HomeMy WebLinkAbout20161820.tiffRESOLUTION
RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE UNIT FUNDING AND
AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT
(VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Witness Assistance
Unit Funding between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the
Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2016, and ending
June 30, 2017, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for Victim Witness Assistance Unit Funding between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and
Law Enforcement (VALE) Board be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro -Tern be, and hereby is,
authorized to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of June, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W4i p•g1
Weld County Clerk to the Board
ounty A ttorney
Steve Moreno
Date of signature: -111130Io
EXCUSED
Mike Freeman, Chair
Sean P. Con; ay, Pro-Tem
CC; CYH)
RI /IG
2016-1820
DA0025
MICHAEL J. ROURKE
District Attorney
ROBERT W. MILLER
Assistant District Attorney
Office of the District Attorney
Nineteenth Judicial District
915 10TH Street
P.O. Box 1167
Greeley, CO 80632
Phone: (970) 356-4010
Fax: (970) 352-8023
www.weldda.com
DATE: June 9, 2016
TO: County Commissioners
FROM: JoAnn Holden, Director of Victim Services, Weld County District Attorney's Office
RE: Request Approval of VALE Contract 2016-5 VS
The County Commissioners approved submission of the 2016-2106 VALE Victim Services
Grant Application for funding of positions in the Victim Witness Assistance Unit. This
approval was granted at the February 24, 2016 County Commissioners Meeting. VALE
Application 2016-0698(2) was submitted to the VALE Board who approved full funding of
$136,182 at their March 18, 2016 meeting.
We are requesting approval of VALE Contract 2016-5 VS in the amount of $136,182. The
content of the contract is the same as what was reviewed by the County Attorney's Office for
the 2015-2016 VALE Victim Services Grant when we added DA Michael Rourke onto the
signature page per their instruction.
2016-1820
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD Nineteenth Judicial District
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: District Attorney's Office, 19th JD
Grant Number: 2016-5 VS
Project Title: Victim Witness Assistance Unit
Grant Period: July 1, 2016 through June 30, 2017
Amount of Grant Award: $136,182.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee
agency and are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by
October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Victim Services will be paid in 4 quarterly installments of $34,045.50 1St payment in
July 2016 after the signed contract is received, and 2nd, 3rd and 4th payments after receipt
and acceptance of the required quarterly Financial Report and Narrative Program Report
due October 31, 2016, January 30, 2017, April 30, 2017 and July 31, 2017.
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee agency.
02,0/6 -/eao (')
PAGE 2 OF 4
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained
funding for a specific 19th JD VALE grant funded position which totals more than
100% of the total cost for that position. The grantee agency must resolve the
allocation of funds to the satisfaction of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board immediately in writing, via e-
mail or regular mail, of any 19th JD VALE grant funded personnel changes or
position that is vacant for 45 days, or any change of an official and/or employee who
is listed as a responsible signatory on this 19th JD VALE grant funded project.
c. Agency staff to attend VRA Training.
d. Agency staff to attend 19th JD Crime Victim Compensation Training.
e. Conditions of Ownership of Equipment Purchased. Any equipment purchased by a
grantee agency using VALE monies shall be used in the manner stated in the grant
and agreed to in a written contract between the VALE Board (i.e., Donor) and
grantee agency (i.e., Recipient).
A. If, during one year after the awarding of funds, the grantee agency has no further use for
the equipment or intends to use the equipment in a manner other than stated, this
information shall be given to the Board in writing and a quorum of the Board shall make
a determination concerning the equipment at their next meeting.
B. The decision of the Board shall address the future use or disposition of the
equipment purchased with VALE funds, and a grantee agency shall be given
notice concerning the Board's decision in writing within 30 days of the Board's
meeting.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grantee agency are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grantee
agency shall submit written notification to the VALE Board by June 3, 2016 if the
grantee agency will have any remaining funds at the end of the grant period and wishes to
use the funds in the current grant cycle. Such requests shall include the following
information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2017 and will advise the grantee agency in writing as to their decision.
10. The grantee agency agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
2
PAGE 3 OF 4
11. The grantee agency agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grantee agency shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
The grantee agency, through the following signatories, understands and agrees that any VALE monies received as a
result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each
party to this application are required. Please use BLUE INK to distinguish the original documents from copies
Project Director
Signature:
Date:
(-) rith
Printed Name an. Ti le: JoAnn Holden, Director of Victim Services District Attorney's Office
District Attorney:
Signature:
Printed Name and Title: Michael J. Rourke, District Attorney
Date:
‘,/7A
Financial Officer: Signature:r%u,�lJ//�� sL d22&11a4Date: (al (06
Printed Name and Title: Barb Connolly, Controller
Authorized Official:
`—� JUN 1 5 2016
Signature: c_ -P �� Date:
Printed Name and Title: Sean P Conway • , T/tteftl'County Commissioners
Pro —Tern
VALE Board
Signature:
Printed Name and Title: ' <ay Drake, Chair of VALE Board
Date:
3
PAGE 4 OF 4
The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project, and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or city
manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county
commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district
attorney; institution of higher education - president of the institution or chair/dean of the appropriate department;
private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as
bylaws or resolutions) immediately following the signature page.
4
VALE PROJECT BUDGET
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
INFORMATION
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
2015 - 2016
(Column 2)
2016 - 2017
Applicants
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
VW Director - Holden
45,658
VW Director - Holden
43,411
-2247
VW Assistant - Nixon
5,885
VW Assistant - Diaz
6,792
�
+ 907
VW Assistant - Guerrero
14,462
VW Assistant - Kim Rodriguez
17,549
�
+3087
VW Clerical - Rodriguez
17,212
VW Clerical — Latisha Rodriguez
17,628
+416
V/COMP Assistant - Gliva
20,891
V/COMP Assistant - Gliva
19,576
-1315
Fringe Benefits
28,559
Fringe Benefits
30,946
+2387
Subtotal
132,667
Subtotal
135,902
+3235
EQUIPMENT
EQUIPMENT
(+1-)
Furniture for VW Waiting
Room
450
Camera
280
°
-170
a �
p
4
Subtotal
450
Subtotal
280
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
i
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+ / -)
Subtotal
Subtotal
TOTAL FUNDS: 133,117
TOTAL FUNDS REQUESTED: 136,182
+3065
t\.
18
\1
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
260
Child Physical Abuse
Adults Molested as Children
260
Child Sexual Abuse
10
Survivors of Homicide
65
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
30
Robbery
1300
Domestic Violence
500
Assault
100
Adult Sexual Assault
300
Other violent crimes such as hate and
bias crime, gang violence (specify).
65
Elder Abuse (including economic
exploitation and fraud crimes)
40
Other, please specify
' TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
2930
Other violent crimes include: menacing: kidnapping: retaliation against a victim, witness, judge, juror;
tampering with a victim or witness: intimidation of a victim or witness: attempt, solicitation, conspiracy or
accessory to a VRA crime;
Other crimes include: burglary of a dwelling, bias motivated crime, stalking, human trafficking, theft
$20,000 or more
5
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
165
Crisis/Counseling Intervention (in person)
2930
Victim Compensation Assistance
(required)
1400
Follow-up (includes crisis intervention by
phone)
175
Personal Advocacy
Therapy
2000
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
500
Information / Referral (in person)
Hospital/Clinic Response
670
Criminal Justice Support /
Advocacy/Court Accompaniment
100
Language Services (interpretation)
58
Emergency Financial Assistance
Transportation
Emergency Civil Legal Attorney
Assistance
Transitional Housing
2930 Victim Rights Act Services
6
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness
Assistants will provide
services to 900 primary
victims of misdemeanor
DV and 215 primary
victims of felony DV
Victims of domestic
violence (DV) provided
assistance, information,
and community
referrals as they move
through the criminal
justice process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/16 -
06/30/17
2
County Court Victim
Witness Assistants will
provide "Meaningful
consultation" to 70 % of
misdemeanor DV victims
prior to first hearing in
which a plea could be
offered and accepted by
the defendant
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/16 —
06/30/17
3
District Court Victim
Witness Assistants will
contact 70% of primary
victims of felony DV
victims prior to
defendant's Advisement
Hearing
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/16 —
06/30/17
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial
support.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness Staff will
send 20,000 VRA
Notification letters to
victims via mail or email
Victims will know about
victim rights and have
timely information of all
criminal stages
VW Staff document letter I
information and compile for
quarterly reports
07/01/16 -
06/30/15
2
Victim Witness Staff will
call off 2000 victims and
witnesses (non -officers)
Victims and witnesses
will avoid unnecessary
travel for continued or
resolved proceedings
VW Staff document call
offs as they occur and
compile for quarterly
reports
07/01/16 -
06/30/15
. ti\
7
3
Victim Witness
Provides victims and
Victim Staff record
07/01/16 -
Assistants will provide
witnesses with
information on trial sheets
06/30/15
trial support for 224
guidance and support
and compile for quarterly
trials: 60 in District
Court, 150 in County
Court, 14 Juvenile trials
throughout the trial,
assists with the
efficiency and flow of
trial proceedings
reports
GOAL 4: Provide Crime Victim Compensation (CVC) Assistance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
CVC program will
provide assistance to a
total of 800 crime victims
Victims will have
access to services and
possible funding to help
them heal from the
criminal incident
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/16 —
06/30/17
2
CVC program will
provide assistance to
290 victims in which a
criminal case is not filed
in the court system
Victims unable to move
through the criminal
justice process are still
able to seek assistance
and reach a more
whole and balanced
situation with CVC
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/16 —
06/30/17
3
CVC program will
provide emergency
assistance to 75 crime
victims, 30 being victims
of domestic violence
Those who need help
paying for emergency
needs can access
services to ease the
financial burden of the
criminal incident
CVC Staff enter approved
emergency requests into
CVC database and compile
for quarterly reports
07/01/16 —
06/30/17
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the projin response
to the stated objectives, intended outcomes/impact and data collection.
Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific
goals and objectives outlined in this application. Statistics are tracked on appropriate forms on a daily
basis, and are tallied and provided to the program director on a quarterly basis. Guidelines for non -
duplication of services and category definitions are provided to designated VW Unit Staff and the Project
Director reviews all submissions for accuracy.
The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the
intended outcomes/impact of the data collection. This discussion provides insight into any unintended
changes or outcomes and identifies for VW Staff the status of the projected timeframe goals.
8
RE: VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD (VALE) - VICTIM SERVICES
FUNDING
ATTEST: ddzitwo
Weld • u ty Clerk to the
%/
Deputy CI k to the B
APP VEDD AS F N
Controller
BY:
County Attorney
BOARD OF COUNTY COMMISSIONERS
oard WELD COUNTY, COLORADO
can P Conway, Pro-Te
m
•JUN 15 16
PPROVED AS TO SUBSTANCE:
- . AttA Lvul
Elected Official or Department Head
Director of General Services
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