HomeMy WebLinkAbout20161152.tiff BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: Cartegraph Agreement Extension Renewal DA FE: March 14, 2016
DEPARTMENT: Information Technology, on behalf of Public Works Department
PERSON REQUESTING: Ryan Rose
Brief description of the problem/issue:
Cartegraph provides software to the Public Works Department. The software provides the ability for Public Works to
manage their assets,
The BOCC signed an agreement for this software with Cartegraph in May 2009,with a term date oflune 3,2010(agreement
2009-1242). The agreement includes a clause for annual one-year extensions.
The attached agreement extension between the Board of Weld County Commissioners provides for software subscriptions
from June 4, 2016 through June 3,2017, in the amount of$13,880.
What options exist for the Board? (Include consequences,impacts, costs, etc. of options)
This provider specializes in Asset Management software which is utilized by the Public Works department to
conduct their daily business.
Recommendation:
It is recommended that the BOCC approve the extension agreement for an additional term.
Approve Schedule
Recommcrn≤htipn Work Session Other/Comments:
Mike Freeman,Chair
Sean P.Conway /'
Julie Cozad
Steve Moreno A I-"
Barbara Kirkmeyer
2016-1152
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CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY DEPARTMENT OF Information Technology
AND Cartegraph, Incorporated
This Agreement Extension/Renewal("Renewal"),made and entered Into 4th day of April,2015,by and between the Board
of Weld County Commissioners,on behalf of the Weld County Department of information Technology,hereinafter referred to as the
"Department",and Cartegraph,hereinafter referred to as the"Contractor".
WHEREAS the parties entered Into an agreement(the"Original Agreement")Identified by the Weld County Clerk to the
Board of County Commissioners as document No.2009-1242,approved on 5/27/2009.
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the
Original Agreement,which is Incorporated by reference herein,as well as the terms provided herein.
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
• The Original Agreement will end on 6/3/2016,
• The parties agree to extend the Original Agreement for an additional one year.eriod,which will begin 6/4/2016,and will
end on 6/3/2017.
• The Renewal,together with the Original Agreement,constitutes the entire understanding between the parties. The
following change is hereby made to the Contract Documents:
All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above written.
CONT CTOR:
Rit {(el
Printed Na e
Sfgnatur BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
.30
ATTEST: iaAv La
Weld •u ty lerk to the Bo.rd Mike Freeman,Chair
MAR302016
BY: I�.i1�wI� •
Deputy Clerk the Board / D 1E61
o2Ddo-175 '
CartegraphN INVOICE
rr»ih'�•�P6N14 MdI.R4'�•WAI
3600 Digital Dr,Dubuque,Iowa,52003, United States Invoice Number SIN001298
Phone:563-556-8120 Fax:563-556-8149
www,Cartegraph.com Invoice Date 03/02/2016
achremit@cartegraph.com
End User
Billing Address Shipping Address
Jeannine Allen Weld County
IT
Weld County
PO Box 758 1401 N 17th Ave
Greeley,CO 80632
PO/Contract Payment Terms Due Date
Net 30 Days 4/1/2016
Tenn Start F Term End Tax
Product Name Date Date Milestone Quantity Unit Price Value Net Value
1 FLEXilcense UB 06/04/2016 06/03/2017 8.00 $1,735.00 $0.00 $13,880.00
Renewal
Net Total $13,880.00
Tax Summary Tax Total $0.00
Tax Code Tax Value Invoice Total $13,880.00
GO GREEN: •
For your convenience,we do accept ACH/EFT payments. If you have any questions or
comments about your software licensing agreement,please contact Tanya at 800.688.2656,
ext.5298 or tanyalove@cartegraph.com.For service invoicing questions and setting up
electronic payments,please contact Mary Jo at 800.688.2656,ext.3312 or
maryjosmock@cartegraph.com.
Credit card payments:http://www.Cartegraph_com/Payments
Please note the invoice#from above with payment.Accounts that are past due will be
assessed a monthly 1.5%finance charge retroactive from the invoice date.
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