HomeMy WebLinkAbout20161745.tiffCONTRACT AGREEMENT AMENDMENT
BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND UNITED WAY OF WELD COUNTY
This Agreement Amendment, made and entered into 6th day of December, 2016 by and between the Board of Weld
County Commissioners. on behalf of the Weld County Department of Human Services, hereinafter referred to as the
-Department". and United Way of Weld County. hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement to provide professional services for a Community Child Care
Needs Assessment, (the "Original Agreement") identified by the Weld County Clerk to die Board of County Commissioners
as document Na 2O16-1745 approved on April 15 2016.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of
the Original Agreement. which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
. The Original Agreement win end at Completion of Contractor's work described in Exhibit A.
The Amendment, together with the Original Agreement, constitutes the entire understanding between the parties.
'The following change is hereby made to the Contract Documents:
1. The original scope of work is amended to provide work to be completed and final report to be written and
delivered to WCDHS by December 31, 2016.
2. Original agreement item 46 will be amended to extend completion date of original scope of work to December
31, 2016.
• All other terms and conditions of the Original Agreement remain unchanged.
TN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
/,a,�,/ f�'+,, I� COUNTY•
ATTEST WaltiC/ $ "ef""e�"' BOARD OF COUNTY COMMISSIONERS
Weld C' h ' Clerk to " Boa d WELD COUNTY, COLORADO
By:nn -e o
Deputy Clcr to th je7 '` !�i - ��) �` Mike Freeman, Chair
DEC 1 9 2016
United Way of Weld County
PO Box 1944
Greeley, CO 80635
ContractoI's (ordesignee'sl Signature
and Date _ I _ Re
/ /9- 070/4- loo /it-
i6,- /7/5
me o o17
DHS PARENT/EMPLOYER NEEDS ASSESSMENT
REVISED SCOPE OF WORK AND BUDGET UPDATE
Revised Scope of Work
by May 312016 _
by June 30 2016
by July 31 2016
by August 312016
by October 312016
by December 312016
proposal and study design; first draft survey
finalize survey
implement survey
enter results; analyze data
analyze data; submit first draft report
final report to Weld County DHS
Parent/Employer Needs Assessment
Budget
-1
1
Invoiced As of
Nov 4
Reallocate
0
1
United Way of Weld County
16500
16500
Quantitative Management Strategies
53280
52050
0
Mileage
1782
1350
0
Survey Design Focus Group
400
335
0
Survey Participant Incentives
0
0
0
Report Design
1500
2000
0
Mailing List
2000
1833
0
Survey Design
1300
230
0
Print/Mail Surveys
_
3380
5833
0
0
_
Scan Surveys to Software
1295
1295
Weld County DPHE Consult
2500
2500
0
Total
83937
_
83926
0
Budget Remaining
11
United Way of Weld County
UnilndWi; WFid.^'Q
RESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR COMMUNITY CHILD
CARE NEEDS ASSESSMENT AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF
WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for Community Child Care Needs Assessment between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, and United Way of Weld County, commencing April 15, 2016, and ending
September 15, 2016, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Professional Services for Community Child Care Needs
Assessment between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and United
Way of Weld County be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of June, A.D., 2016, nunc pro tunc April 15, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: at�.lia1J p;rA,
Weld County Clerk to the Board
BY:CliPACit-e-•
puty Clerk to the Boar
AP V D
maift
Mike Freeman, Chair
Sean P. Conway, Pro-Tem
lie A. Cozad
CUSED
rbara Kirkmeyer
ounty Attorney
Date of signature
Steve Moreno
7/tt/Q01G
Cc./ 1-tS CJ C -3-G I con)
7/18/aOtC0
2016-1745
HR0087
i� �q�
MEMORANDUM
,,�y DATE : June 6 , 2016
1861 ,�
� �, � TO : Board of County Commissioners
�� FR : Judy A . Griego, Director, Human Services
V � � NTY
�--
RE : Child Care Agreements
On May 5 , 2016, a Work Session was held regarding Child Care . During the Work Session, the
Board approved the development and funding of multiple contracts with United Way in three
specific areas :
• Quality Child Care Task Force
• Weld County Child Care Market Rate Survey
�• Weld County Child Care Needs Assessment
,
The agreements were developed with the guidance of Karin McDougal , and the scope of work
is consistent with our needs and the Board ' s direction. We are requesting approval of the
contracts and scope of work.
2016- 1745
�� ov � '�
Informational Memorandum ; June 6, 2016 Page 1
WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY & UNITED WAY OF WELD COUNTY
COMMUNITY CHILD CARE NEEDS ASSESSMENT
Lig
THIS AGREEMENT is made and entered into this'day o 2016, by and between the County of Weld, a body
corporate and politic of the State of Colorado, by and through its Brd of County Commissioners, whose address is 1150
"O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and United Way of Weld County, a nonprofit
organization, whose address, 814 9`" Street, Greeley Colorado 80631, hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor as an independent Contract Professional to perform services as
more particularly set forth below; and
WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is
willing to perform the services according to the terms of this Agreement.
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and
experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto
agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A which
forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and
agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project
described in Exhibit A.
3. Term. The term of this Agreement begins on April 15, 2016 and shall continue through and until Contractor's completion
of the responsibilities described in Exhibits A, unless terminated in accordance with Section 4 of this Agreement.
4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice.
Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the
Agreement.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both
parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and
until Contractor has obtained written authorization and acknowledgement by County for such additional services.
6. Compensation/Contract Amount. County agrees to pay Contractor an amount no greater than Eighty Three
Thousand Nine Hundred and Thirty Seven Dollars ($83,937.00), as set forth in Exhibit A, Proposal for Community Needs
Evaluation and Child Care Related Assessment. County agrees to pay Contractor through an invoice process during the
course of the contract in accordance with Scope of Work as described in Exhibit A. Contractor agrees to submit invoices
which detail the work completed by the Contractor. The County will review each invoice and if it agrees Contractor has
completed the invoiced items to the County's satisfaction, it will remit payment to the Contractor. Contractor agrees to
work within the confines of the Scope of Work outlined in Exhibit A, with the full scope of work being completed by
September 15, 2016. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to
the terms of this Agreement.
7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents
or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the
execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall
be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement.
Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through
County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular
reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of
this Project without County's prior written consent, which may be withheld in County's sole discretion.
9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall
become or remain (as applicable), the property of County. The County gives the Contractor permission to use the work and
information developed under this Agreement for purposes of supporting other caregivers and communities within our state
in relation to Early Childhood Care and Education initiatives.
10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees
not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking
written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential
and proprietary nature of this confidential information and of the restrictions imposed by this agreement.
11. Warranty, Contractor warrants that the services performed under this Agreement will be performed in a manner
consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents
and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner,
consistent with industry standards, and that all services will conform to applicable specifications.
12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed
to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor.
Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a
waiver of any of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability
insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance
shall be provided to County prior to the performance of any services under this Agreement. Professional Liability (Errors
and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions
defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful
acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of
operations under this Contract resulting from professional services. In the event that the professional liability insurance
required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under
the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an
extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is
completed.
Minimum Limits:
Per Loss
Aggregate
$ 1,000,000
$ 2,000,000
14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees,
from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers'
compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree.
15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder,
without the prior written approval of County.
16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or
otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations
in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment
practices.
18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or
persons to perform services of the same or similar nature.
19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein,
contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject
matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed
by both parties.
20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does
not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year.
21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to
this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest
whatsoever in the service or property which is the subject matter of this Agreement.
22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that
this Agreement is then capable of execution within the original intent of the parties.
23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express
or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental
Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
24. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions
of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included
in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall be an incidental beneficiary only.
25. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been
approved by the Board of County Commissioners of Weld County, Colorado or its designee.
26. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in
the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by
reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute
between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said
dispute.
27. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous
participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent
employment for a PERA contributing employer.
28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the
employment eligibility of all employees who are newly hired for employment in the United States to perform work under
this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to
C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under
this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall
not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -
Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while
-,�,- _ _ _ _ _ _ _
� .
Contractor shall not use E- Verify Program or State of Coloradu program procedures to undertake pre-employment
screening or job applicants while this Agreement is being performed . If Contractor obtains actual knowledge that a
subcontractor performing work under the public contract for services knowingl} employs or contracts with an iilegal alien
Contractor shall notif� the subcontractor and County within three ( 3 ) days that Contractor has actual knowledge that a
subcontractor is employing or contracting with an itlegal alien and shall terminate the subcontract if a subcontractor does
nat stop emplo} ing or contracting with the illegal alien « ithin three ( 3 ) da} s of recei � ing notice . Contractor shal ! not
terminate the contract if within three days the subcontractor pro� ides information to establish that the subcontractor has
not knowingly employed or conU-acted with an illegal alien . Contractor shall comply with reasonable requests made in the
course of an investigation . undertaken pursuant to C . R . S . � 8- 17 . 5 - 102( 5j, by the Colorado Department of Labor and
Employment . [ f Contractor participates in the State of Colorado program . Contractor shall , within twenty days atter hiring
an new employee to perform work under the contract, aftirm that ('ontractor has examined the legal work status of such
emplo� ee. retained tile copies of the docurnents, and not altered or falsitied the identification doc; uments for such
employees . Contractor shall deliver to Couniv, a written notarized affirmation that it has examined the legal work status
of such employee, and shall comply with all of the other requirements of the State of Cotorado program . If Contractor
fails to comply with am� requirement of this provision or of C . R. S . § 8- 17 . 5 - 101 et seq . , Counri , may terminate this
A�reement for breach . and if so terminated . Coniractor shall be liable tor actual and con �equential dama�es.
Except where exempted by tederal la« and e�cept as pro� ided in C . R . S . � ? 4- 76 . � - 103 ( 3 ), if Contractor receives federal
or state funds under the contract, Contractor must confirm that any individual natural person eighteen ( I S ) years of age or
older is la�4full}� present in the United States pursuant t�� C' . R . S . 5 � �3-76 . 5 - 103 ( �1 ), if such individual applies for public
benetits provided under the contract . ( f� C�ntractor operates as a sole proprietor, it hereby swears or at�irms under penalt�
of perjur� that it : ( a ) is a citizen of the l' nited States or i , otherwise lawfull� present in the United States pursuant to
federal law , ( b ) shall produce one of the fom� s of identification required by C . R. S . � 24- 76 . 5 - 101 , et seq ., and ( c ) shall
produce one of the forms of identification reyuired b� C . R . S . � 2�1- 76 . 5 - 103 prior to the effective date of the contraet.
29. Acknowledgment. Counry and Coniractur acknowle��e [hat each has read this Agreemen [, understands it and agrees
tu be bound bv its terms . Both parties further agree that this Aereement, with the attached Exhibit A , is the complete and
exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written .
and am� other communications between the parties relating to the subject matter of this Agreem�t.
—
� �lo�► c
IN WITNESS WHEREOF, ihe parties hereto have signed this Agreement this � day of A�tfl . 2016 .
CONTRACT'OR : �! ' Way of Weld Count�
/ C'��
B} : Date �J��^ 1D � � � �
� Name:
- ---��---- —
Title :
- - --- - — --- -- -
�' ELDCO[ 1NT'Y 5EE NEXT PAGE F0R WELD COUNTY SIGNATURES .
AT"i'EST: E30ARI ) OF COI:N � rY CC) M !�11SSIONE: RS
W'eld Counry Clerk to the Board WELD COL' N "fY , COLORADO
BY
—_... . . ___ __ _ ----- —
Deput} Clerk to the Board Mike Freeman , Chair
APPROVED AS TO Fl,' NUING : APPRO�' ED AS 1 �O SUBS fANCE :
- ---- _—___ _ _ _ __ _ ___ _
- ------
Cuntroller f�: lected Official or Department Head
APPROVED AS TO FOR �1 �
_ _ --- __ _- — — - --
Directe�r �� t` ('�eneral Services
— ___ _ — _ _
Count} Anorney
i �
this Agreement is being performed . If Contractor obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor
and County within three (3 ) days that Contractor has actual knowledge that a subcontractor is employing or contracting
with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the
illegal alien within three (3 ) days of receiving notice . Contractor shall not terminate the contract if within three days the
subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an
illegal alien . Contractor shall comply with reasonable requests made in the course of an investigation, undertaken
pursuant to C .R. S . § 8- 17 . 5 - 102( 5 ), by the Colorado Department of Labor and Employment . If Contractor participates in
the State of Colorado program, Contractor shall , within twenty days after hiring an new employee to perform work under
the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the
documents, and not altered or falsified the identification documents for such employees . Contractor shall deliver to County,
a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the
other requirements of the State of Colorado program . If Contractor fails to comply with any requirement of this provision
or of C .R. S . § 8- 17 . 5 - 101 et seq . , County, may terminate this Agreement for breach, and if so terminated, Contractor shall
be liable for acn� al and consequential damages .
Except where exempted by federal law and except as provided in C .R. S . § 24- 76 . 5 - 103 (3 ), if Contractor receives federal or
state funds under the contract, Contractor must confirm that any individual natural person eighteen ( 18) years of age or older
is lawfully present in the United States pursuant to C .R. S . § 24-76 . 5 - 103 (4), if such individual applies for public benefits
provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury
that it (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b)
shall produce one of the forms of identification required by C .R. S . § 24-76 . 5 - 101 , et seq . , and (c) shall produce one of the
forms of identification required by C . R. S . § 24-76 . 5 - 103 prior to the effective date of the contract.
29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees
to be bound by its terms . Both parties further agree that this Agreement, with the attached Exhibit A, is the complete and
exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and
any other communications between the parties relating to the subject matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this day of, 2016 .
CONTRACTOR: United Way of Weld County
By: SEE PREVI0US PAGE . Date
Name :
Title:
WELD COUNT
.
ATTEST : ��'�" " " " �� � BOARD OF COUNTY COMMISSIONERS
Weld Co Clerk to the Boar WELD COLJNTY, COLORADO
BY : �� 1 �X '�+ �!"n ��r—�
Deputy Clerk the Board � R � Mike Freeman, hair ��N 0 6 20t6
!le
AP ED S Tp"FU,�IDIN , , PP OVED AS TO SU TANCE :
��1�;c.��w':!� M_.; svr� � �
Controller � l , c d Offi al or Depa ent Hea
APP OVED AS TO F M :
` �, Direc r of General Services
Co ty Attorney
�o�� - I �y5
1
Quantitative
Measurement
Strategies
O e
•
EXHIBIT A
Proposal for Community Needs Evaluation
Child Care Related Assessments
May 2016
Children and Youth
Supervision Employer
Needs in Weld County
Assessment
2
Proposal for Community Needs Evaluation
Child Care Parent and Employer Assessments
Presented to: United Way of Weld County & Weld County Department of Human Services
Presented By: Karen Traxler, M.S., Ph.D.c:
Quantitative Measurement Strategies
Greeley Colorado
May 2016
About Quantitative Measurement Strategies (QMS)
QMS was established in 2016 to meet the evaluation and assessment needs of nonprofit
organizations by bringing together a talented team of statisticians, quantitative and qualitative
research experts, and energetic and motivated graduate students.
My goal, as the owner of QMS is to combine my 15 years of small business management
experience and 10 years of education in the Behavioral and Social Sciences and Applied
Statistics and Research Methods to advance understanding, measure success, and empower
communities.
TABLE OF CONTENTS
Executive Summary
Project Background and Data
Rationale and Purpose
Methods
Timeline and Conclusions
Budget
page 3
page 4
page 8
pages 9
page 10
page 11
3
EXECUTIVE SUMMARY
Introduction and Purpose
Equal access to child care services is legislated by the U.S. Department of Health and
Human Services. In 1999, the University of Northern Colorado conducted a parent needs
assessment for child care on behalf of the Weld County Department of Human Services. Weld
County's population has exploded since 1999 and child care needs have changed. United Way of
Weld County, on behalf of the Weld County Department of Health and Human Services will
contract with Quantitative Measurement Strategies to conduct two needs assessment surveys
(parent and employer) in Weld County.
Scope of Work
Weld County has higher levels of low income households, lower wages, more single-
family households, higher unemployment rates for individuals making less than $25,000 per
year, lower median income, and fewer high quality child care providers than most counties along
the front range. The scope of work for parent and employer needs assessments follows:
• Identifying and recruiting an appropriate and
representative sample of parents (655) and
employers in Weld County (10 major and 10
mid -sized)
• Developing the survey instruments to
include focus group feedback, pilot testing,
validity, reliability, and modification
• Conducting the surveys by mail, online, by
telephone or in person
• Compiling and analyzing the results of all data
collected
• Reporting results to UWWC on behalf of the
Weld County Department of Human Services
Timeline and Cost
QMS will develop, test, validate, administer, score, and analyze the parent and employer
needs assessments between May 16, 2016 and September 1, 2016 and results will be presented
by September 15, 2016. Anticipated timing and invoicing of deliverables are as follows. The cost
of the two assessments will be $83,937.00.
4
Parent Assessments
Employer Assessments and Interviews
'Dates
Deliverables
Arnowht=
Deliverables' :' -'Amour ,
3 -May
5/3-5/16
5/16-5/31
6/1-6/30
UWWC agency lee
Proposal and Study Design
research and wrile items
consult with health department
Targeted Mailing List of2000
Professional survey design
Printing and mailing 2000 surveys
Scan paper serveys to data software
nuleage
collect data in person and begin folowups to increase
response rates
focus group
$14,000.00
$1,300.00
$1,650.00
$2,500.00
$7,975.00
$1,482.00
$18,370.00
UWWC agency Fee $2,500.00
Proposal and Study Design $200.00
Scheduler at $22.00 hour for 40 hours $880.00
design survey $300.00
$3,080.00
mileage $300.00
$250.00
$150.00
$47,527.00
$7,410.00
Total Cost of Deliverables by June 30, 2016
_ $54,937.00
7/1-7/31
8/1-9/15
Complete data collection 7/15 and clean data $20,050.00
code data and begin analysis $3,850.00 Complete data collection 7/15 and clean $3,600.00
write and present report to UWWC $1,250.00 $250.00
$25,150.00 $3,850.00
Total Cost of Deliverables between July land
September 15, 2016
529,000.00
Grand Total
$83,937.00
PROJECT BACKGROUND AND DATA
In 1999, the Weld County Childcare and Youth Supervision Needs Assessment Survey
was conducted by Dr's. Wacker and Gosselink and presented to the Board of County
Commissioners of Weld County (BCCWC), the Weld County Department of Human Services
(WCDHS), and the Weld County Childcare and Youth Program Taskforce Planning Committee.
The Assessment Survey served to inform the child care policies for Weld County for the past 17
years.
The BCCWC, the WCDHS, and the United Way of Weld County (UWWC) are now
calling for a new needs evaluation to meet the changing needs of licensed child care providers,
parents, and employers in Weld County.
This project will include developing two survey instruments, recruiting parent and
employer participants, collecting survey data, analyzing scores, and reporting results. The first
5
instrument will measure children and youth supervision needs of parents of children ages 0 to 17
in Weld County. The second will measure employer needs as they relate to child care in Weld
County. For example, increased shiftwork, nontraditional hours, and longer workdays.
Data Regarding Children and Families in Weld County
Prior to detailing the needs assessment surveys, it is important to review and understand
the most recently published data representing children and family trends in Weld County.
Weld County is the third largest county and 9th most populated county in Colorado
(Source: Weld County Demographics Summary, 2014; KidsCount.org, 2016) showing an overall
population growth of 7.9% between 2010 and 2014. The proportion of children ages 0 to 17
years old grew 5.2% between 2010 and 2014 and the proportion of children raised in poverty or a
low income family, as indicated by enrollment in the free or reduced lunch programs, remained
steady.
Weld County Overall Population
from 2010-2014
280,000
270,000
260,000
250,000
240,000
2010 2011 2012 2013 2014
Population Growth in Weld County from 2010 to
2014 of Children AgesO to 17
2&0,000
215.000
270,0W
265,000
260,080
255,000
250,030
245,0W
240,0W
2010 2011 2012 2013 2014
6
Proportion of Children in Poverty
and Low Income Families in Weld
County from 2010-2014
60.00%
50.00%
40.00%
2010 2011 2012 2013 2014
During the same time period, Colorado's overall population grew only 5.7% and the
proportion of children ages 0-17 years old grew only 2.9% (Source: Kids Count, 2016).
It is important to note that according to Kids Count data, Weld County was ranked # 2
out of 25 for growth in child population between 2000 and 2013, representing a 41% increase.
Problem Statement
Weld County has seen a 3.8% decrease in poverty rates between 2013 and 2014 (Source:
The Greeley Tribune, 2016), and overall unemployment rates reached their peak in 2010 and
have decreased 6.3% in the past five years. This represents economic growth in Weld County;
however, not everyone is reaping the benefits of this growth.
Young minority single -mothers continue to struggle financially and child care costs
outweigh any potential income made by working outside of the home. For example, thirty -
percent of households are low income single -earner households, women earn 24.4% less than
their male counterparts and yet are 23% more likely to be single parents. Eleven percent of
families have no-one in the household working, forty-nine percent of households are in poverty,
and Hispanic wage earners earn 36% less than the average household income in Weld County
(Source: U.S. Census Bureau, 2015; twoncharts.com). These data, coupled with the high cost of
child care, highlight the continuing need for quality affordable child care services throughout
Weld County in order to enable parents to find work and earn incomes capable of supporting
their families.
Weld County is ranked at 15 of the 25 counties measured on the child well-being index.
Weld County is ranked well below Douglas, Broomfield, Boulder, Larimer, Jefferson, and El
Paso Counties on the child well-being index. For the sake of all children in Weld County, it is
important to understand the child well-being indicators included in the index and work to
increase Weld County's ranking in Colorado (Source: KidsCount, 2016 and U.S. Census, 2015).
Note that in 2014, Weld County had a child poverty rate of 12.8% with 52.1% of children
qualifying for a free or reduced lunch, while in comparison, Boulder County had a child poverty
rate of 13.6% with only 26.7% of children qualifying for a free or reduced lunch. This highlights
7
the importance of not only including families in poverty, but families living just above the
poverty line. Table 2 provides a comparison of child poverty and low income rates for four
midsize Colorado Counties (Source: KidsCount, 2016).
Table 1
Average Weld County Needs and Costs Compared to Colorado
Needs Indicators
Low income Households
Child (severe) poverty Rates
Children Qualified for Free/Reduced Lunch
Median Household Incomes in Weld County
Compared to Median Household Incomes in
Colorado
Employment Statistics
No-one in household working
Single earner households in poverty
Median Earning per Worker
Weld
County
49.0%
12.8%
52.1%
-15.6%
Colorado
38.0%
16.0%
42.0%
Weld County Above or Below
Colorado Averages
I I% Above Colorado Average
3.2% Below Colorado Average
10.1% Above Colorado Average
15.6% Below Colorado Average
11.0%
24.4%
90.6%
6.9%
13.6%
100.0%
4.1% Above Colorado Average
10.8% Above Colorado Average
9.4% Below Colorado Average
Childcare Costs
Average Childcare Costs Across Age Groups
Childcare Costs in Weld County as a Proportion
of State Costs
$12,168.00 $12,736.00
95.5% 100.0%
4.5% below Colorado Average
Table 2
A Comparison of Child Poverty and Low Income Rates in Midsize Colorado Counties
% Free and
County Population % children ages 0-17 % Children in Poverty Reduced Lunch
Adams 480,317
Boulder 313,708
Lar¢ner 323.863
Weld 276,079
27.90%
20.70%
21.00%
27.00%
17.70%
13.60%
12.10%
12.80%
14.05% 40.30%
49.40%
26.70%
33.00%
52.10%
AVERAGE 267,607 24.92%
As seen in Table 2 above, Weld County has an average proportion of children in poverty
when compared to the other three midsize Colorado counties; however, is well above average on
the proportion of low income families as measured by enrollment in the free and reduced lunch
programs. Additionally, Weld County is above average for the proportion of children ages 0-17
in the population.
As seen in Table 3 below, birthrates for the four midsize Colorado counties described
above can be found in Table 3 below. According to the Kids Count, 2016 results, Weld County is
slightly below average on the proportion of single women giving birth and well above average
on the proportion of teen births in 2014 (Source: KidsCount, 2016).
8
Table 3
A Comparison of Birthrates in Four Midsize
Colorado Counties
County
Percentage of Birthrates
of Single Women
Percentage
of Teen
Birthrates
Adams
Boulder
Larimer
Weld
24.80%
18.70%
21.70%
23.30%
27.20%
9.30%
13.20%
22.50%
AVERAGE 24.92%
18.05%
Table 4 (below) shows the proportion of children in poverty and low income households
in Weld County between 2010 and 2014 (Source: U.S. Census, 2015).
Table 4
Proportion of Children in Poverty and Low Income
Families in Weld County from 2010-2014
Year
°A children in poverty and low income
families
2010
2011
2012
2013
2014
50.40%
51.30%
52.30%
50.90%
52.10%
The high proportion of children between 0 and 17 years of age and the high teen
birthrate, coupled with the high proportion of low income families in Weld County suggests a
persistent need for quality community and social services, including child care services.
RATIONALE AND PURPOSE
Currently, Weld County has over 275 licensed child care providers to meet the needs of a
growing population. These statistics show a continuing need for quality child care services in
Weld County; however, additional insight into specific child care needs, costs, available services,
and updated and actionable data regarding parent and employer needs and expectations in Weld
County is critical.
The purpose of this proposal for a community needs evaluation and child care related
assessments is to provide the BCCWC, the WCDHS, and the UWWC updated empirical results
for which to inform policies and funding affecting children and families in Weld County and
ensure parents and employer needs are being met.
9
METHODS
Participants
Parents. In 2015, SuburbanStats.org reported 34,838 households with children between 0 and 17
years old in and 74,470 children between 0 and 17 years old in Weld County. Twenty-six percent
of Weld County children are under age 5 and 74% are between 5 and 17 years old. In order to be
99% confident of the results of the parent needs survey, and to maintain a representative sample
of parents based on children's age, a total of 655 parents will be surveyed across the seven
regions of Weld County. QMS will recruit these 655 families, administer the survey, compile,
analyze, and report the results to UWWC on behalf of the BCCWC and WCDHS. In order to
accomplish collecting 655 parent surveys in a two-week time period, a total of four (4) survey
administrators will work for two hours in the morning (to collect data from parents dropping off
children) and two hours in the late afternoon (to collect data from parents picking up children).
In addition, the child care providers will be asked to make the survey's available to parents and
advise parents of the importance of these surveys.
Employers. In the current Needs Assessment, in addition to surveying parents' child care needs,
employers will be surveyed about the type and duration of child care their employees require to
be effective and productive in the workplace. The ten largest employers in Weld County in 2014
employed 19,443 individuals. See Table 5 below. The ten midsize employers to be sampled will
be determined.
Table 5
, niplolers in Weld County in 111/4
Employer Number or Employees
(2014)
Airs Con -Fruity CoIekb 800
Barber Heald: North Colorado Medical Center 4,112
City of Greeley 942
1BS Swift and Cotrpany 4,500
Stanek, Inc. 987
State Cann beware Companies 1,445
Univemdy of Northern Cobrado 1,658
Weld Comity 1,4❑
Web Cmmity Government 1,282
Weld Comity School Dkvict 6 2,300
Source: Windsorgoerom (2014)
All ten (10) of the employers above will be surveyed and results will be provided to the
UWWC on behalf of the BCCWC and WCDHS. In addition, 10 midsize employers will be
selected at random and surveyed. Two survey administrators will conduct these surveys
concurrently with the parent needs assessments. The UWWC will advise employers of the
importance of these upcoming surveys.
Instrumentation
The Needs Assessment surveys will be developed based on current Weld County child
care needs as determined by encouraging input from child care experts, members of the Weld
County Early Childhood Council, experts at UWWC, child care providers and parents.
10
A focus group will be assembled to include parents, providers, community leaders, and
employers to critique each item on the survey and provide feedback to QMS. A pilot study will
be conducted with proper IRB approval and psychometric analysis will be conducted to ensure
assessment score fidelity, validity, and reliability.
As part of the Parent Needs Assessment, questions detailing demographic information, such as
age, race, marital status, number of children under 17, level of education, size of household,
length of residence in Weld County household location (by region), household income,
employment status, etc., will be developed and included.
As part of the Employer Needs Assessment, questions detailing the company profile and
employee shiftwork, extended hours, overtime commitments, differential shifts, number of
employees by gender, etc., will be developed and included.
Data Analysis
All data collected as a part of this project will be strictly confidential and only group
statistics will be included in reports. The statistics will be descriptive in nature as they will
include detailed demographic information, and parent and employer needs based on both
quantitative (e.g., cluster and multivariate analysis) and qualitative analysis (emerging themes).
TIMELINE AND CONCULSIONS
QMS will develop, test, validate, administer, score, and analyze the parent and employer
needs assessments between May 16, 2016 and September 1, 2016 and results will be presented to
the UWWC by September 15, 2016. See above for an anticipated schedule of timing and
invoicing of deliverables.
QMS welcomes the opportunity to work collaboratively with members of the BCCWC
and employees of the WCDHS and in concert with the UWWC to implement and complete the
Community Needs Evaluation and Child Care Related Assessments. Once results are compiled,
recommendations will be made to UWWC on behalf of the WCDHS and the BCCWC.
11
BUDGET
Proposed Budget for Community PARENT and EM PLOVER Needs Evaluation
5/16/2016-911/2016
PARENT ASSESSMENTSEMPLOYER
ASSESSMENTS
and INTERVIEWS
PERSONNEL EXPENSES
(1W WC Agency Administration Fee
$14,00000
$2,500.00
52500,00
TOTAL PERSONNEL EXPENSES
$14,000.00
EVALUATION (NEEDS ASSESSMENT) EXPENSES
$1300.00 $200.00
$1,650.00
53,00000
82,00000
$16,200.00
$3,600.00
$3,750,00
$1,250.00
$630.00
$2 520.00
83,080.00
$132,00 $300.00
$2,420.00
_
$30,602.00 $11,430.00
Director of Evaluation: Quantitative Measurement
Strategies at $50.00 per hour
Proposal and Study Design 5/3-5/15
5/16-5/31 at 15 per week
6/1-6/30 at 15 hours per week
6/1-6/25 at 10 hours per week
7/1-9/1 at 36 burs per week for 9 weeks
7/1-9/I at 8 hours per week for 9 weeks
9A-9/15 at 30 limas per week for 2.5 weeks
9/1-9/15 at 10 hours per week for 2.5 weeks
One Evaluation Specialist 62 - 6/3 @ 35,00 per how for 18
hours
One Evaluation Specialist 6/6 - 6/30 @ 35.00 per hour for
18 hours per week (X 4 weeks)
One Evaluation Specialist 6/5 - 6/25 at $35.00 per hour for
22 hours per week
Mileage Defense for one evaluator @ .54 per mile for 100
neles per week from 6,2 to 7/31 (800 miles X.54) across
two projects
One Graduate Research Assistant @ 22 hours per week @
$22.00 per !lour for 5 weeks
__
TOTAL EVALUATION EXPENSES
OPERATING EXPENSES
Final Report DesirlWWC
Targeted Mailing List of2000 residents with 25% rev Rate
Professional survey design
Printing and mailing 2000 surveys
Scan paper serveys to data software
Scheduler at $22.00 hour for 40 hours
$1,250.00 $2_5000
$2,00000
$1,000.00 $300.00
$3380.00
$1,295.00
$880.00
TOTAL OPERATING EXPENSES
$8,925.00 $1,430.00
DATA COLLECTION EXPENSES
Spanish Speaker daring parent data collection @ $25.00
per hour (four hours per collection pcmd, five days per
week, for tour weeks)
Mileage at 100 miles per week for 5 weeks at .54 per mile
(X 5 surveyors)
Four survey adms,stralors for 20 has per week for 5 weeks
at $22.00 per hour ($22.00 X5 weeks X4 surveyors)
Consultation and Coordination with Weld County Heath
Department
$2,000.00
51,350.00
$8,80000
$2,500.00
TOTAL DATA COLLECTION EXPENSES
514.650.00 $0.00
EVENTS
Focus Gorp luncheon
$250.00 $150.00
_ — v
TOTAL EVENTS EXPENSES
$250.00 $150.00
TOTAL EXPENSES
568,427,00 $15,510.00
PARENT EMPLOYTIENT
Total Personnel and Evaluation Expenses
Total Opensting Expenses
Total Data Collection Expenses
Total Events Expenses
$44,602.00
$8,925.00
$14,650.00
$25000
$13,930.00
$1,430.00
$0.00
$150.00
Amount Requested $83,937.00
Hello