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Home My WebLink About20162767.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO AUGUST 31, 2016 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, August 31, 2016, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Freeman - EXCUSED Commissioner Sean P. Conway, Pro-Tem - EXCUSED Commissioner Julie A. Cozad, Acting Chair Pro -Tern Commissioner Barbara Kirkmeyer Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly ELECT ACTING CHAIR PRO-TEM: el 1) ELECTION OF ACTING CHAIR PRO-TEM OF THE BOARD FOR AUGUST 31, 2016: Commissioner Moreno moved to elect Commissioner Cozad as the Chair Pro -Tern. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of August 29, 2016, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. el AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add the following under New Business: 7) Consider Task Order Contract for Maternal and Child Health (MCH) Program and authorize Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. El CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. COMMISSIONER COORDINATOR REPORTS: Commissioner Kirkmeyer reported attending the Upper Front Range Transportation Planning meeting. She participated in a ride -along with the Sheriffs Office. Commissioner Moreno attended a COCA (Colorado Oil and Gas Association) luncheon with Commissioner Cozad. He went to the Fitzsimmons Medical Campus and Accelerate Colorado offered a (Of I ^l / 1 Go Minutes, August 31, 2016 Page 1 2016-2767 BC0016 tour of the campus. He attended the Chamber of Ag tour and stated it was very informative. Lastly, he attended the Upstate Meeting. Commissioner Cozad attended the Colorado Oil and Gas Association Conference and listened to a presentation on mid -stream to market, which was interesting and informative. BIDS: El 1) APPROVE BID #61600049, MONITORED SOBRIETY SERVICES (SOUTH WELD COUNTY) - DEPARTMENT OF HUMAN SERVICES: Judy Griego, Director of Department of Human Services, reviewed the bid and stated staff recommends awarding the bid to Paula Lujan, dba done on Time. Commissioner Moreno moved to approve said bid. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 2) PRESENT BID #61600112, HVAC CONTROL UPGRADES (822 7TH STREET) - DEPARTMENT OF BUILDINGS AND GROUNDS: Rose Everett, Department of Purchasing, presented the three (3) bids received and stated staff will make a recommendation on September 14, 2016. NEW BUSINESS: • 1) CONSIDER CONTRACT ID #598 AGREEMENT FOR PROFESSIONAL SERVICES FOR CHILD WELFARE AND AUTHORIZE CHAIR TO SIGN - CHRYSALIS CENTER FOR FAMILY GROWTH, LLC: Ms. Griego stated this agreement will provide both secondary substance abuse and mental health counseling. Commissioner Moreno moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 2) CONSIDER CONTRACT ID #648 APPROVE INTERGOVERNMENTAL AGREEMENT FOR ADULT PROTECTIVE SERVICES AND AUTHORIZE CHAIR TO SIGN: Ms. Griego presented the agreement with the City of Greeley Police Department. which is part of the Colorado Department of Human Services requirements. Commissioner Moreno moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 3) CONSIDER CONTRACT ID #654 PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER WELD REGIONAL OFFICE: Ms. Griego reviewed the details of the partnership and stated the Archdiocese Denver Weld Regional Office received additional funds and would like to distribute them to Weld County. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair Pro-Tem to sign. Commissioner Moreno seconded the motion, and it carried unanimously. • 4) CONSIDER CONTRACT ID #662 ANNUAL PROGRAM PLAN FOR CHAFEE FOSTER CARE INDEPENDENCE PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego presented the terms of the plan that provides services for independent living for youth 14-21 years of age, who are in out -of - home placement. Ms. Griego stated the County has received a 4% decrease in the fiscal award for this year, which reflects a state-wide reduction. She brought to the Commissioners attention that the State is wanting to expand the program and extend the age to 23 years old, but will not provide comparable funding. In response to Commissioner Kirkmeyer, Ms. Griego confirmed that the age of individuals will remain at age 21 by the request of the Board. Commissioner Moreno moved to approve said plan and authorize the Chair Pro-Tem to sign. The motion was amended by Commissioner Kirkmeyer that the plan clearly state the County will not fund over the age of 21, and it carried unanimously. Minutes, August 31, 2016 Page 2 2016-2767 BC0016 • 5) CONSIDER CONTRACT ID #661 MEMORANDUM OF UNDERSTANDING FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated this memorandum of understanding coincides with the changes recently made to the Workforce Innovation and Opportunity Act which defines certain parties'. Commissioner Kirkmeyer moved to approve said memorandum of understanding and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Moreno, the motion carried unanimously. • 6) CONSIDER REVISIONS TO FEE SCHEDULE FOR ENVIRONMENTAL HEALTH FEES COLLECTED BY THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Dr. Mark Wallace, Director of the Department of Public Health and Environment, presented the revisions to the fee schedule for retail licenses of restaurants. Restaurants that are already licensed and have a booth at the Stampede will not be required to pay additional fees. Commissioner Moreno moved to approve said revisions to the fee schedule and authorize the Chair Pro-Tem to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 7) CONSIDER TASK ORDER CONTRACT FOR MATERNAL AND CHILD HEALTH (MCH) PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace reviewed the task order that will provide funding for the Early Childhood Obesity Prevention Porgram and Health Care Program for special needs children. Commissioner Kirkmeyer moved to approve said task order and authorize the Chair Pro -Tern to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 8) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - CN, LLC: Chris Woodruff, Assessor, presented the petition for abatement for assessment year 2015, and reviewed its comparable and stated the property does not have any agricultural uses at this time. Mr. Woodruff explained the comparable that staff used is vacant land because the parcel is also vacate land. Chong Lee, resident of Windsor, explained she purchased the parcel in 2013 and has plans to build a home. Mr. Woodruff stated that a building permit has been pulled and if there is a foundation on the parcel in January 2017, the property will be assessed as residential. Commissioner Kirkmeyer moved to deny abatement or refund of taxes and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 9) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR JULY, 2016, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor, Veterans Officer presented the report for the month of July, 2016. Commissioner Kirkmeyer moved to approve said report and certification of pay for July, 2016, and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 10) CONSIDER MASTER SERVICE AGREEMENT FOR FIBER CONNECTIVITY FOR RADIO SYSTEM CORE SWITCH AND AUTHORIZE CHAIR TO AND TWO (2) SERVICE ORDERS SIGN - AFFINITI, LLC: Frank Haug, Assistant County Attorney, presented the agreement that was previously presented to the board and, per their request. Mr. Haug renegotiated some of the terms in the agreement. Commissioner Kirkmeyer clarified the new terms will protect the County from any unintended consequences. Commissioner Kirkmeyer moved to approve said master service agreement and authorize the Chair Pro -Tern to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. 11) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (0.06 ACRE), AND AUTHORIZE Minutes, August 31, 2016 Page 3 2016-2767 BC0016 CHAIR TO SIGN - SYNERGY RESOURCES CORPORATION: Esther Gesick, Clerk to the Board, reviewed the acreage and bonus amount. Commissioner Kirkmeyer moved to waive bid procedure, accept offer to lease, and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Moreno, the motion carried unanimously. El 12) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (0.33 ACRE), AND AUTHORIZE CHAIR TO SIGN - SYNERGY RESOURCES CORPORATION: Ms. Gesick reviewed the acreage and bonus amount. Commissioner Moreno moved to waive bid procedure, accept offer to lease, and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. Et 13) CONSIDER RECOMMENDATION TO APPOINT HAVILAH LILLY TO GREELEY HOUSING AUTHORITY BOARD: Commissioner Kirkmeyer moved to approve said recommendation for appointment. The motion was seconded by Commissioner Moreno, and it carried unanimously. 14) CONSIDER APPOINTMENT OF MARIE COCHRON TO JUVENILE COMMUNITY REVIEW BOARD: Commissioner Moreno moved to approve said appointment. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:50 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTESTdj„QZ)EXCUSED Mike Freeman, Chair Weld County Clerk to the Board BY: De ty Clerk to the Board Steve Moreno Minutes, August 31, 2016 Page 4 2016-2767 BC0016 Hello