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Home My WebLink About20162961.tiffis ±-i6Lp CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND MAPLE STAR COLORADO (Core) This Agreement, made and entered into the 1day of , 016, by and between the Board of Weld County Commissioners, on behalf of the Weld County Depart nt of uman Services, hereinafter referred to as the "Department' and Maple Star Colorado, hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference. WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS, the Colorado Department of Human Services has provided Core Services funding to the Department for Key Essential Elements of Permanence (KEEP) Program. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This agreement shall become effective on August 1, 2016, upon proper execution of this Agreement and shall expire May 31, 2017, unless sooner terminated as provided herein. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibit B, Contractor's Proposal and Exhibit C, Scope of Services. 3. Referrals, Billing and Tracking a. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Department's Resource Manager, Child Welfare Contract and Services Coordinator, or through a Team Decision Making (TDM) meeting or Family Team Meeting (FTM). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit an itemized complete billing statement by the 7th of the month, following the month of service, utilizing billing forms required by the Department. -a-1- llp 2016-2961 Niel d. Contractor agrees to submit a monthly report with the billing statement by the 7th of the month following the month of service for each client receiving ongoing services. One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation). Verification of Monitored Sobriety Services will be the test result. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. 4. Payment a. The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. b. Payment shall be made in accordance with Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule, attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposes hereof. d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. S. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7 Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Section 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and - Title VII of the Civil Rights Act of 1964; and - the Age Discrimination in Employment Act of 1967; and - the Equal Pay Act of 1963; and - the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. e. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. 9. Insurance Requirements Contractor and Department agree that Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposal, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self - insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: i. Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement, ii. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: - $1,000,000 each occurrence; - $2,000,000 general aggregate; - $50,000 any one fire; and - $500,000 errors and omissions. iii. Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv. Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: - If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; - Unlimited defense costs in excess of policy limits; - Contractual liability covering the indemnification provisions of this Agreement; - A severability of interests provision; - Waiver of exclusion for lawsuits by one insured against another; - A provision that coverage is primary; and - A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v. For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured as follows f. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. g. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503, and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 15. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: For Contractor: Heather Walker, Administrator Debi Grebenik, Executive Director 17. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley, Colorado 80632 (970) 352-1551 18. Litigation For Contractor: Debi Grebenik, Executive Director 2250 South Oneida Street, Suite 200 Denver, Colorado 80224 (303) 433-1975 Contractor shall promptly notify the Department in the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure. 19. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 18. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et, seq., as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall not enter into any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 24. Storage, Availability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, 10 or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 26. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 27. Independence of Contractor: Not an Employee of Weld County Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law and as set forth in Exhibit A provide proof thereof when requested to do so by County. 11 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to Department originals of all tests and results, reports, etc., generated during completion of this work. Acceptance by Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. 36. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 38. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 39. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY; • ATTEST: Weld Cou Jerk to the Board By: Deputy Clerk to the lard 14 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ike Freeman, Chair SEP 21 2016 Maple Star Colorado 2250 South Oneida Street, Suite 200 Denver, Colorado 80224 (303) 433-1975 By: 4112;1 Date: bi Grebenik, : utive Director 8-1'7 - .1o/6-02�� EXHIBIT A WELD COUNTY'S REQUEST FOR PROPOSAL Bid No.: B1600047 BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO, BY AND THROUGH THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES DATE: MARCH 9, 2016 PAGES 1-10 OF THIS REQUEST FOR PROPOSAL CONTAIN GENERAL INFORMATION. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-10 MAY BE APPLICABLE. SPECIFICATIONS UNIQUE TO THIS REQUEST FOR PROPOSAL FOLLOW PAGE 11. I. NOTICE TO BIDDERS A. The Families, Youth and Children's Commission, on behalf of the Weld County Department of Human Services, by and through the Board of Weld County Commissioners, wishes to purchase the following: VARIOUS ENGLISH AND BILINGUAL (ENGLISH/SPANISH) SERVICES (AS DEFINED ON PAGES 15-17) B. Bids for the stated services will be received by the Weld County Department of Human Services, Resource Unit, Attn: Tobi Vegter at vegterta@weldgov.com or P.O. Box A, 315 A North 11th Avenue, Greeley, CO 80631, through: FRIDAY, MARCH 25, 2016, AT 5:00 P.M. (WELD COUNTY DEPARTMENT OF HUMAN SERVICES, RESOURCE UNIT TIME CLOCK). II. INVITATION TO BID A. The Families, Youth and Children's Commission, on behalf of the Weld County Department of Human Services, by and through the board of Weld County Commissioners requests bids for the purchase of Various Services (as described on pages 15-17). B. Bids shall include any and all charges for service(s) applied for by the bidder, and shall, in every way, be the total net price which the bidder will expect the Board of County Commissioners of Weld County to pay if awarded the bid. C. Emailed Bids Are Preferred. Emailed (fully typed) bids are preferred. However, if the bidder is unable to submit an emailed bid, the bidder must comply with the requirements set forth in Paragraph II D below. An emailed bid must contain the following statement: "I hereby waive my right to a sealed bid." Unless the Bid is emailed, one original and one copy of the Bid must be submitted. One complete bid document, which will be the only official copy of the bid, shall be filed at the Weld County Department of Human Services, Resource Unit. After certification of the bid, the other copy will be routed for applicable review. An e-mail confirmation will be sent when we receive your bid/proposal. Page 1 Bid No.: B1600047 III. INSTRUCTIONS TO BIDDERS A. Bids shall be typewritten. Each bid must give the full business address of the bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the partners of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in this matter. Bids submitted by limited liability companies must furnish the full names of all members and managers and must be signed by a manager or by an authorized representative, followed by the signature and title of the person signing. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. B. Bids may be withdrawn upon written request to the Weld County Department of Human Services received from bidders prior to the submission deadline. Negligence on the part of bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. C. Bidders are expected to examine the conditions, specifications, and all instructions contained herein. Failure to do so will be at the bidder's risk. D Bidders shall not stipulate in their proposals any conditions not contained in the instructions and specifications herein unless specifically requested by the special instructions attached hereto. Any proposal which fails to comply with the letter of the instructions and specifications herein may be rejected. E. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Department of Human Services, Resource Unit, on or prior to the time indicated in Section I., entitled "Notice to Bidders." F. When approximate quantities are stated, Weld County reserves the right to increase or decrease quantity as best fits its needs. G Whenever requested, samples or descriptive matter shall be filed prior to the opening of bids. H In accordance with Section 14-9(3) of the Weld County Home Rule Charter, the Board of County Commissioners of Weld County will give preference to resident Page 2 Bid No.: B1600047 Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that the Board of County Commissioners of Weld County will give preference to suppliers from the State of Colorado, in accordance with Section 30-11-110, CRS, when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County. I. All discounts shall be figured from the date of delivery and acceptance of the articles, or in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this be subsequent to delivery and acceptance. Substitutions or modifications to any of the terms, conditions, or specifications of this bid package which are made by Weld County, Colorado, after the bids have been distributed to prospective bidders, and prior to the date and time of bid opening, will be made in writing and signed by the Families, Youth and Children's Commission. No employee of Weld County, Colorado, is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of Families, Youth and Children's Commission. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. K. The successful bidder shall indemnify and hold harmless Weld County, Colorado, against all claims for royalties, for patents or suit for infringement thereon, which may be involved in the manufacture or use of the material to be furnished. L. Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5- 102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate Page 3 Bid No.: B1600047 the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24- 76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. M All goods shall remain the property of the seller until delivered to and accepted by Weld County, Colorado. Late or unsigned bids shall not be accepted or considered. Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Families, Youth and Children Commission, the Weld County Department of Human Services, or the Board of Weld County Commissioners, for the premature opening of a bid not properly addressed and identified. O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the Board of County Commissioners of Weld County within a reasonable time or period does not constitute a contract. The Board of County Commissioners of Weld County, Colorado, reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, Page 4 Bid No.: B1600047 State of Colorado. P These instructions, the proposal forms, and specifications have been developed with the hope of raising the standard of purchasing negotiations to a level wherein all transactions will be mutually satisfactory. Your cooperation is invited. Substitutions or modifications to any of the terms, conditions, or specifications of this which are made by Weld County after the bids have been distributed to prospective bidders and prior to the date and time of bid opening, will be made in writing. No employee of Weld County is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of said Director of the Weld County Department of Human Services. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. IV. General Specifications. A. Fund Availability: Financial obligations of the Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, and "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful Page 5 Bid No.: B1600047 bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. H No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. Attorneys Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. J Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Page 6 Bid No.: B1600047 Agreement by County, and shall continue for three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. N Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. O. Insurance Requirements. i. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Page 7 Bid No.: B1600047 ii. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: (a). Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. (b). Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: * $1,000,000 each occurrence; * $2,000,000 general aggregate; * $50,000 any one fire; and * $500,000 errors and omissions. (c). Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. (d). Additional Provisions: * Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: * If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; * Unlimited defense costs in excess of policy limits; * Contractual liability covering the indemnification provisions of this Agreement; * A severability of interests' provision; * Waiver of exclusion for lawsuits by one insured against another; * A provision that coverage is primary; and Page 8 Bid No.: B1600047 * A provision that coverage is non-contributory with other coverage or self- insurance provided by County. (e). For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. iii. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. iv. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance to the County. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. v. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. vi. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. vii. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. Page 9 Bid No.: B1600047 A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. Warranty. The successful bidder shall warrant that: A. The services to be supplied pursuant to this bid are fit and sufficient for the purpose intended; B. The services sold to Weld County, Colorado pursuant to this bid conform to the minimum Weld County specifications as established herein. Page 10 Bid No.: B1600047 Project Overview: The Weld County Department of Human Services (WCDHS) is seeking qualified English-speaking and bilingual (English/Spanish) providers in various service areas under various funding sources. Service areas include, but are not limited to, Anger Management/Domestic Violence, Day Treatment, Foster Parent Consultation, Foster Parent Training, Functional Family Therapy, Kinship Services (Therapeutic), Home Studies/Relinquishment Counseling, Life Skills, Mediation, Mental Health, Monitored Sobriety, Multi -Systemic Therapy, Home Based Intervention including 24/7 Crisis Intervention, Sexual Abuse Treatment, and Substance Abuse Treatment Services and Aftercare Services. Refer to pages 15-17 for specific definitions related to the above -mentioned service areas. Qualifications: To be considered, a bidder must meet the following minimum qualifications: 1) If submitting to provide bilingual services, a bidder must demonstrate language proficiency at Full Professional Proficiency or higher, as defined by the U.S. Department of State, and as noted below. • Full Professional Proficiency: Able to use and read the language fluently and accurately on all levels pertinent to professional needs • Native or Bilingual Proficiency: Equivalent to that of an educated native speaker (both speaking and reading). 2) Bidder must agree to language proficiency testing that may include assessment of reading, writing and comprehension of Spanish, as well as a face-to-face conversation with a known native or proficient Spanish speaker selected by Weld County. 3) A bidder must submit a one page or less cover letter that introduces the bidder, the bidder's location(s) of practice and target area, his or her experience and qualifications, and staff, if applicable. A bidder must include current contact information including physical address, mailing address, phone number, email address and website, if applicable. 4) A bidder must submit sufficient information concerning each proposed service for Weld County to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Each service must be submitted as its own proposal, inclusive of scope of services and rate information. Page 11 Bid No.: B1600047 5) Bidders should avoid elaborate artwork, graphics, binding, presentation or other artifice that does not directly address the requirements set forth in this Request for Proposal. 6) A bidder must demonstrate the knowledge, training and expertise to conduct the proposed service(s). 7) A bidder must provide a current resume, as well as proof of licensure, for self, staff members and contractors of the bidder. Additionally, a bidder must include proof of inclusion on State vendor lists if applicable to the proposed service (ex. Home Study Providers, Sex Offender Management Board Providers). 8) Bidder should clearly outline the supervisory structure of staff members and/or contractors of the bidder. This should include the ratio of supervisor to staff and/or contractors, frequency and duration of supervision, credentials of supervisor and length of time as a supervisor. 9) A bidder must demonstrate familiarity with Trauma Informed Care. Bidder must provide copies of applicable training certificates, or proof of registration for training, for all staff members who manage and/or administer services under this proposal. 10) A bidder must demonstrate prior and current capacity to be organized, responsive and to quickly and successfully schedule services as requested. 11) A bidder must agree to enter into a contract, attached as Exhibit A, with the Weld County Department of Human Services and comply with all requirements of the contract. Contract Period and Pricing: 1) The initial contract period is to be determined and shall continue as allowable by the funding source, so long as both parties are satisfied. The selected vendor(s) will have the opportunity to resubmit annually. 2) The initial contract will be funded through Core Services Program or Child Welfare Administration funding, so long as funding is made available. Page 12 Bid No.: B1600047 3) The selected vendor will bill the Weld County Department of Human Services monthly according to billing requirements set forth by the Weld County Department of Human Services. Submittal Requirements for All Proposals: A bidder must submit according to requirements set forth in this Request for Proposal. All proposals must contain the following specific information: 1) Identification of language(s) and proficiency level, if applying to provide bilingual (English/Spanish) services. 2) One page or less cover letter that introduces the bidder, the bidder's location(s) of practice, his or her experience and qualifications, and staff, if applicable. 3) Sufficient information concerning each proposed service for Weld County to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Each service must be submitted as its own proposal, inclusive of scope of services and rate information. 4) Bidders should avoid elaborate artwork, graphics, binding, presentation or other artifice that does not directly address the requirements set forth in this Request for Proposal. 5) Current resume, proof of licensure and copies of applicable training certificates for all staff members who will manage and/or administer services under this proposal. 6) Supervisory structure of staff members and/or contractors of the bidder. This should include the ratio of supervisor to staff and/or contractors, frequency and duration of supervision, credentials of supervisor and length of time as a supervisor. 7) All proposals must demonstrate the bidder has the ability to deliver the services as proposed, and comply with the specific requirements set forth by the Weld County Department of Human Services. 8) All proposals must include a clear and concise rate schedule that accurately correlates to the proposed services and is inclusive of all possible charges related to the proposed service(s). The rate schedule must demonstrate an exact fee for the described service (s). Approximate rates or a range of rates for a service will not be accepted. Page 13 Bid No.: B1600047 9) Each bidder must submit a Standard Certificate of Insurance, or letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this Request for Proposal. Evaluation of Proposals: All proposals that meet the basic proposal, service and qualification requirements will be reviewed by the Families, Youth and Children (FYC) Commission. The FYC Commission will make recommendations to the Board of Weld County Commissioners by and through the Weld County Department of Human Services. The Weld County Department of Human Services will make its award of contract to the successful bidders upon final approval of the Board of Weld County Commissioners. Page 14 Bid No.: B1600047 SERVICE AREA DEFINITIONS (NOT LIMITED TO THIS LIST - OTHER SERVICES WILL BE CONSIDERED) Program Area Definition Aftercare Services Services provided to prepare a child for reunification with his/her family or other permanent placement and to prevent future out - of -home placement of the child. Anger Management/Domestic Violence Diagnostic and/or therapeutic services to assist in the development of the family services plan, to assess and/or improve family communication, functioning and relationships, and to prevent further domestic violence. Crisis Intervention and Stabilization Services Services that provide an immediate, in-person/in- home response to families, youth and children, in *crisis, 24 hours a day, seven (7) days a week. *A "crisis" is further defined as a situation or circumstance, usually acute (recent) in nature, which breaks down the normal functioning of an individual and/or family, and results in the inability of the individual and/or family to resolve the crisis through normal coping behaviors, or without immediate intervention. Day Treatment Comprehensive, highly structured services that provide education to children and therapy to children and their families. Foster Parent Consultation Services provided to foster and group home families caring for WCDSS children and youth in their homes to enhance and improve the quality of care being provided. Foster Parent Training Core training for new Weld County foster parents. Page 15 Bid No.: B1600047 Program Area Definition Functional Family Therapy Intensive family -based treatment that addresses the pervasive patterns of relational dysfunction known to be determinants of conduct disorder, violent acting out, and substance abuse among youth 10-18 years old. Home -Based Intervention Services provided primarily in the home of the client that include a variety of services which can include therapeutic services, concrete services, collateral services and *crisis intervention directed to meet the needs of the child and family. *Crisis Intervention is defined as 24/7 phone access and in -home counseling. Kinship Services (Therapeutic) Kinship services in the areas of (1) consultation and kinship parent support specific to a child placed in a kinship home, (2) corrective consultation specific to a child placed in a kinship home, and (3) critical care consultation specific to a child placed in a kinship home. Children placed in kinship care are maintained in the lowest level of care and least restrictive setting when out -of -home placement is necessary. Life Skills Visitation (both in -home and in -office) and services provided primarily in the home that teach household management, effective access to community resources, parenting techniques and family conflict management. Page 16 Bid No.: B1600047 Program Area Definition Mediation/Intensive Family Therapy Therapeutic intervention typically with all family members to improve family communication, functioning and relationships. Mental Health Services Diagnostic and/or therapeutic services to assist in the development of family services plan, to assess and/or improve family communication, functioning and relationships. Multisystemic Therapy Intensive family- and community program designed to make various social systems (home, peer relations) that contribute antisocial behaviors of children who are at risk for out -of -home -based treatment positive changes in the school, community, to the serious and adolescents placement. Relinquishment Counseling Relinquishment counseling for parents considering relinquishment of their children. Substance Abuse Treatment Services Diagnostic and/or therapeutic services to assist in the development of the Family Service Plan (FSP), to assess and/or improve family communication, functioning and relationships, and to prevent further abuse of drugs or alcohol. Page 17 EXHIBIT A CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND This Agreement, made and entered into the day of , 2016, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department' and «Contractor», hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference. WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and for WHEREAS, the Colorado Department of Human Services has provided 441. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term funding to the Department This agreement shall become effective on , upon `proper execution of this Agreement and shall expire , unless sooner terminated as provided herein. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 2. Scope of Services Net Services shall be provided by the Contractor t8`any person(s) eligible for services in compliance with Exhibit B, Contractor's Proposal and Exhibit C, Scope of Services. 3. Referrals, Billing and Tracking a. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Department's Resource Manager, Child Welfare Contract and Services Coordinator, or through a Team Decision Making (TDM) meeting or Family Team Meeting (FTM). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit an itemized complete billing statement by the 7th of the month, following the month of service, utilizing billing forms required by the Department. 1 d. Contractor agrees to submit a monthly report with the billing statement by the 7th of the month following the month of service for each client receiving ongoing services. One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation). Verification of Monitored Sobriety Services will be the test result. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. 4. Payment a. The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. b. Payment shall be made in accordance with Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule, attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposes hereof. d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. S. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7 Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973; ;29 U.S.C. Section 794, and its implementing regulations, 45 C.F. Part 84; and - the Age Discrimination Act of`1 75, 42 U.S.C. Section 6101 et. seq. and its implementation regulations45 C.F.R..Part 91; and - Title VII of the is A of 1964; and - the Age ..i, cri 'o in Employment Act of 1967; and - the_-. Pa ct of 1963; and ation Amendments of 1972; and Ifmr igration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2, 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise -criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. e. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. 9. Insurance Requirements Contractor and Department agree that Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of Count}o mmissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposal, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self - insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: tra- Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement, ii. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: NiNts: \`` $1,000,000 each occurrence; $2,000,000 general aggregate; - $50,000 any one fire; and - $500,000 errors and omissions. iii. Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv. Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; Unlimited defense costs in excess of policy limits; Contractual liability covering the indemnification provisions of this Agreement; A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; A provision that coverage is primary; and A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v. For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approvedby said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured as follows f. Waiver of Subroga shall waive subrogation rights againsCounty. overages, Contractor/Contract Professional's insurer g. Subcontractors: An subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503, and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement') All modifications to this Agreement shall be in writing and signed by both parties. 15. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s), For Department: For Contractor: Heather Walker, Administrator CONTRACTOR, TITLE 17. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley, CO 80632 (970) 352-1551 18. Litigation For Contractor: Contractor shall promptly notify the Departmen the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure, 19. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 18. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of 9 any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq., as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall not enter into any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 24. Storage, Av '.lability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 10 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 26. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 27. Independence of Contractor: Not an Employee of Weld County Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to hind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law (and as set forth in Exhibit provide proof thereof when requested to do so by County. 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in 11 Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to Department originals of all tests and results, reports, etc., generated during completion of this work. Acceptance by Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 12 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. 36. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 38. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 39. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board , Chair APPROVED AS TO FUNDING: APPROVED AS TO SUBSTANCE: Controller Elected Official or Department Head APPROVED AS TO FORM: Director of General Services County Attorney CONTRACTOR Nil Contractor, Tile 14 EXHIBIT A WELD COUNTY'S REQUEST FOR PROPOSAL THIS PAGE INTENTIONALLY LEFT BLANK EXHIBIT B CONTRACTOR'S PROPOSAL 4 +\' THIS PAGE INTENTIONALLY L T BLANK EXHIBIT C SCOPE OF SERVICES fleN THIS PAGE INTENTIONALLY LEFT BLANK EXHIBIT D PAYMENT SCHEDULE feN THIS PAGE INTENTIONALLY LEFT BLANK EXHIBIT B CONTRACTOR'S PROPOSAL PROVIDER INFORMATION FORM (Proposal Cover Sheet) Weld County Department of Human Services Maple Star Colorado AGENCY OR PRIVATE PRACTICE TRAILS PROVIDER ID (If Known) Debi Grebenik Executive Director PRIMARY CONTACT — FULL NAME PRIMARY CONTACT - TITLE 303 ) 433-1975 PHONE NUMBER debi.grebenik@pathways.com PRIMARY CONTACT — E-MAIL ADDRESS 2250 South Oneida Street, Suite 200 (303 ) 433-1980 EXT. FAX NUMBER AGENCY MAILING ADDRESS Heather Morris REFFI RAL CONTACT- FULL NAME (IF DIPFERF&THAN PRIMARY CONTACT) ( 303 ) 433-1975 REFERRAL CONTACT - PHONE NUMBER www.maplestar.net AGENCY/PRACTICE WEB ADDRESS (IF APPLICABLE) Denver 80224 CITY ZIP Director of Operations REFERRAL CONTACT -TITLE heather.morris@pathways.com Ext. REFERRAL CONTACT- F.,MALL ADDRESS 1 certify that the services offered for intended use by Weld County will meet all the specifications it has so indicated in this hid form. The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any informality in the bids, and to accept the bid, or part of a hid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. 41 Signature of Authorized Representative: Date of Signature: Please indicate the program area(s) you wish to be considered for: ❑ Aftercare Services ❑ Anger Management/Domestic Violence .K Crisis Intervention and Stabilization Services ❑ Day Treatment ❑ Foster Parent Consultation ❑ Foster Parent Training ❑ Functional Family Therapy ❑ Home -Based Intensive Services ❑ Home Studies ❑ Kinship Services ❑ Life Skills ❑ Mediation ❑ Mental Health Services ❑ Monitored Sobriety Only ❑ Multi -Systemic Therapy ❑ Relinquishment Counseling ❑ Sexual Abuse Treatment ❑ Substance Abuse Evaluation and Treatment Other: Parent Coaching Other: KEEP Program Other: Facilitated Visitation Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services Maple Star Colorado Bid No. B1600047 Maple Star Colorado was incorporated in 1994 as a Colorado non-profit child placement agency by the state of Colorado, Child Care Division, and the Department of Human Services. Maple Star provides individualized client care that is creative, flexible, adaptive, and timely. Philosophy. Maple Star believes in enhancing the self-determination of each client through a model that encourages healing, growth, and progress through a relationship - based model. This model developed from current research (Bruce Perry, Karyn Purvis, Heather Forbes, Bryan Post, and Daniel Seigel) that incorporates an understanding of trauma and the brain. • Maple Star strives to provide community -based interventions that support the child and family's best interests. This is evidenced by individualized treatment plans that include creative alternatives such as drumming, art, music and other non-traditional interventions. • Maple Star diligently seeks to develop transition and after care plans that create sustainability for the families and youth served whether through prevention, in - home services or foster care. • Clear and direct communication is a hallmark of Maple Star's programs. Maple Star also advocates for services to be provided in a culturally responsive manner in an effort to support the family's spiritual and cultural needs. • Maple Star also focuses on the other components that may be challenging for clients such as educational settings, community activities, or vocational opportunities utilizing holistic interventions to address sensory, emotional, social, physical, and intellectual needs. • Maple Star provides foster care, clinical services, and community -based programming throughout the front range of Colorado. Maple Star's mission statement: Maple Star's trauma -specific approach provides individualized and holistic services that promote wellness, durability and healing through the context of relationship. Maple Star currently has 35 full and 70 part-time employees. Submittal Requirements for All Proposals: To be considered, a bidder must meet the following minimum qualifications: 1. If submitting to provide bilingual services, a bidder must demonstrate language proficiency: Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services Maple Star employs staff members who meet the Native or Bilingual Proficiency: Equivalent to that of an educated native Spanish speaker (both speaking and reading). 2. A bidder must submit a one page or less cover letter that introduces the bidder, the bidder's location(s) of practice and target area, his or her experience and qualifications, and staff, if applicable. A bidder must include current contact information including physical address, mailing address, phone number, email address and website, if applicable Maple Star operates along the front range of Colorado with its main office located at: 2250 South Oneida Street, Suite 200 Denver, CO 80224 303-433-1975 www.maplestar.net heather. morris(d pathways.com debi.arebenik a.,pathways.com Kim.VanAukenpathways.com Maple Star's Director of Operations, Heather Morris, MSW, oversees all community - based programming and foster care to insure quality assurance. Kim Van Auken, LCSW, Director of Clinical Operations, oversees all clinical -based programming. Debi Grebenik, Ph.D., LCSW, Executive Director, provides leadership and oversight for all programs.. Brooks Kaskela is the Permanency Director and oversees the KEEP programs as well as other community -based programming. Their resumes can be found in Attachment 1. 3) A bidder must submit sufficient information concerning each proposed service for Weld County to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. This proposal is focused on Crisis Intervention and Stabilization Services which focuses on immediate, in home response to families, youth and children with a focus on permanence in an effort to stabilize current settings and prevent future out -of -home placements. The response time for KEEP program staff to respond is within two hours for the flat rate contract and within 24-48 hours for the case rate contract. Face to face contact as well as resource development and support services comprise the 25-50 hours of services provided to families referred to the KEEP program. Maple Star's KEEP (Key Essential Elements of Permanence) is designed for both placement prevention and reunification. Below you will find information that explains the KEEP Program: Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services KEEP Removal Prevention and Reunification Services The KEEP Program strives to assist in necessary ways to prevent removal of children from the home or to support the reunification process. This means that we help when the family in concern needs intense support to maintain the stability and safety of the home. Whether we are attempting to keep the children in the home or reunify them with their family home, the KEEP program can help in multiple ways. This proposal is focused on the crisis intervention and stabilization services provided to families. Mission: to assist families in working toward a safe and stable home, equipped with the necessary tools for immediate and future use Goals Secure safety in the home Help families satisfy immediate needs of the household Link families to essential community resources Communicate with related counties in the interest of the families KEEP stands for Key Essential Elements of Permanency and is a removal prevention and reunification program. Maple Star has provided these services through the KEEP program since October 1, 2012. Maple Star created and implemented this program to assist families and of participating counties in achieving and maintaining stability in the home and creating permanency for the related children. Through an emphasis on family engagement, the KEEP program focuses on family strengths in an effort to identify their challenges, engage the families in the process, and work to create self- sufficiency. The success of the program rests on this premise and is further enhanced by the availability of the KEEP staff as well as the creativity they provide in responding to a family's needs. A strength of the KEEP program is the ability to work with families in their home communities which defuses resistance and creates alignment and follow through on the part of the family. The KEEP program is not portrayed as part of the system trying to control the family's behaviors. It is a strengths -based program that works in collaboration with the family. KEEP case managers utilize an objective and holistic lens in working with families. This is operationalized via training in motivational interviewing and trauma informed care. Employing motivational interviewing allows for the client to identify their goals and confidence in attaining these, while the KEEP case manager walks alongside the individual and actively builds their confidence and competence. Our utilization of trauma informed care allows us to effectively work with clients to achieve stability while providing them with a concrete path towards resiliency. Its. concepts remove the perceived judgment of a situation and provide evidence -based tools for success. The KEEP program's success is due to the following strategies that are included in all interventions. Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services • Two on -call workers are available 24 hours per day, seven days per week to take referrals, with a response time of up to two hours, depending on the family's needs. • KEEP's prongs of service enable professionals and families involved to choose the level of service that is most beneficial to the client. o Removal Prevention: this prong offers up to 50 hours which includes direct client contact, resource development and support services that spans 2 weeks, 30 days, or 45 days to help mitigate safety concerns that may lead to removal of the children, and maintain stability in the home for the youth and their family. The length of services are based on the family's needs. o Reunification: this prong offers up to 50 hours of direct client contact, resource development and support services to span 30-60 days to assist youth and the respective families with needs and concerns specific to maintaining the safety and stability in the home. • Through each of these aspects of the KEEP program, KEEP offers services that include but are not limited to the following: o Connecting with professionals, medical professionals, schools, and others to meet the needs of the family. o Connection with community resources to assist with familial needs to include: mortgage or financial assistance, household or concrete needs such as infant items, child care options and financial assistance. o Liaison and advocacy services for the family, as well as education around self -empowerment o Educating families in identifying and accessing community resources which include: family support lines, crisis lines, medical help lines, and others. o Crisis intervention o Assisting with household structure to include routine and safety. o Providing parenting education as well as child development information o Psycho -education around tools of self -regulation and coping. o Necessary transportation o Unscheduled and scheduled family visits o Detailed notes and prompt communication with caseworker o Attendance of relevant appointments, staffings, and court dates o Anger management For outcomes, see Appendix 5. The KEEP Program was accepted as a Colorado State Promising Practice in 2015 based on the positive outcomes determined by an independent researcher. The details of this report are included in Appendix 5. Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services 4) N/A 5) A bidder must provide a current resume, as well as proof of licensure, for self, staff members and contractors of the bidder. Additionally, a bidder must include proof of inclusion on State vendor lists if applicable to the proposed service (ex. Home Study Providers, Sex Offender Management Board Providers). See Attachment 1 for resumes. • The KEEP team receives ongoing training in various areas and has the following features: o Bachelor's degree in the field or higher o Minimum 2 years' experience o Trauma informed care training o Motivational interviewing training o Crisis Intervention training o Training in safety during home visits o DBT 6) Bidder should clearly outline the supervisory structure of staff members and/or contractors of the bidder. This should include the ratio of supervisor to staff and/or contractors, frequency and duration of supervision, credentials of supervisor and length of time as a supervisor. • Maple Star's Organizational chart can be found in Attachment 2. • Ratio of staff to supervisor does not exceed 10:1. • Supervision is generally bi-monthly, lasting for one hour each session which is the equivalent of two hours of supervision per month per employee; however, additional supervision may be provided during times of crises or when employees are new or experiencing a difficult case. • Most supervisors have master's degrees plus two years or more experience; and supervisors without master's degrees generally demonstrate two years or more work experience. Most supervisors receive additional training on how to be a supervisor. Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services 7) A bidder must demonstrate familiarity with Trauma Informed Care. Bidder must provide copies of applicable training certificates, or proof of registration for training, for all staff members who manage and/or administer services under this proposal. Maple Star, as a member of the National Council of Behavioral Health, participated in a year -long process of becoming a trauma -informed organization. Seven domains were addressed where one of the domains is a trauma -competent and trained workforce. Maple Star provides multiple staff trainings which focus on trauma informed care. Twice annually at an all staff training, staff members engage in trainings on strategies that include the latest brain research from well-known experts Bruce Perry, Daniel Siegel, Karyn Purvis and other relevant researchers. These trainings are mandatory; additionally, Maple Star accesses on-line trainings on the brain and each staff member working on this proposal will complete a training on Trauma Informed Care where the impact of ACEs is discussed. Prevention strategies are outlined and presented in this training. Maple Star also provides a Vicarious Trauma training annually for all staff to attend. Certificates of participation for the Directors can be found in Attachment 3. Additional certificates for training can be found in each employee's personnel file. Because of our emphasis on relationship -building and trauma -informed care, our clients have this to say about the KEEP Program: The most helpful aspect of the KEEP program was... Giving me the support I needed through a very difficult and painful time; giving me resources to use to cope. They listen to all we have to say whether good or bad. They support our future goals. One thing I learned is to keep moving forward one day at a time. is working with great people. It helped me with things I never thought it would. Helping us understand the thinking of our daughter and relating better to her. Knowing I could ask for help at any time. They helped me feel like I wasn't alone. Their knowledge and understanding shown to me, and the professionalism shown. They really helped our family establish routines and coping skills and how to get along with each other. One thing I learned is to be mindful and use a softer tone. Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services One thing I learned is to be more patient when my kid's acting out. The staff is extremely caring, understanding, and supportive. KEEP listened and provided appropriate strategies to improve communication. They provided immediate support to my daughter during her relapse. You guys are awesome. Thank you for all your help. The techniques you shared with us are great and it's working. I really enjoyed working with KEEP. They treated me with absolute respect. I would recommend this program to other families. Thank you so much for KEEP. I don't think we could have survived without their teaching and support. I would highly recommend the KEEP program if anyone has to go through the same insanity that we do. 8) A bidder must demonstrate prior and current capacity to be organized, responsive and to quickly and successfully schedule services as requested. Should Maple Star be awarded a contract for multiple service lines, they are considering opening an office in the northern Colorado region. Maple Star will be able to meet the need of Weld County through this office or from their other offices to provide aftercare services in a timely and effective manner. Maple Star will be able to take referrals within 30-45 days of the initiation of the contract or upon formal notification of intent to award the contract. Part of the success of Maple Star's KEEP model is its flexibility and quick response time. Maple Star currently provides KEEP services in the following counties: Adams, Broomfield, Boulder, Douglas, Jefferson, and Pueblo. Based on this demonstrated history, Maple Star's model is well -established and easy to replicate once staff are hired, background checked and trained. Upon referral to either the flat rate or case rate contract programs, the KEEP Program staff can participate in team decision -making meetings to explain the KEEP Program and engage with parents. 9) A bidder must agree to enter into a contract, attached as Exhibit Al with the Weld County Department of Human Services and comply with all requirements of the contract. Maple Star will comply with all requirements of the contract including the billing process and the required timelines. Weld County RFP Bid No. B1600047 Crisis Intervention and Stabilization Services This program offers two options for rates. • A single case rate is $3250 for the entire case; response time is 24-48 hours from referral. • Fixed rate contract where an agreed upon number of referrals are covered per month at a rate of $2000 per case; for example, a minimum of 10 referrals per month is required which would be $20,000 per month or $240,000 annually. Response time is within 2 hours for those cases addressing imminent removal concerns. • The KEEP Program has experience working with counties of varying sizes. As part of our contextualization to individual county needs, our flat rate contracts can vary in size and amount of guaranteed referrals to be accepted. 10) Each bidder must submit a Standard Certificate of Insurance, or letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to theterms of this Request for Proposal. See Attachment 4 ATTACHMENT 1 ATTACHMENT 2 Deborah Ann Grebenik 3908 Cottage Drive Colorado Springs, Colorado 80920 Cell Phone (719) 3604335 email: dgrebenikegmail.com Program Development-Management/.Leader/Instructor/Team Builder Highly motivated and goal -oriented. Thrives on developing programs, building collaborations and working with Board of Directors. Effectively manages time and. commitments. High energy level. Excellent written and public speaking skills. Effective in program development to meet community needs. Experienced in working with diverse populations. Resourc9ful in working with developing staff members. Skilled in collaborative efforts between clients and community resources. Specialization in staff supervision. Professional qualities include a 4igh level of integrity, loyalty, ethical standards and trust in matters of confidence. Strengthi include enthusiasm and creativity. Skilled in financial management. Employment History *Providence Human Services, Provide oversight for training CEU approval, 2 O 15. *Newman University, Part-time Adjunct Instructor, 2006 -present. • Foster Parent Trainer, Part-time. Colorado State University, 2012-2013. *Metro State University, Part-time Adjunct Instructor, 2012-2013. *Maple Star Colorado, September, 1999 to present. Executive Director. Hire, train, and supervise stafff. Oversee adherence to quality standards, rules, and regulations. Develop and manage budget; identify pind monitor outcomes; provide training and direction; direct marketing and community relations; manage board of directors and program outreach; recruit and train volu teers; and distinguish trends and best practices. Provide detailed and accountable financial management. Monitor compliance with state rules and regulations. Report to Board of Directors. Manage outcomes. Write successful grant proposals. *El Paso County Department of Human Services, June -September, 1999. Develop training plan for foster, foster/adopt and kinship families, staff, and administrators. Establish collaboration with higher education institution. Develop community partners and funding sources. •Youthtrack, Inc. August 1996-1999. Serve as regional director of residential treatment programs for males & females; emancipation; and mentoring programs. Hire, train, and supervise staff, plan budgets, produce reports, oversee marketing and public relations efforts, provide therapeutic services, and oversee program development. Initiated new female treatment program. *The Adoption Connection, April, 1996-1999; Contract position. Conduct home visits for adoptive parents. Supervise adoptive homes. *El Paso School District Eight, School Social Worker, August 1995 -August 1996. Responsible for direct services for youth ages 3-16 years and conduct social histories. *CHINS UP Youth & Family Services, Inc.; November 1990 -August, '1995. *Partners Program Director January 1993 -August, 1995. Initiated grant to begin g program. Hire and train staff, Develop community referrals and resources. Plan and administer annual budget, public relations, marketing and fund-raising. j Screen, recruit and train volunteers regarding youth issues. Write grant proposals. Sup rvise staff. Responsible for corporate sponsorship, fund-raising, and donation solicitation. • Family Specialist -El Paso County Family Preservation Program 1991-1992: Worked with families in crisis, provided concrete services as well as therapeutic interventions. • Lead Residential Counselor 1990-1991: Supervised adolescents its milieu. Worked with a team of counselors that implemented behavior modification program. • University of Southern Colorado Part-time Instructor of Social Work curriculum. September, 1995-2000 2003-2005. �► University of Colorado -Colorado Springs Part-time Instructor in Counseling Graduate Program. January, 2000-2097. Education Ph.D.; University of Colorado at Denver; August, 2000. Educational Leadership and Innovation. (Dissertation topic: Leadership, Power, and Authority of Black Gangster Disciples) Licensed Clinical Social Worker; granted in June, 1995. Master's degree in Social Work, May 1993. University of Denver, Denver, Colorado. Master of Arts, Religious Education, December, 1979. Southwestern Baptist Theological Seminary, Fort Worth, Texas. Bachelor of Science, Family and Child Development, May, 1977. Kansas State University, Manhattan, Kansas. Community Service Experience Providence Human Services Leadership Summit Committee, 2014, 2015. 360 Leader of the year, 2014 (11,000 employees). Governor's Council on Human Trafficking appointment, September 2014. Family Foster Treatment Association, Colorado Chapter Chair, 2014 -present. conference Committee Co -Chair 2014 -present. Consultant and Trainer, Global Hope —worked in Arad, Romania, 2010, 2011, 2013; Nairobi, Kenya, 2014 Volunteer as Children's Church Teacher and Women's Group Leader, 2000 -present. Family to Family Initiative, steering committee member; December, 2000-2007. Colorado Child Placement Agency Network President; January, 2003-2007. R4ponsible for leadership of 46 agencies. Provide testimony before Colorado. legislature. Family Foster Treatment Association National Editorial Committee member; Jtly 2003 -present. CASA Board Member; 2002-2004. Chair of Conference Committee, 2002-2005 (coordinated conference for up to 400 participants). Senior Partner; 1993-2003. Serve as mentor to adolescent female. Memberships NASW (National Association of Social Workers) Member, 1995-1998; 2004-p esent. Family Foster Treatment Association, member; 1999 -present. Presentations Vicarious Trauma, January, February, May, 2015; El Paso County Human Services, CASA staff Whole Brained Child, Foster Parents, October, 2014. i Vicarious Trauma —Division of Behavioral Health, Denver, CO, September, 2(14 Vicarious Trauma —Department of Corrections, Warden and Human Resource Retreat, September, 2014 Building Trauma -Informed Courts, Williamsburg, VA, September, 2014 Trauma Informed Practice —corporate training, Gatlinburg, TN, June, 2014 Trauma Informed Practice —audience of judges, court officials, service providers and educational administrators. Winchester, VA, 2014 Equine Therapy and Trauma, Chicago, 2014 "What does the fox say about Treatment Foster Care?" Providence Service Corporation, Nashville, TN, 2014 Vicarious Trauma, El Paso County, Department of Human Services, 2013, 2014 (3 trainings) Keynote, Trauma Informed Practice, El Paso County Department of Human Serrvices conference, 2013 Vicarious Trauma, Colorado Springs Police Department 2013 Vicarious Trauma, Colorado Springs Probation Department 2013, 2014 Vicarious Trauma, Fort Carson Army Officers, 2013 Vicarious Trauma, NACAC, Denver, CO, 2012 Vicarious Trauma, Division of Youth Corrections, Vail, CO, 2012, 2013, 2014 How to Prevent Placement Disruptions, Family Foster Treatment Association National Conventions, Orlando, FL, 2006 & Pittsburgh, PA, 2007; Houston, TX, 2008; Atlanta, GA 2009; Washington, D.C., 2010; Orlando, FL, 2011; Atlanta, GA, 2012. How to Prevent Placement Disruptions, CA Organization of Placement Agencies, San Diego, CA, 2008. How to Prevent Placement Disruptions, CO Association of Child Placement Agencies, 2008. How Trauma Affects the Brain, Jefferson Hills Residential Treatment Center, Denver, CO, 2008. Developing Interpersonal Communication Skills, Colorado Springs Child Nursery Centers, 2005 and 2008. Effective Professional Communication, Colorado Springs Child Nursery Centers, 2005. Understanding the Effect of Trauma on Attachment, Savio House MST clinicians, 2005. Effects of Trauma on Children in Placement, to Residential Treatment Centers, 2005. Informed Supervision, How to Work with Children Exhibiting Sexual Acting Out Behaviors, 2005. When Behavior Modification Doesn't Work, UCCS, Psychology class, 2005. How to discipline your child effectively, Maple Star Colorado, 1999-2005. Foster and Adoptive Training, Maple Star Colorado, 1999-2005. Under New Management, Role of Marriage, Moms & Beyond, Colorado, 2005. Recruitment and Retention of Foster Parents, Family Foster Treatment Association National Convention, Atlanta, Georgia, July, 2005. Chutes and Ladders, Presentation on Leadership; Family Foster Treatment Association National Convention, Nashville, Tennessee, July, 2004. The Mirage of More, A Woman's Guide to Contentment, Moms & Beyond, 2004. When Forgiveness Doesn't Make Sense, Moms & Beyond, Colorado, 2003. Transitions in Marriage, Conference on marriage; Monument, Colorado, 2003. Priceless; The role of women; Mother's Day luncheon, 2000. Seasons of Life and How They Relate to Marriage, 2000, Marriage Conference, 2000. Superwoman, Mother's Day Dinner, Pueblo, CO, 2000. Train the Trainers, Presentation on how to train; El Paso County association of child placement agencies, 1999, 2004. Stress Management, How to Find Peace, Colorado Criminal Justice Conference; Breckenridge, CO, 1998. E The Balancing Act, How to maintain spiritual, emotional, intellectual, and physical balance. Women's Spiritual Leaders' Conference; Dallas, Texas, 1996; Oklahoma City, OK,1995. Publications 1 Grebenik, D. Clinical Supervision, Family Foster Treatment Association, quart ly national newsletter, 2013. Grebenik, D. (chapter 2 on Attachment and Bonding). Handbook on Thriving as an Adoptive Family: Real -Life Solutions to common Challenges. Sanford Communications (ed.). Tyndale Publishers. 2008. . Grebenik, D. Work Hard, Laugh Hard, Family Foster Treatment Association, quarterly national newsletter, 2005. Grebenik, D. How to Manage in Times of Declining Resources, Family Fosteritreatment Association, quarterly national newsletter, 2004. Grebenik, D. Recruitment and Retention of Foster Parents, Family Foster Treatment Association, quarterly national newsletter, 2003. • Grebenik, D., Guzman, N., Hall, J., Harkenss, L., Henderson, T., Jenkins., Kidd, F., Murphy, M., Muth, R., Viveiros, C., Wheeler, S. The ultimate checkmate: Expulsio=Paper presented at the Annual Meeting of the American Educational Research Association (AERA), Chicago, 1L. March 27, 1997. Specialized Training *Beyond Consequences Certified Trainer, 2007 *Certified Instructor on Informed Supervision, trained by the Kempe Center, March, 2005. Kim Van Auken PO Box 7234 Golden, CO 80403 303.667.6306 kvanauken68@gmail.com Objective Clinical Director Operations position allowing for management opportunity utilizing organization, relational, communication, clinical, auditing, training, supervising, and case management skills achieved over 16 years of experience. Profile Motivated, personable, and energetic professional with over 16 years of experience working with youth and families in various agencies. Talent for quickly adapting to and mastering new concepts/initiatives — recently was trained to teach Motivational Interviewing and now a trainer for the Division of Youth corrections -Adapting and implementing Multidisciplinary team, Colorado Juvenile Risk Assessment. Collaborative and team approach with professionals, youth, families, and agencies. Accustomed to handling high stress, multi -tasking and follow through. Demonstrate history of meeting all timelines, producing accurate, timely reports, effective communication, establishing relationships with youth, families, and agencies, and receiving the highest level of achievement on yearly performance evaluations. Flexible and versatile — able to maintain a sense of humor under pressure. Poised and competent with demonstrated ability to easily transcend cultural differences. Thrive in deadline -driven environments. Excellent team -building skills. In process of obtaining LCSW. Skills Summary • Case Management • Report Preparation • Written/Oral Skills • General Office Skills • Writing Policy and Implementing procedures • Knowledge of community resources • Computer skills • Customer Service Relations • Multi -tasking • Motivation Interviewing instructor • Professional Presentations • Monitoring State/Residential programs • Training new staff/Field Supervisor for CSU • Juvenile law/court proceedings • SOME knowledge/practice Professional Experience DIVISION OF YOUTH CORRECTIONS/ CLIENT MANAGER/PAROLE OFFICER 2002 -PRESENT • Individualized treatment plan development. • Work with youth and family to assess strengths/needs and provide sustainable resources. • Case management for 25 + cases, • Court appearances/recommendations, parole and community review boards. • Communicate DYC concepts to youth and families using layman's terms to facilitate participation. �! Role of mediator, therapist, teacher. • Monitoring of programs (audits) -quality assurance — writing reports/disseminating information/suggestions to director. • Upholding State and Federal guidelines for youth in out of home placement. liPage WY., Kim Van Auken PO Box 7234 Golden, CO 80403 303.667.6306 kvanauken68®gmail,com 1. • Development of policy and implementing procedures. • Family assessments • Colorado Juvenile risk assessments • Teaching Motivational Interviewing — In process of MINT certification • Facilitate monthly staffing's • Transition from DYC placement through parole. SCHOOL SOCIAL WORKER/WOODLAND PARK MIDDLE SCHOOL — 2003-2005 • Individual therapy for SPED and mainstream students. • Group therapy for SPED and mainstream student • Writing IEP behavioral goals • BASC assessments • Accurate documentation. • Community/family relationships • Developed and implemented group curriculum, i.e. social skills, anger management, gender specific (female) • Purchased and facilitated "Why Try" curriculum for youth at risk. • Assisted teachers with interventions for students with behavior problems in the classroom. • Participate in staffing's for initial, annual and tri-annual IEP meetings. MAPLE STAR/PLACEMENT SUPERVISOR — 2000-2002 • Recruitment of prospective foster homes, i.e. State fair booth, Newspaper ads • Provided training for foster parents • Provided ongoing training for foster parents • Taught 12 hour core training with Social Services and through Maple Star • Filing/record keeping. • Audit foster family files for yearly requirements. • Staff supervision/training for Home Supervisors and County Caseworkers. • Assessment of all referrals and placement of children in appropriate foster homes. • Collaboration with Social Services -participation in meetings. YOUTHTRACK/PACE — TREATMENT COORDINATOR — 1998-2000 • Supervision of therapeutic milieu with up to twelve female residents • Supervision of residential staff. • Provided individual therapy. • Provided psycho educational groups. • Intake assessments of new residents. • Oversight of individualized treatment planning. • Attended monthly staffing's with youth and Division of Youth Corrections/Social Services. • Managed the daily operations/functioning of milieu. 2I1)a g Kim Van Auken PO Box 7234 Golden, CO 80403 303.667.6306 kvanaukend8@gmail,c:om YOUTHTRACK VISIONS — Residential Counselor — 1995-1998 ' Meet one on one withmale residents. Provided therapeutic care environment, i.e. supervision, information for therapists, care and nurture, provide growth experiences for youth. 41, Assist youth with daily activities, i.e. appointments, recreational activities, cooking. ► Accurate record keeping/filing Education UNIVERSITY OF DENVER — DENVER, COLORADO Master of Social Work, 2000 GPA: 3.78 (One year advanced standing degree) UNIVERISTY OF SOUTHERN COLORADO — PUEBLO, COLORADO Bachelor of Social Work, 1998 GPA: 3.803 W Graduated Magna cum Laude PIKES PEAK. COMMUNITY COLLEGE — COLORADO SPRINGS, COLORADO Associate of Applied Science — Social Service Technician GPA: 3.09 3I*Page ..y Heather Morris, MSW 10318 Cheetah Tail, Littleton CO 80124 714-883-9875 cell Heatherm1207@gmail.com Objectives Seeking a challenging position where my education and varied experience will be effectively utilized. Experience Maple Star Colorado Director of Community Operations May 12 -present Assisted with the design and implementation of more than 5 new programs, including Home Study writing and supervision, Facilitated Visitation and Parent Coaching, Domestic Violence Reduction Program, Permanency and Removal Prevention services, Kinship Services and intensive Family Finding. Programs currently serving community programs to 10 major Colorado Counties. Foster Care services are provided along the Front Range and regularly contract with over 15 counties. PRIMARY RESPONSIBILITIES: This position is responsible to oversee all program services in Community and Foster Care Program areas. These services may include, but not be limited to, assessments; service team meetings; case management services; foster care, support groups; advocacy; recruitment and certification of foster parents and home studies. Administratively, this position will oversee Human Resource, Information Technology, and Billing processes. Program Supervisors, Orientation and Training • Responsible for the interviewing, hiring, orientation, training, on -going supervision, and written evaluations of the program supervisors that work in the agency. • Insure completion of orientation for new program supervisors • Develop and coordinate ongoing training agenda for staff Program Supervisors Supervision • Provide minimum of two individual supervisions each month for full time supervisors, may include phone supervision and will include documentation of supervisory sessions. Performance Assessments • Continually assess and develop methods to improve performance of individual programs • Respond to conflicts or concerns pertaining to supervisors' performance in addition to the monitoring performance of the staff supervised by the program supervisors • Provide performance evaluations according to guidelines for newly hired staff and for yearly reviews Foster Care Director October 2009 -May 2012 Supervised up to 7 full time staff , 50 foster homes and 100 children in placement. Primary Responsibilities: The Foster Care Regional Director is responsible for the certification and training of foster homes, placement of youth into foster homes, and supervision of agency case management personnel. • Responsible for collaboration with Recruiter and Home Supervisors in the recruitment, licensing, training, and evaluation of Foster Parents. • Review all Home Studies completion according to SAFE requirements • Assist Recruitment staff in development of robust recruitment plans, assist with specialized recruitment and ensure appropriate tracking and reporting formats are completed, accurate and timely • Complete file audits and approve prior to certification and on annual basis for compliance with Volume 7 regulations. • Complete license and Issue Certificate only after thorough file audit has been conducted. • Ensure appropriate profile development for matching of youth and family information communicated to referral agencies. • Responsible for obtaining and following up on referrals from outside sources, the matching and placement of youth into foster homes, as well as the subsequent rate negotiations. . ▪ Maintain record of monthly census for preparation of foster parent invoices as well as financial reporting to Executive Director. Concept 7 Family support and Treatments Centers, Orange, CA Regional Director- Foster Care Program- Orange and San Diego Counties March 2004- May 2009 • Hire, supervise and evaluate the Masters level Social Work staff and support staff for the Orange and San Diego County regions • Recruit, train, and certify treatment foster homes according to Community Care Licensing and County contract requirements • Oversee the intake placement and termination process for foster children • Oversee home study process and approval for new and recertifying families Program Supervisor Monitored Visitation and Transportation Program April 2002 -March 2004 • Family Support Specialist • February 2001 -April 2002 Education San Diego State University, San Diego, CA USA Masters, GPA 3.92 Major: Social Work May 2000 University of California, Santa Barbara, Santa Barbara, CA USA Bachelor of Arts GPA 3.27 Major: Psychology June 1994 Certifications SAFE Home Study- May 2005 SAFE Home Study Supervisor September 2011 2 Mary Brooks Kaskela 414 West Acoma Dr. Mobile: (720) 244 2086 Littleton, CO 80120 bkaskela@gmail.com Objective To obtain a challenging position that enables me to better people's lives through expanding their opportunities and promoting personal growth Education Work experience 1996 - 2000 Rhode Island College Providence, RI Bachelor of Arts in Psychology awarded August 2000 2003 — 2006 University of Northern Colorado Denver, CO Masters Degree in Community Counseling awarded December 2006 2013 - present Maple Star Colorado Denver, CO Permanency Director As a result of the efficacy of and dedication to the KEEP program, it has spread to serve several more counties through providing therapeutic case management and consistently operating with a trauma informed philosophy to support and educate families in efforts of creating safe and stable homes for children. This promotion to Permanency Director was necessary to manage multiple KEEP teams as well as the creation and implementation of the intensive family finding program. The intensive family finding program seeks to find healthy connections for children involved with the department of human services. The role of Permanency Director is also responsible for having a role in the management of Maple Star as a whole as well as budget and financial decision making. In both this and the KEEP Supervisor position, there are frequent interactions with varied members of county administration, caseworkers, court personnel, as well as other community agencies. Advocacy and liaising for clients, building community partnerships, and knowledge of community resources are woven throughout all of the programs and positions in the respective programs. In this position, ! am currently managing 8 program contracts and their related teams and services provided. 2012 - 2013 Maple Star Colorado Denver, CO KEEP Supervisor This position entailed the development, implementation, and management of the KEEP Program. KEEP is a removal prevention and reunification program that seeks to provide families, with risk of removal of children, with the necessary skills and knowledge to provide a safe and stable home for their children. This includes hiring, training, and supervision responsibilities of the team. As program supervisor. I received and created rich tralnings in trauma informed care, motivational interviewing, and DBT that added to my wide knowledge base of child development and parenting_ DVR Supervisor This position entailed the development, implementation, and management of the Domestic Violence Reduction Program. The DVR Program provides case management and psycho -educational groups to children and parents with domestic violence dynamics in their home. This includes hiring, training, and supervision responsibilities of the team. This also included creating the curriculum for the children' groups as well as the facilitation thereof. 2007 - 2008 Tennyson Center for Children Denver, CO Therapist The duties of this role include creation and implementation of experiential group therapy, individual therapy, and crisis intervention. Along with necessary therapeutic components such as quick creative thinking, this entails keeping accurate documentation and efficient communication with necessary parties. The population being addressed is 5 to 18 year -olds who qualify for residential care at this facility, usually with abuse or neglect in their history. Provisional LPG attained, TCI trained 2005 - 2006 Family & Play Therapy Institute Aurora, CO Intern The many facets of this internship included co -leading grief support groups at Judi's House, leading individual counseling with teenagers, in -home family therapy, counseling with couples, and adult family therapy. Issues addressed in counseling include depression, PTSD, obesity, health concerns as they relate to mental health, previous abuse, and healthy development (physical, social, emotional, cognitive). Other responsibilities include documentation, scheduling, communicating with caregivers, case management, and participating in supervision. June, 2005 - October, 2005 Creative Beginnings Child Placement Agency Denver, CO Case Manager Case management duties include ensuring implementation and maintenance of services and support for both foster parents and the children in their care. Necessary for this is a therapeutic relationship with the parents and children, as well as organized documentation and good communication with caseworkers, therapists, and other related professionals_ 2002 — 2004 Tennyson Center for Children Denver, CO Youth Treatment Specialist The Special Services Unit of Tennyson Center for Children is designed to provide short-term relief, stabilization, and diagnostic assessments to families and service providers in need. The duties of this position include creating and executing psycho educational therapeutic groups, individualized and milieu therapy, and crisis interventions_ Also included is communicating with the parents regarding the family's needs and consulting with the psychiatrist regarding the child's individual needs. 2000 - 2002 Washington Park Children's Shelter Providence, ill Residential Counselor This children's shelter is a temporary, safe environment for children ages newborn through twelve years who have been abused, abandoned, or neglected_ Most of the children have behavioral and emotional problems. The duties of a residential counselor include helping the clients learn proper hygiene and nutrition, socialization skills, anger management, behavior management, and crisis management, ;references available upon request ATTACHMENT 2 u Lmi O .414 CC: cld CL) ct Sal ti) LI U w Printed: 22 Mar -16 ATTACHMENT 3 wX0 cx,xexxxcxC f^ L� YggyYqqqyYYf(f �1fi� . ..4L �l'444i�'� S17''1��11.Sj •f 'fi f tr.?.f.i �•iJ:1 ' it"'s71.(. 7.i•i .lady.. ... J J {VI{J;.7li" du•n... 1 JBJ'+li 1. i.i luau• .i � • n %:..P4[[i if14J^1r1.I'1J[a� f ATTACHMENT 4 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 03/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER Marsh Risk & Insurance Services CA License #0437153 777 South Figueroa Stmet Los Angeles, CA 90017 -PROV-CASIJA-1617 INSURED Maple Star Colorado 2250 South Oneida Street Suite 200 Denver, CO 80224 CONTACT _NAME: PHONE -(ND, No, Ext): EMAIL ADDRESS: INSURER A : INSURER B INSURER(S) AFFORDING COVERAGE Lexington Insurance Company FAX (Ale, No): National Union Fire Insurance Co. of Pittsburgh, PA NAIL # 19437 19445 INSURER C : The Travelers Indemnity Company INSURER D : Illinois Union Insurance Co 27960 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: LOS -001996706-01 REVISION NUMBER:5 THIS INDICATED. CERTIFICATE EXCLUSIONS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL tNSD SUER WVD POLICY NUMBER POLICY EFF /Y (MMIDDYYYL- POLICY EXP (MOIJC/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 6797667 03/01/2016 03/01/2017 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES {Ea occurrence) $ 50,000 X SIR $500,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ '3,000,000 X POLICY PRO- JECT PRODUCTS - COMP/OP AGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY 348-26-73 03/01/2016 03/01/2017 EOMBIINEDSINGLE LIMIT a accident) $ *1,00(},00(1 B ANY AUTO BODILY INJURY (Per person) $ X ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY Per accident) ( } $ X HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ $ D UMBRELLA LIAB X OCCUR IPX 627565414 002 6797669 6798113 03/01/2016 03/01/2016 03/01/2016 03/01/2017 03/01/2017 03/01/2017 EACH OCCURRENCE $ 2,000,000 A X EXCESS UAB X CLAIMS -MADE AGGREGATE $ '2,000 000 A DED RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN N ! A HC2JUB-42578395.15 10/01/2015 10/01/2016 X I PER STATUTE 0TH - ER E.L. EACH ACCIDENT $ 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? N E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A PROFESSIONAL LIABILITY CLAIMS MADE 6797667 SIR $500,000 PER CLAIM 03/0112016 03/01/2017 PER CLAIM AGGREGATE $1,000,000 *$3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Weld County, Weld County Department of Human Services is/are included as additional insured (except workers' compensation) where required by written contract. Sexual Misconduct is included. "The Excess Policies are excess of the General Liability, Professional Liability, and Automobile Liability coverage. CERTIFICATE HOLDER CANCELLATION Weld County Weld County Department of Human Services 1150 O St. PO Box 758 Greeley, CO 80632 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh Risk d Insurance Service* Charles Shin © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2O14/O1) The ACORD name and logo are registered marks of ACORD ACOROLer- CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DONTYY) 03/24/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBR GATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Marsh Disk & Insurance Services CA License #0437153 777 South Figueroa Street Los Angeles, CA 90017 -TECH--16-17 INSURED Maple Star Colorado 2250 South Oneida Street Suite 200 Denver, CO 80224 CONTACT NAME; PHONE 4ALC, No, Exti; _ E-MAIL _ADDRESS: INSURER(S) AFFORDING COVERAGE FAX _ (A1C, No): INSURER A ; Allied World National Assurance Company INSURER B : NAIC I1 10690 INSURER C : INSURER D INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: LOS -001996708-11 .._ .............,...I..I... ' THIS INDICATED. CERTIFICATE EXCLUSIONS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 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DISEASE - POLICY LIMIT $ A Tech/Security & Privacy Primary 0309.4884 03/15/2016 03/15/2017 Limit of Liability SIR $10,000,000 $2,500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) WeldCounty/Weld County Department of Human Services are included as an additional insured under the Cyber liability policy if required by written contract or agreement. CANCELLATION Weld County Weld County Department of Human Services 1150 0 St. PC Box 758 Greeley, CO 80632 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZEDREPRESENTATIVE of Marsh Risk & Insurance Services Sarah Lawrence S Q..4. .4' Loa, +.ce © 1988-2014 ACM) CORPORATION. Ail rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD ATTACHMENT 5 ADAMS COUNTY CHILDREN AND FAMILY SERVICES DIVISION Darwin Cox, Director A Best Practice Submission to the Best Practice Review Committee January 10, 2014 Key Essential Elements of Permanency (KEEP) ACKNOWLEDGEMENTS Report Author Ken Schlessinger M.S. Report Contributors Brooks Kaskela, Maple Star Adams County Children and Family Services Monica Sorenson, Manager DeeDee Green, Contract Administrator Francisco Maez, Manager KEY ESSENTIAL ELEMENTS OF PERMANENCY (KEEP) 1 (Removal Prevention Services) Promising Practice Submission The KEEP program is a product of the first quality practice initiative for the Adams County Quality Practice Team. The OPT workgroup was made up of cross section of work units that began work on November 11, 2011. The team met weekly for two hours using QPT techniques such as fishbone, cause and effect analysis and project planning. The team developed a program concept and outline that was presented to the Director and Managers for review in January 2012. The program was approved by management and a rb:uest for proposal was prepared and published in June, 2012. Proposals were reviewed by a subsettf members of the removal OPT workgroup and Maple Star was selected as the provider of services. Maple Star began offering services on October 1, 2012. As of November 30, 2013, 110 families involving 215 children were referred to and received services from the program. The following is a description of the program and analysis of intended population and outcomes, Adams County, Children and Family Services Division first Quality Practice Team (OPT} Team Removal. Prevention QPT Workgroup Name Section Role Greig, David Ongoing Worker Sandoval, Ellen Ongoing _ Supervisor Pieper, Joni Permanency Supervisor Johnson, Carol Client Services Supervisor Walter, Allison Client Services Lead Worker Green, Deedee Client Services Contract Administrator Rhodes, Steve Intake Supervisor Longton, Shane Intake Worker Cisco Man Quality Assurance Facilitator Dawn Cox Quality Assurance Facilitator Ken Schlessinger Quality Assurance F Facilitator Description of the Practice is Identify the target population(s) There are two identified populations. The first are families with screened -in referrals/assessments or in open cases in which the children/youth are at imminent risk for out of home placement. The second population includes families of children/ youth being reunited with parents. The data suggests that children/youth experience re-entry after reunification at a higher rate early in the reunification process. The Maple Star KEEP program provided services to 110 families referred in the first eleven months from October 1, 2012 through October 31, 2013. Fourteen families were referred twice, each have two separate spans of service. There was a distinct count of 96 families. 2 Services were provided to 215 children. The majority of children are referred for Removal Prevention Services: KEEP Children by Program Type 200 150 100 50 0 Removal Prevention 159 56 Reunificaion Children Referred to KEEP by Race/Ethnicity One component of the best practice submission is a description of population served including race and ethnicity. The Colorado Department of Human Services and Colorado Humane sponsor a web site that provides race and ethnicity data for county child populations. The chart below provides race and ethnicity data as a percentage of children in the KEEP program compared to race and ethnicity percentages of children in the Adams County child population (CDHS/Colorado Humane Disparities website http://www.colodrc.org/). African American children are significantly over -represented while Hispanic and Native American children are slightly over -represented within the KEEP population compared to the Adams County child population. Caucasian children are under -represented. The African American and Hispanic over -representation referrals to KEEP may be a positive indicator as the goal is removal prevention and remain home. Race/Ethnicity N KEEP % Population % African American 29 13% 6.7% American Indian 3 1% 0.4% Caucasian 70 33% r 42.5% Hispanic 99 46% 42.5% Other/Unknown 14 7% 7.9% Total 215 100% 100.0% AlIce Age of children in the KEEP program is a significant factor for removal prevention and reunification. Caseworkers and supervisors in the Removal Prevention OPT work group reported that a program like KEEP would be very useful during the assessment/case phase in assessing risk especially with infants and preverbal children who cannot report on the conditions in the household relative to abuse and neglect. Over 40% of children are under the age of five and 75% were twelve and under. There were 19 infants in. thy; population. 3 % Within Age Group -KEEP 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% 0-4 S-12 13 and older Family Structure and Risk A study conducted by the Colorado State University College of Human Science, Applied Research in Child Welfare consortium, Winokur et.al (2011), Family Preservation Outcomes and Child Welfare Success found that number of caregivers in the family is a significant predictor of child welfare outcomes. Families with two verses one care giver are 2.4 time more likely to have a positive outcome in the child welfare system. This factor turned out to be the strongest predictor of child welfare outcomes in the study. Data provided by the Maple Star KEEP program indicates that more than half of the referrals to the program were single parents. The reason for a referral to the KEEP program is recorded for each family. The risk factors reported were categorized and to determine frequency. Drug and alcohol use/abuse and domestic violence are consistently reported as are mental health issues, clients with developmental issues and lack of supervision. Homelessness or potential for homelessness is reported in 8 cases. Family Structure and Risk Factors (Trails) The QPT Removal Prevention workgroup's target population is children at risk for placement in assessment or open cases. That is, the family presents with sufficient risk factors to warrant removal for child safety. The decision for "at risk for removal", and referral to KEEP is determined by the caseworker, caseworker's supervisor and in some cases a manager. The decision to refer to KEEP is not based on specific quantifiable criteria. To determine if the population of families referred to KEEP is at "risk for removal", the risk assessment data for KEEP families was compared with all families with open cases that were assessed in the last three years. The KEEP families were compared to two groups; all families in open cases and those that experience a removal using the average scores of the risk of abuse, risk of neglect and total risk scores (sum of abuse/neglect total). Child abuse and neglect risk factors are quantified as part of the family assessment process and recorded in the Colorado SACWIS system, Trails. The assessments consist of two sections; risk of abuse and risk of neglect. Each section contains risk characteristics pertaining to abuse and neglect scored by the caseworker that includes but is not limited to; prior social services involvement, age of youngest child, family violence, substance abuse and others. Each risk factor is scored on a scale which can include a negative number -1 (risk factor not present) to 3 indicating various levels of severity. When the scores for each risk factor are added, the result is a risk of abuse score and a risk neglect score. The study conducted by the Colorado State University College of Human Science, Applied Research in Child 4 Welfare consortium, Winokur et.al (2011), Family Preservation Outcomes and Child Welfare Success found that the risk of abuse and risk of neglect scores are statistically significant predictors of child welfare outcomes. The higher the score for each risk type (abuse/neglect), the more likely a family will experience a negative child welfare outcome such as placement or termination of parental rights. The group means difference on the three assessment scores when comparing KEEP to all non -KEEP open cases was statistically significant, which means that there is only a five percent probability that this result could have occurred by chance. The KEEP population presented with higher risk than non -KEEP families on all three risk measures. - •. 'h41(J•i:lf/N••r•,7aai/L,TirY :t.rff • I':.:'.:."..':....'. } Ir. I ... , .. .:• .. .... ...,.v1.. I•Y i. '. tMr•. yr, lxM1ilasa'xl:.:N•...::II'.'.a....L1L:I,1J.NtlH ...T..A.:ll..'•Sa'?h•J•Rr�l•�\ at.r..0 ixhe} C}V: •^'..':' .1,:•w'c<..,z:a.ui...::] The group means for the three assessment measures were compared with cases in the population that experienced a removal. For this test there was no difference. 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JnLL•y;ki • v..,.•... 1. .:.: :•'i� :{: x! .. ... x:: S"iC::6lldt::...1 ..t'TfE.. /5 f, 1.411tY-:ah'u' :-S.�s6hd+�ri;l:.: ;iA: A..Gd91k:�'�':�S:!C.::!'K%4�-J,oil a [Q::4Ya::aSJ.•ia.•aci"Latie ?.ki Risk Neglect KEEP 81 8.2 -3 18 1.2 0.261 Non -KEEP 536 7.7 -2 16 Risk Abuse KEEP 81 5.9 -2 16 0.4 0.527 Non -KEEP 529 5.6 -2 14 Total Risk KEEP 81 14.2 -5 32 0.981 0.322 Non -KEEP 528 13.3 -4 29 2. Describe the intervention(s) The KEEP program is a contracted service designed to provide immediate coordinated support and assistance to families in mitigating risk to child safety and avoiding out of home placement. The goals are to; secure safety in the home, help families satisfy immediate needs, link families to essential community resources and maintain close communication and coordination with the child protection professionals. Direct services to the families are provided within two hours of notification by the child protection worker, unless otherwise directed by the assigned worker. A safety plan is developed by the child protection worker who identifies safety concerns, strengths and supports. An intervention plan is jointly developed by the case worker and KEEP worker to determine the nature and intensity of KEEP intervention. An "Initial Plan for Intervention" is developed and reviewed with the family. The duration of KEEP involvement is up to two weeks, 25 hours per week of contact with the family. The case worker schedules a family team meeting (FTM) within 24 hours. The case worker and KEEP worker have daily contact and daily reports are submitted to the assigned worker by KEEP. The Maple Star KEEP program records the types of case management activities that KEEP case mangers employ in the course of their involvement with each family referred. Here are two examples: "Parenting suggestions were provided, such as a rewards chart, taking the CH outside daily for exercise, redirection, and consistency. The family was already doing some of these things, but I reassured them and encouraged them to KEEP up the good work". "I conducted research regarding housing resources, daycare, daycare funding resources, after school activities and recreation scholarships. I made telephone calls for resources for housing support and recreation support. I provided the family with information and ideas on parenting skills". Unannounced visits are reported with high frequency in the data provided by Maple Star KEEP. This activity was identified as an important component to ensuring child safety by the Removal Prevention QPT workgroup. QPT case workers and supervisors reported the need for additional "eyes on" to identify additional risk factors but also additional indications of a family's strengths in their ability to provide a protective environment. Unannounced visits can enhance the assessment of safety risk and family strengths. The balance of the KEEP case management activities provides direct support to the family including; transportation, resource identification and referral, training and education in appropriate parenting skills. Daily contact with the family was noted in multiple cases. KEEP staff makes it clear to the family that their goal is to assist them in providing a safe environment for their children which will allow them to remain home. Case management activities are coordinated closely with the assigned caseworker on an ongoing basis. 3. Describe the intended/actual outcomes. Outcome evaluations generally involve the comparison of two equivalent groups; one that did receive the treatment and one that did not. The gold standard of all comparative research is "random assignment". That is subjects/families who meet specific criteria for the treatment are randomly assigned to an experimental group that get the treatment and a control group that does not. Random assignment in social research is somewhat limited and was not used in making referrals to KEEP. An outcome evaluation requires specific quantifiable criteria for inclusion into the program. Referrals to KEEP relied on the judgment of case workers, supervisors and managers. Their judgment did provide an appropriate match for the target population intended. An additional issue is that that KEEP services are 6 very short term and ancillary to case work services. Lastly, outcome evaluations generally include a follow-up period of one year or more to determine if treatment effects were sustained over time. The program has been in operation just over one year, limiting the follow-up period. The primary goal of the KEEP program is to allow children to remain home safely during the course of their intensive, short term, involvement by avoiding a "during program involvement removal". It should be noted that a "during program involvement removal" may not be a negative outcome, when additional risk factors are uncovered signaling a need for removal as the only means of ensuring child safety. A secondary outcome of interest is removal after program involvement. At this time, the program has been in existence just over a year and few children have been "at risk" of removal for a full year follow- up period. The after program removal activity is being provided as it can provide important programmatic information. It is important to reiterate that the families referred to the KEEP program presented with high risk as measured by the risk assessment and were comparable to families that had experienced removal in the past. Children Removed During Program involvement Less than 10% of families and children experienced removal during KEEP program involvement. Eight families involving 17 children experienced removal during the program. Families engaged with KEEP for the purpose of reunification did not experience a removal (re-entry). Children removed during the program tended to be young, twelve of the 17 children were under the age of five and two were infants_ KEEP Removals. During Program N � ring Program During:. o ` P �m . Removal :.....:.::, :,.. �Rem� During Program:.: KEEP Cases 110 8 102 92.7% KEEP Children 2 215 17 98 92.2% Children Removed during KEEP program Involvement by Race/Ethnicity When comparing children removed during the program by race and ethnicity there are disproportional numbers of African American children that experienced removal. That is, African American children make up 13.5% of all children in the KEEP population while 17.2% experienced removal during KEEP involvement. It should be noted that all 5 children were from the same family. :.... :.::::' .....: •..' : ;:,.: is ,. :.::......... me mi Co m.m :... moved ..:;:..... • ,...° :.:: Percent ° :.;.::'Rercent::of .... _.. .. .:.. .:e'.. .. . .e '.xa .,ii ...l� _ ., ... ....;..:.;,.:..: i., . - .: u`.b.r::J a{�: L'Y5 ::=Yfr, nJ err .. . Race :€thnic�• ,: ......... ,::..:.<. :,. Program.b..:,.::....::' •..::Rem©ued:.b:;:o:ICEEP: :;.: -:; Race ;Et#nc� �,:; :, . ,:;o ;.RaeEtict ' :•. :;::.: andEthric• ; ,:.: African American 29 5 17.2% 13.5% American Indian 3 0 0.0% 1.4% Caucasian 70 5 7.1% 32.6% Hispanic 99 7 7.1% 46.0% Other/Unknown 14 0 0.0% 6.5% Total 215 17 7.9% 100.0% 7 Age of Children that Experience a During Program Removal Younger children tend to experience during program removal. Seventy percent of children were age four or under. There was no gender difference. wtth''Durin �Pr ram ::: •.:....'::.:::.:: :..... $:..oB moval••...::..,:. :.. :. ::..: := • M Infant to Age 4 12 71.0% Age 5 to Age 12 3 18.0% Ages 13 and Over 2 11.0% Total 17 100.0°x6 Removal Following Completion of KEEP Program Involvement It will also be instructive to identify children that were removed after KEEP program closure. It is common in social research to follow up for one or more years ("time as risk") to determine if program participation correlates with improved outcomes. Because KEEP has been in existence just over 13 months, very few children have been at risk for removal for more than 12 months. The total number of families that experienced a removal after program completion, as of November 30, 2013 is 20, involving 44 children. The program type for this outcome is primarily children referred for removal prevention (41 -removal prevention, 3 -reunification). The chart below identifies the percentage of cases and children that did not experience a removal after program completion. It should be noted that the number (N) of cases and children excludes the cases (8) and children (17) that experienced a during program removal. . Removals After Program Completion :............::• ............. N Removal After Program erceni'1Nitticiufi:��'��: Removal After Program KEEP Cases 102 20 80.39% KEEP Children 198 44 77.78% 8 Children Removed after KEEP program Involvement by Race/Ethnicity (These data represent less than one year of follow-up (at risk time) time for most of the children involved in KEEP) African American children continue to be overrepresented on the outcome of removal after program completion when compared to percentages of race and ethnicity in the KEEP program. Caucasian, Native American and Hispanic children are under -represented. Race/Ethnicity (Adjusted N) Total KEEP Children Minus Removed During Program >. -... Children : Removed After Program Completion .;......:.erceir�t'o ..::;....�...�.•��Perdent0 . Children ` Removed After Program Completion :Total...: Children Referred to KEEP by Race and Ethnicity African American 24 6 25.0% 13.5% American Indian 3 0 0.0% 14% Caucasian 65 15 23.1% 32.6% Hispanic 92 23 25.0% 46.0% Other/Unknown 14 0 0.0% 6.5% Total 198 44 22.3% 100.0% Age of Children that Experience an After Program Completion Removal (These data represent less than one year of follow-up (at risk time) time for most of the children involved in KEEP). Younger children tend to experience after program completion removal. Fifty percent of the 44 children that experienced after program removals were age four or under and eight of the children were infants. There was a gender difference in this outcome variable, 27 of 44 children (61%) were male, ' .. Jt;` r4gra Y1.,:; ` •• •• • '•' ....:.. .: •. n• • 1. ,•,I • '. ',: ;'.::.. .:.::.....I::.• . i 4.• • ,,: ,. .: s: ..... •;,.,•.:}••• ; • •;, :.. ;I ,:. Infant to Age 4 22 50.0% Age 5 to Age 12 11 25.0% Ages 13 and Over 11 25.06 Total 44 100.0% 9 Overall Removal Outcome Less than ten percent of families and children experience removal during KEEP involvement. There is an increase in removals subsequent to KEEP involvement. Seven families (15 children) experienced removal within 30 days of KEEP completion which may indicate a need for extended program involvement for certain families. Fourteen families (35 children) were referred twice. Seven of the families referred twice did not experience removal. Multiple referrals to KEEP for some families may be a good strategy for removal avoidance. Thirteen families experienced after program removal ranging from 36 to 211 days after KEEP involvement. It is likely that these families established an acceptable level of stability that could not be sustained over time. It must be reiterated that these are some of the most high risk cases within child welfare caseloads. Total KEEP Population During Program Re 'oval During Program Involvement Removal Percent Without During Program Removal Total Without During Program Removal After Program Completion Removal After Program Removal as of 11-30-2013 Total Without After Program Removal Percent Without Removal that Completed Program as of 11-30-2013 Overall (11-30-2013) Overall Percent Without Removal During or After Program Families Children 110 215 8 17 92.7% 92.1% 102 198 20 44 82 154 80.4% 77.8% 74.5% 71.6% Impact on Total Out of Home Paid Placement One outcome of an effective removal prevention program would be a correlation between removal reduction and average daily placement (ADP) of children in paid placements. To determine if a correlation exists, the ADP was calculated for two years; the twelve months prior to KEEP implementation and the first twelve months of KEEP involvement. The ADP for paid placement went from 388 to 340, a 12% reduction in ADP when considering all OOH paid placements. 400 380 360 340 320 300 10-1-2011 to 9-30-2012 10-1-2012 to 9-30-2013 Total Annual Average Daily Placement 2 Year Comparison 388 ,1111111111 _ Impact on Total Out of Home Paid Placement by Placement Type Upon closer examination, the ADP for the two years was compared by placement type. There was a decrease in the annualized ADP from 120 to 93 for County Foster Care, a 22% decrease, and a reduction in ADP for CPA Foster Care from 176 to 151, a 14% decrease in the two comparison years. Based on the age of child population targeted by KEEP it is likely that an effect on paid placement would be seen primarily in the County Foster Care, and CPA Foster Care. 200 150 100 50 Average Daily Placement by Placement Type 2 Years 176 151 2729 ■ 10-1-2011 to 9-30-2012 57 56 ■ 10-1-2012 to 9-30-2013 County Foster CPA Group Care Paid Kinship Residential 11 Cost Benefit Analysis There was a marked decrease in placement costs when comparing a twelve month period prior to KEEP implementation and a twelve month period during KEEP. According to Monica Sorenson, Manger of Client Services for the Division, there were no other programs or initiatives in place during the most recent twelve month period that would account for a decrease in placement costs. It is likely that KEEP may have impacted placement costs_ This may be best characterized as cost shifting. That is the savings in placement costs have been shifted to upfront intensive coordinated KEEP services provided to families and children. The contracted cost for the KEEP program is $302,120. The mostsignificant long term benefits occur when effective social services case management employs resources such as KEEP and others to mitigate child abuse and neglect risk by providing parents the opportunity to gain the skills necessary to keep their children safe. 12 Month Period Comparison Annual Average Placement Cost (Based on Trails Service Authorizations without Adjustments) Average Daily Rate 10-1-2011 to 9-30-2012 $9,645,493 $67.95 10-1-2012 to 9-30-2013 $9,130,474 $73.61 Difference $515,019 Difference with Adjustment for 2% Increase $697,628 $67.95 Relevance to child welfare: What positive outcomes or benefits do you expect from this practice? 1. Permanency: Placing children as appropriately and as little as possible a. The program was designed to support families in their effort to increase safety, allowing children to remain, and return home. 2. Permanency: Getting children home a quickly as possible a. The reunification component of the program is designed to support families in the reunification process, especially early in the when the risk of re-entry is increased 3. Permanency: Making sure children have a permanent home/family a. The goal is that children remain home safely, a primary permanency strategy. 4. Permanency: Making sure children stay home once they return home a. Again, a program component is reunification. There was no reentry after reunification during program involvement_ 5. Safety: Preventing re -abuse a. The program adds additional resource temporarily during the assessment/case phase with families that present with high risk for child abuse or neglect. 6_ Safety: Preventing abuse while in our care a. The additional intensive support at critical periods provides increased oversight, assessment and resource support to families that may have otherwise experienced removal of children_ 7. Safety: Case Re -involvement a. The program is ancillary to child welfare case management and short in duration. It is unlikely that the program will have an effect on case re -involvement. 8. Safety: Remain Home a. A primary goal of the program, see program outcome section. 9. Well-being: Briefly describe 12 a. The program staff works diligently to connect clients to available resources in the community while coordinating safety plans with the caseworker. 10. Benefits a. Families receive immediate, intensive services which may not otherwise be available with routine case management. Contact with the family is available 24/7, is flexible and can be provided on a daily basis when needed. b. Children that may otherwise have been removed are able to remain home. c. The additional intensive case management and oversight improves child safety. d. Case workers are provided additional information regarding risk and strengths that can be used to improve case planning. e. Services can be put into place in a more expeditious manner. f. Families are provided immediate essential services such as housing assistance, transportation, food and clothing. g. Supportive, coordinated services are provided to families in crisis in an effort to mitigate risks to child safety. h KEEP case managers utilize evidence based practices such as Motivational Interviewing in addition to active listening, coaching, advocacy and trauma informed care. 11. Briefly describe other expected benefits to the practice not already described in the child welfare outcomes. What are the potential risks of the practice? Questions to consider regarding potential risks: • Does the program or intervention identify the potential risks and benefits to the population/programs it is going to serve? o The program is designed to reduce the risk to the target population and avoid the trauma of out of home placement. o KEEP case managers work closely with the assigned case worker to assess and manage risk, sometimes on a daily basis. • Does the research or program allow sufficient time for the intended affects to manifest? o The program is very short term, intensive and ancillary to case work services. The primary goal is for children to remain home safely during program involvement. Less than 10% of families/children experienced out of home placement. o A secondary outcome of interest is removal subsequent to program completion. Do the timing, intensity, and coordination of case management services using this program produce a sustained effect, allowing children to remain home following program completion? To date, there has not been a sufficient follow-up period and it would be difficult to assess a sustained treatment effect in the absence of random assignment. • Does the research or program identify any potential harm that could occur to the intended population and the potential severity of the harm? (Harm is "subjective evaluations like distress, embarrassment, and anxiety, which are clearly difficult to either predict or to control for" (as per http://www.ethicsguidebook.ac.uk/How-is-harm-defined-67). o The focus of the program is to help families develop strategies that will reduce risk, allow children to remain home and avoid the harm incurred as a result of out of home placement. • Does the research or program indicate strategies to mitigate the potential risks or harms? 13 o All strategies employed by the program and coordinated child welfare case management are aimed at mitigation of risk and harm. What would be necessary for replication of this process? Replication - to repeat, duplicate, or reproduce, a practice with fidelity with hopes of getting the same or similar results as the first time it was implemented. Questions to consider regarding replication: • Can the practice be replicated with fidelity? o This program started with a concept and criteria developed by the OPT workgroup. These concepts were defined in a request for proposal. A contract was granted to Maple Star who put the concepts and criteria into practice. Maple Star staff records the types of activities that are used to engage and provide services to families. A formative process evaluation was conducted in concert with this proposal that can be used to provide program information to the Division and Maple Star. This program may be best described as evolving. • Are there associated manuals, protocols, and or related written materials? O Maple Star has produced a program description which is attached. In addition, training materials have been produced for Maple Star and Division casework staff. • Is training/consultation available? o Yes * Does the practice lend itself to replication in other communities or with other populations? Yes_ Other counties have indicated an interest in this program and one county, Arapahoe and Jefferson Counties have initiated a contract for similar services with Maple Star. • Can this practice be adopted and adapted in new communities? o Yes What resources are needed to implement and maintain this practice? Outline the necessary resources for this practice, both for initial implementation and sustained practice. Examples include training, hardware, software, etc. Also include fiscal implications of this practice. Adams County elected to use contract services as opposed to internal services to implement removal prevention services. Services are paid as a Core service as the process and goals of the program meets Core service requirements. The Core service authorization in Trails supports the process by identifying service utilization by case and client and allowing for impact and cost benefit evaluation. Administration and coordination of the program is important. In Adams County, program administrators and Maple Star administrators and staff meet monthly to review progress. Training of child welfare staff is critical to ensure utilization. Systematic process and outcome evaluation must be resourced in order to determine program effectiveness and impact. Questions to consider regarding fiscal implications: • Does the research on this practice include a cost analysis? 14 o Yes. The evaluation completed as part of the submission includes a cost benefit analysis, see Cost Benefit section. There was a decrease in placement costs which may be attributable to the KEEP program. • Does the research or program include strategies that address fiscal impact for both short-term implementation and long term sustainability? o The program does meet the criteria for Core Service funding. • Does the research or program have identified ongoing costs? o Services are contracted annually. • Does the research or program identify funding sources available to replicate the practice? o Yes How do agency staff, professionals, community members and families/youth and children generally respond to this practice? • The Maple Star KEEP program completed a survey of case workers which is attached_ Responses are generally favorable, • Maple Star KEEP conducts family surveys which are attached and provide favorable comments. • Review any risks or benefits of this practice not covered elsewhere. o Contracted services seem to be a benefit. KEEP case managers are not part of the social services system that may be negatively perceived by families. The KEEP case manager is independent and can help families understand and navigate the child protective service process. What evidence/formal research exists to support this practice? Evidence: Research, data, or casework examples that can be directly tied to the process, practice, or intervention. Questions to consider when examining evidence: • What formal research exists that supports the proposed practice? a A literature review was conducted during the OPT process and the team was unable to find research on programs that focus on removal prevention. • Is data available on a local level to support the proposed practice? (e.g., ARO Reports, Trails, CFSR data measures, Ad Hoc Trails Reports, County Data, Scorecard data measures, expert opinion, consumer preferences - client satisfaction surveys, anecdotal evidence, etc.) o This evaluation has shown that families referred for KEEP services present with high risk for out of home placement as measured by the risk of abuse and risk of neglect assessment in Trails. o This evaluation has shown that less than 10% of families/children experience removal during KEEP involvement. o Although not a primary outcome for the program, further research will be need to determine if KEEP involvement combined with casework services has a longer term effect on removal prevention. o This evaluation has shown that average daily placement and placement costs have decreased compared to the 12 months prior to KEEP implementation. • Do practitioners cite casework examples that support this practice? 15 o See attached survey • To what degree can evidence be directly tied to the practice? For example, is there a logic model that describes the relationship of the practice to the intended outcome? o The logic model for the removal prevention program is attached. • Was attention given to cultural responsiveness and relevance when the evidence was gathered? o Yes • Is there demonstrated evidence that it has been used with diverse populations with the same or similar results? • This evaluation has shown that African American families/children are: • Over represented in numbers of families and children referred to the KEEP program compared to the Adams County Child population • Over represented in the number of children that experience during program removal (5 African American from one family experienced during program removal) • Over represented in the number of children that experience removal after program completion (data is preliminary) o Caucasian children are underrepresented at every level of analysis. o Native American children did not experience during program removal. Disproportionate outcomes were discovered as a result of this analysis and were not know to Division or program administration. Strategies to address the disproportional outcomes are being addressed. 16 MAPLE STAR ANNUAL OUTCOME SUMMARY (2014) The following is a detailed report to capture the activity within the Maple Star KEEP program in Jefferson County. Data were collected from census reports, revenue reports, discharge outcome summaries, and client files. All data are based upon 60 clients served throughout 2014. KEEP is used for removal prevention or reunification issues that families may be experiencing. We approach our role in a very creative, holistic, objective, dynamic way. The services we provide look different for each client, as each client brings its own circumstances. KEEP provides education and support around the following areas: communication skills, coping skills, activities of daily living, child development education, crisis intervention, self -regulation techniques, emotional support, identity formation, motivational interviewing, parenting skills, relationship building, role clarification, trauma informed care, self -care. KEEP actively links families with community resources and empowers them to use available natural and familial resources, 1 REFERRALS and OVERALL PROGRAM DATA KEEP began fully accepting referrals for services in Jefferson County in March 2014. However, 4 referrals were accepted in February as the families were in immediate need and KEEP's commitment to the stability of children and families. During the period of February through December 2014 there were a total of 70 referrals, 10 of which carried over in to 2015 and therefore were not included in the outcome statistics reflected in this report. Referrals/ Cases Worked per month 25 20 15 10 5 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec IN New referrals U Cases worked V"'\' YAM. V•V\V\V \V WAS KEEP has three "tracks" of services: Reunification, High Risk and imminent removal. During 2014, 60 families with a total of 125 children completed KEEP services. Each of the program tracks is discussed on the following pages. Overall program totals are reflected below. Families Referred per Track �i Reunification (19) ■ High Risk (32) wd Imminent Removal (9) 2 Children Referred per Track ill Reunification (32) ■ High Risk (65) Imminent Removal (28) Of the children removed during KEEP services, 4 were removed due to the family not maintaining the safety goals which were the reason for the initial referral. The details of the removals will be discussed within the statistics on each track. Y.A.....................................n.... n.n•n..............................................V'VW'VW\VW\VVI\IVA\AVA\AVAVAVA\AM.AI...AA.........................�.��...��—........—.........•...............•V.V\V\V\V\N\AWAAVA\AVA\AM.A.A.AA Children's Whereabouts at Discharge ® Remained home during KEEP services (110) 8 Removed during KEEP services (15) V Of the 60 families with whom KEEP worked, during the program's involvement, 47 families maintained the safety goals developed to support the reason for referral. 2 families did not. In 11 families, the safety goals were maintained, however the children were not in the home at the termination of KEEP services due to dynamics beyond the control of the program. These "others" are discussed in detail in subsequent sections. Families at Discharge ® Safety Goals maintained (47) a Safety Goals not maintained (2) Li Other (11) 3 Reason for Referral Many of the families referred to KEEP had more than one concern/ presenting issue. Families were categorized by primary reason for referral according to the caseworker at the time of referral. 30 ........ 25 20 15 10 5 0 4 1.1 Substance Abuse Domestic Violence Bcop Reason for Referral by Track Mental Health Physical Abuse Parenting Skills Meidcal needs • Reunification IN High Risk Imminent Removal 9 SPECIFIC TRACK OUTCOMES Reunification The Reunification track of KEEP served 19 families including 32 children. Of these, 30 children reunified and successfully maintained in the home successfully. This is a success rate of 93.75% 2 children are classified as "other" in the chart below above due to never being returned home during KEEP involvement. Success Rate- Reunification Otherw(2) 6% Successfully Reunified {30} 94% If program outcomes are adjusted to remove the children who were never returned to the home during the KEEP program's involvement, the reunification track demonstrates.a 100% success rate. 5 High Risk Track The High Risk Track of KEEP served 32 families including 65 children, Of these, 56 children were successfully maintained in the home, which is a success rate of 86.15%. 1 child was removed due to parents not engaging in services with KEEP and continuing to present as unsafe. 8 children were identified as "other" in the chart below due to the following: • 2 children in a home in which only single KEEP visit occurred and another service was initiated. The KEEP referral was closed when the other service began due to duplication. • 1 planned removal but KEEP was requested to maintain safety in the home until appropriate placement could be found. Child safety maintained. • 1 CH- POC requesting removal at onset of services due to perceived danger to other children. Psych eval recommended the child be moved from the home due to potential harm to others. 2 siblings safely at home at termination. • 1 Teen mother of 2 ran and was on run at termination of KEEP. Her 2 children safely maintained with their GMOC at termination of services along with GMOCs minor child. • 2 CH ran at onset of services- had not returned/were detained at termination • 1 CH MOC requested removal before KEEP and was using physical discipline. No physical discipline used until a placement obtained for the child. Success Rate- High Risk Track Safety Plan Not Maintained :? Safety Plan Maintained I ✓ VVW/ VAVAVAVAVAM/AA./ V/wV/V/ 2 children were removed due to the failure of the parent's to maintain the safety plan developed at the time of referral. If the 8 children not in the home at the time of termination due to causes beyond the control of the program or due to the removal being an original goal of the referral are removed from the program statistics, the High Risk Track demonstrates a 98.1% success rate. 3 cases included eventual removal as part of the initial referral. All 3 cases maintained safety for the children until this move could be made. 6 Imminent Removal The Imminent Removal Track of KEEP served 9 families including 28 children. Of these, 23 children remained in the home at the end of KEEP services. This is an 82.14% success rate. Of the S children removed during KEEP involvement, 2 children were removed with no information provided to KEEP by the caseworker, so the reason for removal is unknown. The remaining 3 children were classified as having "other" circumstances that include: • 1 MOC was arrested for fines accrued prior to KEEP involvement. • 1 CH ran and placed in detention. • 1 CH moved out of state when ICPC process was completed. Success Rate- Imminent Removal Safety Plan Not Ma€nta€ned 7% Other; 11% Safety Plan Maintained 82% The chart above reflects unadjusted statistics including 3 removals due to issues beyond the control of the program. Should these 3 children be removed from the outcomes, an 84 success rate is achieved. For the overall KEEP program combined, if the 13 cases with "other" circumstances are adjusted out, an N of 112 children is observed with 109 being safely maintained in their homes at the end of KEEP services. This is a success rate of 97.3 %. 7 TEENS Of the 125 children that KEEP worked with in 2014, 51 were teens comprising 40.8% of the children served. Of these 51 children, 44 were successfully maintained in their homes during the duration of KEEP services. 7 remaining children were removed due to "other" issue involved in their case which were beyond the scope of KEEP services or over which the program had no control. These 7 cases are outlined in the sections above. Success Rate -TEENS fj)5 V •WW WPlan WANVAVAMA • VAAVAVAVA MM M Safety I of Maintained Challenges/ Adjustments: Other 1,4% Safety Plan Maintained I MVAVAMMM:..A - V Y1 Due to the experience in the reunification track of having 2 families with children who were not returned during the program's involvement, KEEP referral criteria have been modified so that cases will not be accepted without a concrete reunification plan which may be executed during the 60 day program timeframe. Teen programing was successful overall however a longer time frame for services would allow for more significant engagement from teen and could potentially result in a higher success rate of safety plan maintenance. Longitudinal information is not available to KEEP and follow up data will be needed to evaluate the longer term impact of the interventions after termination of the program. 8 EXHIBIT C SCOPE OF SERVICES 1. Contractor will provide Home Based Intensive Services in the form of the Key Essential Elements of Permanence (KEEP) Program to Weld County families, as referred and authorized by the Department. 2. Services are focused on family engagement as a means to preventing removal of children from the home or supporting reunification through intense support to maintain the stability and safety of the home. 3. The goals of service are: • Secure safety in the home • Help families satisfy the immediate needs of the household • Link families to essential community resources • Communicate with the referring county in the interest of the family 4. Contractor utilizes a trauma informed care model for all services with a focus on safety, stability, and improvement of family functioning. 5. Services include, but are not limited to, the following: • Two on -call workers are available 24/7 to receive referrals. Response time is within two (2) hours depending on the referred family's needs. • Two levels of services; Removal Prevention or Reunification. Removal Prevention: Up to 50 hours which includes direct client contact, resource development and support services that spans 2 weeks, 30 days or 45 days to help mitigate safety concerns that may lead to removal of the children, and maintain stability in the home for the children and their family. The length of service is determined by the referred family's needs. Reunification: Up to 50 hours which includes direct client contact, resource development and support services that spans 30-60 days to assist child and the family with needs and concerns specific to maintaining the safety and stability of the home. • Connecting with professionals, medical professionals, schools, and other to meet the needs of the family. • Connection with community resources to assist with familial needs to include: mortgage or financial assistance, household or concrete needs such as infant items or childcare options. • Liaison and advocacy services for the family, as well as education around self -empowerment. • Education around identifying and accessing community resources which include: family support lines, crisis lines, medical help lines, and others. • Crisis intervention. • Assisting with household structure to include routine and safety. • Providing parenting education as well as child development information. • Psycho -education around tools of self -regulation and coping. • Necessary transportation. • Unscheduled and scheduled family visits. • Detailed notes and prompt communication with Department. • Attendance at relevant appointments, staffings and court dates. • Anger management. 1 6. Contractor's staff meet the following criteria: • Bachelor's degree in the field or higher • Minimum of two (2) years' experience • Trauma Informed Care training • Motivation Interviewing training • Crisis Intervention training • Training regarding safety during home visits • Dialectical Behavior Therapy (DBT) 7. Contractor's staff to supervisor ratio does not exceed 10:1. 8. Supervision occurs a minimum of bi-monthly for one (1) hour each time for a total of two (2) hours of supervision per employee per month. Contractor will provide additional supervision as needed. Supervisors are Master's Level or Bachelor's level with a minimum of two (2) years or more experience. Additional supervisor training is provided as needed. 9. Contractor is sensitive to family ethnicity, culture, values and beliefs. 10. Contractor will make at least three (3) attempts to contact the client and set up services. The first attempt will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If after three (3) attempts the client does not respond the Contractor will notify the caseworker and the Child Welfare Contract and Services Coordinator immediately. 11. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 12. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 13. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 14. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Contract and Services Coordinator, a Department -facilitated Team Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 15. Contractor understands that the Department will not reimburse Contractor for "no shows" after two (2) consecutive "no shows". It is the responsibility of the Contractor to communicate "no shows" to the Department in a timely manner to determine continuation of services. 16. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings may include Court Facilitations, Court Staffings, Family Team Meetings and/or Team Decision Making meetings. 2 EXHIBIT D PAYMENT SCHEDULE Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department in Trails after May 31, 2017. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services $3,250.00/Episode (All-inclusive rate per case billed at the completion of services.) Contractor may not attempt to collect co -pays and/or fees for services for which a Department client is responsible, but which a particular client refuses or fails to pay. Contractor will collect any applicable sliding scale co -pays and credit the Department for any payment received on the monthly billing. 3. Submittal of Vouchers Contractor shall prepare and submit monthly an itemized voucher, and signed monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges made were pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all monthly billings and applicable reports to the Department by the 7t" day of the month following the month the cost was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. a. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. b. For one-time services, proof of services rendered shall be receipt of the completed product. c. For Monitored Sobriety services, proof of services rendered shall be the test result. 1 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 03/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER Marsh Risk & Insurance Services CA License #0437153 777 South Figueroa Stmet Los Angeles, CA 90017 -PROV-CASIJA-1617 INSURED Maple Star Colorado 2250 South Oneida Street Suite 200 Denver, CO 80224 CONTACT _NAME: PHONE -(ND, No, Ext): EMAIL ADDRESS: INSURER A : INSURER B INSURER(S) AFFORDING COVERAGE Lexington Insurance Company FAX (Ale, No): National Union Fire Insurance Co. of Pittsburgh, PA NAIL # 19437 19445 INSURER C : The Travelers Indemnity Company INSURER D : Illinois Union Insurance Co 27960 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: LOS -001996706-01 REVISION NUMBER:5 THIS INDICATED. CERTIFICATE EXCLUSIONS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL tNSD SUER WVD POLICY NUMBER POLICY EFF /Y (MMIDDYYYL- POLICY EXP (MOIJC/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY 6797667 03/01/2016 03/01/2017 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES {Ea occurrence) $ 50,000 X SIR $500,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ '3,000,000 X POLICY PRO- JECT PRODUCTS - COMP/OP AGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY 348-26-73 03/01/2016 03/01/2017 EOMBIINEDSINGLE LIMIT a accident) $ *1,00(},00(1 B ANY AUTO BODILY INJURY (Per person) $ X ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY Per accident) ( } $ X HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ $ D UMBRELLA LIAB X OCCUR IPX 627565414 002 6797669 6798113 03/01/2016 03/01/2016 03/01/2016 03/01/2017 03/01/2017 03/01/2017 EACH OCCURRENCE $ 2,000,000 A X EXCESS UAB X CLAIMS -MADE AGGREGATE $ '2,000 000 A DED RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN N ! A HC2JUB-42578395.15 10/01/2015 10/01/2016 X I PER STATUTE 0TH - ER E.L. EACH ACCIDENT $ 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? N E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A PROFESSIONAL LIABILITY CLAIMS MADE 6797667 SIR $500,000 PER CLAIM 03/0112016 03/01/2017 PER CLAIM AGGREGATE $1,000,000 *$3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Weld County, Weld County Department of Human Services is/are included as additional insured (except workers' compensation) where required by written contract. Sexual Misconduct is included. "The Excess Policies are excess of the General Liability, Professional Liability, and Automobile Liability coverage. CERTIFICATE HOLDER CANCELLATION Weld County Weld County Department of Human Services 1150 O St. PO Box 758 Greeley, CO 80632 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh Risk d Insurance Service* Charles Shin © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2O14/O1) The ACORD name and logo are registered marks of ACORD ACOROLer- CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DONTYY) 03/24/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBR GATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Marsh Disk & Insurance Services CA License #0437153 777 South Figueroa Street Los Angeles, CA 90017 -TECH--16-17 INSURED Maple Star Colorado 2250 South Oneida Street Suite 200 Denver, CO 80224 CONTACT NAME; PHONE 4ALC, No, Exti; _ E-MAIL _ADDRESS: INSURER(S) AFFORDING COVERAGE FAX _ (A1C, No): INSURER A ; Allied World National Assurance Company INSURER B : NAIC I1 10690 INSURER C : INSURER D INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: LOS -001996708-11 .._ .............,...I..I... ' THIS INDICATED. CERTIFICATE EXCLUSIONS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVQ,, POLICY NUMBER POLICY EFF (MMIDD/YYYY) POLICY EXP IMM/DDNYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence} $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO - JECT LOC PRODUCT - COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ _ $ UMBRELLA UAB OCCUR • EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' UABILITY Y1N N/A PER STATUTE 0TH - ER E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Tech/Security & Privacy Primary 0309.4884 03/15/2016 03/15/2017 Limit of Liability SIR $10,000,000 $2,500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) WeldCounty/Weld County Department of Human Services are included as an additional insured under the Cyber liability policy if required by written contract or agreement. CANCELLATION Weld County Weld County Department of Human Services 1150 0 St. PC Box 758 Greeley, CO 80632 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZEDREPRESENTATIVE of Marsh Risk & Insurance Services Sarah Lawrence S Q..4. .4' Loa, +.ce © 1988-2014 ACM) CORPORATION. Ail rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Hello