HomeMy WebLinkAbout20162913.tiffRESOLUTION
RE: APPROVE TASK ORDER AMENDMENT #1 FOR PUBLIC HEALTH EMERGENCY
PREPAREDNESS SUPPLEMENTAL EBOLA FUNDING CONTRACT EXTENSION
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Amendment #1 for the Public
Health Emergency Preparedness Supplemental Ebola Funding Contract Extension between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Public Health and Environment, and the
Colorado Department of Public Health and Environment, commencing upon full execution of
signatures, and ending March 31, 2017, with further terms and conditions being as stated in said
amendment, and
WHEREAS, after review, the Board deems it advisable to approve said task order
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Amendment #1 for the Public Health Emergency
Preparedness Supplemental Ebola Funding Contract Extension between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Weld County Department of Public Health and Environment, and the Colorado Department
of Public and Environment be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of September, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dith,vG ,deo
Weld County Clerk to the Board
BY:V\64...,
eputy Clerk to the Bo
AP":Y DA
Mike Freeman, Chair
•
Sean P. Conway, Pro-Tem
r- A. Cozad
Kirkmeyer
ounty AttorneySteve Moreno
Moreno
Date of signature: to/(3/1G
CC (-lL(Crwl5 ► / TG)
1O ( O/ 'Ca
2016-2913
HL0048
ConA-c0.c3 i D41-7Lv-7
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: August 31, 2016
SUBJECT: Public Health Emergency Preparedness
(PHEP) Supplemental Ebola Funding Contract
Extension
Enclosed for the Board's approval is an extension to the original Task Order Contract between
the Colorado Department of Public Health and Environment (CDPHE) and the Weld County
Department of Public Health and Environment (WCDPHE) for supplemental Ebola funding in the
amount of $40,000 to plan, prepare, and respond in the event of an outbreak. The original term
of the Task Order Contract was August 6, 2015, through September 30, 2016. The revised period
of performance is August 6, 2015, through March 31, 2017. No new deliverables are contained
in the contract extension and no new FTE will be required.
The funding was originally offered to us as a supplement to the federal public health emergency
preparedness grant approved annually by the Board. This funding focuses on four priority
areas:
1. Development of coordinated monitoring plans and incorporation of those plans into the
broader emergency response plan for Weld County.
2. Contact of suspected infectious cases within 24 hours of arrival in Weld County.
3. Daily contact and monitoring of suspected cases for 21 days after arrival in Weld
County. (Our department has already had to monitor researchers/aid workers returning
to Weld County from affected countries in Africa.)
4. Reporting of monitoring data to CDPHE on a daily basis during an active case.
This contract was approved for placement on the Board's agenda via pass -around dated August
25, 2016. I recommend approval of this contract with CDPHE.
2016-2913
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
4500-OEPR
DEPARTMENT OR AGENCY NUMBER
FAAA
TASK ORDER AMENDMENT ROUTING NUMBER
17-93463
To Original Task Order Routing Number
16-80373
TASK ORDER AMENDMENT #1
This Task Order Amendment is made this 11th day of August, 2016, by and between the State of Colorado, acting
by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal
place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the
"State"; and, Board of County Commissioners of Weld County, (a political subdivision of the state of
Colorado), whose address or principal place of business is 915 le Street, Greeley, Colorado 80632-0758, for the
use and benefit of the Weld County Department of Public Health and Environment, 1555 North 17th Avenue,
Greeley, Colorado 80631, hereinafter referred to as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract dated January 17, 2012, with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated
April 01, 2015, with encumbrance number 20160000000000000957, and task order contract routing number 16
FHJA 80373, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to provide
to the State the following:
The purpose of this funding is to enhance Colorado's ability to Prevent, Prepare for, Respond and Recover
from Ebola Virus Disease (EVD), by enhancing laboratory capacity and capability; disease surveillance;
public and risk communication; state and local Ebola Concept of Operations Plans (CONOPS); the
availability of personal protective equipment; training and education of the public health workforce;
community and personal preparedness activities; and addressing gaps and other public health preparedness
challenges related to public health preparedness and response to Ebola Virus Disease (EVD). This funding
will also be used to support Active and Direct Active monitoring programs throughout the State. These
public health actions will better protect potentially exposed individuals and the American public as a
whole.
The State hereby exercises a "no cost" change to the performance period within the current term of the Original
Task Order Contract.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
1. Consideration for this Task Order Amendment to the Original Task Order Contract consists of the
payments and services that shall be made pursuant to this Task Order Amendment, and promises and
agreements herein set forth.
2. It is expressly agreed to by the parties that this Task Order Amendment is supplemental to the Original
Task Order Contract, contract routing number 16 FHJA 80373, referred to herein as the Original Task
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Order Contract, which is by this reference incorporated herein. All terms, conditions, and provisions
thereof, unless specifically modified herein, are to apply to this Task Order Amendment as though they
were expressly rewritten, incorporated, and included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered, and changed in the following respects only:
A. The following new provision is hereby added to the body of the Original Contract:
Performance Outside the State of Colorado and/or the United States
[Not applicable if Contract Funds include any federal funds]
Following the Effective Date, Contractor shall provide written notice to the State, in accordance
with the Notices and Representatives provision, within 20 days of the earlier to occur of
Contractor's decision to perform, or its execution of an agreement with a Subcontractor to
perform, Services outside the State of Colorado and/or the United States. Such notice shall specify
the type of Services to be performed outside the State of Colorado and/or the United States and the
reason why it is necessary or advantageous to perform such Services at such location or locations.
All notices received by the State pursuant to this provision shall be posted on the Colorado
Department of Personnel & Administration's website. Knowing failure by Contractor to provide
notice to the State under this provision shall constitute a material breach of this Contract.
B. This Task Order Amendment is issued pursuant to paragraph 5. of the Original Task Order
Contract. This Task Order Amendment is for the current term of August 06, 2015, through and
including September 30, 2016. This Task Order Amendment modifies the period of
performance of the Original Task Order Contract.
The period of performance of the current term is hereby extended by Six (6) months, changing
the current ending date from September 30, 2016 to March 31, 2017. The revised period of
performance is August 06,2015 through and including March 31, 2017.
C. Changes were required to modify the performance period.
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Task Order Amendment is October 01, 2016, or upon approval of the State
Controller, or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event
of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Task
Order Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and
provisions of this Task Order Amendment shall in all respects supersede, govern, and control. The Special
Provisions shall always control over other provisions of the Original Task Order Contract or any
subsequent Task Order Amendments thereto. The representations in the Special Provisions to the Original
Task Order Contract concerning the absence of personal interest of state of Colorado employees are
presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
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Amend#1_Weld.docx
thereof, unless specifically modified herein, are to apply to this Task Order Amendment as though they
were expressly rewritten, incorporated, and included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered, and changed in the following respects only:
A. The following new provision is hereby added to the body of the Original Contract:
Performance Outside the State of Colorado and/or the United States
[Not applicable if Contract Funds include any federal funds'
Following the Effective Date, Contractor shall provide written notice to the State, in accordance
with the Notices and Representatives provision, within 20 days of the earlier to occur of
Contractor's decision to perform, or its execution of an agreement with a Subcontractor to
perform, Services outside the State of Colorado and/or the United States. Such notice shall specify
the type of Services to be performed outside the State of Colorado and/or the United States and the
reason why it is necessary or advantageous to perform such Services at such location or locations.
All notices received by the State pursuant to this provision shall be posted on the Colorado
Department of Personnel & Administration's website. Knowing failure by Contractor to provide
notice to the State under this provision shall constitute a material breach of this Contract.
B. This Task Order Amendment is issued pursuant to paragraph 5. of the Original Task Order
Contract. This Task Order Amendment is for the current term of August 06, 2015, through and
including September 30, 2016. This Task Order Amendment modifies the period of
performance of the Original Task Order Contract.
The period of performance of the current term is hereby extended by Six (6) months, changing
the current ending date from September 30, 2016 to March 31, 2017. The revised period of
performance is August 06, 2015 through and including March 31, 2017.
C. Changes were required to modify the performance period.
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Task Order Amendment is October 01, 2016, or upon approval of the State
Controller, or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event
of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Task
Order Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and
provisions of this Task Order Amendment shall in all respects supersede, govern, and control. The Special
Provisions shall always control over other provisions of the Original Task Order Contract or any
subsequent Task Order Amendments thereto. The representations in the Special Provisions to the Original
Task Order Contract concerning the absence of personal interest of state of Colorado employees are
presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
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IN WITNESS WHEREOF, the parties hereto have executed this Task Order Amendment on the day first above
written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR:
BOARD OF COUNTY COMMISSIONERS OF
WELD COUNTY
(a political subdivision of the state of Colorado)
Signature of Authorized Officer
SEP 1 9 2016
Date
Mike Freeman
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
By:
By:
STATE:
STATE OF COLORADO
hn W. Hickenlooper, Governor
For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
PROGRA!/. APPROVAL:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
By:
Date:
Amend# I Weld docx
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
latuAldtktauA
9/2d110
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