HomeMy WebLinkAbout20161262.tiff RESOLUTION
RE: APPROVE AMENDMENT TO BYLAWS FOR NOXIOUS WEED ADVISORY BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board of County Commissioners has been presented with an amendment to
the Bylaws for the Noxious Weed Advisory Board, and
WHEREAS, after review, the Board deems it advisable to approve said amendment.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the amendment to the Bylaws for the Noxious Weed Advisory Board,a copy
of which is attached hereto, be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of April, A.D., 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W,�,��.LL tjl .ldoitek 1 i
Mike Freeman, Chair
Weld County Clerk to e Board P
Sean P. Conway, Pro-Tem
BY.
D ut Clerk to the Board �� t-66; ( �(
�t� '►�� A. Cozad/
AP• - •VE► AS •a.%-.. . (1:61 t
��fG / �a ra�. Kirkmeyr
s •unty Attorney
_P 'teve Moreno
Date of signature: (
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2016-1262
EX0014
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: Noxious Weed Advisory Board Bylaw Change
DEPARTMENT: Weed Board/County Attorney DATE: 3/29/16
PERSON REQUESTING: Tina Booton/County Attorney's Office
Brief description of the problem/issue: In August of 2014, the BOCC appointed two alternate members to the
Noxious Weed Advisory Board. The bylaws of the Noxious Weed Advisory Board need to be modified to
reflect this change and include the 2 alternates in addition to the 5 sitting members. The alternate members
have no voting rights and would automatically assume a membership role in the event of a vacancy of a regular
member. The alternate member term is the same as a member term,that being three years.
What options exist for the Board? (Include consequences,impacts,costs,etc.of options)
1. Approve the modified bylaws.
2. Make additional changes to the bylaws.
3. Deny modification of the bylaws.
Recommendation:
Approve the modification of the bylaws.
Approve Schedule
Recommendation Work Session Other/Comments:
Mike Freeman,Chair nNe
Sean P.Conway
Julie A.Cozad
Barbara Kirkmeyer
Steve Moreno —
2016-1262
4-11-119
1861 r'
MEMORANDUM
_GOUNTYj
TO: Clerk to the Board DATE: April 1, 2016
FROM: Tina Booton, Public Work } t
Jay McDonald,Director of Public Works
SUBJECT: Agenda Item
Attached is the updated bylaws for the Noxious Weed Advisory Board.The only change to the
bylaws is the addition of the 2 alternate members and how they serve on the board.Please add
this item to the agenda for Monday,April 11.
BYLAWS
NOXIOUS WEED MANAGEMENT ADVISORY BOARD
ARTICLE I—Name of the Advisory Board.
The Committee shall be called the Weld County Noxious Weed Management Advisory Board
("Advisory Board") in conformance with the resolution creating the Advisory Board which was
adopted by the Board of County Commissioners of Weld County on August 19, 1991. The
Advisory Board was appointed in compliance with C.R.S. §§ 35-5.5-101-114, et seq., the
Colorado Noxious Weed Act.
ARTICLE II—Functions.
The functions and duties of the Advisory Board are as follows:
A. The Advisory Board shall develop a recommended management plan for the integrated
management of designated undesirable plants and recommended management criteria for
undesirable plants within unincorporated areas of Weld County. The management plan shall
be reviewed at regular intervals but not less often than once every three years by the
Advisory Board. The management plan and any amendments made thereto shall be
transmitted to the Board of County Commissioners of Weld County for approval,
modification, or rejection.
B. The Advisory Board shall designate undesirable plants which are recommended to be
subject to integrated management, in addition to those designated undesirable plants listed in
C.R.S. § 35-5.5.108.
C. The Advisory Board shall recommend to the Board of County Commissioners of Weld
County that identified landowners be required to submit an individual integrated
management plan to control undesirable plants upon such person's property.
D. The Advisory Board shall review any recommendation of any advisory committee appointed
pursuant to Article 5, Title 35, C.R.S., and note any inconsistencies between the
recommendations of the Advisory Board and any such committee.
E. The Advisory Board's powers and duties shall be limited to those set forth in C.R.S. § 35-
5.5-107.
ARTICLE III —Membership.
A. Membership—The Advisory Board shall consist of five (5)members and two (2)alternates
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1. The members and alternates of the Advisory Board must be residents of the
unincorporated portion of Weld County and at least the majority of the members must be
landowners of over forty acres.
2. The members and alternates of the Advisory Board shall geographically represent Weld
County.
B. Appointment of members and alternates — The members and alternates of the Advisory
Board shall be appointed by the Board of County Commissioners.
C. Terms of members and alternates — The terms of members of the Advisory Board shall be
for three (3) years, except for the initial membership which shall be appointed on a
staggered term basis with actual terms ranging from one (1)to three (3) years. A "full term"
shall be three years. The terms of the alternates shall be three years.
D. Reappointment of members and alternates — Members may be reappointed to the Advisory
Board for a second consecutive term at the discretion of the Board of County
Commissioners.
E. Consecutive Terms—No member or alternate shall serve for more than two consecutive full
terms.
F. Membership Vacancy — In the event of a vacancy among the members of the Advisory
Board, the longest serving alternate shall immediately assume a membership role, the Board
of County Commissioners of Weld County shall select a qualified resident of Weld County
to fill the alternate vacancy.
G. Membership Dismissal — The members and alternates of the Advisory Board shall serve
without compensation and a member may be removed there from by the Board of County
Commissioners of Weld County for non-performance of duty, misconduct, or demonstrable
conflicts of interest at any time without hearing.
H. Any member who has 3 consecutive unexcused absences or 4 in one year may be replaced
by the Board of County Commissioners.
I. Alternates shall attend meetings, but will not be allowed to vote on official actions of the
Advisory Board.
ARTICLE IV—Officers.
A. The Advisory Board shall elect from its own members a Chairman, Vice-Chairman and
Secretary. Term of office shall be for one year.
B. In the absence of the Chairman, the Vice-Chairman will act in that capacity.
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C. In the absence of the Chairman and the Vice-Chairman, a temporary Chairman will be
selected by the Advisory Board.
ARTICLE V—Nomination and Election of Officers.
A. The nomination and election of annual officers shall be held during the August meeting of
each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be by written ballot unless there is no contest for the office.
ARTICLE VI—Meetings.
A. Meetings of the Advisory Board shall be held when there is business to conduct.
B. Written notice of all regular meetings of the Advisory Board shall be mailed at least one
week prior to the meeting date.
C. Special meetings may be called when deemed necessary by the Chairman or the Weed
Control Supervisor with the Pest and Weed Department, provided that at least twenty-four
(24) hours notice is given to each member prior to any special meeting. Notice may be
accomplished by telephone or leaving written notice at a member's residence.
D. A quorum shall consist of not less than three (3) members of the Advisory Board. A
quorum will be necessary at any meeting where the agenda includes:
1. Changes in Bylaws.
2. All duties as outlined in Article II of these Bylaws.
3. Election of officers.
4. Special meetings.
E. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these bylaws.
ARTICLE VII—Duties of Chairman.
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A. It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees when and as required, and carry out general Chairman
responsibilities.
ARTICLE VIII—Duties of Vice-Chairman.
A. It shall be the responsibility of the Vice-Chairman to assume the duties of the Chairman in
his absence. Also, he shall perform other duties as assigned by the Chairman.
ARTICLE IX—Duties of Secretary.
A. It shall be the responsibility of the secretary to keep minutes of all meetings of the Advisory
Board and send the minutes to the Weed Control Supervisor with the Pest and Weed
Division for distribution prior to each regular meeting.
Approved by Noxious Weed Management Advisory Board: September 15, 2011.
Approved by Board of County Commissioners: November 16, 2011.
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