HomeMy WebLinkAbout20161366.tiff RESOLUTION
RE : APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR LOW-ENERGY
ASSISTANCE ELIGIBILITY AND OUTREACH AND AUTHORIZE CHAIR TO SIGN -
DISCOVER GOODWILL OF SOUTHERN AND WESTERN COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado , pursuant to
Colorado statute and the Weld County Home Rule Charter. is vested with the authority of
administering the affairs of Weld County, Colorado . and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for Low Energy Assistance Eligibility and Outreach between the County of Weld . State of
Colorado , by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services . and Discover Goodwill of Southern and Western Colorado .
commencing October 1 , 2015. and ending September 30, 2016 , with further terms and conditions
being as stated in said agreement. and
WHEREAS , after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference .
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County . Colorado , that the Agreement for Professional Services for Low Energy Assistance
Eligibility and Outreach between the County of Weld , State of Colorado, by and through the Board
of County Commissioners of Weld County. on behalf of the Department of Human Services . and
Discover Goodwill of Southern and Western Colorado be and hereby is , approved .
BE IT FURTHER RESOLVED by the Board that the Chair be , and hereby is . authorized
to sign said agreement .
The above and foregoing Resolution was . on motion duly made and seconded , adopted
by the following vote on the 20th day of April , A. D . . 2016, nunc pro tunc October 1 , 2015 .
BOARD OF COUNTY COMMISSIONERS
t1A4AJ
WELD COUNTY . COLORADO
ATTEST: �' • � 1 , '_44 -111A-Ptira_
Mike Freeman , Chair
Weld County Clerk to the Board p
Sean P. Cones y , Pro-Te
BY:
De ty Clerk to the BoardE is Me-Jr
ATtozad
APP AS M : ft
_ ��'• alt 1 . . .l /A
r Kirkmeye
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Attorney �►��/ ~-� Pn� rt.
to ve Moreno
Date of signature : _4111
C.C * 41e-do (CA,t )
2016- 1366
5 n - (k, HR0087
MEMORANDUM
DATE: March 9, 2016
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TO: Board of County Commissioners—Pass-Around
f` / FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of I luman Services
Professional Services Agreement
between Weld County and Discover Goodwill
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval to enter into a Professional Services Agreement between Weld
County Department of Human Services and Discover Goodwill. Discover Goodwill was
originally awarded the Bid to administer the LEAP Program for Weld County beginning
October 1, 2014 through September 30, 2015 (See attached). Discover Goodwill was the sole
bidder and they have performed to the specifications of the agreement during the contracted
time period. They have agreed to continue administering the LEAP program in Weld County
for another year at the same rate and with the same terms as the original bid.
Renewal terms in the new agreement allow for additional one year renewal periods for up to
three years, which was the original intent of the Bid Award, however, the original RFP only
requested a single year bid. Because Discover Goodwill was the sole bidder in the original
Request for Proposal process, they have performed according to the terms of the contract, and
they have agreed to the same terms and rates for this contract year, (See attached Professional
Agreement with Exhibits A - D), we feel it is in the best interest of the Department and the
clients served, to contract with Discover Goodwill for the year October 1, 2015 through
September 30, 2016, without requesting new proposals at this time.
l do not recommend a Work Session. I recommend approval to enter into the Professional
Services Agreement.
Approve Request
BOCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2016-1366
Pass-Around Memorandum; March 9, 2016-Contract ID 364 Page 1
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY &DISCOVER GOODWILL OF SOUTHERN AND WESTERN
COLORADO
LOW-INCOME ENERGY ASSISTANCE ELIGILBITY AND OUTREACH
.f41-
THIS AGREEMENT is made and entered into thil.A day of , 2014, by and between the
County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County
Commissioners, whose address is 1150"O" Street, Greeley, Colorado 80631 hereinafter referred to as"County,"
and Discover Goodwill of Southern and Western Colorado, whose address is 1460 Garden of the Gods Road, Colorado
Springs, Colorado 80907,hereinafter referred to as "Contract Professional".
WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to
perform services as more particularly set forth below; and
WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform
the services, and is willing to perform the services according to the terms of this Agreement.
WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
parties hereto agree as follows:
1. Introduction.
The terms of this Agreement are contained in the terms recited in this document and in Exhibits A through
D, each of which forms an integral part of this Agreement. Exhibits A through D are specifically incorporated
herein by this reference. County and Contract Professional acknowledge and agree that this Agreement,including
specifically Exhibits A, B, C and D, define the performance obligations of Contract Professional and Contract
Professional's willingness and ability to meet those requirements.
Exhibit C consists of County's Request for Proposal (RFP) as set forth in "Proposal Package No.
B 1400165". The RFP contains all of the specific requirements of County.
Exhibit D consists of Contract Professional's Response to County's Request for Proposal. The Response
confirms Contract Professional's obligations under this Agreement.
2. Service or Work. Contract Professional agrees to procure the materials, equipment and/or products necessary
for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform
and complete the project described in Exhibits A and C, which is attached hereto and incorporated herein by
reference. Contract Professional shall coordinate with Weld County to perform the services described on attached
Exhibits A and C. Contract Professional shall faithfully perform the work in accordance with the standards of
professional care, skill, training, diligence and judgment provided by highly competent Contract Professionals
performing services of a similar nature to those described in this Agreement. Contract Professional shall further
be responsible for the timely completion, and acknowledges that a failure to comply with the standards and
requirements of Exhibits A through C within the time limits prescribed by County may result in County's decision
to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins on October 1,2015 and shall terminate on September 30,2016,
unless the County elects to extend this agreement for an additional one-year term(s). Both of the parties to this
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Agreement understand and agree that the laws of the State of Colorado prohibit the County from entering into
Agreements which bind the County for periods longer than one year. Therefore, this agreement may be extended
for up to three (3) additional one-year terms after the initial term of this agreement if the County notifies the
Contract Professional within thirty(30)days preceding the end of each term that it wishes to renew this Contract.
Any amendments or modifications to the term of this agreement shall be in writing signed by both parties.
4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days
written notice. Furthermore,this Agreement may be terminated at any time without notice upon a material breach
of the terms of the Agreement. However, nothing herein shall be construed as giving Contract Professional the
right to provide services under this Agreement beyond the time when such services become unsatisfactory to the
County.
If this Agreement is terminated by County, Contract Professional shall be compensated for, and such
compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and
which have been approved by the County; (2) the reasonable value to County of the services which Contract
Professional provided prior to the date of the termination notice, but which had not yet been approved for
payment; and (3) the cost of any work which the County approves in writing which it determines is needed to
accomplish an orderly termination of the work. County shall be entitled to the use of all material generated
pursuant to this Agreement upon termination.
Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by
County which Contract Professional is using,by whatever method it deems expedient; and, Contract Professional
shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this
Agreement,together with all other items,materials and documents which have been paid for by County, and these
items, materials and documents shall be the property of County. Copies of work product incomplete at the time
of termination shall be marked"DRAFT-INCOMPLETE."
Upon termination of this Agreement by County, Contract Professional shall have no claim of any kind
whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except
for compensation for work satisfactorily performed and/or materials described herein properly delivered.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed
by both parties.No additional services or work performed by Contract Professional shall be the basis for additional
compensation unless and until Contract Professional has obtained written authorization and acknowledgement by
County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any
additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase
in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County
for such additional services is not timely executed and issued in strict accordance with this Agreement, Contract
Professional's rights with respect to such additional services shall be deemed waived and such failure shall result
in non-payment for such additional services or work performed. In the event the County shall require changes in
the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease
in the time required or the costs to the Contract Professional for performance, an equitable adjustment in fees and
completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by a
supplemental Agreement. Any claims by the Contract Professional for adjustment hereunder must be made in
writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in
work made without such prior supplemental Agreement shall be deemed covered in the compensation and time
provisions of this Agreement
6. Compensation/Contract Amount. Upon Contract Professional's successful completion of the services, and
County's acceptance of the same, County agrees to pay an amount no greater than One Hundred Thirty Nine
Thousand Six Hundred Ninety Three Dollars and No/100 ($139,693), which is the maximum reimbursement
amount set forth in Exhibit A. Contract Professional acknowledges no payment in excess of that amount will be
made by County unless an Amendment authorizing such additional payment has been specifically approved by
formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County
Code. Any other provision of this Agreement notwithstanding, in no event shall County be liable for payment
for services rendered and expenses incurred by Contract Professional under the terms of this Agreement for any
amount in excess of the sum of the bid amount set forth in Exhibit A. Contactor acknowledges that any work it
performs beyond that specifically authorized by County is performed at Contract Professional's risk and without
authorization under this Agreement. County shall not be liable for the payment of taxes, late charges or penalties
of any nature other than the compensation stated herein.
If, at any time during the term or after termination or expiration of this Agreement, County reasonably
determines that any payment made by County to Contract Professional was improper because the service for
which payment was made did not perform as set forth in this Agreement, then upon written notice of such
determination and request for reimbursement from County, Contract Professional shall forthwith return such
payment(s)to County. Upon termination or expiration of this Agreement,unexpended funds advanced by County,
if any, shall forthwith be returned to County.
County will not withhold any taxes from monies paid to the Contract Professional hereunder and Contract
Professional agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations
under this Agreement after, nor shall any payments be made to Contract Professional in respect of any period
after December 31 of any year,without an appropriation therefore by County in accordance with a budget adopted
by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes,
the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado
Constitution, Article X, Sec. 20)
7. Independent Contract Professional. Contract Professional agrees that it is an independent Contract
Professional and that Contract Professional's officers,agents or employees will not become employees of County,
nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract
Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional
shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to
this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or
workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage
for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available
to Contract Professional and its employees and agents only if such coverage is made available by Contract
Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and
income taxes and local head taxes(if applicable)incurred pursuant to this Agreement. Contract Professional shall
not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as
expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard
to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force
workers' compensation and unemployment compensation insurance in the amounts required by law and provide
proof thereof when requested to do so by County.
8. Subcontractors. Contract Professional acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not
enter into any subcontractor agreements for the completion of this project without County's prior written
consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable
discretion to approve all personnel assigned to the subject project during the performance of this Agreement and
no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project.
Contract Professional shall require each subcontractor, as approved by County and to the extent of the Services
to be performed by the subcontractor, to be bound to Contract Professional by the terms of this Agreement, and
to assume toward Contract Professional all the obligations and responsibilities which Contract Professional, by
this Agreement, assumes toward County. County shall have the right (but not the obligation)to enforce the
provisions of this Agreement against any subcontractor hired by Contract Professional and Contract
Professional shall cooperate in such process. The Contract Professional shall be responsible for the acts and
omissions of its agents, employees and subcontractors.
9. Ownership. All work and information obtained by Contract Professional under this Agreement or individual
work order shall become or remain (as applicable), the property of County. In addition, all reports, documents,
data,plans,drawings,records and computer files generated by Contract Professional in relation to this Agreement
and all reports, test results and all other tangible materials obtained and/or produced in connection with the
performance of this Agreement, whether or not such materials are in completed form, shall at all times be
considered the property of the County. Contract Professional shall not make use of such material for purposes
other than in connection with this Agreement without prior written approval of County.
10. Confidentiality. Confidential financial information of the Contract Professional should be transmitted
separately from the main bid submittal, clearly denoting in red on the financial information at the top the word,
"CONFIDENTIAL."However, Contract Professional is advised that as a public entity, Weld County must
comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the
confidentiality of all documents. Contract Professional agrees to keep confidential all of County's confidential
information. Contract Professional agrees not to sell, assign, distribute, or disclose any such confidential
information to any other person or entity without seeking written permission from the County. Contract
Professional agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature
of this confidential information and of the restrictions imposed by this agreement.
11. Warranty. Contract Professional warrants that the services performed under this Agreement will be
performed in a manner consistent with the professional standards governing such services and the provisions of
this Agreement. Contract Professional further represents and warrants that all services shall be performed by
qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all
services will conform to applicable specifications.
In addition to the foregoing warranties, Contract Professional is aware that all work performed on this Project
pursuant to this Agreement is subject to a one year warranty period during which Contract Professional must
correct any failures or deficiencies. This warranty shall commence on the date of County's final inspection and
acceptance of the Project.
12. Acceptance of Services Not a Waiver. Upon completion of the work, Contract Professional shall submit to
County originals of all test results,reports,etc.,generated during completion of this work. Acceptance by County
of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contract
Professional of responsibility for the quality and accuracy of the project. In no event shall any action by County
hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which
may then exist on the part of Contract Professional, and County's action or inaction when any such breach or
default shall exist shall not impair or prejudice any right or remedy available to County with respect to such
breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or
conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the
County of, or payment for,the services completed under this Agreement shall not be construed as a waiver of any
of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution
of any agreement or commencement of any work, the following insurance covering all operations,goods or
services provided pursuant to this request.Contract Professionals shall keep the required insurance coverage in
force at all times during the term of the Agreement,or any extension thereof, and during any warranty period.
The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by
A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating
"Should any of the above-described policies by canceled or should any coverage be reduced before the expiration
date thereof,the issuing company shall send written notice to the Weld County Director of General Services by
certified mail, return receipt requested. Such written notice shall be sent thirty(30)days prior to such cancellation
or reduction unless due to non-payment of premiums for which notice shall be sent ten(10)days prior. If any
policy is in excess of a deductible or self-insured retention, County must be notified by the Contract
Professional. Contract Professional shall be responsible for the payment of any deductible or self-insured retention.
County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the
amount of the deductible or self-insured retention to guarantee payment of claims.
The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do
not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits
contained herein are sufficient to protect them from liabilities that might arise out of the performance of the
work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors.
The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher
limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations
assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient
amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds
or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement.
Any modification to these requirements must be made in writing by Weld County.
The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract
Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services
provided, the timely delivery of said services, and the coordination of all services rendered by the Contract
Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or
other deficiencies.
INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers,
agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions
of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the
terms of this Contract or on account of any act, claim or amount arising or recovered under workers'
compensation law or arising out of the failure of the Contract Professional to conform to any statutes,
ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for
any and all injuries or damage received or sustained by any person, persons, or property on account of its
performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account
of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of
the materials required herein, or from any claims or amounts arising or recovered under the Worker's
Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or
termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation,
defense and judgment costs where this contract of indemnity applies. In consideration of the award of this
contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated
and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers
for losses arising from the work performed by the Contract Professional for the County. A failure to comply
with this provision shall result in County's right to immediately terminate this Agreement.
Types of Insurance: The Contract Professional shall obtain,and maintain at all times during the term of
any Agreement,insurance in the following kinds and amounts:
Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance
covering all of the Contract Professional's employees acting within the course and scope of their
employment. Policy shall contain a waiver of subrogation against the County. This requirement shall
not apply when a Contract Professional or subcontractor is exempt under Colorado Workers'
Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate
sole proprietor waiver form.
Commercial General Liability Insurance shall include bodily injury,property damage, and liability
assumed under the contract.
$1,000,000 each occurrence;
$1,000,000 general aggregate;
$1,000,000 Personal Advertising injury
Contract Professionals shall secure and deliver to the County at or before the time of execution of this
Agreement, and shall keep in force at all times during the term of the Agreement as the same may
be extended as herein provided, a commercial general liability insurance policy, including public
liability and property damage,in form and company acceptable to and approved by said Administrator,
covering all operations hereunder set forth in the related Bid or Request for Proposal.
Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate
of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator
in his sole discretion.
Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor
liability, and inland marine, Contract Professional's insurer shall name County as an additional
insured.
Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation
rights against County.
Subcontractors: All subcontractors, independent Contract Professionals, sub-vendors, suppliers or other
entities providing goods or services required by this Agreement shall be subject to all of the requirements
herein and shall procure and maintain the same coverage's required of Contract Professional. Contract
Professional shall include all such subcontractors, independent Contract Professionals, sub-vendors
suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the
required coverages. Contract Professional agrees to provide proof of insurance for all such
subcontractors, independent Contract Professionals, sub-vendors suppliers or other entities upon
request by the County.
14. Non-Assignment. Contract Professional may not assign or transfer this Agreement or any interest therein or
claim thereunder, without the prior written approval of County. Any attempts by Contract Professional to assign
or transfer its rights hereunder without such prior approval by County shall,at the option of County, automatically
terminate this Agreement and all rights of Contract Professional hereunder. Such consent may be granted or
denied at the sole and absolute discretion of County.
15. Examination of Records. To the extent required by law, the Contractor agrees that any duly authorized
representative of County, including the County Auditor, shall have access to and the right to examine and audit
any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this
Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment
received.
16. Interruptions.Neither party to this Agreement shall be liable to the other for delays in delivery or failure to
deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
17. Notices. County may designate, prior to commencement of work, its project representative ("County
Representative")who shall make,within the scope of his or her authority, all necessary and proper decisions with
reference to the project. All requests for contract interpretations, change orders, and other clarification or
instruction shall be directed to County Representative. The County Representative for purposes of this Agreement
is hereby identified as, Director of Weld County Department of Human Services, or her designee. All notices or
other communications (including annual maintenance made by one party to the other concerning the terms and
conditions of this contract shall be deemed delivered under the following circumstances:
(a)personal service by a reputable courier service requiring signature for receipt; or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a
party at the address set forth in this contract; or
(c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is
required by the sending party; or
(d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is
required by the sending party.
Either party may change its notice address(es)by written notice to the other.
Notification Information:
Contract Professional:
Denise A. Krug
Vice President wts1-e. n Coloreada
Goodwill Industrn,s D;scuv.af- 6codwcLA- o� SOLA
1460 Garden of the Gods Rd.
Colorado Springs, CO 80907
With copy to:
John Kruse
Assistance Payments Division Head
Weld County Department of Human Services
Box A
315 N 11th Ave. Building B
Greeley, Colorado 80631-2014
E-mail: krusexje@weldgov.com
Facsimile: 970.3 53.5215
County:
Judy A. Griego
Director
Weld County Department of Human Services
Box A
315 N 1 I th Ave. Building B
Greeley, Colorado 80631-2014
E-mail: griegoja@weldgov.com
Fax: 970.353.5215
18. Compliance with Law. Contract Professional shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to
discrimination and unfair employment practices.
19. Non-Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contract
Professionals or persons to perform services of the same or similar nature.
20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated
herein, contains the entire agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiations,representations, and understandings or agreements
with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented
only by a written instrument signed by both parties.
21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent
upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this
Agreement by County does not create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year.
22. Employee Financial Interest/Conflict of Interest—C.R.S. §§24-18-201 et seq. and §24-50-507. The
signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or
beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County
has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere
with the performance of Contract Professional's services and Contract Professional shall not employ any person
having such known interests. During the term of this Agreement, Contract Professional shall not engage in any in
any business or personal activities or practices or maintain any relationships which actually conflicts with or in
any way appear to conflict with the full performance of its obligations under this Agreement. Failure by Contract
Professional to ensure compliance with this provision may result, in County's sole discretion, in immediate
termination of this Agreement.No employee of Contract Professional nor any member of Contract Professional's
family shall serve on a County Board, committee or hold any such position which either by rule,practice or action
nominates, recommends, supervises Contract Professional's operations, or authorizes funding to Contract
Professional.
23. Severability. If any term or.condition of this Agreement shall be held to be invalid,illegal,or unenforceable
by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to
the extent that this Agreement is then capable of execution within the original intent of the parties.
24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it
has been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be
applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void.
In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District
Court shall have exclusive jurisdiction to resolve said dispute.
28. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees
that it does not knowingly employ or contract with an illegal alien who will perform work under this
contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Agreement, through participation in the E-Verify
program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract
Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement
or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor
shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract
Professional shall not use E-Verify Program or State of Colorado program procedures to undertake pre-
employment screening or job applicants while this Agreement is being performed. If Contract Professional
obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly
employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within
three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting
with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting
with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the
contract if within three days the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable
requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5),by the Colorado
Department of Labor and Employment. If Contract Professional participates in the State of Colorado program,
Contract Professional shall,within twenty days after hiring an new employee to perform work under the contract,
affirm that Contract Professional has examined the legal work status of such employee,retained file copies of the
documents, and not altered or falsified the identification documents for such employees. Contract Professional
shall deliver to County, a written notarized affirmation that it has examined the legal work status of such
employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract
Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County,may
terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and
consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract
Professional receives federal or state funds under the contract, Contract Professional must confirm that any
individual natural person eighteen(18) years of age or older is lawfully present in the United States pursuant to
C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract
Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a
citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b)
shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce
one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract.
29. Attorneys Fees/Legal Costs. In the event of a dispute between County and Contract Professional,concerning
this Agreement,the parties agree that each party shall be responsible for the payment of attorney fees and/or legal
costs incurred by or on its own behalf.
30. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra-judicial
body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null
and void.
Acknowledgment. County and Contract Professional acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms.Both parties further agree that this Agreement,with the attached
Exhibits A through D, is the complete and exclusive statement of agreement between the parties and supersedes
all proposals or prior agreements, oral or written, and any other communications between the parties relating to
the subject matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 0201 a day of
, 201 .
CONTRACT PROFESSIONAL:
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ATTEST: .,�,r►td/1/ adIAp;eR BOARD OF COUNTY COMMISSIONERS
Weld C ty Clerk to the Bo rd WELD COUNTY, COLORADO
BY:
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Southern&Western Colorado
Discover Goodwill of
Southern and Western Colorado
1460 Garden of Gods Road
Colorado Springs, CO 80907
(719) 635-4483
Low-Income Energy Assistance Program
(LEAP)
REQUEST FOR PROPOSAL NO. B1400165
Submitted to:
Weld County Purchasing Department
1150 O Street, Room 107
Greeley, Colorado 80631
Due Date: August 8, 2014
Time Due: 10:00 AM
EXHIBIT A
SCOPE OF SERVICES
1. Abide by all applicable Federal and State laws; Federal, State and County rules, regulations and program
parameters; and applicable County and Department policies and procedures.This includes all civil rights laws and
requirements.
Discover Goodwill understands and will abide by all Federal and State laws and all Federal, State and County
rules, regulations and program parameters.
2. Ensure staff are appropriately trained on program rules,and use the required State computer
system prior to determining eligibility and process applications. Access additional State or third party systems,
Department of Labor,to obtain or verify information. Use any County or Department computer systems or
tracking tools as requested.Contractor shall comply with the State and County system access, use and
confidentiality requirements. Contractor shall notify the Department immediately,when employees no longer
have authorization to access any State or County system.
All staff hired for the LEAP program will be appropriately trained on program rules and the required State
computer systems.The new technicians will attend the annual"New Tech"training held by the State LEAP office
prior to the start of the program. Returning veteran staff will attend a one-day training held by the State LEAP
office. All other staff will receive in-house training that is specific to their job responsibilities. Discover Goodwill
also understands it is necessary to have access to certain State and County IT systems in order to administer the
LEAP program and obtain or verify information. All computers and computer systems will be in compliance and
compatible with County and State requirements and confidentiality requirements. Discover Goodwill will use any
existing LEAP computers and related hardware and software and notified the Department immediately when
employees no longer have authorization to access State or County systems.
3. Address all appeals and complaints.
Discover Goodwill will address all appeals and complaints.
4. Maintain hours of operation that correspond to the Department's, i.e., Monday through Friday 8 a.m.to 5 p.m.
Reasonable holiday and weather closures are permitted. During business hours,Contractor will make applications
available to any interested individual and accept applications. Be available during hours of operation to answer
client and vendor questions and address concerns,and timely respond to customer calls and requests.
Discover Goodwill maintains hours of operation of Monday through Friday, 8 a.m.to 5 p.m. All applications will
be submitted to the contractor via mail,fax or scanned electronic mail. In the event a client has a question
pertaining to their application, Discover Goodwill will maintain both a local and toll-free 800 phone numbers.
The mail-in process and phone system will eliminate the need for client office visits.
5. Retain confidentiality of all referrals and client information. This includes all verbal and written communication,
and all service delivery information. Unless prior written approval is provided from the County, the Contractor
may not release any information about the program and its applicants.
Discover Goodwill will retain confidentiality of all referrals and client information. Written policy memorandums
will address the confidentiality of all client information as well as the safety and confidentiality of records. Each
agent, employee or subcontractor that comes into contact with client records will be subject to all confidentiality
policies and required to sign a confidentiality agreement before coming into contact with any documentation. All
LEAP employees will also sign a conflict of interest statement. Additionally, Discover Goodwill and its
employees are HIPAA compliant and trained in all regulations. Discover Goodwill also provides Civil Rights
training to all staff annually. Discover Goodwill will not release any information about the program and its
applicants.
6. Create and maintain participant and program files that adequately address Department, County, State, and Federal
program requirements and that meet reasonable audit standards. Contractor shall maintain documentation for five
(5)years. Files include, but may not be limited to:
a.Signed and dated staff confidentiality statements and any other signed policies and procedures required by
the Department,
b.Client requests or referrals,
c.Client applications and related supporting documentation, and
d.All fiscal records.
Discover Goodwill will maintain all client and program files including confidentiality statements,client requests
and referrals,client applications and all fiscal records either hard copy,electronically or both. Files will be
retained and accessible for State and Department review as needed and all files will be maintained for five years.
7. Determine eligibility of applicants for LEAP in accordance with all LEAP rules and regulations. This includes
timely processing of expedited applications when a utility shut-off is pending. Contractor shall save in the
applicant case file: a)all documentation received by the applicant regarding household information and eligibility
issues; and b) all internal documentation by staff regarding information requests, comments and rationale
regarding determination and verification of eligibility,case actions,and investigation referrals.
The Manager and Coordinator at Discover Goodwill are active members of the LEAP Stakeholders Meetings at
the State LEAP Office in Denver. They serve on committees that review rules, policies and procedures for the
LEAP program and are instrumental in making changes for the continued improvement of the program. Discover
Goodwill determines the eligibility of applicants for LEAP by a division of labor by individual staff. This is done
through "production pods" with staff that are cross-trained and specialize in all the various elements of the
application process to ensure a timely turn-around. This process, now considered best practice throughout the
State, increases efficiency, is more cost effective and reduces clients' wait time for benefit delivery. Discover
Goodwill maintains all documentation received by the applicant as well as all internal documentation staff have
regarding information requests, comments and rationale regarding determinations and verification of eligibility,
case actions and investigation referrals.
8. After review of all available state/county computer systems and reviewing the LEAP application, if suspected
fraud has occurred,the Contractor must submit a fraud referral to the Department.
Discover Goodwill understands if fraud is suspected a fraud referral must be submitted to the Department.
9. For any overpayments of LEAP benefits that occurred during the contract period, the Contractor must complete
the request for a claim and send it to the Department.
Discover Goodwill understands if any overpayments of the LEAP benefits occur during the contract period it
must complete a request for a claim and send it to the Department.
10. Develop detailed written operating procedures and present these to the Department for review and approval.
These should include items such as processing expectations, case reviews, and confidentiality. The operating
procedures and related administrative functions must be approved by the County and be in place within 15 days
from the start date of the contract.
A completed procedures manual draft will be given to the Department no later than fifteen days from the contract
start-date. A final version of Discover Goodwill's LEAP Operating Procedures, incorporating any requested
revisions by the Department,will be given to the Department no later than fifteen days after the initial return of
the draft.
Refer to Attachment A,an outline of the proposed Operating Procedures for the LEAP program.
II. Have adequate space, staff and operations in place and prepared to begin processing applications by November
Is', and maintain adequate space, staff and operations throughout the Contract. Administrative support services
personnel would include, but not be limited to: accounting, internal audit, purchasing, human resources,customer
service,and staff development.
Space, staff and operations to administer the LEAP program are already in place. Discover Goodwill also has all
the administrative support personnel in place and will be ready to begin processing applications by November l".
12. Meet with County staff as requested to review overall performance. Reports on case reviews, customer services
and any related activities shall be accompany monthly invoicing, and may be additionally discussed in
performance meetings.
Discover Goodwill will meet with County staff as requested to review overall performance.
13. Cooperate with community partners, service providers and County staff as reasonable and appropriate to achieve
LEAP requirements and quality customer service.
Discover Goodwill will cooperate with all community partners, approved service providers and County staff to
achieve LEAP requirements and quality customer service.
14. Obtain and have operational within 15 days from the start date of the contract and maintain throughout the
contract, equipment and technology reasonably needed to execute the contract. This included but may not be
limited to:
a.Fax and phone lines
b.Copiers and Printers
c.Computers and LAN
d.Telephones and related gear(e.g., headsets)
e.Shredder
f. All necessary office furniture
g.All necessary office supplies
Discover Goodwill owns/leases all necessary equipment to operate the LEAP program. If it is determined that
additional supplies are needed, Discover Goodwill will maintain and have all equipment operational within 15
days before the start date of the contract.
15. Provide appropriately skilled supervision of staff and appropriate overall management. Notify the County in
writing of any change in the persons authorized to bind the Contractor. Not subcontract this work to any other
entity.
Discover Goodwill will provide appropriately skilled supervision and overall management of the LEAP program.
Please see attached resumes, Attachment B I and B2.Goodwill will notify the County in writing of any change in
the persons authorized to bind the contract and will not subcontract this work to any other entity. For a complete
list of all jobs, refer to the organizational chart,Attachment C.
16. Obtain reference and background checks before hiring employees to perform under the contract.
Discover Goodwill uses an outside, full-service background screening company called Nation Check to conduct
all of its background checks. Both new and returning LEAP staff are subject to the following background checks
prior to employment: Social Security Number Trace, I-9 Immigration/Citizenship Status/Work Eligibility(E-
Verify),Colorado All County and District Court Search, National Criminal Database(including sex offender
registry information), National Sex Offender Register and Medical Sanction Scan. Following all the searches for
the background check,all LEAP staff must take a five panel drug screening.This screening is also conducted by
Nation Check and administered at an off-site,certified drug screen facility. Employment is contingent upon these
searches and a negative drug test result.
17. Not speak with any member of the media without express consent by a County Commissioner, County or
Department Director. Not present to any entity that they make policy or funding decisions on behalf of the
County or Department. Contractor shall not engage in any form of lobbying on behalf of the County.
Discover Goodwill agrees it will not speak with any member of the media without the consent of a County
Commissioner,or present to any entity that it makes policy or funding decisions on behalf of the County or
Department. Discover Goodwill will not engage in any form of lobbying on behalf of the County.
18. Participate in any Federal, State or County audits or performance reviews, and allow access to all related records
and systems. Contractor shall provide its own internal audit and quality assurance function, and maintain
reasonable documentation. if an audit or review by a Federal, State or County auditor results in a corrective
action plan, the Contractor shall develop such plan, obtain County approval and implement by the defined
deadline. if such an audit or review results in a financial penalty for the County, the Contractor shall be expected
to reimburse the Department.
Discover Goodwill understands all documentation is the exclusive intellectual property of the Department and
agrees to comply with an audit, if required by law,and any of the expenses incurred with the audit including any
fines incurred. If an audit or review requires a corrective action plan, Discover Goodwill will develop the plan,
obtain County approval and implement by the defined deadline.
19. Work according to generally accepted accounting practices in accordance with established State and Federal laws,
rules and regulations. Contractor shall retain an external, independent auditor,and if Contractor is determined to
be a sub-recipient must obtain at their cost an audit that complies with OMB Circular A-133.
Discover Goodwill will work according to generally accepted accounting practices in accordance with established
State and Federal laws, rules and regulations. Goodwill retains an external, independent auditor who conducts an
annual audit.This auditor has determined Discover Goodwill falls outside of the OMB Circular A-133.
20. Provide community outreach to residents of Weld County. This can be accomplished, at a minimum, by:
a. Sending LEAP applications to community partners
b. Setting up outreach booths/sites to share LEAP information
c. Attending community meetings
d. Advertising
Discover Goodwill will work with community partners, vendors and other government agencies to provide
outreach information to the residents of Weld County. Discover Goodwill will attend an annual meeting of those
individuals to give them up-to-date information about the upcoming LEAP season and assist via telephone or
email if there are specific questions by those individuals. Discover Goodwill will also work with Energy
Outreach Colorado and the state LEAP office on initiatives to reach residents.
EXHIBIT B
PAYMENT SCHEDULE
1. Funding and Method of Payment
Human Services agrees to reimburse the Contractor for shelter and case manager services as described in Exhibit
A for a total amount not to exceed One-hundred Twenty Eight Thousand Seven Hundred Sixty Eight Dollars
($128,768)or the amount allocated by the State of Colorado for the administration and Outreach of LEAP.
Discover Goodwill will administer the Weld County contract for the state approved allocation for administration
and Outreach as designated by the State's allocation letter that is received annually. This combined
administration and outreach amount was$ 160,260 for the 2013-2014 LEAP season.
Expenses incurred by the Contractor, in association with said project prior to the term of this Agreement, are not
eligible expenditures and shall not be reimbursed by Human Services.
Discover Goodwill will not incur expenses in association with the LEAP project prior to the terms of this
agreement and will not ask for reimbursement by Human Services on those non-eligible expenditures.
Payment pursuant to this Contract, if Weld County funds, whether in whole or in part, is subject to and contingent
upon the continuing availability of Weld County funds for the purposed hereof. In the event that said funds, or
any part thereof, become unavailable as determined by Human Services, Human Services may immediately
terminate this Contract or amend it accordingly.
Discover Goodwill agrees that in the event that county funds,or any part thereof,become unavailable as
determined by Human Services that Human Services may immediately terminate this contract or amend it
accordingly.
2. Submittal of Vouchers
Billings for payment shall be submitted to the Weld County Department of Human Services, P.O. Box A,
Greeley, Colorado 80632. When submitting billings for payment, the Contractor will submit and itemized billing
detailing what specifically the expenses are for. All expenses must be reasonable to administer LEAP.
Discover Goodwill will submit billings for payment to Weld County Department of Human Services, P.O. Box A,
Greeley,Colorado 80632. Discover Goodwill will send a financial statement with the invoice on a monthly basis.
Discover Goodwill's accounting system can provide itemized bills when requested for audits and quarterly
reviews on specific line items from the monthly financial.
EXHIBIT C
ASSURANCES
1. The Contractor agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as the
result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held
liable for injuries or damages caused by any negligent acts or omissions of Contractor or its employees,
volunteers,or agents while performing duties as described in this Agreement. Contractor shall indemnify,defend,
and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers,
and agents. The Contractor shall provide adequate liability and worker's compensation insurance for all its
employees, volunteers, and agents engaged in the performance of the Agreement upon request, the Contractor
shall provide Human Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers
or employees may possess, nor shall any portion of this Agreement be deemed to have treated a duty of care with
respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of
Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or
decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties
hereto declare that they would have entered into this Agreement and each and every section, subsection,
paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections,
paragraphs,sentences,clauses,or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall have any
pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. The Contractor assures that they will comply with the Title Vi of the Civil Rights Act of 1986 and that no person
shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide accurate,
current, separate,and complete disclosure of the status of the funds received under the Agreement are maintained
for three (3) years or the completion and resolution of an audit. Such records shall be sufficient to allow
authorized local, Federal,and State auditors and representatives to audit and monitor the Contractor.
9. All such records, documents, communications, and other materials shall be the property of Human Services and
shall be maintained by the Contractor, in a central location and custodian, in behalf of Human Services, for a
period of three (3) years from the date of final payment under this Contract, or for such further period as may be
necessary to resolve any matters which may be pending, or until an audit has been completed with the following
qualification: if an audit by or on behalf of the federal and/or state government has begun but is not completed at
the end of the three (3) year period, or if audit findings have not been resolved after a three (3) year period, the
materials shall be retained until the resolution of the audit finding.
10. The Contractor assures that authorized local, federal and state auditors and representatives shall, during business
hours, have access to inspect any copy records, and shall be allowed to monitor and review through on-site visits,
all contract activities, supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall
be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be
provided to the appropriate and interested parties.
I 1. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns.
The Contractor of Human Services may not assign ally of its rights or obligations hereunder without the prior
written consent of both parties.
12. The Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of the
Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, loan, grant, or cooperative agreement.
13. The Contractor assures that it will fully comply with the LEAP regulation promulgated, and all other applicable
federal and state laws, rules and regulations. The Contractor understands that the source of funds to be used under
this Agreement is: LEAP Funds.
14. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by a federal department of agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract
under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(federal,
state, or local)with commission of any of the offenses enumerated in paragraph 11(b)of this certification;
and
d. Have not within a three-year period preceding this Agreement, had one or more public transactions
(federal,state,and local)terminated for cause or default.
15. The Appearance of Conflict of interest applies to the relationship of a contractor with Human Services when the
Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to
create the appearance of a conflict of interest, it is not necessary for the contractor to gain from knowledge of
these opposing interests. It is only necessary that the contractor know that the two relationships are in opposition.
During the term of the Contract the Contractor shall not enter any third party relationship that gives the
appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest
situation, the Contractor shall submit to Human Services, a full disclosure statement setting forth the details that
create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this
paragraph shall constitute grounds for Human Services'termination, for cause,of its contract with the Contractor.
16. Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in
accordance with this Contract. Except for purposes directly connected the administration of LEAP, no
information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a
form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor shall have written
policies governing access to, duplication and dissemination of, all such information. Contractor shall advise its
employees, agents and subcontractors, if any, that they are subject to these confidentiality requirements.
Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of
these confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's research, development,
trade secrets, business affairs, internal operations and management procedures and those of its customers, clients
or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the
public domain, or(3)that which is developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any proprietary information removed
from the State's site by the Contractor in the course of providing services under this Contract will be accorded at
least the same precautions as are employed by the Contractor for similar information in the course of its own
business.
18. The Contractor certifies it will abide by Colorado Revised Statue(C.R.S.)26-6-104, requiring criminal
background record checks for all employees,contractors,and sub-contractors.
19. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes (C.R.S.) 8-17.5-101, et
seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract
or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor represents,
warrants, and agrees that it (a) has verified that it does not employ any illegal aliens, through participation in the
Basic Pilot Employment Verification Program administered by the Human Security Administration and
Department of Homeland Security, and (b) otherwise will comply with the requirements of C.R.S. 8-17.5-
102(2)(b). Contractor shall comply with all reasonable requests made in the course of an investigation under
C.R.S. 8-17.5-102 by the Colorado Department of Labor and Employment. if Contractor fails to comply with any
requirement of this provision or C.R.S. 8-17.5-101, et seq., Human Services may terminate this Contract for
breach and Contractor shall be liable for actual and consequential damages to Human Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if Contractor receives
federal or state funds under this Contract, Contractor must confirm that any individual natural person eighteen
(18) years of age or older is lawfully present in the United States pursuant to C.R.S. 24-76.5-103(4) if such
individual applies for public benefits provided under this Contract. If Contractor operates as a sole proprietor, it
hereby swears or affirms under penalty of perjury that it (a) is a citizen of the United States or is otherwise
lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification
required by C.R.S. 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by
C.R.S. 24-76.5-103 prior to the effective date of this Contract.
I. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for
proposal for Request No. B1400161
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes.
3. He or she is authorized to bind the below-named bidder for the amount shown on the accompanying proposal sheets.
4. The signed bid submitted,all of the documents of the Request for Proposal contained herein (including,but not
limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County,
together constitutes a contract,with the contract date being the date of formal acceptance of the bid by Weld County.
5. Weld County reserves the right to reject any and all bids,to waive any informality in the bids,and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid will be
awarded to one vendor.
FIRM Discover Goodwill of Southern and Western Colorado BY Denise A. Krug
(Please print)
BUSINESS ADDRESS 1460 Garden of the Gods Rd. DATE
CITY, STATE,ZIP CODE Colorado Brings,CO 80907
TELEPHONE NO 71 -635-4483 FAX 719-635-5713 TAX ID# 84-0513404
SIGNATURE cd ;/ ` / t E-MAIL dkrug(r�discovermygoodwill.org
WELD COUNTY IS EXEMPT FROM COL RADO SALES TAXES. THE CERTIFICATE OF EXEMPTION
NUMBER IS#98-03551-0000. PLEASE DO NOT SEND BACK PAGES 1-7 OF THIS 19 PAGE RFP.
AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT
OF HUMAN SERVICES AND LEAP ELIGIBILITY VENDOR
This Agreement, made and entered into this day of August, 2014 by and between the Board of County
Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as "Human Services,"
and LEAP eligibility vendor," hereinafter referred to as the"Contractor."
WITNESSETH
WHEREAS,the County of Weld, pursuant to the Weld County Home Rule
Charter, has provided administrative and outreach funding to an Experienced Contractor to determine eligibility for Weld
County's Low-income Energy Assistance Program (LEAP)population pursuant to Bid Request No#B1400165: and
WHEREAS, Human Services desires to enter into an agreement with the Contractor to assist Human Services
through its professional expertise, knowledge, and experience and is ready, willing and able to provide such services, subject
to the conditions hereinafter set forth.
NOW THEREFORE, in consideration of the parties' mutual promises, the parties hereto covenant and agree as
follows:
I. Term
This Agreement shall become effective September 15, 2014,and shall expire September 14, 2015.
2. Scope of Services
Services shall be provided by the Contractor to any person(s)inquiring,applying and/or eligible for LEAP services in
compliance with Exhibit A "Scope of Services," a copy of which is attached and incorporated by reference.
3. Payment Schedule
a. Payment shall be made on the basis of Exhibit B, "Payment Schedule," a copy of which is attached and
incorporated by reference.
The Agreement Budget shall establish the maximum reimbursement which will be paid from federal and/or
state funds throughout the duration of this agreement.
b. The Contractor shall submit an itemized monthly billing to Human Services for all costs incurred pursuant to
Exhibit A of this Agreement in accordance with criteria established by Human Services. The Contractor
shall submit all itemized monthly billings to the Human Services no later than the fifteenth (15) day of the
month following the month the cost was incurred. Billings must be signed by the Contractor. Discover
Goodwill provides a financial report in conjunction with the invoice. Itemized documentation can be made
available upon request on a quarterly basis. Discover Goodwill also requests a modification to the monthly
billing date of the 15th day of the month. Requested change is that the invoice be submitted no later than the
30th day of the month. This is due to organization financials not being available until after the 18th of each
month.
Failure to submit monthly billings in accordance with the terms of this agreement shall result in the
Contractor's forfeiture of all rights to be reimbursed for such expenses.
c. Payments to the Contractor shall be made monthly by Human Services upon receipt of such itemized billings
as required under Exhibits A and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent upon the availability of
state and federal funds.
e. Human Services shall not be billed for, and reimbursement shall not be made for, time involved in activities
outside of those defined in Exhibit A. Work performed prior to the effective date on this Contract shall not
be reimbursed or considered part of this Agreement.
3. Financial Management
At all times from the effective date of this Contract until completion of this Contract, the Contractor shall comply
with the administrative requirements, cost principles and other requirements set forth in the Financial Management
Manual adopted by the State of Colorado. The required annual audit of all funds expended under LEAP must
conform to the Single Audit Act of 1984 and OMB Circular A-I 28.
4. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. The Contractor shall provide proper monthly invoices and verification of services performed for costs
incurred in the performance of the agreement.
b. Human Services may withhold any payment if the Contractor has failed to comply with the Financial
Management Requirements,program objectives,contractual terms,or reporting requirements.
5. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit C, which is attached hereto and
incorporated herein by reference.
6. Compliance with Applicable Laws
At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and
state laws, orders, and all applicable standards, regulations, interpretations or guidelines issued pursuant thereto.
This includes the protection of the confidentiality of all applicant/recipient records, papers,documents, tapes and any
other materials that have been or may hereafter be established which relate to this Contract. While not an exhaustive
list,the Contractor acknowledges that the following laws are included:
-Title VI of the Civil Rights Act of 1964,42 U.S.C. Sections 2000d-1
et. seq.and its implementing regulation,45 C.F.R. Part 80 et seq.;
and
- Section 504 of the Rehabilitation Act of 1973,29 U.S.C. Section
794,and its implementing regulation,45 C.F.R. Part 84; and
- The Age Discrimination Act of 1975,42 U.S.C. Sections 6101 et. seq.
and its implementation regulation,45 C.F.R. Part 91;and
-Title VII of the Civil Rights Act of 1964; and
-The Age Discrimination in Employment Act of 1967;and
-the Equal Pay Act of 1963; and
-the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L.99-603;
and all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, and,
sex, religion and handicap, including Acquired immune Deficiency Syndrome (AIDS) or AIDS related conditions,
covered under Section 504 of the Rehabilitation Act of 1973, as amended,cited above. Included if 45 C.F.R. Part 74
Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are
utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in
consideration of and for the purpose of obtaining any and all federal and/or state financial assistance.
Ally person who feels that s/he has been discriminated against has the right to file a complaint either with the
Colorado Department of Human Services or with the U.S. Department of Health and Human Services, Office for
Civil Rights.
7. Certifications
Contractor certifies that, at the time of entering into this Contract, it has currently in effect all necessary licenses,
approvals, insurance,etc. required to properly provide the services and/or supplies covered by this contract.
8. Monitoring and Evaluation
The Contractor and 1-luman Services agree that monitoring and evaluation of the performance of this Agreement shall
be conducted by the Contractor and Human Services. The results of the monitoring and evaluation shall be provided
to the Board of Weld County Commissioners.
The Contractor shall permit Human Services, and any other duly authorized agent or governmental agency, to
monitor all activities conducted by the contractor pursuant to the terms of this Agreement. As the monitoring agency
may in its sole discretion deem necessary or appropriate, such program data, special analyses, on-site checking,
formal audit examinations,or any other reasonable procedures. All such monitoring shall be performed in a manner
that will not unduly interfere with agreement work.
9. Certification
Contractor certifies that Contractor is not an illegal immigrant, and further, Contractor represents, warrants, and
agrees that it has verified that Contractor does not employ any illegal aliens. If it is discovered that Contractor is an
illegal immigrant, employs illegal aliens or subcontracts with illegal aliens, County can terminate this Agreement and
Contractor may be held liable for damages.
10. Fund Availability
Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose
being appropriated, budgeted and otherwise made available. By execution of this Agreement, County does not
warrant that funds will be available to fund this Agreement beyond the current fiscal year.
1 l. No Conflict
No employee of Contractor nor any member of Contractor's family shall serve on a County Board, committee or hold
any such position which either by rule, practice or action nominates, recommends, supervises Contractor's
operations, or authorizes funding to Contractor.
12. Severability
If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this Agreement shall
be construed and enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
13. Governmental Immunity
No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-
101 et seq., as applicable now or hereafter amended.
14. No Third Party Beneficiary
It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all
rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this
Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall be an incidental beneficiary only.
15. Board of County Commissioners of Weld County Approval
This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld
County, Colorado or its designee.
16. Choice of Law
Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution,
and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with
said laws, rules and/or regulations shall be null and void.
17. Public Contracts for Services
C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an
illegal alien who will perform work under this contract and will confirm the employment eligibility of all employees
who are newly hired for employment in the United States to perform work under this Agreement, through
participation in the E-Verify program of the Department program established pursuant to C.R.S. §8-17.5-102(5)(c).
Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or
enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor (a) shall not
use E-Verify Program or Department program procedures to undertake pre-employment screening or job applicants
while this Agreement is being performed, (b) shall notify the subcontractor and Weld County within three (3) days
that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and (c)
shall terminate the subcontract if a subcontractor dues not stop employing or contracting with the illegal alien within
three (3) days of receiving notice, and (d) shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and
Employment. If Contractor participates in the Department program, Contractor shall deliver to County, a written
notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the
other requirements of the Department program. If Contractor fails to comply with any requirement of this provision
or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor
shall be liable for damages.
18. Employee Financial Interest/Conflict of Interest
C.R.S. §§24-18-20l et seq. and §24-50-507. The signatories to this Agreement aver that to their knowledge, no
employee of County has any personal or beneficial interest whatsoever in the service or property which is the subject
matter of this Agreement. Contractor has no interest and shall not acquire any interest direct or indirect, which would
in any manner or degree with the performance of Contractor's services and Contractor shall not employ any person
having such known interests. During the term of this Agreement, Contractor shall not engage in any business or
personal activities or practices or maintain any relationships which actually conflict with or in any way appear to
conflict with the full performance of its obligations under this Agreement. Failure by Contractor to ensure
compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement.
19. Attorneys Fees/Legal Costs. In the event of a dispute between County and Contractor, concerning this Agreement,
the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or
on its own behalf.
20. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
21. Remedies
The Director of Human Services or designee may exercise the following remedial actions should s/he find the
Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the
scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial
actions are as follows:
a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily
completed;
b. Deny payment or recover reimbursement for those services or deliverables which have not been performed
and which due to circumstances caused by the Contractor cannot be performed or if performed would be of
no value to the I Inman Services. Denial of the amount of payment shall be reasonably related to the amount
of work or deliverables lost to Human Services;
c. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from
Contractor by deduction from subsequent payments under this Agreement or other agreements between
Human Services and the Contractor, or by Human Services as a debt due to Human Services or otherwise as
provided by law.
22. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the
respective parties. Either party may from time to time designate in writing a new or substitute representative(s):
For Human Services: For the Contractor:
John Kruse, A.P. Administrator Denise A. Krug V.P. Work Force Development and
Community Programs
Name Title Name Title
23. Notice
All notices required to be given by the parties hereunder shall be given by certified or registered mail to the
individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute
person(s)or address to whom such notices shall be sent:
To: Human Services To: Discover Goodwill of Southern and Western Colorado
Judy A. Griego, Director Denise A. Krug, V.P.
P.O. Box A 1460 Garden of the Gods Rd
Greeley,CO 80631 Colorado Springs,CO 80907
24. Litigation
The Contractor shall promptly notify Human Services in the event that the Contractor learns of any actual litigation
in which it is a party defendant in a case which involves services provided under this Agreement.
The Contractor, within five(5)calendar days after being served with a summons, complaint, or other pleading which
has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the
Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in
bankruptcy, reorganization and/or foreclosure.
25. Termination
This Agreement may be terminated at any time for convenience by either party given thirty (30) days written notice
and is subject to the availability of funding.
26. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with
respect to the subject matter hereof,and may not be changed or modified except as stated in Paragraph 9 herein.
25. Termination
This Agreement may be terminated at any time for convenience by either party given thirty(30) days written notice
and is subject to the availability of funding.
26. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with
respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 9 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
ATTEST:
Weld County Clerk to the Board BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
BY:
Deputy Clerk to the Board Douglas Rademacher, Chair
APPROVED AS TO FORM:
Cont• ctor
Bruce Barker, County Attorney
Contractor
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
Judy A.Griego, Director
Discover Goodwill of Southern and Western Colorado
REQUEST NO#B1400165 LEAP Proposed Budget for 2014-2015
Administration Expenses Total
Director $ 4,900.00
Manager $ 8,850.00
Coordinator $ 6,914.00
Outreach Specialist $ 6,188.00
System Improvement Specialist $ 7,061.73
Technicians $ 31,192.00
Clerks $ 16,600.00
Total $ 81,705.73
Fringe (21.9%) $ 17,893.55
Total Payroll $ 99,599.28
Operating Expenses
Professional Fees $ 270.00
Total Supplies(Office, computer,forms and printing,other) $ 7,000.00
Occupancy $ 12,000.00
Other Operating Expenses
Telephones $ 1,000.00
Postage $ 8,020.00
Advertising;Promo Printing& Other $ 700.00
Equipment Maintenance& Rentals $ 2,000.00
Meetings&Seminars;Fees, Travel, Meals& Rooms $ 1,500.00
Transportation (Travel Allowance, Trash Removal) $ 1,400.00
Depreciation $ 9,600.00
Total Operating $ 43,490.00
Total Payroll $ 99,599.28
Indirect Costs(12%) $ 17,170.71
Total Budget $ 160,260.00
This budget is based on serving 4,500 applicants
Outreach Expenses
(Amounts listed are included in the total budget as listed above)
Outreach Specialist $ 7,883.00
Supervision for Activities $ 805.00
Mailing Costs $ 6,604.00
Phone Inquiries/Call Center Clerks $ 3,578.00
Supplies related to Outreach $ 964.00
Mileage $ 1,500.00
Meetings/Conference Meals, Room,Travel $ 800.00
Advertising $ 500.00
Outreach Expenses Total $ 22,634.00
Administration Expenses Total $ 137,626.00
Total Budget $ 160,260.00
Attachment A
Outline for Operating Procedures
Purpose & Intent
Section One — Policies
Discover Goodwill Employee Handbook
Conflict of Interests
Information Handling & Confidentiality
Discrimination or Favoritism — Employee Handbook
LEAP Memorandums
Section Two - Procedures
Conflict of Interests
Case Record Storage
Case Record Access
Reporting Fraud or Misconduct
LEAP Processing Flow
Closing Procedures
Turnover Plan
Section Three— Internal Controls
Case Reviews
Review Samples
Section Four— Fraud Identification
Methods & Types of Fraud
Indicators of Internal Fraud
Conflict of Interest Statement-Fraud
Section Five —Training: Prevention and Detection
Employee Training
Employee Training Checklist
Section Six— Telephone Procedures
Creating Voicemail message
Using Voicemail system
Creating Closing Voicemail message
Attachment A
Section Seven —Computer System
LEAP/GGCC — Low-Income Energy Assistance Program
CUBS — Colorado Unemployment Benefit System
DOLE — Department of Labor and Employment
CBMS- Colorado Benefit Management System
SAVE - Systematic Alien Verification Entitlement
EBT — Electronic Benefits Transfer System
SVES - State Verification Exchange System
Child Support Enforcement Website
State Portal System
State Access Paperwork
Microsoft Outlook
Section Eight—Job Descriptions and Job Responsibilities
Organizational Chart
Clerk
Data Entry Technician
Data Verification Technician
Emergency Technician
Technician
Outreach Specialist
System Improvements Specialist
Coordinator
Manager
Section Nine — Training Overview
Training Skills Test
Address Confidentiality Program
Civil Rights Training
Section Ten —Quality Assurance
Risk Assessment Form
File Review Form
Attachment Bi Résumé
6315 Andersen Mill Heights Phone 719-238-6076
Unit 107 Fax 719-867-1119
Colorado Springs,CO 80923 E-mail
jessicamayot0@yahoo com
Jessica Mayo
Education [ 2/2006—Current J University of Colorado at Colorado Springs
Colorado Springs, Colorado
• Business Administration-Organizational Management
[ 1989- 1991 ) Blair Junior College
Colorado Springs, Colorado
• Computer Science Associate Degree with emphasis on
Business in 1991
• Computer Science Associate Degree with emphasis on
Accounting in 1991
• Recognized in Who's Who of College Students.
• Graduated with dual degrees
• Completed Mini MBA Training Course
• Obtain Senior Level Certificate on Supervisory Skills Training
Professional 2006—Present Discover Goodwill of Southern&Western Colorado
experience Colorado Springs, Colorado
Director of Family Services
• Oversee all activities for Family Services programs,to include Child
Care Licensing, Life Skills,LEAP and Goodwill At Home and Voyages
Adult Day Facility.
• Oversee the Brain Injury Program and Independent Living Skills
Trainers.
• Negotiates contracts with the State,County,Public and Private agencies
• Research,development and implementation of revenue generating
services.
• Represent Goodwill to State,County and City,public and private agencies
through public speaking,written and media communications.
• Identify and collaborate with numerous community agencies
• Prepare business plans,grants and proposals
• Maintain Financial Viability for all units under my direction
• Assist Vice President with Rehabilitations' Risk Management Team
and implementation of the program.
• Complete the Annual Statistical Report for Gil
• Liaison for all Information Technology projects
Career Development Center Administrator
• Manage multiple family oriented units.
■ Oversee daily operations of the Career Development Center
• Negotiates contracts with the State,County,Public and Private agencies
• Administers Child Care Licensing, Family Resource Alliance and the Low-
Income Energy Assistance Programs
• Research, development and implementation of revenue generating
services.
• Represent Goodwill to State,County and City,public and private agencies
through public speaking,written and media communications.
• Identify and collaborate with numerous community agencies
• Prepare business plans,grants and proposals
Child Care Licensing Manager
• Managed and operated the Child Care Licensing Program
• Met and exceeded accreditation standards and Federal, State and County
performance standards
• Maintained budgets
• Supervised and evaluated staff
• Educated the child care community through presentations and public
speaking
Low-Income Energy Assistance Program(LEAP)
• Managed and operated LEAP
• Maintained budgets
■ Supervised and evaluated staff
• Educated the community on the availability of LEAP and energy
assistance in the community
• Worked with over 10,000 applicants within October 1 through April 30.
Child Care Licensing Specialist
• Licensed child care homes in El Paso County
• Inspected,monitored and evaluated homes in the community
• Testified in civil and criminal child abuse cases
• Managed a caseload of over 350 homes annually
Resource Room Technician
• Monitored the Resource Room on a daily basis
• Maintained client files on over 500 participants on a weekly basis
• Met with clients on a daily basis and gave a minimum of three job referrals
to each participant as well as support service vouchers
• Work hand in hand with Job Services staff
• Contacted employers in regards to jobs available with their organization
Attachment B2 Résumé
MELINDA A. BENNETT
PO Box 9714 • Colorado Springs,CO 80932
17191 632-6338(home) 17191 243-0885(cell)
mbennett(a)goodwill-colosprings.org
QUALIFICATION Committed professional with 10 years of experience in responsible positions with
PROFILE Discover Goodwill. Record of success in complex roles requiring meticulous attention
to detail,mastery and management of multiple responsibilities.an excellent understanding
of successful management practices.ability to act independently,lead,direct,and serve as
information source for others.
Self starter and team player with well-developed interpersonal, negotiation, and
relationship building skills. Strategic and analytical thinker able to take the reins of a
project, identify the desired result, define requirements, set standards and priorities,
develop and execute a plan of action to reach the desired result in a timely manner without
sacrificing quality.
Persuasive communicator and relationship builder with well-developed presentation and
negotiation skills able to establish credibility,initiate and exchange dialogue,earn trust and
respect of diverse populations and staff at all levels.
WORK HISTORY Discover Goodwill of Southern and Western Colorado 9-2002—present
LEAP Manager(2-2007 to present)
• Manage programs contracted to Discover Goodwill by the following counties; El Paso,
La Plata, Routt, Delta, Douglas, Eagle/Pitkin, Garfield, Gunnison/Hinsdale, Lake,
Moffat/Rio Blanco,Montrose,Ouray and San Miguel Department of Human Services to
provide emergency assistance to community residents who have or are in danger of
having utilities disconnected due to inability to pay.
• Budget development,ensure invoicing is accomplished in a timely manner.
compile data and statistical documentation for review by Vice President of
Rehabilitation&Community Services and Director of Family Services.
• Implement program policy and procedural changes required by State LEAP office on
goals.internal staffing procedures and policies,and program relations.
• Review and process staff,DHS,and volunteer applications.
• Interview,hire,train,delegate responsibilities,oversee and evaluate performance of 40
staff members made up of coordinator.system improvement specialists,outreach
specialist, technicians, clerical support personnel, data verification techs and data entry
clerks.
• Explain eligibility criteria to applicants and agencies.
• Maintain and ensure confidentiality of files and records pertinent to program operation.
• Provide liaison between Discover Goodwill, State LEAP office, numerous community
partner agencies in the State of Colorado. over 60 fuel providers and all contracted
counties as listed above.
• Active member in State LEAP Stakeholder's meetings since 2008,attend staff meetings,
Rehabilitation management and staff meetings, manager meetings, Board of County
Commissioners meeting on behalf of El Paso County LEAP also State and County
meetings.
LEAP Technician(2002-2007)
• Served as Lead technician assigned to manage the Intake Team of 5 technicians assisting
clients with heating crises.
• Interview clients in person. explain criteria, determine eligibility, verify accuracy, and
process applications.
• Secure information from vendors,applicants,and other agencies.
• Enter cases into State's master file.
• Forward approval or denial notices.
• Ensure confidentiality at all time.
GOODWILL INDUSTRIES continued
Special Project(June-July,2007)
• Selected to implement design concept suggested by Milestones project managers.
• Developed color boards for presentation.interfaced with subcontractors to communicate
and integrate business center design and room remodel and maintained integrity of
philosophical changes in program and services reflected through software changes.
LOUDEN-FORD OFFICE INTERIORS AND ASSOCIATES 1 1-1996-7-2000
Account Representative
• Specialized in ergonomic office space planning and interior design.
• Worked with governmental and county agencies and set up GSA accounts.
• Marketed,demonstrated,and sold Canon copiers.Okidata products.and office furniture.
• Developed and managed large accounts.
ALL ASPECTS OF CONSTRUCTION 3-1996—present
Partner
• Co-owner of construction company specializing in home repairs and remodels.
• Manage accounts receivable/payable.prepare and send out monthly billings,and process
project bid proposals.
COMPUTER Certified CAD Designer
SKILLS Proficient in use of MSOffice Suite working in a Windows operating environment.
EDUCATION High school graduate
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