HomeMy WebLinkAbout20163422.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARM
WORKER PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
Migrant Seasonal Farm Worker Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing July 1, 2016, and ending on June 30, 2017, with further terms and
conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Migrant Seasonal Farm Worker
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of November A.D., 2016, nunc pro tunc July 1, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: daft/Lev Jeito;‘,k
Weld County Clerk to the Board
Mike Freeman, Chair
Sean P. Con ay, Pro -Tern C
ale ) dOce,
Julie, A. Cozad
APP ' . AS o �i R �:�� _ . %u2,
ounty Attorney
Date of signature: ( / t i311
Steve Moreno
Cc: HSbCcm/Sai7G)
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2016-3422
HR0087
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MEMORANDUM
DATE: October 10, 2016
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE:
Department of Human Services' Employment Services of
Weld County (ESWC) Submission of an Expenditure
Authorization (EA)
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County
(ESWC) Submission of an Expenditure Authorization (EA). Migrant Seasonal Farm Worker
(MSFW) staff will deliver an array of services which include worker protection information,
wage and working condition complaints, Workforce Center registration, employment
referrals, job development, employer events and training program information flyers to
migrant and seasonal farmworkers. Outreach staff will also provide direct referrals to
community agencies for the purpose of accessing basic needs such as housing, legal
assistance, community fairs, food assistance, and medical and educational assistance. The
Expenditure is as follows:
Local Area: Weld County
Entity
#54599
Funding Source
Period of
Performance
Program
Code
$ Amount
Formula
Yes
PY15 10% Wagner Peyser-MSFW
7/1/16-6/30/17
2M55
26,675.00
X
TOTAL
$26,675.00
I do not recommend a Work Session. I recommend approval of this Expenditure.
Approve Request
I3OCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2016-3422
Pass -Around Memorandum; October 10, 2016 - Contract ID 841 Page 1
NFA# WE 15-103
•
i
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
Workforce
Region: Weld
�
� WDP
CMS#54599
Agreement
Funding
Source
— --
Performance
Period
of
Program
Code
S Amount
r
PY 15
10% Wa er-Pe
y ser-MSF1W
7/1/
t 16
�
to 6/30/ 17
2M55
$26,675.00
Total
NFA
S26,675.00 I
_,_1___
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated
into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to the provisions of the
executed WDP Agreement referenced above. This Expenditure Authorization is not valid until it has been approved
the State Controller or designee. PP by
By:
By:
NOV 0 7 2016
Mike Freeman Date
Chair, Board of Weld County Commissioners
By:
1/
WI Ham B. Dowling, Direc r Da
Division of Employment a • Training
Colorado Dept. of Labor and Employment
By• a
Chair, 'eld -force Development Board Title:
Tami rant Date
Division Head, Weld Workforce Title:
By:
a.
e
Date
Date
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts, This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP
Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below. If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services provided.
By
STATE CONTROLLER:
ROBERT JAROS, CPA, MBA, JD
Date
"l2 ?11)(7 rt-3
Page 1 of 6
oZo/G-.30ae2 6)
NFA# WE 15-103
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant to
the terms and conditions of the WDP Agreement and any Federal and State laws and requirements, including,
but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters, Program
Information and Operations Manuals, and/or specifications identified in the Notice of Fund Availability (NFA)
or in the funding provisions in Section IV below.
1. STATEMENT OF WORK:
A. Project Contact Information:
Program #1
Region Project Coordinator
CDLE Project Coordinator
NAME:
Name: Briana Woods
Name: Olga Ruiz
Migrant Seasonal
Phone: 970-400-6744
Phone: 303-318-8802
Farm Worker
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are identified in
the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
Category
Services/Costs
X
Participant services
In the course of outreach activities, staff will deliver an array
of services to migrants and seasonal farm workers which
include worker protection information, wage and working
condition complaints, Workforce Center registration,
employment referrals, job development, employer events
and training program information flyers. Outreach staff
will also provide direct referrals to community agencies
for the purpose of accessing basic needs such as housing,
legal assistance, community fairs, food assistance, and
medical and educational assistance. In addition to services
conducted during outreach as appropriate individuals will
be referred to the workforce center for additional services. In
addition, MSFW visiting the local WFC will be registered by
in-house staff and core services will be provided at the time
of the initial and any subsequent visits.
Staff will outreach to Weld County farmers and crew leaders
to provide on -site training in pesticide safety, field sanitation,
housing inspections, MASPA wage & working conditions
training and State and Federal regulation changes that affect
migrant and seasonal farm workers. Staff will conduct various
employment marketing and worker protection compliance such
as, employment hiring events, mini fairs, assistance with
recruitment of local labor force for specific employers,
complete housing certification and conduct customer
complaint investigations as needed.
Training
n/a
Page 2 of 6
NFA# WE 15-103
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Work Experiences/Internships
n/a
X
Costs not related to Participant
Outreach staff will participate in agency planning strategies
Services
including the development of marketing materials and
participate in local agency workgroups and attend in -state and
out-of-state trainings that focus on improving delivery of
services to MSFWs.
In an effort to improve staff's ability to provide quality
services to the MSFW population, existing technology and
equipment may be upgraded. Equipment used by outreach
staff in the course of performing outreach, housing
certifications and field checks may be replaced or
upgraded. Such upgrades include the replacement of a
laptop computer, portable scanner, work boots, flashlight,
tape measures, and equipment and office material carrying
cases.
Supplemental Program Activities
n/a
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.1
above.
Outreach staff will collaborate with community agencies that serve MSFWs with the intent to
maximize population saturation to a group that typically receives services out in the field. The
coordination of information and services including registration, event notifications, and population
counts will be shared amongst Rocky Mountain SER, Employment & Training and Head Start
programs. Additional sharing of information will be conducted by attending monthly meetings
through the Northern Colorado Migrant Coalition with includes the collaboration of various agencies
community agencies, i.e., Centennial BOCES, Catholic Charities, Rural Legal Services, High Plains
Library, Adams County Workforce, Colorado Legal Aid, Weld County Human Services, and Sunrise
Community Health. During the meeting sessions, staff will share upcoming events and program
development. Group agency events like the Annual Migrant Appreciation Day and other MSFW
group meetings for this clientele will be coordinated at the agency level and site determination will be
based on service need.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work -based
learning, career pathways, Sector partnerships, and other employer services.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Page 3 of 6
NFA# WE 15-103
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
6. Program Integration. If this EA is for a Special Initiative, describe how services provided
are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as applicable.
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal, provide the reference
page numbers here:
Statement of Work
Refer to page numbers:
Budget
Refer to page numbers:
Performance Outcomes
Refer to page numbers:
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete the
Line Item Budget and Special Initiative Program Outcomes charts in Section V.
The MSFW population will be provided equitable services that are both quantitatively and equitably
proportionate to the services provided to the non-MSFW customer. MSFW funds provided
will be used to meet the following minimum performance measures on a quarterly basis:
Service Provided Migrant and Seasonal Farmworker
Equity Ratio Indicators (Statewide
Service
Minimum Required %
Goal %
Referred to Jobs
12.3%
50%
Provided Staff Assisted Services
31%
75%
Referred to Supportive Services
1.1%
2.0%
Career Guidance
5%
7.0%
Job Development Contact
1%
4.0%
Services Provided Migrant and Seasonal Farmworkers
Minimum Service Level Indicators (Statewide)
Services provided will be aimed to achieve the following minimum required measures:
Service
Minimum
Required
Goal %
MSFW Placed in Jobs
43%
43%
50 Cents Above Minimum Wage
14%
14%
Placed in Non-Ag Jobs over 150 Days
4%
4%
*The Local Workforce Region will not be held accountable if these Minimum Service Level
Indicators/goals are not met since outcomes are uncontrollable; however, the Local Workforce
Region shall make best efforts to meet these indicators whenever possible.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in Section
V. The Line Item Budget for this Discretionary Grant is as follows:
Budget Line Items
Planned Expenditures
Outreach Training, both in -state and out of state travel
$3,000.00
Page 4 of 6
NFA# WE 15-103
Operational Costs (as defined in PGL)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
$23,675.00
Total Cumulative Expenditures
$26,675.00
III. EA MODIFICATION(S):
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
X
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program Activities
3. The impact of this modification on the following strategies is:
X
Category
Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated Worker
programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to the
Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts in Section
V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and Performance
Outcomes are included in the attached modified Grant Proposal, provide the reference page numbers here:
Statement of Work
Refer to page numbers:
Budget
Refer to page numbers:
Performance Outcomes
Refer to page numbers:
Page 5 of 6
NFA# WE 15-103
1
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not identified
in the attached approved Grant Proposal, describe the modifications for this Special Initiative here and provide
an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows:
B. Additional Services to be provided include:
X
Category
Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
X
Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS
Page 6 of 6
Section V. Budget and Program Outcomes Charts
MSFW Program Original Allocation:
Budget Information Summary Table (BIST)
NFA# WE 15-103 Entity Code: 5230
$26,675
PY14 WP 10% Migrant Seasonal
Farm Worker (MSFW) Program
Period of Performance: 7/1/16 - 6/30/17
Original Program Budget:
$26,675
Original Admin Budget:
$0.00
Transfer In (+):
From:
Transfer Out (-):
To:
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Program/2M55
$26,675
$26,675.00
Total
$26,675.00
$26,675.00
Adult Projected Quarterly Expenditures - Cumulative
PY14 WP 10% Migrant Seasonal
Farm Worker (MSFW) Program
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
COSTS CATEGORY
July 1 to September
30, 2015
October 1 to December
31, 2015
January 1 to
March 31, 2016
April 1 to June 30,
2016
Program
$0
$12,337
$15,671
$26,675
Total
$0
$12,337
$15,671
$26,675
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