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HomeMy WebLinkAbout20160057.tiff NOTICE OF FINAL READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter, Ordinance Number 2016-01 was introduced on first reading on January 4, 2016, and a public hearing and second reading was held on January 25, 2016. A public hearing and final reading was completed on February 22, 2016, with no change being made to the text of said Ordinance, and on motion duly made and seconded, was adopted. Effective date of said Ordinance is listed below. Any backup material, exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. ORDINANCE NO. 2016-01 ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE EFFECTIVE DATE: March 7, 2016 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: February 26, 2016 PUBLISHED: March 2, 2016, in the Greeley Tribune dOlb —00,67 Affidavit of Publication STATE OF COLORADO ss. County of Weld, I, Kelly Ash of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, that the same is a daily newspaper of general circulation and printed and published in the City of NOTICE OF Greeley, in said county and state; that the notice or FINAL READING OF ORDINANCE advertisement, of which the annexed is a true copy, has been published in said daily newspaper for Pursuant to the Weld County Home Rule Charter,Ordinance Number 2016-01 was introduced on first reading on January 4, consecutive(days): that the notice was published in 2016,and a public hearing and second reading was held on January 25,2016. A public hearing and final reading was corn- the regular and entire issue of every number of said plated on February 22,2016,with no change being made to the text of said Ordinance,and on motion duly made and seconded, newspaper during the period and time of was adopted. Effective date of said Ordinance is listed below. of said notice, and in the newspaper Any backup material,exhibits or information previously submit- publication ted to the Board of County Commissioners concerning this mat- and not in a supplement thereof; that the ter may be examined In the office of the Clerk to the Board of proper 11 pIS County Commissioners,located within the Weld County Admin- istration Building,1150 O Street,Greeley,Colorado,between the 11 hours of 8:00 a.m.and 5:00 p.m.,Monday thru Friday,or may be Second day of March A.D. 2016 and the last accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual publication thereof: in the issue of said newspaper Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file,please bearing the date of the send a copy to egesick@co.weld.co.us. ORDINANCE NO. 2016-01 Second day of March A.D. 2016 that said The ORDINANCE TITLE: IN THE MATTER OF REPEALING AND Greeley Tribune has been published continuously REENACTING,WITH AMENDMENTS,AND FINANCE,OF THE WELD COUNTY CHAPTER 5 REVENUE CODE and uninterruptedly during the period of at least six EFFECTIVE DATE: March 7,2016 months next prior to the first issue thereof BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO contained said notice or advertisement above DATED: February 26,2016 • • referred to; that said newspaper has been admitted The Tribune March 2,2016 to the United States mails as second-class matter under the provisions of the Act of March 3,1879,or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. March 2, 2016 Total Charges: $10.73 2nd day of March 2016 My Commission Expires 6/14/2017 Notary Public ROBERT LITTLE NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20014018494 MY COMMISSION EXPIRES JUNE 14,2017 00I ?- 0067 NOTICE OF SECOND READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter, Ordinance Number 2016-01 was introduced on first reading on January 4, 2016, and a public hearing and second reading was held on January 25, 2016, with no change being made to the text of said Ordinance. A public hearing and third reading is scheduled to be held in the Chambers of the Board, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631, on February 22, 2016. All persons in any manner interested in the next reading of said Ordinance are requested to attend and may be heard. Please contact the Clerk to the Board's Office at phone (970) 336-7215, Extension 4225, or fax (970) 336-7233, prior to the day of the hearing if, as a result of a disability, you require reasonable accommodations in order to participate in this hearing. Any backup material, exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. ORDINANCE NO. 2016-01 ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE DATE OF NEXT READING: February 22, 2016, at 9:00 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: January 29, 2016 PUBLISHED: February 3, 2016, in the Greeley Tribune tea/& -o°57 Affidavit of Publication STATE OF COLORADO ss. County of Weld, I, Diane McConkey of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for NOTICE OF consecutive(days): that the notice was published in SECOND READING OF ORDINANCE the regular and entire issue of every number of said Pursuant to the Weld County Home Rule Charter,Ordinance newspaper during the period and time of Number 2016-01 was introduced on first reading on January 4, publication of said notice, and in the newspaper 2016,and a public hearing and second reading was held on January 25,2016,with no change being made to the text of said proper and not in a supplement thereof; that the Ordinance. A public hearing and third reading is scheduled to be held in the Chambers of the Board,located within the Weld first publication of said notice was contained in the County Administration Building,1150 O Street,Greeley,Colo- rado 80631,on February 22,2016. All persons in any manner Third day of February A.D. 2016 and the last interested in the next reading of said Ordinance are requested to attend and may be heard.Please contact the Clerk to the of said newsp aper thereof: in the issue Board's Office at phone(970)336-7215,Extension 4225,or fax (970)336-7233,prior to the day of the hearing if,as a result of a bearing the date of the disability,you require reasonable accommodations in order to participate in this hearing.Any backup material,exhibits or in- Third day of February A.D. 2016 that said The formation previously submitted to the Board of County Commis- sioners concerning this matter may be examined in the office of Greeley Tribune has been published continuously the Clerk to the Board m i County n Commissioners,1150r0 locStreet, Gree- and uninterruptedlythe eriod of at least six the Weld County Administration Building,1150 0 Street,Gree- during 1> ley,Colorado,between the hours of 8:00 a.m.and 5:00 p.m., months next prior to the first issue thereof Monday thru Friday,or may be accessed through the Weld County Web Page(www.co.weld.co.us). E-Mail messages sent contained said notice or advertisement above to an individual.Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the referred to; that said newspaper has been admitted case file,please send a copy to egesickeco.weld.co.us. ORDINANCE NO. 2016-01 to the United States mails as second-class matter ORDINANCE REENACTING,TIWITH AMENDMENTS,TLE: IN THE MATTER COHAPTER 5F l REVENUE NG AND under the provisions of the Act of March 3,1879,OI AND FINANCE,OF THE WELD COUNTY CODE any amendments thereof; and that said newspaper DATE OF NEXT READING: February 22,2016,at 9:00 a.m. BOARD OF COUNTY COMMISSIONERS is a daily newspaper duly qualified for publishing WELD COUNTY,COLORADO legal notices and advertisements within the DATED: January 29,2016 The Tribune meaning of the laws of the State of Colorado. February 3,2016 February 3, 2016 Total Charges: $12.58 0)cuk.6 \C)Toti 3rd day of February 2016 My Commission Expires 6/14/2017 Notary Public ROBERT LITTLE NOTARY PUBLIC STATE OF COLORADO NOTARY ID 200 408494 MY COMMISSION EXPIRES JUNE 14,2017 m NOTICE OF FIRST READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter, Ordinance Number 2016-01 published below , was introduced and , on motion duly made and seconded , approved upon first reading on January 4 , 2016 . A public hearing and second reading is scheduled to be held in the Chambers of the Board , located within the Weld County Administration Building , 1150 O Street , Greeley , Colorado 80631 , on January 25 , 2016 . All persons in any manner interested in the reading of said Ordinance are requested to attend and may be heard . Please contact the Clerk to the Board 's office at phone (970) 336-7215 , Extension 4225 , or fax (970) 336-7233 , prior to the day of the hearing if, as the result of a disability , you require reasonable accommodations in order to participate in this hearing . Any backup material , exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners , located within the Weld County Administration Building , 1150 O Street , Greeley , Colorado , between the hours of 8 : 00 a . m . and 5 : 00 p . m . , Monday thru Friday , or may be accessed through the Weld County Web Page (www. co . weld . co . us) . E-Mail messages sent to an individual Commissioner may not be included in the case file . To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weld . co . us . ORDINANCE NO . 2016-01 ORDINANCE TITLE : IN THE MATTER OF REPEALING AND REENACTING , WITH AMENDMENTS , CHAPTER 5 REVENUE AND FINANCE , OF THE WELD COUNTY CODE DATE OF NEXT READING : January 25 , 2016 , at 9 : 00 a . m . BOARD OF COUNTY COMMISSIONERS WELD COUNTY , COLORADO DATED : January 8 , 2016 PUBLISHED : January 13 , 2016 , in the Greeley Tribune ******* WELD COUNTY CODE ORDINANCE 2016 -01 IN THE MATTER OF REPEALING AND REENACTING , WITH AMENDMENTS , CHAPTER 5 REVENUE AND FINANCE , OF THE WELD COUNTY CODE BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD , STATE OF COLORADO : WHEREAS , the Board of County Commissioners of the County of Weld , State of Colorado , pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County , Colorado , and WHEREAS , the Board of County Commissioners , on December 28 , 2000 , adopted Weld ol9n4 - es S 7 County Code Ordinance 2000- 1 , enacting a comprehensive Code for the County of Weld , including the codification of all previously adopted ordinances of a general and permanent nature • enacted on or before said date of adoption , and WHEREAS , the Weld County Code is in need of revision and clarification with regard to procedures , terms , and requirements therein . NOW, THEREFORE , BE IT ORDAINED by the Board of County Commissioners of the County of Weld , State of Colorado , that certain existing Chapters of the Weld County Code be , and hereby are , repealed and re-enacted , with amendments , and the various Chapters are revised to read as follows . I CHAPTER 5 4 REVENUE AND FINANCE ARTICLE IV PURCHASING POLICY Amend Sec . 5-4-60 . Purchasing limits and procedures . These procedures are adopted pursuant to Section 14-9 of the Home Rule Charter. As discussed in Section 14-9 , all purchases shall assure open and competitive bidding . All bid specifications shall be prepared in such a manner as to invite and encourage bidding from all suppliers . No specifications shall be submitted to bidders so restrictive in detail as to eliminate any line of competitive equipment . In all cases , the County shall reserve the right to reject any and all bids and/or select the bid which is in the best interest of the County . A. through C . 7 . — No changes . 8 . Best and Final Offer ( BAFO) . When deemed to be in the best interest of the County, the Director of General Services or the applicable department head may request a BAFO as a part of any Formal Purchase . Any request for a BAFO should be made following all pertinent discussions , questions , and all addendums made to clarify full understanding of, and responsiveness to , the solicitation requirements . Vendors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals . All pricing and information shall remain confidential until the successful proposal is accepted by the Board of County Commissioners . a . Best and Final offers shall be requested in writing . The request shall include : 1 . Notice that discussions are concluded . 2 . Notice that this is an opportunity to submit a Best and Final Offer. 3 . A due date for submission of the Best and Final Offer. After receipt and analysis of BAFO ' s , proposals shall be evaluated and a recommendation made to the Board of County Commissioners in accordance with this section of the Code . Amend Sec . 5-4-80 . Expenditures not requiring a procurement process . A . It has been determined that it is in the best interests of the County to exempt certain purchases of goods or services from the requirements of this code . The following is a list of the expenses which will be processed for payment in the Department of Accounting without a requisition and purchase order: 1 . through 31 . — No changes . 32 . Ammunition . The purchase of ammunition where criteria other than price are considered paramount ; i . e . quantity , quality , delivery date . Amend Sec . 5-4-150 . Qualification -based selection process for professional services . A . through B . — No changes . C . Best Value QBS procedure . 1 . Step 1 : RFQ . Whenever the project is not required by state or federal law to be procured through the QBS Procedure outlined above , the following Best Value QBS process may be used at the discretion of the Board of County Commissioners . Step 1 of the process is identical to Step 1 under Subsection B . above . 2 . Step 2 : RFP . The department head or elected official shall provide a RFP to each of the individuals/firms on the short list , who shall be required to attend a mandatory pre- proposal meeting . The review team shall review all proposals according to the criteria provided in Appendix 5- R and shall interview the bidders . a . When deemed to be in the best interest of the County , the department head may request a Best and Final Offer ( BAFO) . Any request for a BAFO should be made following all pertinent discussions , questions , and all addendums made to clarify full understanding of, and responsiveness to , the solicitation requirements . Vendors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals . All pricing and information shall remain confidential until the successful proposal is accepted by the Board of County Commissioners . 1 . Best and Final offers shall be requested in writing . The request shall include : a) . Notice that discussions are concluded . b) . Notice that this is an opportunity to submit a Best and Final Offer. c) . A due date for submission of the Best and Final Offer. Remainder of Section — No change . BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be , and hereby is , directed to arrange for Municode to supplement the Weld County Code with the amendments contained herein , to coincide with chapters , articles , divisions , sections , and subsections as they currently exist within said Code ; and to resolve any inconsistencies regarding capitalization , grammar, and numbering or placement of chapters , articles , divisions , sections , and subsections in said Code . BE IT FURTHER ORDAINED by the Board , if any section , subsection , paragraph , sentence , clause , or phrase of this Ordinance is for any reason held or decided to be unconstitutional , such decision shall not affect the validity of the remaining portions hereof. The Board of County Commissioners hereby declares that it would have enacted this Ordinance in each and every section , subsection , paragraph , sentence , clause , and phrase thereof irrespective of the fact that any one or more sections , subsections , paragraphs , sentences , clauses , or phrases might be declared to be unconstitutional or invalid . Affidavit of Publication STATE OF COLORADO ss. County of Weld, I, Diane McConkey of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive(days):that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the Thirteenth day of January A.D. 2016 and the last publication thereof: in the issue of said newspaper bearing the date of the Thirteenth day of January A.D. 2016 that said The Greeley Tribune has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3,1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. January 13, 2016 Total Charges: $67.92 13th day of January 2016 My Commission Expires 6/14/2017 Notary Public ROBERT LITTLE• STATE NOTARY PUBLIC NOTARY ID 20014018494 MY COMMISSION EXPIRES JUNE 14,2017 NOTICE OF "FIRST READING OF ORDINANCE Pursuant to the Weld County Home Rule Charter,Ordinance Number 2016-et publlshed below, ws introduced and.on motion duly made and seconded,approved upon first reading on January 4,2016.A public hearing and second reading is scheduled to be held in the Chambers of the r Board.located within the Weld County Administration Building,1150 0 Street.Greeley,Colorado 80631.on January 25,2018.All persons in any manner interested in the reading of said Ordinance are requested to attend and may be heard.Please contact the Clerk to the Board's office at phone• (a70)335.7215.Extension 4225,or tax(970)336.7233,prior to the day of the hearing If,as the re-f suitbackupfdisability.you require or in order to participate in this hearing. Any ma[ previously submitted to the Board of County Commis- - concerning this matter may be examined in the office of the Clerk to the Board of County Commissioner,located within the Weld County Administration Building 11500 Street,Greeley, Colorado between the hours of 8:00 e.m.and 5:00 p.m,.Monday thru Friday.or may be accessed through the Weld County Web Page(www.co.weld.co us).E-Mail messages sent to an individual Commissioner may not be included in the case file.Tb ensure inclusion of your E-Mail correspon- dence into the case file,please send a copy to egesick@co.weld.co.us. ORDINANCE NO.2016-01 ORDINANCE TITLE:IN THE MATTER OF REPEALING AND REENACTING.WITH AMEND- MENTS.CHAPTER 5 REVENUE AND FINANCE,OF THE WELD COUNTY CODE DATE OF NEXT READING.January 25,2016,at 9:02 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO DATED:January 8,2016 PUBLISHED:January 13,2016,in the Greeley Tribune WELD COUNTY CODE ORDINANCE 2016-01 CHAPTERS IN THE MATTER OF REPEALING AND REENACTING.WITH AMENDMENTS,CHAPTER 5 REVENUE AND FINANCE REVENUE AND FINANCE,OF THE WELD COUNTY CODE ARTICLE IV BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF PURCHASING POLICY WELD.STATE OF COLORADO, Amend Sec.5-4-60.Purchasing limits and procedures. WHEREAS,the Board of County Commissioners of the County of Weld.State of Colorado,purse. These procedures are adopted pursuant to Sect on 14-9 of the Home Rule Charter.As discussed f to Colorado statute and the Wad County Home Rule Charter,is vested with the authority of 0 Section 14-9,all purchases shall assure open and competitive bidding.All bid specifications shall adminlsledng the affairs of Weld County.Colorado,and be prepared In such a manner as to invite and encourage bidding from all suppliers.No specifications shall be submitted to bidders so restrictive in detail as to eliminate any line of WHEREAS.the Board of County Commissioners.on December 28.2000,atloptetl Weld County competitive equipment In all cases,the County shall reserve the right to relent any and all bids Code Ordinance 2000-1,enacting a comprehensive Code for the County of Weld,including the and/or select the Intl which a in the best interest of the County tltfication of all previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption,and A.through C.7.-No changes. WHEREAS.the Weld County Code is in need of revision and clar ticetion with regard to prone. e.Best and Final Offer BBAFO).When deemed to be in the best interest of the County.Me auras,terms,and requirements therein. Director of General Services or the applicable department head may request a BAFO as a pan of any Formal Purchase.Any request for a BAFO should be made following all portlnent discussions, NOW,THEREFORE,BE IT ORDAINED by the Board of County Commissioners of the County of questions,and all eddendums made to clarity full understanding of,and responsiveness to.the so- Weld.State of Colorado.that certain existing Chapters of the Weld County Code be.and hereby licitaoon requirements.Vendors shall be accorded fair and equal treatment with respect to any are,repealed and e'enacted,with amendments,and the various Chapters are revised to read as oc until the successful pcnunfor discussion a d revision of proposals.All pricing and information abet remain con- follows proposal Is accepted by the Board of County Commissioners. a.Best and Final offers shall be requested In writing.The request shaft include' 1.Notice that discussions are concluded. 2.Notice that this Is an opportunity to submit a Best and Final Offer. 3.A due date for submission of the Best and Final Offer. After receipt and analysis of BAFO's.propoosals shall be evaluated and a recommendation made to the Board of County Commissioners n a ordance with this section of the Coda. Amend See 5.4-80.Expenditures not requiring a procurement process. A It has been determined that it is in the best interests of the County to exempt certain purchases of goods or services from the requirements of this code.The following is a list of the expenses which will be processed for payment'n the Department of Accounting without a requisition and purchase order: 1.through 31.—No changes. 32.Ammunition.The purchase of ammunition where cderia other than price are considered paramount,i.e.quantity,quality.delivery date. Amend Dec 5-4-150.Oualiflcatlon-based selection process for professional services. A.through B.—No changes. C.Best Value OBS procedure. 1.Step 1:RFD.Whenever the project is not required by slate or federal law to be procured through the CBS Procedure outlined above,the following Best Value PBS process may be used at the discretion of the Board of County Commissioners.Step 1 of the process is identical to Step 1 under Subsection B.above. 2.Slep 2:RFP.The department head or elected official shall provide a RFP to each of the individuals/firms on the short list.who shall be required to attend a mandatory pre-proposal meeting.The review team shall review all proposals according to the criteria provided in Appendix 5-R and shall interview the bidders. a.When deemed to be in the best interest of the County.the department head may request a Best and Final Offer(BAFO).Any request for a BAFO should be made following Al pertinent discussers.questions,and all addendums made to clarify full understanding of,and responsiveness to.the solicitation requirements.Vendors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals.All p icing and formation shall remain confidential until the successful proposal Is accepted by the Board of County Commissioners. I.Best and Final offers shall be requested in writing.The request shall include'. b) Notice that discussions are concluded. .Notice that this is an opportunity to submit a Best and Final Offer. c).A due dale far submission of the east and Final Offer. • Remainder of Section-No change. BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be,and hereby M.directed to arrange for Municede to supplement the Weld County Code with the amendments contained herein.to coincide with chapters.articles.divisions,sections,and subsections as they currently exist within said Code:and to resolve any Inconsistencies regarding capitalization,grammar,and numbering or placement of chanters.articles.divisions.sections.and subsections in said Code. BE IT FURTHER ORDAINED by the Board,if any section,subsection,paragraph,sentence. lause,or phrase of this Ordinance is for any reason held or decided to be unconstitutional,such decision shalI not affect the validity 1 the remaining portions hereof.The Board of County Commissionersron subsecton.paragraph,r s that irceancld have ause,and phrase this thereof fOrdinance rces in each and every sacn p p phrases might bethat andeclared ed to be unconsteu one or more tionaell or or inine valid. The sentences,clauses.or phrases might be The Tribune January 13.2016 Hello