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Home My WebLink About20161293.tiff RESOLUTION RE: APPROVE 2016 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT APPLICATION FOR NORTHERN COLORADO REGIONAL FORENSIC LABORATORY CAPACITY ENHANCEMENT AND TRAINING AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and - WHEREAS, the Board has been presented with the 2016 Paul Coverdell Forensic Science Improvement Grant Application for Northern Colorado Regional Forensic Laboratory Capacity Enhancement and Training from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, to the U.S. Department of Justice, Office of Justice Programs, National Institute of Justice, commencing January 1, 2017, and ending December 31, 2017, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2016 Paul Coverdell Forensic Science Improvement Grant Application for Northern Colorado Regional Forensic Laboratory Capacity Enhancement and Training from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the U.S. Department of Justice, Office of Justice Programs, National Institute of Justice, be, and hereby is approved. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to submit said application electronically. Cc: 50(RA 6-19-i& 2016-1293 SO0037 2016 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT APPLICATION FOR NORTHERN REGIONAL FORENSIC LABORATORY CAPACITY ENHANCEMENT AND TRAINING PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 13th day of April, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: • "do'ok Magus Mike Freeman, Chair Weld County Clerk tot BoardSef ffSean P. Conway, Pro-Tem BY: k OK.tr<v�l a � Deputy Clerk to the Board i a A. Cozad APP' . A : ED - : Kirkmeyer 1861 oil r ttorney '�� •,�� _. ar oreno Date of signature: . (LSD _ -"7 2016-1293 SO0037 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW/WORK SESSION REQUEST RE: FY 16 Coverdell Grant for Capacity Enhancement and Training. DEPARTMENT: Sheriffs Office: Crime Lab DATE: 4/7/2016 PERSON REQUESTING: Ronald Arndt, Crime Lab Director Brief description of the problem/issue:I have identified some needs within the lab that-'rr/an be provided to the lab through the FY 2016 Coverde311 competitive Grant. It is a national competitive grant so there is no guarantee that we will be given the funds.The needs are primarily in Computer Forensics, Latent Prints and Firearms disciplines, but the other disciplines will be impacted by having the equipment on site. Please review the budget summary for the specifics on what we are asking for in the grant. Training: There is no future cost impact for the training and I have anticipated costs for 2017 in the request. The significance of the training will be in providing an additional tool and skill set to meet a need within the lab. The lab recent has had several submissions in which we were not able to pull the data from the device because it was damaged. Had we had the tool and training we may have assisted the investigator in obtaining the needed data to help their case investigation. Equipment: The equipment we are requesting does not carry with it annual maintenance cost. As with items purchased in past grants, we do not expect Weld County to replace this item with general funds if and when the equipment is no longer operational. Each item is over$10,000 and I will work the the finance department to follow all county policies on purchasing before a single PO is sent out. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) Authorize the Crime lab to submit the grant to NIJ for consideration. Provide at no additional cost to the lab the equipment and training to expand our capacity to serve. Not approve the request. This will affect our turnaround time as well as keep the lab from providing service to agencies on certain types of electronic devices. It may also affect the labs ability to identify some latent prints submitted to the lab. Recommendation: Recommend authorization to submit the grant with my apology for the lateness of the request. Unfortunately the grant must be submitted by April 15th 2016 to be considered. 2016-1293 Approve Schedule Recommendation Work Session Other/Comments: Mike Freeman,Chair Sean P.Conway Julie Cozad Barbara Kirkmeyer &(hi + GS Skirl/ S ree Steve Moreno " 01111a- q-,�� F,NT OF✓ o Project AlamIhtx 3Pl f:. '!� °., � ` A��°r �is � \ JI'St� � 0 . OMB No. 1121-0329 Part 1 : Please identify the applicant point of contact (POC)pp Approval Expires 07/31/2016 Applicant POC r Organization Name Northern Colorado Regional Forensic Lab POC Name Ronald Arndt Phone Number 970 -400 - 3638 Email Address rarndt@co . weld . co . us 2329 115th Ave Mailing Address Greeley , CO 80538 Part 2 : Please identify the application Application Information 2016 Paul Coverdell Forensic Science Solicitation Name Improvement Grants Program -- 1 Capacity Enhancement and Training Project Title Proposed Start Date ► January 1 , 2017 Proposed End Date December 31 , 2017 Funding Amount 101 933 Requested Part 3 : Please identify the project location and applicant type Project Location and Applicant Type Project Location ( City, _IGreeley , State CO Applicant Type (Tribal Count Nation , State, Count County City, Nonprofit, Other) ir U.S. Department of Justice - `+ Office of Justice Programs Save Print Part 4 : Please provide a project abstract Enter additional project abstract information . Unless otherwise specified in the solicitation, this information includes : • Brief description of the problem to be addressed and target area and population • Project goals and objectives • Brief statement of project strategy or overall program • Description of any significant partnerships • Anticipated outcomes and major deliverables Text should be single spaced ; do not exceed 400 words . Project Abstract In 2008 five law enforcement agencies in Weld and Larimer counties joined to form the Northern Region Lab Group ( NRLG ) to address the Forensic Services needs of the region . This group created the Northern Colorado Regional Forensic Lab ( NCRFL ) and placed personnel , from the five agencies , into the forensic laboratory , to provide forensic services to the Northern Colorado region . In addition , the Colorado Bureau of Investigation ( CBI ) added staff to the laboratory , as well provided a Laboratory Information Management System ( LIMS ) and DNA equipment . The lab board worked in concert with CBI to have the regional lab work under the CBI ' s quality system . As a result of this joint cooperation the NCRFL under the CBI forensic laboratory system became ISO : IEC 17025 accredited . To maintain this level of excellence the lab continues to look for ways to better serve the community by offering best practices in all disciplines within the lab . As the use of electronic devices expands among the population the lab as looked for and identified a method to further expand its capacity to examine these devices and provide best practices within the DME section . Additionally , the lab anticipates this method will reduce examination time and thereby reduce the backlog . The lab has also identified technologies to assist in enhancing the detection of latent prints on challenging media . These prints , once challenging to observe and develop can be made more visible with this instrument . In addition , a second instrument will aid in the successful recovery of DNA along with obtaining latent prints of value . These tools are critical to our lab as we seek to enhance our services while reducing the current backlogs . The goal of this project is to bring tools and training to the lab in a manner that will allow for the lab to expand its ability to provide forensic services to the agencies in the Northern Colorado Region . The management believes that these devices and subsequent training will expand the services of the lab and at the same time reduce the backlog . Although it may seem contradictory to expand service and reduce backlog , the efficiencies gained in the analytical process with these items are expected to help reduce backlog . U.S. Department of Justice - - - 'f- Office of Justice Programs f Save I Print Part 5 : Please indicate whether OJP has permission to share the project abstract If the applicant is willing for the Office of Justice Programs ( OJP), in its discretion, to make the information in the project abstract above publicly available, please complete the consent section below. Please note, the applicant's decision whether to grant OJP permission to publicly release this information will not affect OJP's funding decisions. Also, if the application is not funded, granting permission will not guarantee that information will be shared, nor will it guarantee funding from any other source . 0 Permission not granted 0 Permission granted (Fill in authorized official consent below.) On behalf of the applicant named above, I consent to the information in the project abstract above ( including contact information ) being made public, at the discretion of OJP consistent with applicable policies . I understand that this consent is only necessary to the extent that my application is unfunded ; information submitted in an application that is funded ( including this abstract) is always releasable to the public consistent with FOIA rules . I certify that have the authority to provide this consent. it E Authorized Official (AO) Consent CSignature Date APR 1 3 207$ lentiL Inste.......-- AO Name Mike Freeman Title Chairman Organization Name Weld County Board of County Commissioners Phone Number 970 -336- 7204 x 4200 Email Address mfreeman@co . weld . co . us Note: This document is to be submitted as a separate attachment with a file name that contains the words "Project Abstract. " U.S. Department of Justice - 3 Jffice of Justice Programs 0 s Save Print i The No rth ern Colorado Re zonal F orensic Laboratory's 2016 Paul c overdell F orensic science Improvement G rant A pplication Capacity E nh ancement and Training Ronald E Arndt Northern Colorado Regional Forensic Lab 4/4/2016 PROJECT ABSTRACT In 2008 five law enforcement agencies in Weld and Larimer counties joined to form the Northern Region Lab Group (NRLG) to address the Forensic Services needs of the region. This group created the Northern Colorado Regional Forensic Lab (NCRFL) and placed personnel, from the five agencies, into the forensic laboratory, to provide forensic services to the Northern Colorado region. In addition, the Colorado Bureau of Investigation (CBI) added staff to the laboratory, as well provided a Laboratory Information Management System(LIMS) and DNA equipment. The lab board worked in concert with CBI to have the regional lab work under the CBI's quality system. As a result of this joint cooperation the NCRFL under the CBI forensic laboratory system became IEC: ISO 17025 accredited. To maintain this level of excellence the lab continues to look for ways to better serve the community by offering best practices in all disciplines within the lab. As the use of electronic devices expands among the population the lab has looked for and identified a method to further expand its capacity to examine these devices and provide best practices within the DME section. Additionally, the lab anticipates this method will reduce examination time and thereby reduce the backlog. The lab has also identified technologies to assist in enhancing the detection of latent prints on challenging media. These prints, once challenging to observe and develop can be made visible in real time with this instrument. In addition, a this instrument can be used as a screening tool to aid in the evaluation process if possible prints/touch DNA and which would have the greater Page 2 of 17 Capacity Enhancement—LIMS and Software Upgrades success of development. These tools are critical to our lab as we seek to enhance our services while reducing the current backlogs. The goal of this project is to bring tools and training to the lab in a manner that will allow for the lab to expand its ability to provide forensic services to the agencies in the Northern Colorado Region. The management believes that these devices and subsequent training will expand the services of the lab and at the same time reduce the backlog. Although it may seem contradictory to expand service and reduce backlog,the lab believes that the efficiencies gained in the analytical process with these instruments will help to also reduce the backlog. Page 3 of 17 Capacity Enhancement—LIMS and Software Upgrades TABLE OF CONTENTS: Paul Coverdell Competitive Grant Application 1. Project Abstract—pg 2 2. Statement of the Problem—pg 5 a. Overview (5) b. Program Design and Implementation (8) c. Capabilities/Competencies (11) d. Impact/Outcomes and Evaluations (11) e. Other/part 1 Violent Crimes data(13) f. Goals,Objectives, and Performance Measures (14) 3. Collection of Performance Measures—pg 16 Page 4 of 17 Capacity Enhancement—LIMS and Software Upgrades STATEMENT OF THE PROBLEM The National Academy of Sciences provided to the United States Congress an extensive report on the state of forensic sciences in the United States. In response to the study, Congress pushed for oversight of the forensic sciences through various federal agencies in the United States. One example is the Department of Justice which worked with National Institute of Standards and Technology(NIST)to establish the National Commission on Forensic Sciences(NCFS). The Commission created the user group, Organization of Scientific Area Committees (OSAC), to examine current processes with the goal of creating better policies,practices,reporting, etc. In this process the NCFS also created objectives and activities to guide DOJ: as they worked to develop methods and process to strengthen the validity and reliability of the forensic sciences; to enhance quality assurance and quality control in forensic science laboratories; and to identify and recommend scientific guidance and protocols for evidence seizure, testing, analysis, and reporting by forensic science laboratories. The objectives though many are all are tied around the goal of providing reliability and validity of forensic science in the most expeditious manner so as to return evidence and lab results back to submitting agencies so they can continue work their cases through the criminal justice system. Part of the process in attaining these objectives is to have forensic labs meet specific ISO standards(IEC: ISO 17025) and to use best practices in their day to day forensic examination and analysis of evidence submitted to their laboratories. The NCRFL, a regional forensic laboratory comprised of 5 law enforcement agencies within the Northern Colorado Region, combined personnel and resources to more effectively and efficiently serve the law enforcement agencies in Northern Colorado. In addition, the Colorado Bureau of Investigation provided several laboratory staff, quality assurance staff off site(Technical lead for Page 5 of 17 Capacity Enhancement— LIMS and Software Upgrades DNA, Quality manager, Evidence custodian), and a Laboratory Information Management System(LIMS). In addition,the NCRFL was placed under the quality system of the CBI Forensic Sciences system by the NRLG board to work towards incorporating the various pieces of the quality system (purchasing, security, discipline specific SOPs, Quality Manual, evidence intake and storages, etc.) into it daily routines. This was critical in helping the regional lab to attain IEC: ISO 17025 accreditation under the CBI forensic Services, to include accreditation in Digital Multimedia Evidence. The NCRFL has, from inception,provided service in the forensic examination of computers, cell phones and other electronic devices. The lab currently has 3 International Association of Computer Investigator specialist(IACIS) certified examiners. In order for them to maintain their certification they must receive a specific number of hours of CE coursework. The lab has identified one individual in need of this training and has identified the coursework that will meet or exceed the number of CE hours required. But beyond the need for CE hours, this training is vital for the examiner to stay current with the many technological advances that have been made in recent years. The lab's DME analysts have also been trained to do more exhaustive procedures to help extract data from phones: JTAG and chip-off. These technological advances require more extensive training and tools to achieve the desired results and each year there seems to be one more tool that further enhances the capacity of the lab to extract data. The lab has found that these tools, not in use several years ago,have been critical in extracting the necessary data for agencies looking to further their investigation or curtail following an unnecessary lead. The DME section has also found that there are tools and training still missing that would further enhance the capacity of the lab to meet a need within the agencies. Current approaches have been limited Page 6 of 17 Capacity Enhancement—LIMS and Software Upgrades because the tools are not in the lab to extract data from damaged electronic devices. Whether intentional or not the lab has found that it is often this data that is crucial to the investigation. Recently the technical leader of the DME unit in the lab was made aware of a tool and technique that could be applied to help in the extraction of data on certain types of phones as well as other data storage devices. The lab is seeking funds to secure this tool and also to train its examiners in the use of this tool. The lab believes that with this tool data extraction will expand, assisting agencies seeking that critical piece of information. At the same time,the use of the tool reduces time spent in trying all the other possible avenues, turning over cell phones and storage devices more quickly. The NCFL has also found that additional tools have been developed to help in the identification, enhancement and documentation of latent prints. The lab, faced with the need to provide best practices to serve its customers, and recognizing the need to optimize the capacity to obtain viable data from latent prints and DNA, is seeking the means to accomplish these goals. There is an instrument, a CrimeCam Full Spectrum Imaging System(FSIS), that the lab believes can be used to assist in its efforts to digitally capture a high resolution image in all light spectrums and display it in real time. The system is capable of capturing untreated latent prints at high resolution, and also capturing fumed,dye-stained and powdered latent prints. Capturing untreated latent prints in real time can allow for an immediate determination on the choice of identification tools (DNA or latents or both)optimizing the processing time and possibly enhancing the capacity to use the best method for analysis; e.g. by not seeing any defined ridge material in real time the full area can be swabbed, increasing the chance of obtaining a full DNA profile. Page 7 of 17 Capacity Enhancement—LIMS and Software Upgrades Capturing in real time also means that latent print examiners don't need to take multiple images, guessing at the correct exposure,then editing and deleting images which are of poor quality. The image displayed on the screen of the FSIS will be the exact image captured and preserved. There is even a foot pedal for hands free image capture. Installation and one day of training is also provided. The FSIS will save examiners time and capture better quality images of latent prints. Laboratory safety always important seems to have taken on a greater role in the past 10 years. Certainly,in a time when the use of modified weapons has resulted in mass murders it is important that we identify weapons back to scenes and perpetrators. From time to time,we have observed weapons that have been modified to make them more dangerous, or examined weapons that were poorly cared for, both of which make their functionality and safety a concern. The firearms examiners have identified a tool to help protect them in the test firing process and we are seeking funds to secure such a device. Program Design and Implementation The Northern Colorado Regional Forensic Laboratory,having attained IEC: ISO17025 accreditation, seeks to maintain this standard of excellence by providing the essential tools and training to staff necessary to best serve the agencies seeking the labs assistance. Additionally, the lab believes that by offering these services it can also help to reduce the backlog by offering better tools for screening and analysis,reducing the front end processing time and optimizing the chance for the successful comparison to the perpetrator. DME Technology advances: Identifying and using tools to optimize data extraction and analysis is critical to the DME examiner. Using the most current software version loaded onto hardware that optimized for Page 8 of 17 Capacity Enhancement—LIMS and Software Upgrades handling such software upgrades results in more productivity. In order for the DME unit to be most effective the following plan has been developed to increase efficiencies while maintaining the need for standards if the grant funds are provided. One individual that is in need of training will be provided an all access pass to receive a year's worth of training. This pass will cover an entire year of training, both on line as well as offsite. The lab has identified two off site training classes to be used with this pass to bring the knowledge and skill level of this individual up to current software versions. This will increase the effectiveness and efficiencies of this individual, provide the necessary CE hours and prepare him for his next IACIS certification. At this time he is limited in his productivity as he must spend more time working though the software, that with training would allow him to move quickly to the areas he needs to best analyze the data. For example it is like knowing how to type a memo using in"Word", but not know how to change the font,bold a sentence, insert a table, etc.. It takes more time to figure out how to do that step and slows down the process. Can the work be done, yes;but is there a faster way, yes. We are seeking to be faster while making certain the tools that are there are used to the upmost. Obtaining this all access pass with the off-site training will cover the tuition for those classes. This then creates a no cost option for all of the online classes that will be taken over the course of the year. The lab has also identified a tool it needs to extract data from devices where the control point for access cannot be used, e.g. damaged. The lab has recently had items submitted in which the electronic device has been damaged(e.g. fire, intentional) and the data cannot be extracted,or if done so in limited fashion. Securing this tool and the training to use the tool will allow the examiners to expand their capacity to pull data from such devices. Page 9 of 17 Capacity Enhancement—LIMS and Software Upgrades If funds are provided,we have already identified the tool and training and the item will be purchased once funds are released. In addition the training has been identified and a plan developed to optimize the pass to maximize the training opportunities. Full Spectrum Imaging System(FSIS): The lab is routinely seeking for ways to provide best practices within its disciplines. This is a critical area of concern, especially in the non-biological science disciplines. At the same time the lab also faces the question of which method is the best to obtain the necessary information to assist the submitting agency. With many of the violent type 1 crimes as well as burglaries and property crimes the question is often raised which method is the best to try to provide the necessary information. On a gun, the knarled surface is not useful for latent prints while the hard surfaces may be a better medium. Other surfaces to be processed are not so easy to define best options, and having a screening tool would help to clarify the choice and would then help to expedite the processing of the item of evidence. At the same time,the process of image documentation can be optimized with this device, saving time in the processing of images used for fingerprint comparison. The better the image the easier to make comparisons and it is expected that this device will expedite the image collection steps. Clearer images lead to easier comparisons, verifications and review thus increasing the productivity of the examiners. Firearms: This request is made out of concern for the safety of the firearms examiner. It is not going to improve the quality of the lab, nor will it guarantee an improvement in turnaround. It is simply a need to keep our examiners free from danger of a modified weapon exploding in their face. Extremely rare, if it did happen then there would be proof of the need for such a device to improve efficiencies. Loss of staff long term or permanent will drive up the backlog, so the "ounce of prevention" could prove in the long run a means of reducing the backlog. If approved Page 10 of 17 Capacity Enhancement—LIMS and Software Upgrades we have identified a device that will best serve this function and can purchase it following the county purchasing policies. Capabilities/Competencies This funding is part of an overall process to expand and enhance the services of this forensic laboratory. The members of the NRLG have signed two IGAs(2008 and 2012)to reflect its commitment to this regional lab. The CBI has made a major investment in personnel, LIMS, equipment, and working incorporate to the NCRFL into its quality system to ensure the lab attained accreditation. All disciplines within the NCRFL are IEC: ISO17025 accredited and the lab will continue to maintain this high level of quality work. All items of equipment will be brought into the lab using the required validation/verification procedures define the labs SOPs. In addition,the Weld County's accounting department has been actively involved in the process of implementing,processing and paying out grants as well as tracking the funds. The department has set up a system of account coding that will assure that the funds used in the grant are tracked. The county also has a defined set of rules regarding the purchase of equipment that require bids and a review of quotes over$5000 so as to obtain the necessary equipment at a competitive cost. Impact/Outcomes and Evaluations The concept of this regional laboratory is over 10 years old. In 2008 parts of the plan were implemented: Four labs, four sites(one per discipline) and two cites were created. There was no adequate LIMS and the lab was not accredited. Fast forward to 2016 and the lab is now located in one building with 5 major disciplines being accredited: Drug chemistry, biology, Firearms/toolmarks, Latent Prints and Digital Multimedia. The lab is under the CBI's quality system and uses the CBI's LIMS to ensure compliance to the IEC: ISO 17025 standards. The lab Page 11 of 17 Capacity Enhancement—LIMS and Software Upgrades works continuously to maintain the standards as defined in IEC: ISO 17025 and by the ASCLD/LAB 17025 supplements. The current lab director began his career performing ABO typing and IEF for ESD/EAP and PGM analysis of bloodstains. He observed the many changes that have been implemented in Forensic Biology. This same transformation is occurring in DME, from computers,to PCs,to laptops,to tablets, from palm pilots, PDAs, to cell phones to Smart phones, and beyond. The technology has expanded in the field of electronic data collection and storage. Within the scope of Privacy Laws it is imperative for law enforcement to examine the devices used in the commissions of crime and to use that information to ensure the safety of the public. Additionally, the millions of children in the world need protections and having the tools and technology to help protect them is essential for all DME units. The impact for DME will be in providing services that are critical in making arrests as quickly as possible to protect those being preyed upon. The tools many not reduce the turn around, because as the lab has found, when the scope of services is expanded the service becomes apparent and that pushes the demand for that service. The same can be true of each of the items in this request. The lab anticipates that with the addition of the equipment and training it will see a definite improvement in services. This equipment will provide the lab staff with opportunity to use best practices and methods in the performance of their duties and it is expected that more data will be made available for examination; more latent prints, more electronic data, and higher concentrations of touch DNA. Having this equipment will also improve the timeliness of response for specific high profile, public safety cases in the community. Often times the backlog has to step aside for a public Page 12 of 17 Capacity Enhancement—LIMS and Software Upgrades safety need and it is this type of equipment that will allow this process to occur more quickly. The more effective and efficient those cases are moved through the system the sooner the analysts can get back to the routine requests the lab receives each week. Our greatest challenge in predicting backlog with the lab has been in anticipating the needs of our services. Prior to the addition of a single facility and the incorporation of a quality system the lab was able to keep up with the demands for services in some areas. Also, it is well known that there is a direct correlation between bringing a lab under IEC: ISO 17025 and turnaround times, add the one and backlogs increase. We expected there to be an increase when we moved into the facility and also when we took on accreditation. We also anticipate there to be a decrease in the backlog as we become more efficient and effective with the equipment, optimizing the processes and working together as a team to meet needs and reduce the turnaround time for our work. Page 13 of 17 Capacity Enhancement—LIMS and Software Upgrades Other/Type 1 violent crimes data Year Type 1 crimes Submissions Backlog End of calendar year 2012 1263 891 305 2013(new lab opened 1240 1253 791 August 12) 2014 1242 1417 613 2015 Anticipated 1250 1663 1066 HB 1020 passed—all sexual assault kits must be submitted to an accredited lab within 21 days or reporting; increase in case submissions as a result 2016 Anticipated 1255 Projected 1532 1233 March 31, 2016 Projection based on 1 sc quarter data 2017 Anticipated 1260 Anticipated 1600 Page 14 of 17 Capacity Enhancement—LIMS and Software Upgrades It has taken 2 years to stabilize the submission rate in the new lab facility, in part due to agencies recognizing the facility and ease of submission to here from this region versus transporting to Denver, and also the change in state statute regarding mandatory submission of sexual assault kits. The number of type 1 crimes in the region has been very constant and a major shift in that is not expected. Although the submission of all sexual assault kits, which are tied to type 1 crimes appears to have added an additional 200 cases (approximate)to the lab. Goals,Objectives, and Performance Measures— The goal of this project, and where we seek the award funding, is to improve the quality of service offered by the lab to its clients. The objectives to meet this goal will be to obtain laboratory equipment for Digital Multimedia Evidence, Latent Prints and Firearms as well to provide training for examiners in the Digital Multimedia Evidence unit. Objective One: Obtain updated quotes for Portable Remote Firing Station, Coherent TraceER Forensic Laser, CrimeCam Full Spectrum Imaging System, and PC 3000 Flask Kit. Then purchase, validate,bring online, and use in the forensic laboratory. Objective Two: Identify classes for the PC-3000 data recovery class. Once identified register examiners of the class, send to class, complete training and then apply knowledge gained to processing evidence. Objective Three: Secure the all access annual pass for a DME examiner. Identify the specific dates available for the classes offered with the pass and register for the class. Once identified register for the classes, attend the classes, complete training and then apply knowledge gained to processing evidence. In addition, a plan to complete all available on-line classes will be set up and applied to maximize the training available. Page 15 of 17 Capacity Enhancement— LIMS and Software Upgrades COLLECTION OF PERFORMANCE MEASURES The laboratory currently has the ability to collect the data required as noted in the solicitation and to provide that data in its progress reports during the period the grant is in existence. The lab uses TCSC's Forensic Advantage to generate the data needed as per the solicitation. Objective Performance Measure(s) Data Grantee Provides To improve the quality and Outcome Measure timeliness of forensic 1.Average number of days services and to reduce the 1. Reduction in the average to process a sample at the number of backlogged cases number of days from the beginning of the grant in forensic laboratories submission of a sample to a period. forensic science laboratory We can provide to the delivery of test results to a requesting office or 2. Average number of days agency. to process a sample at the end of the grant period. We can provide 2. Percent reduction in the number of backlogged forensic cases. 3.Number of backlogged cases at the beginning of the 3utput Measure grant period. We can provide 1.The number of forensic science or medical examiner/coroner's office 4.Number of backlogged personnel who completed cases at the end of the grant appropriate training or period. educational opportunities We can provide with FY 2016 Coverdell funds(if applicable to the grant). 5.Number of forensic science personnel attending training. We can provide To implement As of March 25, 2016 the Provide a copy of the recommendations as adopted NCRFL-CBI is accredited certificate and link to by the National Commission under ASCLD/LAB IEC:ISO ASCLD/LAB web site on Forensic Sciences (NCFS) 17025 in all disciplines Page 16 of 17 Capacity Enhancement—LIMS and Software Upgrades to strengthen the forensic science communities To implement Percent of eligible certified Number of analysts 16 recommendations as adopted individuals Number of analysts certified 6 by the National Commission Number of analysts seeking on Forensic Sciences (NCFS) certification with FY16 to strengthen the forensic Coverdell funding 0 science communities Number of analysts fulfilling current certification CE requirements with the FY16 Coverdell funding 3 Page 17 of 17 Capacity Enhancement—LIMS and Software Upgrades a ea C N L I> c a) L O o , s a o a'Cl *'..° .5 th ... 7tn p _ 0 C.< _ •C c; L ti c ? G? N L3 C Q a3 ¢ 4 d -= 5 ti 40 C1 O. 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Compute the total direct costs and the total project costs.Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Federal Request Non-Federal Amounts Total A.Personnel $0 $0 $0 B.Fringe Benefits $0 $0 $0 C.Travel $13,538 $0 $13,538 D.Equipment $68,000 $0 $68,000 E.Supplies $20,395 $0 $20,395 F.Construction $0 $0 $0 G.Consultants/Contracts $0 $0 $0 H.Other $0 $0 $0 Total Direct Costs $101,933 $0 $101,933 I. Indirect Costs S0 $0 $0 TOTAL PROJECT COSTS $101,933 $0 $101,933 Federal Request $101,933 Non-Federal Amount $0 Total Project Cost $101,933 Public Reporting Burden Paperwork Reduction Act Notice: Under the Paperwork Reduction Act,a person is not required to respond to a collection of information unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time to complete and file this application is four(4)hours per application. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler,you can write the Office of Justice Programs, Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS NATIONAL INSTITUTE OF JUSTICE FY 2016 Coverdell Forensic Science Improvement Grants Program Certification as to External Investigations On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: A government entity exists and an appropriate process is in place to conduct independent external investigations into allegations of serious negligence or misconduct substantially affecting the integrity of the forensic results committed by employees or contractors of any forensic laboratory system, medical examiner's office, coroner's office, law enforcement storage facility, or medical facility in the State that will receive a portion of the grant amount. I personally read and reviewed the section entitled "Eligibility" in the Fiscal Year 2016 program announcement for the Coverdell Forensic Science Improvement Grants Program. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. §3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make t ' certification on behalf of the applicant agency(that is, the agency applying diveaee to th a onal Institute of Justice). Sibnature of Certifying Official ' Printed Name of Certifying Official Title of Certifying Official t 6--Li) C i`yu .rr h3( .a L.. Name of Applicant Agency (Including N?me of State or Unit of Local Government) c- Date 43 Paul Coverdell FY 2016 Coverdell Forensic Science Improvement Grants Program Attachment: External Investigations The"Certification as to External Investigations"that is submitted on behalf of the applicant agency as part of this application certifies that— A government entity exists and an appropriate process is in place to conduct independent external investigations into allegations of serious negligence or misconduct substantially affecting the integrity of the forensic results committed by employees or contractors of any forensic laboratory system, medical examiner's office, coroner's office, law enforcement storage facility, or medical facility in the State that will receive a portion of the grant amount. Prior to receiving funds, the applicant agency(that is, the agency applying directing to the National Institute of Justice)must provide—for each forensic laboratory system, medical examiner's office, coroner's office, law enforcement storage facility, or medical facility that will receive a portion of the grant amount—the name of the"government entity"(or entities)that forms the basis for the certification. Please use the template below to provide this information. (Applicants may adapt this template if necessary, but should ensure that the adapted document provides all required information.) IMPORTANT NOTE: If necessary for accuracy, list more than one entity with respect to each intended recipient of a portion of the grant amount. For example, if no single entity has an appropriate process in place with respect to allegations of serious negligence as well as serious misconduct, it will be necessary to list more than one entity. Similarly, if no single entity has an appropriate process in place with respect to allegations concerning contractors as well as employees, it will be necessary to list more than one entity. Additional guidance regarding the"Certification as to External Investigations"appears in the"Eligibility" section of the program announcement for the FY 2016 Coverdell program. Name of Applicant Agency(including Name of State or Unit of Local Government): 1 r„Us.)7� ' Date: 3 )-2)1/47-')')-01 Name of any forensic laboratory system,medical Existing government entity(entities)with an examiner's office,coroner's office,law appropriate process in place to conduct enforcement storage facility,or medical facility independent external investigations that will receive a portion of the grant amount C1. �C• Qi'ri J�J C'}(�r1X,C V 7vC_4i�� ft�C � L 2. 45 Paul Coverdell U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS NATIONAL INSTITUTE OF JUSTICE FY 2016 Coverdell Forensic Science Improvement Grants Program Certification as to Use of Funds for New Facilities On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: The amount of the grant(if any) used for the costs of any new facility or facilities to be constructed as part of a program to improve the quality and timeliness of forensic science and medical examiner services will not exceed the limitations set forth at 42 U.S.C. § 3797m(c)and summarized in the FY 2016 Coverdell Forensic Science Improvement Grants Program Announcement. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant agency (that is, the agency applying directly to the National Institute of Justice). e + Signature of Ce fying Official /tee Printed Name of Certifying Official LA r'c� � T i' E! c I Title of Certifying Official Name of Applicant Agency (Including Name of State or Unit of Local Government) Date rr 42 Paul Coverdell , I U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS NATIONAL INSTITUTE OF JUSTICE FY 2016 Coverdell Forensic Science Improvement Grants Program Certification as to Generally Accepted Laboratory Practices and Procedures On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: Any forensic science laboratory system, medical examiner's office, or coroner's office in the State, including any laboratory operated by a unit of local government within the State, that will receive any portion of the grant amount uses generally accepted laboratory practices and procedures, established by accrediting organizations or appropriate certifying bodies. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant agency (that is, the agency applying directly to the National Institute of Justice).1Si S1 of Certifying Official (4),..7)74,.L.,7)7, /17-7- .2,-- Printed Name of Certifying Official f‘.,4,,, '1L A 7 '.y„ _ , }, ('r.- . 7 ,--. Title of Certifying Official Name of Applicant Agency (Including Name of State or Unit of Local Government) f ai -} ' )wJf G.. Date 41 Paul Coverdell U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS NATIONAL INSTITUTE OF JUSTICE FY 2016 Coverdell Forensic Science Improvement Grants Program Certification as to Plan for Forensic Science Laboratories— Application from a Unit of Local Government On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: This unit of local government has developed a plan for forensic science laboratories under a program intended to improve the quality and timeliness of forensic science or medical examiner services provided by the laboratories operated by the applicant unit of local government and any other government- operated laboratories within the State that will receive a portion of the grant amount. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant agency (that is, the agency applying directly to the National Institute of Justice). /7----7/1.(f Signature of Ce ing Official 7 'T Printed Name of Certifying Official LA 6_,e,A (z.)t -r' O i e.&."‘._.- e,e.. Title of Certifying Official Name of Applicant Agency (Including Name of Unit of Local Government) 4 /: c/2fr I G: Date I 40 Paul Coverdell Paul Coverdell Forensic Science Improvement Grants Program Page 1 of 1 i Paul Coverdell Forensic Science Improvement Grants ;f': �, 1 / Program 2016-90425-co-CD 9 Help/Frequently Submit Application Asked Questions Your application for the Paul Coverdell Forensic Science Improvement Grants GMS Home Program has been successfully submitted. You will no longer be able to edit any information submitted. However, you can log in any time to view the Log Off application information. You will be contacted by the Program Office when your application is processed or any other action is required by you. • • https://grants.ojp.usdoj.gov/gmsexternal/submitApplication.do 4/18/2016 Assurances Page 1 of 2 NOTE: You must click on the"Accept" button at the bottom of the page before closing this window OMB APPROVAL . ` NUMBER 1121-0140 EXPIRES 03/31/2016 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the Government Accountability Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. §470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. §469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. §4321). 6. It will comply (and will require any subgrantees or contractors to comply)with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. §2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). 7. If a governmental entity: a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=assure&... 4/18/2016 Assurances Page 2 of 2 Accept https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=assure&... 4/18/2016 Certifications Page 1 of 3 NOTE: You must click on the"Accept" button at the bottom of the page before closing this window U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE CHIEF FINANCIAL OFFICER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government-wide Debarment and Suspension," and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over$100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other requirements: A. The applicant certifies that it and its principals: (a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; https://grants.ojp.usdoj.gov/gmsexterna1/displayAssurancesTextAction.st?method=certify... 4/18/2016 Certifications Page 2 of 3 (c) Have not within a two-year period preceding this application been convicted of a felony criminal violation under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs (OJP) at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. (d)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph (b) of this certification; and (e) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local)terminated for cause or default. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. FEDERAL TAXES • A. If the applicant is a corporation, the applicant certifies that either(1)the corporation has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or(2)the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as defined at 28 CFR Sections 83.620 and 83.650: A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1)The dangers of drug abuse in the workplace; (2)The grantee's policy of maintaining a drug-free workplace; (3)Any available drug counseling, rehabilitation, and employee assistance programs; and (4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1)Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=certify... 4/18/2016 Certifications Page 3 of 3 (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; (f)Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. Accept https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=certify... 4/18/2016 Hello