HomeMy WebLinkAbout20173403.tiffRESOLUTION
RE: APPROVE BYLAWS FOR HUMAN SERVICES ADVISORY COMMISSION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the newly drafted bylaws of the Human Services Advisory Commission have
been presented to the Board of Weld County Commissioners for approval, and
WHEREAS, the Board of Commissioners of Weld County deems it advisable to adopt said
Human Services Advisory Commission bylaws, and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the bylaws for the said board, be, and hereby are, adopted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of October, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD CO, NTY, COLORADO
ATTEST: dith,v .CLdoeA
Weld County Clerk to the Board
BY:
APP
ount torney
Date of signature: t O l 101 17
Julie A. Cozad, Chair
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Steve Moreno, Pro-Tem
EXCUSED
Sean P. Conway
arbara Kirkmeyer
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2017-3403
HR0004
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: August 29, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Advisory Commission Bylaws
Please review and indicate if you would like a work session prior to placing this item on the Board's
agenda.
Request Board Approval of the Departments' Advisory Commission Bylaws (attached). The Weld
County Human Services Advisory Commission (HSAC) has been developed to serve in an advisory
capacity to the Department of Human Services and the multiple human services programs that are funded
through State and County sources. It shall replace the current Human Services Board (HSB) and the
Families, Youth and Children (FYC) Commission. The HSAC was reviewed and approved initially by
the Board of County Commissioners. The attached bylaws specifically detail the purpose, functions, and
governing rules of the HSAC, and have been reviewed by Karin McDougal. The HSAC shall be effective
January 1, 2018.
I do not recommend a Work Session. I recommend approval of these bylaws.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve
Recommendation Work Session
Schedule
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Other/Comments:
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2017-3403
Pass -Around, Memorandum; August 29, 2017 — (Not in CMS) Page I
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BOCC STAFF USE
Date Set: Time: _
BOARD OF COUNTY COMMISSIONERS
WORK SESSION COVER LETTER
Department/Office: Human Services Date: August 31, 2017
Work Session Topic/Title: Human Services Advisory Commission
Person requesting work session: Judy Griego Extension: 6510
Has your commissioner coordinator/BOCC chair approved the work session?
X Yes, commissioner coordinator
Yes, BOCC chair
Recommended length of time needed for discussion:
15 minutes X 20 minutes
30 minutes other (list)
In addition to yourself and the board, please list who should attend:
Jamie Ulrich
Brief description of the issue: (please select one) ❑Informational only X Action needed
To discuss the benefits of using one advisory commission (HSAC) for the purpose and
responsibilities currently carried out by the Families, Youth and Children (FYC)
Commission and the Human Services Board (HSB).
Options for the board:
Approve HSAC and bylaws or suggest and alternative.
Recommendation to the board:
Approve HSAC and bylaws as presented.
BOARD CHAIR USE
Results/Outcomes:
Work Session, 09/13/17. Pass -Around approved as submitted.
Weld County Human Services
Advisory Commission Bylaws
ARTICLE I - NAME OF COMMISSION
The Commission shall be called the Weld County "Human Services Advisory Commission"
(hereinafter referred to as the "HSAC").
ARTICLE II - PURPOSE AND FUNCTIONS OF THE HSAC
The HSAC serves in an advisory capacity to the Department of Human Services and the
multiple human services programs that are funded through State and County sources.
Specifically, the HSAC shall perform the following functions:
A. Participate in the budget process, development, planning, implementation and evaluation
of the Community Services Block Grant (hereinafter referred to as "CSBG"). This
includes recommending the approval of the CSBG plan, budget and any supplemental
funding plans to the Board of County Commissioners (hereinafter referred to as
"BOCC").
B. Function as the "Placement Alternatives Commission" (hereinafter referred to as "PAC")
for Weld County, as referred to in C.R.S. § 19-1-116(2)(a) and prepare the plans required
by C.R.S. § 19-1-116 (2)(b). Review and advise the BOCC of Weld County regarding
the following:
1. Weld County's compliance with the out -of -home placement allocations and
associated requirements of C.R.S. §§ 26-5-101, et. seq.
2. Weld County's Family Preservation Program with Core Services and Congregate
Care Prevention Program.
3. The effectiveness of programs within Weld County which are designed to prevent or
reduce out -of -home placement of children and youth involved in the Child Welfare
system.
C. Function as the "Family Preservation Commission" for Weld County, as referred to in
C.R.S. §26-5.5-106(1), and comply with the review and reporting requirements of C.R.S.
§ 26-5.5-106 (2).
ARTICLE III -MEMBERSHIP
A. The HSAC membership shall consist of:
1. 12 to 15 members.
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2. One-third of the HSAC shall be elected public officials or their designee.
3. One-third of the HSAC must be representative of the low-income client sector,
but need not be low-income themselves. Representatives shall be chosen in
accordance with democratic selection procedures adequate to assure that they
represent the low-income population served by the Department and shall include
members or a representative from the client sector, agencies serving the client
sector, disabled, and senior citizens.
4. The remainder of the HSAC shall consist of persons from the private sector of the
community having interests in a total community. These persons may be officials
or members of local business, industries, major employers, and other private
social service or public education groups and shall be appointed by the group
represented. This may include a representative from the Chamber of Commerce,
United Way, labor union, veterans' organization, etc. Representatives of any
other interests may be recommended by the HSAC members for appointment to
the advisory commission.
5. Preferred membership includes:
a. Physician, a clinical nurse or licensed health professional
b. Attorney
c. Representative of a local law enforcement agency
d. Representative of the probation department
e. Representative from a local mental health clinic
f. Representative of a local school district
g. Foster parent/adoptive parent
h. Member at large
i. Accountant or other financial professional
6. Membership shall include representation from all regions of Weld County, when
possible.
B. Membership guidelines:
1. Full Membership — each member shall have all privileges and voting
responsibilities with no proxy voting allowed.
2. Conflict of Interest — No member who is employed by a contractor of the CSBG,
Core or other Human Services program funds shall be allowed to vote on the
approval/denial of that program or service funded by CSBG funds. Each member
will sign a conflict of interest policy every 2 years.
3. Orientation- Each member will complete an orientation within 6 months of being
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seated on the advisory commission.
4. Training- Each advisory commission member will be provided training on their
duties and responsibilities, and receive a copy of the governing documents every
two (2) years.
5. No members may be employed by or otherwise associated with a provider of Core
services.
C. The members of the HSAC shall be appointed by the Weld County BOCC, according
to the following procedure:
1. Persons interested in serving on the HSAC shall submit an application which will
provide biographical information. All appointees must be Weld County residents.
2. Membership of the HSAC shall be appointed by the BOCC. The BOCC may
interview such nominee(s) according to the BOCC's desires. The BOCC, in its
sole discretion, may appoint members to fill vacancies or reappoint members for
additional terms.
3. The HSAC Chair may designate, on an annual basis, such community advisors as
the HSAC deems necessary, in order to benefit the HSAC ad hoc sub -committees.
Such community advisors shall be representative of the community and have
demonstrable personal or professional knowledge of the area of their designation.
Community advisors shall not vote on matters which come before the standing
committees for determination.
4. The BOCC may appoint members to serve as standing members in certain
positions listed in Article Ill, A., above, where, by virtue of the member's unique
abilities, or because of the position itself, a standing membership is justified. The
term limits for the standing members shall be the same as members.
ARTICLE IV - OFFICERS & EXECUTIVE COMMITTEE
The HSAC shall elect, from its own members, a Chairperson, Vice -Chairperson and Secretary.
The Term of office for each HSAC officer is one (1) year. If re-elected, each officer may serve
two terms.
ARTICLE V - DUTIES OF CHAIRPERSON
It shall be the responsibility of the Chairperson to call all special meetings, preside at all
meetings, and carry out general Chairperson responsibilities.
ARTICLE VI - DUTIES OF VICE -CHAIRPERSON
It shall be the responsibility of the Vice -Chairperson to assume the duties of the Chairperson
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in his/her absence. Also, he/she shall perform other duties assigned by the Chairperson.
ARTICLE VII - DUTIES OF SECRETARY
It shall be the responsibility of the Secretary to keep minutes, or to arrange for the keeping of
minutes, of all meetings.
ARTICLE VIII - NOMINATION AND ELECTION OF OFFICERS
The nomination and election of annual officers shall be held during the first regular meeting
of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
ARTICLE IX - MEETINGS
Meetings of the HSAC will be conducted quarterly, on days agreeable to the membership,
provided there is business to conduct and according to the following procedure:
A. Written notice of all regular meetings shall be emailed to each member at least five (5)
days prior to each regular meeting date.
B. Special meetings may be called when deemed necessary by the Chairperson.
C. A quorum shall consist of 50% plus 1 of current members. A quorum shall be necessary
at any meeting to conduct business.
D. The concurring vote of a majority of those present shall be required to pass any motion
made.
E. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
ARTICLE X - CONFIDENTIALITY
Members of the HSAC may, by such membership, inspect or be privy to records and other
materials containing personally identifying information maintained by the Weld County
Department of Human Services.
Members shall protect the confidentiality of such records and other materials. Except as provided
by law, no information in possession of a member of the HSAC about any individual client, shall
be disclosed in a form including identifying information.
ARTICLE XI - AMENDMENT OF BYLAWS
Bylaws may be amended according to the following procedure:
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A. The proposed amendments to the Bylaws may be presented at any meeting of the
HSAC at which a quorum is present, provided five (5) days' notice has been given to
each member.
B. For passage, such proposed amendments must receive the vote of the majority of the
entire membership of the HSAC.
C. All amendments approved by the HSAC must be approved by the BOCC prior to
becoming effective.
ARTICLE XII - DISPUTES
Disputes between the Department of Human Services and the HSAC shall be resolved as
expeditiously as possible either by concurrence between the two entities or by intervention by
the BOCC.
Revised 8/16/2017
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