 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:35 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: iJt'f4A) r', •�: Weld County Clerk to the Board BY: a, • puty Clerk to the Board Mike Freeman, Chair C o C>✓( Ju ie ozad rbarKirkmeyer Sean P. Conway, Pro-Tem Steve Moreno Minutes, November 7, 2016 Page 5 2016-3418 BC0016 Hello