HomeMy WebLinkAbout20162908.tiffRESOLUTION
RE: APPROVE CONTRACT TASK ORDER AMENDMENT #1 FOR LEAD SURVEILLANCE
- COLORADO CHILDHOOD LEAD POISONING PREVENTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract Task Order Amendment #1
for the Lead Surveillance - Colorado Childhood Lead Poisoning Prevention Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Public Health and Environment, and the
Colorado Department of Public Health and Environment, commencing upon full execution of
signatures, and ending September 30, 2017, with further terms and conditions being as stated in
said task order amendment, and
WHEREAS, after review, the Board deems it advisable to approve said task order
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract Task Order Amendment #1 for the Lead Surveillance -
Colorado Childhood Lead Poisoning Prevention Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order amendment.
Cc: k-lLCmw/ST/TC')
1O/ 3O/ (Co
2016-2908
HL0048
RE: CONTRACT TASK ORDER AMENDMENT #1 FOR LEAD SURVEILLANCE - COLORADO
CHILDHOOD LEAD POISONING PREVENTION PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of September, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:diJjelda'vk
Weld County Clerk to the Board
APP
eputy Clerk to the Board
oun ' A ttorney
Date of signature: (Ot 5/lCU
Mike Freeman, Chair
Sean P. Co ay, Pro-Tem
Steve Moreno
2016-2908
HL0048
0_,tAycNO \141v---tc9I
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: September 7, 2016
SUBJECT: Lead Surveillance — Colorado Childhood Lead
Poisoning Prevention Program (CCLPPP) Task
Order Contract
Enclosed for the Board's approval is a Task Order Contract Amendment for the Lead Surveillance
— Colorado Childhood Lead Poisoning Prevention Program between the Colorado Department of
Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld County
for the use and benefit of the Weld County Department of Public Health and Environment
(WCDPHE). The Task Order term is September 30, 2016, through September 29, 2017.
WCDPHE currently conducts surveillance, investigation, and reporting of elevated childhood
blood lead levels (paid with local dollars). The CDPHE has offered us a contract in the amount of
$18,000 to provide operational funding to fund our local lead program. This funding originates
at the U.S. Department of Health and Human Services through the CDC. This is part of a State
initiative to provide funding to local public health agencies that experience the largest burden of
elevated childhood blood lead cases in Colorado.
As a part of this proposed contract, WCDPHE will actively participate in CCLPPP workgroups and
meetings to develop efficiencies through the development of systematic guidelines, processes,
and reporting requirements for elevated blood lead cases by collaborating with the State and
other counties. WCDPHE will continue to conduct case investigations on elevated childhood
blood lead levels as we have in the past, however, now our findings will be reported to CDPHE.
No additional FTE will be required to provide the grant deliverables.
This contract amendment was approved for placement on the Board's agenda via pass -around
dated August 30, 2016. I recommend approval of this contract amendment with CDPHE.
2016-2908
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-CCLPPP
DEPARTMENT OR AGENCY NUMBER
FAAA
TASK ORDER AMENDMENT ROUTING NUMBER
17 FHHA 93542
To Original Task Order Routing Number
16 FHHA 82441
TASK ORDER AMENDMENT #1
This Task Order Amendment is made this 18"' day of August, 2016, by and between the State of Colorado, acting
by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal
place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the
"State"; and, Board of County Commissioners of Weld County, (a political subdivision of the state of
Colorado) for the use and benefit of the Weld County Department of Public Health and Environment, whose
address or principal place of business is 1555 North 17`h Avenue, Greeley, Colorado 80631 hereinafter referred to
as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract dated January 171, 2012, with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated
July 241, 2016, with encumbrance number 20160000000000001338, and task order contract routing number 16
FHHA 82441, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to
provide to the State the following:
This project serves to provide operational funding to local public health agencies that experience the largest burden of
elevated childhood blood lead cases in Colorado. The public health agencies will actively participate in CCLPPP
workgroups and meetings to develop efficiencies through the development of systematic guidelines, processes, and
reporting requirements for elevated blood lead cases.
The State promises to increase the amount of funds to be paid to the Contractor by Eighteen Thousand Dollars,
($18,000.00) for the renewal term of One (1) year, ending on September 30`h, 2017, in exchange for the promise of
the Contractor to perform the increased specifications to the work described herein.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
1. Consideration for this Task Order Amendment to the Original Task Order Contract consists of the
payments and services that shall be made pursuant to this Task Order Amendment, and promises and
agreements herein set forth.
2. It is expressly agreed to by the parties that this Task Order Amendment is supplemental to the Original
Task Order Contract, contract routing number 16 FHHA 82441, referred to herein as the Original Task
Order Contract, which is by this reference incorporated herein. All terms, conditions, and provisions
thereof, unless specifically modified herein, are to apply to this Task Order Amendment as though they
were expressly rewritten, incorporated, and included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
Page 1 of 4
CT Temp 17 FHHA 93542.docx
altered, and changed in the following respects only:
A. The following new provision is hereby added to the body of the Original Contract:
Performance Outside the State of Colorado and/or the United States
[Not applicable if Contract Funds include any federal funds]
Following the Effective Date, Contractor shall provide written notice to the State, in accordance
with the Notices and Representatives provision, within 20 days of the earlier to occur of
Contractor's decision to perform, or its execution of an agreement with a Subcontractor to
perform, Services outside the State of Colorado and/or the United States. Such notice shall specify
the type of Services to be performed outside the State of Colorado and/or the United States and the
reason why it is necessary or advantageous to perform such Services at such location or locations.
All notices received by the State pursuant to this provision shall be posted on the Colorado
Department of Personnel & Administration's website. Knowing failure by Contractor to provide
notice to the State under this provision shall constitute a material breach of this Contract.
B. This Task Order Amendment is issued pursuant to paragraph 5 of the Original Task Order
Contract. This Task Order Amendment is for the renewal term of September 30th, 2016, through
and including September 29th, 2017. The maximum amount payable by the State for the work to
be performed by the Contractor during this renewal term is Eighteen Thousand Dollars,
($18,000.00) for an amended total contract financial obligation of the State of Thirty Six
Thousand Dollars, ($36,000.00). This is an increase of Eighteen Thousand Dollars,
($18,000.001 of the amount payable from the previous term. Of the maximum amount for this
renewal term Zero Dollars, ($0.00) are attributable to a funding source of the State of Colorado
and Eighteen Thousand Dollars, ($18,000.00) are attributable to a funding source of the United
States Government (see Catalog of Federal Domestic Assistance (CFDA) number 93.753). Of the
amended total financial obligation of the State referenced above Zero Dollars, ($0.00) are
attributable to a funding source of the State of Colorado and Thirty Six Thousand Dollars,
($36,000.00) are attributable to a funding source of the United States Government. The revised
specifications to the original Statement of Work and revised Budget, if any, for this renewal
term are incorporated herein by this reference and identified as "Exhibit E" and "Exhibit F".
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Task Order Amendment is September 30th, 2016, or upon approval of the State
Controller, or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event
of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Task
Order Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and
provisions of this Task Order Amendment shall in all respects supersede, govern, and control. The Special
Provisions shall always control over other provisions of the Original Task Order Contract or any
subsequent Task Order Amendments thereto. The representations in the Special Provisions to the Original
Task Order Contract concerning the absence of personal interest of state of Colorado employees are
presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 2 of 4
CT Temp 17 FHHA 93542.docx
IN WITNESS WHEREOF, the parties hereto have executed this Task Order Amendment on the day first above
written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR:
Board of County Commissioners of Weld County STATE OF COLORADO
STATE:
(a political subdivision of the state of Colorado)
for the use and benefit of the Weld County Department
of Public Health and Environment
Signature of Authorized Officer
SEP 1 4 2016
Date
Mike Freeman
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
By:
John W. Hickenlooper, Governor
n716_,//k-
For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
PROGRAM APPROVAL:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and
dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If
Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such
performance or for any goods and/or services provided hereunder.
By:
Date:
Cr Temp 17 FERIA 93542.docx
STATE CONTROLLER
Robert Jsros, CPA, NSA, JD
Page 3 of 4
m/6,-ci9e,g(3)
This page left intentionally blank.
Page 4 of 4
CT Temp 17 FHHA 93542.docx
EXHIBIT E
STATEMENT OF WORK
To Original Contract Routing Number 16 FHHA 82441
Contract Amendment #1 Routing Number 17 FHHA 93542
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name: Weld County Department of Public Health and Environment
Contract Term: September 30, 2016 through September 29, 2017
II. Project Description:
This project serves to provide operational funding to local public health agencies that experience the largest
burden of elevated childhood blood lead cases in Colorado. The public health agencies will actively participate in
CCLPPP workgroups and meetings to develop efficiencies by establishing systematic guidelines, processes, and
reporting requirements for elevated blood lead cases. Additionally, utilizing current, established elevated blood
lead case management/investigation protocols within their respective agency, they will conduct case investigations
on elevated childhood blood lead levels and report investigation findings to CDPHE.
HI. Definitions/Acronyms:
1. CDPHE Colorado Department of Public Health and Environment
2. CCLPPP Colorado Childhood Lead Poisoning Prevention Program
3. Elevated Blood Lead Level A level of at least 10 micrograms per deciliter (µg/dL)
4. LPHA Local Public Health Agency
5. SOW Scope of Work
6. Target Geographical Area Weld County
IV. Work Plan:
Goal #1: Prevent and ultimately eliminate childhood lead poisoning in Colorado.
Objective #1: No later than the end of this contract, the Contractor shall provide each child identified with an Elevated Blood
Lead Level in the Target Geographical Area with proper care, education, and information about lead poisoning in an effort to
reduce his/her lead level.
Primary Activity #1
The Contractor shall perform exposure investigations in the Target Geographical Area.
Sub -Activities #1
1. The Contractor shall conduct exposure investigations to determine the cause of an
Elevated Blood Lead Level in the home of children with confirmed Elevated Blood Lead
Level test results, as reported to the Contractor by CDPHE.
2. The Contractor shall notify CDPHE, via email, if there is insufficient staff capacity and
ability to perform exposure investigations.
a. If the Contractor does not have the staff capacity and/or ability to perform an
exposure investigation, CDPHE will assist to coordinate or conduct the
investigation.
3. The Contractor shall collect exposure investigation information via a method approved by
CDPHE, and submit these findings to CDPHE.
4. The Contractor shall report investigation findings via a follow-up letter to the families of
the children with Elevated Blood Lead Levels and the family's healthcare providers.
Primary Activity #2
The Contractor shall design and provide educational materials related to lead poisoning.
Sub -Activities #2
1. The Contractor shall have the option of creating new educational materials under this
project.
2. The Contractor shall provide the family of every child with an Elevated Blood Lead Level
in the Target Geographical Area, with educational materials that promote lead poisoning
prevention.
Primary Activity #3
The Contractor shall attend trainings and CCLPPP meetings as directed by CDPHE.
version: Contract Statement of Work — Exhibit B
December 2015
Page 1 of2
eh_Ex E_2017 CCLPPP S0W.doc
EXHIBIT E
Sub -Activities #3
1. The Contractor shall attend a minimum of one (1) CCLPPP conference call orientation
meeting as directed by CDPHE.
2. The Contractor shall attend and participate in a minimum of one (1) Colorado Lead
Coalition meetings as directed by CDPHE. The goal of these meetings shall be to develop
efficiencies by establishing systematic guidelines, processes, and reporting requirements
for Elevated Blood Lead Level cases.
Standards and
Requirements
1. The Contractor shall use a CDPHE-approved method to collect exposure investigation
information to submit to CDPHE.
a. Exposure investigations shall be conducted no later than 60 days after CDPHE
notifies the Contractor of a confirmed Elevated Blood Lead Level test result.
2. The Contractor shall use a CDPHE-approved follow-up letter to report investigation
findings to the families of the children with Elevated Blood Lead Levels, no later than 30
days after the investigation is complete.
Expected Results of
Activity(s)
1. Children in the Target Geographical Areawith Elevated Blood Lead Levels, and their
families, receive proper care, education, and information about lead poisoning.
2. Accurate and up-to-date childhood lead surveillance data in the Target Geographical Area.
Measurement of Expected
Results
//17''''/;/ iy77
1. Data collected at exposure investigations.
2. Number of families reported of the investigation findings.
3. Number of exposure investigations .erformed.
/7 ////0‘r%,,/ //7///////>y,,,, ///,,/,4U/''''''
Completion Date
No later than seven (7)
calendar days after receipt
of Elevated Blood Lead
Level test result from
CDPHE.
Deliverables
1. The Contractor shall notify the CDPHE Lead Surveillance
Coordinator, via email, if there is insufficient staff capacity
and ability to perform exposure investigations.
2. The Contractor shall submit, electronically via encrypted
email, the CDPHE approved method of recording
information at exposure investigations to the CDPHE Lead
Surveillance Coordinator.
No later than 30 calendar
days after the investigation
is complete.
3. The Contractor shall submit any educational materials
created under this project via email to the CDPHE Lead
Surveillance Coordinator.
No later than 30 calendar
days after the materials are
finalized.
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout the
contract period by the CDPHE Lead Surveillance Coordinator. Methods used will include a review of documentation
determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic
documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the
contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar
days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to
rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for
completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an
extension to the time line, the Contractor must email a request to the CDPHE Lead Surveillance Coordinator and receive
approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are
met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance
resolution plan, the State may exercise its rights under the provisions of this contract.
version: Contract Statement of Work — Exhibit B
December 2015
Page 2of2
eh_Ex E_2017 CCLPPP SOW.doc
EXHIBIT F
BUDGET
Contract Routing Number 17 FHHA 93542
Personnel
Description
FTE
Salary
Budgeted
Salary
Fringe
Amount
Environmental Health Laboratory Manager
5%
$80,532.80
$4,026.64
$1,567.57
$5,594.21
Environmental Health Specialist
5%
$69,014.57
$3,450.73
$1,343.37
$4,794.10
Public Health Nurse/Communication Spec
1.25%
$69,481.94
$868.52
$338.12
$1,206.64
Total Personal Services:
$11,594.95
Supplies and Operating Expenses
Description
Amount
Ghost wipes, vials, gloves, soil samples, dust wipe samples, sample bottles, standards, lab consumables, small
items of equipment, samples submitted to reference labs for analysis, outreach materials purchased,
advertising, office supplies, printing, etc.
$2,315.95
Training classes or conferences
$1,000.00
Total Supplies and Operating:
$3,315.95
Travel
Description
Amount
In -State Hotels ($400), Meals ($100), Travel Mileage (300 miles at $0.52/mile = $156.00)
$656.00
Total Travel:
$656.00
TOTAL EXPENSES
$15,566.90
Indirect
Description
Amount
CDPHE negotiated indirect rate of 15.63%
$2,433.10
TOTAL BUDGET
$18,000.00
Page 1 of 1
Hello