HomeMy WebLinkAbout20170879.tiffRESOLUTION
RE: APPROVE APPLICATION FOR JUVENILE RESTORATIVE JUSTICE GRANT FOR
FISCAL YEAR 2017-2018 AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Juvenile Restorative
Justice Grant Funding for Fiscal Year 2017 - 2018 from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial
District Attorney's Office and the Youth and Family Connections agency, to the Colorado
Restorative Justice Council, commencing July 1, 2017, and ending June 30, 2018, with further
terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Juvenile Restorative Justice Grant Funding for Fiscal
Year 2017-2018 from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office and the
Youth and Family Connections agency, to the Colorado Restorative Justice Council be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County,
Colorado, that Kirsta Britton, District Attorney's Office, be, and hereby is, authorized to
electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of March, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORDO
ATTEST: thrift& ,eitp•ok,
Weld County Clerk to the Board
uty Clerk to the Board
County Attorney
Date of signature: '-1 (1 i ( ( -7
rbara Kirkmeyer
u
La 0
e'A. Cozad, Chair
Steve Moreno, Pro-Tem
Sean P. Conway
l
/like Freeman
CGOctiC
ac rC (3G)
C-
2017-0879
DA0026
--1d1TrHAEL J. ROURKI:
District Attorney
ROBERT W. MILLER
Assistant District Attorney
Office of the District Attorney
Nineteenth Judicial District
915 10111 Street
P.O. Box 1167
Greeley, CO 80632
Phone: (970) 356-4010
Fax: (970) 352-8023
www.weldda.com
To: Board of County Commissioners
From: Kirsta Britton
Director, Juvenile Diversion
Date: March 17, 2017
RE: Juvenile Diversion Restorative Justice grant application
Before you with a request for approval to submit for resolution at a full Board meeting, is a
continuation grant application to the State Restorative Justice Council seeking funding for state
fiscal year 2017-2018. This is a continuation application without substantive changes from prior
applications.
This project is in collaboration with staff from Youth and Family Connections and most of the
funds requested will support YFC Restorative Justice programming. The County operates as a
pass through for these funds. There is no County match for these funds.
The application is due to the state by close of business on March 31, therefore, we have
sufficient time if the Board desires a work session.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmcyer
Steve Moreno, Pro -Tern
Approve Schedule
Recommendation Work Session
Other/Comments:
2017-0879
DA 001(p
Juvenile Restorative Justice Diversion Funding Application FY 418
Information:
The purpose of FY '18 (July 1, 2017 -June 30, 2018) Restorative Justice Council Funding is to support restorative
justice programs in providing services that will help keep juveniles out of the criminal justice system.
The Juvenile Restorative Justice Diversion funding applications are due March 31', 2017.
Please complete the application and email it as a PDF to deb.witzel(aijudicial.state.co.us by 5pm March 3r, 2017.
Please do not include any extraneous attachments. Please save your completed application as a PDF file with the pre -fix:
FY18RJ_ Then add the name of your organization. No late or incomplete applications will be considered.
There will be five (5) regional 2 day trainings around the state between January 19th and March 10th to help potential
applicants understand Implementation Science, Evidence -based Practices and Restorative Justice as well as how to apply
for this funding. Please visit the Events Page on www.rjcolorado.org to learn more about the dates, times and locations
and to sign up.
An informational webinar on applying for this funding will take place February 23rd 11:30am — 12:30 pm MST and the
recording of that webinar will be available via www.rjcolorado.org after that time. There will be no information about
Implementation Science or Restorative Justice in general as a part of that webinar. Participation is limited to 50 call lines
per session. Please limit one call from each agency or organization. To register, please visit www.rjcolorado.org on the
Events page. A Frequently Asked Questions document will be provided on www.rjcolorado.org after the webinar as well.
Funding decisions will be announced at the beginning of May 2017.
The funding recommendations are made by the Colorado Coordinating Council on Restorative Justice (RJ Council).
Funds come from the Restorative Justice Cash fund, managed by the State Court Administrator's Office of the Colorado
Judicial branch.
A total of $800,000 is available for FY '18 (July 1, 2017 — June 30, 2018). The RJ Council is committed to
implementation science guidelines (more information is available at: http://implementation.fpg.unc.edu/ ) which
recommend supporting funded programs for 3-5 years and thus will first consider requests for continued funding from the
currently funded Juvenile RJ Diversion pilot projects established by HB 13-1254 but at no more than 60% of their FY '16
funding level. The RJ Pilots are in their third year of data collection on juvenile diversion oriented restorative justice
programming. Those programs funded for their first year in FY '17 may apply for up to 80% of their FY' 17 total funding.
Remaining funds (approximately $300,000) will be made available for restorative justice programs applying for funding
for pre -file restorative justice efforts as new or existing projects, services or practices that divert juveniles from entering
the juvenile justice system for behaviors that put them at risk for court filing. The restorative justice programs may be
within governmental agencies, nonprofits (501.c.3) or schools that meet the priorities and requirements outlined below, up
to $100,000 per proposal. The RJ Council places high value on keeping appropriate juveniles out of the justice system.
Through restorative justice practices, victims have a voice, harm to victims and the community can be repaired and
offenders have an opportunity for learning and to reduce collateral consequences. Restorative justice practices provide
options for school and justice system professionals to offer a satisfying and cost effective justice experience to victims, the
community and offenders. For more information about restorative justice practices and definitions please visit
http://www.rjcolorado.org/colorado-restorative justice-council.html and review the RJ Models Definitions document.
The RJ Council places high value on restorative justice programs and practitioners that are registered in the RJ Directory
and agree to adhere to the Facilitator Code of Conduct and Standards of Practice as well as Training Guidelines found on
www.rjcolorado.org.
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Juvenile Restorative Justice Diversion Funding Application FY `18
Priorities and requirements for proposals that may receive funding:
All funded programs and projects will be required to abide by the RJ Council data collection and evaluation guidelines
and reporting requirements, as well as the financial management and reporting standards set forth by the State Court
Administrator's Office of the Colorado Judicial branch. These have not been finalized for FY "18, but the FY "17
Compliance Guidelines are available for review at http://www.rjcolorado.org/colorado-restorative justice-council.html.
All funded programs and projects will be required to use an evidence -based screening tool to identify level of risk and
need for offenders referred to their program or project. The intent is to better assess and understand the level of risks and
needs of juveniles referred to restorative justice. (Example: CJRA — There are many possibilities. More information can
be found on nicic.gov/library/files/027615.pdf) The RJ Council has an interest in substance use and mental health
concerns of referred juvenile offenders as well. At this point in time no stalking, sexual assaults or domestic violence
cases may be served with these funds.
All funded programs and projects will be required to send at least one representative to quarterly Implementation Team
meetings within the state of CO. Travel to these meetings may be budgeted into the grant request. These meetings are
generally held from l Dam-3pm and dates and location are planned on a calendar year. Please see the Funded Programs
page at www.rjcolorado.org for details. Additionally, there are quarterly Implementation Team calls schedule that at least
one representative from each funded agency must attend.
All funded programs and projects will be required to demonstrate that their RJ service provision will reflect the needs and
demographics of their community with an emphasis on meeting the assessed needs of at -risk and underserved populations.
For example: If the most significant percentage of cases filed in the judicial district are Hispanic non-white, males, age
16-17, then service provision should look similar. No one should be declined services for financial reasons.
The RJ Council will give priority to programs that are victim -centered in their restorative justice practices. The RJ
Council holds victim -centered practices as the highest standard of practice. For more information see Victim Centeredness
in RJ at http://www.rjcolorado.org/colorado-restorative justice-council.htm1.
Collaboration and partnerships are encouraged. Where these relationships pre-exist and are successful, sustainable
collaborations are documented in the application, the RJ Council will consider how well -positioned the community is to
receive funding. A letter of commitment from each partner is required with the application and a Memorandum of
Understanding will be required, if funded. Community readiness will be evaluated based on documented letters attached
to the proposal showing commitment to referrals, screening/assessments, data collection, evaluation, and reporting as
examples.
The RJ Council will consider geographic diversity within Colorado as funding decisions are made.
Instructions:
• Please complete each section of the application. Use 12pt font. 1 inch margins. Single spacing is permissible. Do
not exceed page allotments in each section. The form will not automatically limit the space you have so you must
pay attention to the limitations and actual space used. Include attachments at the end of the application. Do not
include any attachments beyond those requested.
• Save your file with the pre -fix: FY 18RJ_ followed by your organization name.
• (ex. FY18RJ_juvenileRJdiversion33JD)
• Please complete the application and email it as a PDF to deb.witzel(a�iudicial.state.co.us by 5pm March 31st,
2017.
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Juvenile Restorative Justice Diversion Funding Application FY `18
• If you have questions please contact Deb Witzel by emailing deb.witzel@judicial.state.co.us. No phone inquiries
please. A Frequently Asked Questions document will be developed and posted to www.rjcolorado.org .
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Juvenile Restorative Justice Diversion Funding Application FY `18
SCAO use only:
Score:
Recommendation:
Award Amount:$
Section 1. Applicant Information
Agency/Organization Information: Include the judicial district number(s) the program will exist within and the
counties, municipalities and,/or school districts served by the proposed restorative justice program. What type of
agency/organization is requesting the funds? (ex. District Attorney 's office. 501.c.3/non-profit, school, etc.)
19th Judicial District, Weld County, District Attorney's Office Diversion Program
Primary Contact Name: Kirsta Britton
Email: kbritton@.co.weld.co.us
Phone:970-400-4775
Alt. Phone:970-290-7638
Mailing Address: PO Box 1167
City: Greeley
CO
Zip:80632
Amount Requested: How much funding are you requesting for FY2018? (July
1, 2017 -July 1, 2018)
$142,742.40
Section 2. Juvenile RJ Diversion Program Information
Program Information: Is this a new or existing restorative justice project. service or practice?
If existing: In one page or less write about the restorative justice project, service or practice's development and progress.
Describe the community and the demographics, for juveniles in the community and the community in general. What have
been the primacy challenges and obstacles? What have been the key successes and Mornings? What changes have been
made from the original plan and why? How have harmed parties been included and to what extent? Has Implementation
Science played into your program's development? If yes. how? If not, why not?
If proposing a new project within an existing organization: In one page or less write about the project, project purpose or
intention and general plan. Describe the community, and the demographics in the community. How does Implementation
Science play into your new program/project 's development? What steps have been taken at the time of the application?
What are the anticipated impacts on the community and anticipated challenges?
This is an existing project originally initiated under Senate Bill 13-1254. Prior to being named a Pilot Project
site, Weld County didn't have an RJ program to serve the judicial district. In response to Senate Bill 13-1254,
the sitting DA held a stakeholder meeting where it was determined that a collaboration with a local non-profit
youth serving agency, Youth and Family Connections (YFC) was the ideal partner for this project. Weld
County Restorative Justice (WCRJ) was formed under the YFC umbrella to provide RJ conferencing to
Diversion participants. Since the Pilot Legislation, the program has evolved from non-existent to a program
serving Diversion, Probation, and municipal referrals with three different conferencing models. Probation and
Senate Bill 94 both contribute a small amount of funding in addition to State RJ Council dollars.
Geographically, Weld County is very large. Greeley, the county seat and where most referrals come from, is
considered urban due to the population size. However, the community has a small town feel reflecting our deep
roots in agriculture. According to Colorado Department of Education (CDE) data for the 16-17school year, the
juvenile population of Weld County is approximately 47% Hispanic and 48% white with 52% minority youth;
however, juveniles in Greeley represent approximately half of all juveniles in the county and the demographics
of Greeley are 60% Hispanic and 34% white with 66.5% minority youth according to CDE. Fifty percent of
Weld County youth qualify for Free and Reduced Lunch and over 65% of youth in Greeley schools qualify for
Free and Reduced Lunch.
The primary challenges for this relatively new program, have been around staffing. Initially, it was unknown
what was needed and therefore the program was understaffed much of the first year. Once funds were
it\RESTORAT1VE
JUSTICE
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Juvenile Restorative Justice Diversion Funding Application FY '18
established, maintaining qualified staff has been an issue. There is great value in having an understanding of
the dynamics of Weld County. Finding a balance between those who know the principles of RJ and also know
the community has been a challenge. Additionally, volunteer retention and recruitment have been an area of
focus. Finding an ideal staffing and volunteer model, as well as finding the right people for each role, has been
the biggest challenge. Our key successes and learnings and our greatest deviation from the original plan all
come in this area as well, as we've constantly reevaluated the proper staffing for the program. Our original plan
was to have one part-time person coordinate all conferencing. That was unrealistic and we've been modifying
based on continued lessons throughout the project. The amount of work devoted to these lessons, challenges,
and modifications have kept the program from reaching full implementation.
Harmed parties are contacted for participation. Those who have participated have found value in the process.
This is reflected in the survey responses collected. Additionally, victim statements are collected and victim
surrogates are used when the harmed party doesn't desire to be present in the circle. Because the program
frequently deals with low level offenses, victims are frequently uninterested in participation and as a result
victim participation has been a continued area of focus.
The principles of Implementation Science are ever present in development discussions. While there wasn't the
benefit of a solid exploration phase, we've tried to use Implementation Science to the best of our ability despite
coming in at a later stage. Specifically, as the community has desired RJ to grow more quickly than
Implementation Science would support, we've frequently returned to those principles to remind us to stick to the
basics and focus on building a solid foundation for the future rather than expand during the initial
implementation phase. Going back to our biggest challenges, turnover in staff has been a barrier to reaching
full implementation.
Referral Population to be Served: Describe the program's population of juveniles to be served including types of
delinquent or school disciplinary behaviors, socio-economics and demographics, types of cases or behaviors to be
addressed and anticipated changes for those to be served. 1/2 page or less
Complete the table below for anticipated program specific demographic data.
While the Weld County District Attorney's Office covers the entire l9`'' Judicial District/Weld County, most of
the smaller towns in the district serve juveniles in some capacity through their municipal courts. Approximately
half of the juveniles in the county live in Greeley and Greeley Municipal Courts do not serve juveniles. As a
result, offenses committed by juveniles in Greeley are sent to the District Attorney's Office for prosecution. As
such, the Diversion program tends to serve juveniles more reflective of the demographics of juveniles in
Greeley as opposed to the county as a whole. We know that 60% of all Diversion participants in Weld County
have Medicaid and that 65% of all students in Greeley schools qualify for Free and Reduced Lunch. This is
consistent with the number of youth we see with families experiencing financial instability. While the program
reviews all petty, misdemeanor, and 3-6 level felony cases, shoplifting and disorderly conduct cases tend to be
the most frequently served. Disorderly Conduct are typically mutual fights that occur in school. While the
offenses that are referred do tend to be fairly low level, they are also typically situations where the juveniles
involved struggle to see that their actions impacted others. It's impactful for both juveniles and their families
for Restorative Justice to address this, especially at the first contact with the legal system. Diversion focuses on
diverting the current case but also desires to put the right systems in place to prevent any future criminal
offending as well. Feedback from participants indicate that this method is beneficial in impacting that goal.
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Juvenile Restorative Justice Diversion Funding Application FY '18
White/
Caucasian
Black/
African
American
Hispanic/
Latino
Asian
American
Indian/
Alaskan
Native
Nat.
Hawaiian
/ Pacific
Islander
Other/
Unknown
Multi -
racial
Males
19
1
25
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Females
19
1
35
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Total
38
2
60
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Percent of Total Served with Limited English Proficiency:
25
Number of
Juveniles
by AGE at
referral
Age 10
2
Age 11
4
Age 12
10
Age 13
10
Age 14
20
Age 15
20
Age 16 Age 17 TOTAL
20
14
100
Partner Organizations: If applicable, identify any partner organizations or collaborators. Include name, main
contact person, phone, e-mail, and mail address. (A Memorandum Of Understanding will be required if funded.)
Youth and Family Connections
Weld County Restorative Justice
Kelly Schramm
2835 W. 10th Street
Greeley, CO 80550
Office: 970.351.5469
RestorativeJustice(a,YouthandFamil_yConnections.org
Partner Organizations' Roles and Responsibilities: For partners identified above, describe any collaborative
effort, partnership, or contract support that is directly related to this program. Include what services partners will
provide and their qualifications for providing those services.
The DA's Office holds an MOU with Youth and Family Connections to provide Restorative Justice Circle
Conferencing and Restore to Diversion youth referred to the Weld County Restorative Justice (WCRJ) program
operating within the Youth and Family Connections agency. The District Attorney's Office contracts with
Youth and Family Connections to provide RJ services using funds awarded by the Colorado Restorative Justice
Council. Youth and Family Connections was identified by stakeholders in the community as the appropriate
agency to house a Restorative Justice Program. Program staff, paid for with RJ Pilot funds, have developed and
implemented a restorative justice program, housed within the YFC agency but as a separate program from other
services the agency offers. They offer volunteer management, training, and facilitations. They are registered
with rjcolorado.org and adhere to facilitator guidelines. This collaboration will exist as long as it is in the best
interest of Restorative Justice in Weld County.
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RESTORATIVE JUSTICE
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FY `1s Juvenile Restorative Justice Diversion Funding Application
Please include with this application as an attachment at the end a Letter of Commitment or .11011 from each partner
organization or collaborator, clearly stating their understanding of their role in the Juvenile RJ Diversion program.
f
Volunteers: If applicable, identi.fr any volunteer roles and responsibilities that will work with the Juvenile RJ Diversion
program. Include in what capacity they will serve the program and the current status of the volunteer corps. Describe any
training you provide for your volunteers and how that will delivered How are volunteers supported by the organization?
(%2 page or less)
Volunteers have been
conference facilitations.
WCRJ program staff
Volunteers are vital
administrative requirement
As a part of the collaboration
each volunteer which
check on each volunteer.
Additional training
recruited and trained as a part of building the program. Volunteers provide many of the
Volunteers receive training from a contracted trainer and then extensive mentoring by
before they become facilitators. Volunteer mentoring is done by RJ program staff.
to the organization and operation of the Restore conference, which has a high
to operate. In 2016, 35 volunteers interacted with Restorative Justice programming.
between YFC and the DA's Office, the DA's Office does background checks on
is a necessity for YFC insurance. The YFC Fiscal Agent also does a TRAILS background
and technical assistance on volunteer recruitment and retention would be welcome.
Provide a flow chart of the Juvenile RJ Diversion Program structure: Include positions, names if available and
relative FTE within the program. When referring to volunteers include role, number and approximate hours served (You
may attach actual flow chart as a separate document at the end of this application)
Attached
Section 3. Juvenile RJ Diversion Program Narrative
A. Need for Juvenile RJ Diversion Program: Help us understand the need for juvenile RI diversion funding in
your community. %Z page or less.
Prior to HB 13-1254, there wasn't RJ programming available to the 19th Judicial District. As a result of being
named as a Pilot site, a program needed to be created. There was hesitation about Restorative Justice because
there had been RJ programs in the community in the past that worked well but when funding went away, so did
the program. As a result, full buy -in was slow. Once the community saw that the program was meeting
success, there began to be interest in the program but uncertainty around funding has caused some sources to be
slow to refer. While the program is gathering positive program outcome data, the program is not fully
implemented per Implementation Science definitions. Absent Colorado RJ Council funding, RJ programming
would likely dissolve in Weld County. The program is not yet able to reach out to other fenders to obtain full
funding at this point.
Additionally, Weld County desires to support the evaluation efforts as much as possible. Weld County RJ still
has much to give the evaluation aspect of the project and wants to ensure that the large number of referrals
served by this program annually can continue to inform the evaluation effort. Financial support to operate this
program moves the RJ movement as a whole forward, as Weld is able to contribute a large amount of data each
fiscal year.
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Juvenile Restorative Justice Diversion Funding Application FY '18
B. Description of Juvenile RJ Diversion Project: Describe the project, including how you are incorporating
the principles and best practices of RJ. What are the eligibility criteria for participants? How is the
program/project victim -centered? How will the needs and concerns of those harmed be identified and addressed?
What is the implementation plan? What training is needed, for staff? Explain the program's capacity to meet the
intended goals. How will program success be determined? For existing programs, summarize implementation &
measures of success to date. What are the procedures and activities from referral to completion? Limit response
to 2 pages or less.
The established DA Diversion Program is a pre -adjudication model. Juveniles facing a first-time, non-
violent offense are eligible for Diversion. While all petty, misdemeanor, and class 6, 5, and 4 felonies are
considered, most cases tend to be disorderly conduct or third degree assault where there is a direct victim, or
shoplifting offenses addressed in Restore with a surrogate victim and emphasis on the harm caused to self and
community. Domestic violence cases are eligible for Diversion but not for RJ referral. Both programs exclude
sex related offenses. All cases received from police agencies by the DA's Office are reviewed for eligibility of
Diversion and RJ using a team approach. When a case appears eligible for RJ, intake notes and the Promise to
Appear (summons issued to the family by the police agency) are provided to WCRJ staff. Eligible juveniles
participate in a Diversion intake interview and the MAYSI-II and CUDIT screening tools are administered.
Screening tools are used in all cases. Staff from WCRJ attend intakes of RJ eligible youth and ask screening
and suitability questions as approved by the RJ Council. WCRJ staff assign cases to available volunteers for
conference and make contacts with victims. WCRJ staff and volunteers facilitate pre -conferences and
conferences. Contract information is forwarded to the DA's Office Diversion Case Manager who completes
follow up calls on the conference contract items and assists juvenile with referrals and contract items as needed.
Once the contract is completed, a reintegration circle is held with original circle participants. Once this is
completed and the Diversion agreement time frame has elapsed, the Diversion case is closed and the Diversion
Director closes the case in ETO.
Weld County Restorative Justice is rooted in the values and principles of restorative justice practices and
incorporates the 5R's throughout the RJ process. Contact is made with the victims when possible along with the
community and the offenders. Voluntary participation is invited from all directly impacted parties. All parties
are willing for the incident to be handled restoratively and be represented or present. To achieve an
understanding of the other stakeholder's experience, especially the victim, facilitators must sensitively invite
and encourage a measure of reflection, honesty, and personal accountability in the offender. The use of trained
facilitators do this in part by developing their own skills through monthly training and by adhering to the
Colorado Facilitator Code of Conduct and Standards of Practice. Conference Circles are conducted with no
tables/barriers to the extent possible.
Models and processes used are Family/Community Group Conferences. However, as WCRJ expands, the
opportunity to use Restorative Dialogues and Restorative Circles has also been used.
The Implementation Plan has been a challenge for a couple of reasons. There has been a lot of staff turnover
in the RJ program and that turnover has made it difficult to advance through the stages to full implementation.
Additionally, decreasing funding has required the program to spend more time that would have been ideal
looking for other funding sources. This is labor intensive and because each funder has different requirements, it
necessitates program staff collect and report to a variety of sources the different data that each funder needs. At
the outset, the 3 -5 -year implementation goal seemed lofty and now that the work is being done, that period
seems to reflect full implementation if all factors remain steady throughout that time, which hasn't been the
experience. With consistency in staff and if the program were fully funded, it could reach full implementation
in 1-2 more years but that might not be realistic.
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Juvenile Restorative Justice Diversion Funding Application FY'18
Staff desire to grow in the field, and therefore trainings offered that are practicable are completed when
possible. On -going training for volunteers is our biggest need. Currently, the program contracts with trainers
and therefore funding is required to put on those trainings at no cost to program volunteers.
The goals speak to specific needs of the program; diverting juveniles into RJ programming, being efficient
and effective in evaluation methods and state reporting, and developing and growing the program beyond the
Implementation period. The biggest challenge will be finding funding from other sources to cover the costs of
the program. The goals have been modified slightly to represent program growth but have remained stable so
that the focus is on implementation with fidelity throughout this phase.
The DA's Office has a responsibility to the people of Weld County to serve them by working to make Weld
County safe. As such, recidivism rates will always be a factor in how we determine success. Additionally,
aggregate feedback as provided by OMNI collected from the surveys completed by victims, offenders, and the
community members will be weighed when looking at program success and areas of needed improvement.
Regarding implementation, as previously stated, a full exploration stage wasn't conducted. However, the
experience has been that the community was ready for RJ to the extent that the program had to turn people away
who want to work with Weld County RJ to start using RJ in their setting. However, since the focus has been on
Implementation Science and moving to full implementation as much as possible before expansion, the program
structure as initially created for the Pilot is where the focus has remained. This has been successful as well.
Police officers and prosecutors are open to the process and participate when requested. This highlights a shift in
how cases are handled. Additionally, the surveys collected as a part of the Pilot highlight satisfaction with the
process as well. Between good implementation and program success, hopefully this is a program that will
continue to serve Weld County.
All first-time offenders are screened to determine Diversion and Restorative Justice eligibility. As the pilot
legislation specified Diversion cases, and as there was an existing Diversion program, Diversion eligibility must
first be met to refer a case to RJ. Multiple cases have been accepted that absent RJ, would have been filed with
the Court due to lack of resources to appropriately handle the harm. A Diversion intake occurs with the
Diversion Case Manager and a staff from the RJ Program to determine suitability for RJ. If a juvenile is
suitable, the RJ program arranges facilitation and the Diversion program provides case management. There is
constant communication between the two programs. Once a juvenile has completed reintegration and
completed their RJ Agreement, the RJ program staff notify Diversion staff The Diversion case is closed
internally within the DA system, with charges never having been filed with the Court. WCRJ uses a database
case management system that the DA's Office can access for confidential information exchange. Case
information needed for data reporting as required by the grant is maintained in this database and the Diversion
Director uses this information to update ETO and compile information for reporting. Occasionally cases are
referred post file. In those situations, expungement instructions are provided to the family. ETO is updated
with all case information and the case is closed in that database as well.
9
Lb\RESTORATIVE
JUSTICE
COLORADO
Juvenile Restorative Justice Diversion Funding Application I FY `18
Data Collection and Evaluation: All RI Council funded Juvenile RJ Diversion program/projects must conduct:
offender screenings for suitability and subsequent risk/need assessments, data collection and evaluation for the program.
Please identifit what screening tools/assessments will be used with referred parties and what the assessments will
measure. Access to the approved database will be provided if funded Data collection will include demographics, level of
offense and status of the offender participation among other things. Please identify how the program will enter and use
this data. Describe your program protocols, technology and staff capacity to meet these specific mandates: I) appropriate
screening for eligibility; 2) administration of pre/post participant surveys for offenders and post -surveys for all other
participants; 3) collection of data on participant demographics & case outcomes; & 4) timely (quarterly) reporting to the
state of all required program information and financial information relative to the funded RI program. Be specific as to
how all required data will be collected & reported including who will be responsible for this. Limit response to 1/2 page
All cases are screened for Diversion and
cases are discussed. Cases deemed eligible
screening tools are administered. WCRJ
for RJ conferencing. This has been very
otherwise have a nearly identical intake
The surveys for circle conference participants
conclusion of the conference. Historically,
result of a large number of surveys (15)
matched survey rate is lower than it has
by OMNI to program staff because of
The Diversion Director collects all data
agencies has been an on -going work in
sharing. Recidivism tracking is done
Anecdotal information is collected in
The DA"s Office Diversion Director is
data management system for case management
into this system with case level data.
are able to access the information to get
weekly status email so we all know where
RJ eligibility
participate
staff participate
helpful
twice.
are
the matched
sent to
been throughout
this error.
and enters
progress
using CDAC
the surveys.
the Project
and
RJ staff utilize
necessary
each case
by DA's
in an
Office staff during a weekly meeting where all
intake interview. The MAYSI-II and CUDIT
the intake interview to determine further suitability
staff and also for participants who would
at the pre -conference and then again at the
of return on surveys has been above 80%. As a
proper identification in the fall of 2016, the
project. Additional extensive training was given
of return on the surveys is a priority.
ETO database. Sharing information between two
are frequently made to help improve data
Colorado Courts Data Access databases.
and therefore, has done all reporting. WCRJ uses a
Diversion staff are able to enter referrals directly
for all case management and Diversion staff
to enter into ETO. Additionally, WCRJ sends a
process at all times.
in
for professional
administered
rate
OMNI without
the
A high rate
it into the
and adjustments
Action and
Manager
referral.
this system
information
is in the
C. Goals, Objectives, Outcomes
and Timeframes: Please briefly note the juvenile RI diversion program's
below and add goal/objective/outcome/timeframe sections as needed Objectives
measurable outcomes and timeframes.
overarching goals. Use the form
are relative stepping stones with
Program Goal: Provide Restorative Justice programming as a sanction of the DA's Office Juvenile
Diversion program agreement.
Objective: Assess all first time
juvenile offenders for
appropriateness in diversion and
restorative justice programming
based on offense, victim input and
resources.
Objective:
year
programming
in taking
provide
to
and
to
make
repair
Restorative
them
amends
Refer 100
Justice
in order
responsibility
with an
to their
harm.
juveniles per
to aid them
and to
opportunity
victim
Objective:
encourage
from
Restorative
to
efficacy
reduce
repairing
victims
increase
the
provide
recidivism,
and
To
diversion
juvenile
Justice
data
of Restorative
the
the
victim,
facilitate and
of juveniles
justice system to
practices, both
to assess the
Justice to
to assist in
harm caused to
community,
offender, and
10
tJRESTORATIVE
JUSTICE
Cc)LC)RADo
Juvenile Restorative Justice Diversion Funding Application FY `18
community member satisfaction,
and reduce cost; and to promote the
restorative justice principles of
reconciliation, responsibility,
reintegration, respect, relationship -
building and restitution
Outcomes: Numbers of participant
and juvenile demographic
information will be available to
report to the state as requested for
verification of numbers served and
inclusion in state reporting.
Outcomes: Number of juveniles
who participate and who reach a
Restorative Justice Agreement
compared to the number of
juveniles who do not reach an
agreement available to report to
the state as requested for
evaluation.
Outcomes: Variables entered into
the ETO database will aid the RJ
Council in reporting whether or not
the intent of the legislation was
successful as a result of the pilot
program.
Timeframe: Quarterly as funding
requirements dictate.
Timeframe: Quarterly as funding
requirements dictate.
Timeframe: Quarterly as funding
requirements dictate.
Program Goal: Provide reporting on program outcomes to the state in a timely manner.
Objective: Utilize the ETO
database for offender and victim
demographics and aspects of
participation.
Objective: Weld County RJ will
share information on conferences,
victim participation and
conference outcomes to the DA's
Office for inclusion in required
reporting.
Objective: Administer victim and
offender surveys as provided by the
state to determine satisfaction and
reparation of harm as a result of
Restorative Justice programming.
Outcomes: Data reports from the
ETO database will be available
and complete in a manner which
will facilitate timely reporting to
the state as required.
Outcomes: Information shared in
a timely manner which will allow
accurate input of information into
the ETO database.
Outcomes: Surveys will show
program successes or short
comings and the aggregate data
will provide direction both at a
programmatic level and a state
level to give direction to further
efforts.
Timeframe: Data updating will
occur on a weekly basis, when
appropriate, throughout the
funding period. Quarterly reports
will be submitted as funding
requirements dictate.
Timeframe: Conference
information will be sent to the
DA's Office Diversion staff
within 3 business days of the
conference throughout the funding
period.
Timeframe: Surveys sent to OMNI
no less often than monthly for the
amount of time that funding
requirements dictate.
Program Goal: Develop the Weld County Restorative Justice Program for success beyond the initial
Implementation Phase.
Objective: Use principles of
Implementation Science to
determine the appropriate body to
provide guidance of the future of
Weld County Restorative Justice.
Objective: Train volunteers in
Restorative Justice principles of
reconciliation, responsibility,
reintegration, respect,
relationship -building and
Objective: Determine, what, if any,
expansion is appropriate.
ii
1tJRESTORATIVE
JUSTICE
CotoRAIDO
Juvenile Restorative Justice Diversion Funding Application FY `18
restitution and mentor effective
conference facilitators.
Outcomes: A governing body
specific to Weld County RJ.
Outcomes: An established
knowledgeable volunteer
facilitate conferences and
with programmatic needs.
and
corps to
assist
Outcomes: A clear plan for the
future of Weld County RJ.
Timeframe: By June 30. 2018
Timeframe: On -going
Timeframe: By June 30, 2018
D. Long Term Plan: What plans does the organization/agency have to sustain the Juvenile RJ Diversion
program? What will happen in the event RJ council funds are not available, reduced over time or later become
unavailable? In particular identify other_ funding sources that will support this program. Limit your response to a
% page.
YFC,
that
eventually
state
potential
fill
the
as the
the RJ
RJ Council
amount
umbrella organization over WCRJ, intends to apply
Council funds are decreased over time. Additional
the program will be able to support itself, however,
funds. JAG funds, as well as other foundation
options to fund the program in the future. For the upcoming
that the Council was previously funding.
for funding from other funders at the same rate
funds will continue to be sought so that
at this point in time, the program is dependent on
funding opportunities, will be researched as
fiscal year, funds will be sought to back
Section 4. Juvenile RJ Diversion Budget
FINANCIAL MANAGEMENT: The applying organization/agency will be responsible for financial
management and reporting for all funds granted and expended for this project. The State Court Administrator 's
Office expects there to be supporting documentation available upon request for all expenditures. FY 18 grant
.funds will be distributed on a reimbursement basis only.
Budget Narrative: Provide justification and a detailed explanation of the budget items listed in the Budget Table
below. The budget narrative must use the same category sub -headings (e.g., 1. Personnel, 2. Training, .Supplies and
Operating, etc.): and explain the basis for prorating where applicable. No indirect costs are paid for with these funds.
Describe the criteria or formula used to compute budget figures. All budget, figures should be justified and explained. The
budget narrative should show the relationship between budget figures and proposed program operations. (For example, if
an expense is for training, an explanation of'the professional benefits and the need, for consultants to provide the training
and the hourly cost of'the services to be provided) All costs must align with the state fiscal rules and limits. (more
information can be found at httns://www.courts.state.co.us/Administration/Division.cfm?Division=finan) It is
important that you describe how maximizing resources will be accomplished. If this is an existing program, how will this
new money help continue RI services without supplanting existing_ funds? What other sources of funding or in -kind
contributions are available? What fees, if any, will he charged to the referred party/offender? What happens if the
referred party/offender/family cannot pay the fee? What is the anticipated cost per referral; include your formula. for this
estimate? (Limit your response to 2 pages or less)
PERSONNEL
The amount requested will fund 45% of the Director salary. Salary is based on the Counties scheduled pay
scale. The cost of benefits is approximately 31% of the base salary, dependent on date of hire. Benefits include
disability and life insurance, and mandatory retirement savings.
12
t$ RESTORATIVE JUSTICE
gas gig COLORADO
Juvenile Restorative Justice Diversion Funding Application FY `18
The amount included for the Director's position includes the annual base salary of $76,780 with $23,672 in
benefits, totaling $100,452. Cost of living increases will occur during the funding cycle and are factored into
those costs. Approximately 45% of the Directors time will be spent on Restorative Justice Pilot functions,
review and determination of eligible cases for referral, data collection and reporting, program process, and
administrative functions that have allowed the 19th Judicial District to follow the requirements of HB 13-1254
and HB 15-1094 and now the requirements of the funds. Additional funds for the Directors salary are provided
by DCJ Juvenile Diversion Grant funds and Weld County. Those additional funds pay for required duties not
associated with the functioning of the RJ Pilot Program.
TRAINING, SUPPLIES AND OPERATING COSTS
The budgeted amount of $50 was calculated based on expenses from the 16-17 fiscal year. Because the
DA's Office operates on a paperless system, supply costs have significantly decreased in recent years.
TRAVEL
The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by the
RJ Council in Boulder and Denver and mileage and potential hotel and airfare expenses for quarterly
implementation team meetings in Salida, Durango, and Alamosa. The Weld County reimbursement rate is 52
cents per mile but the state rate of 49 cents per mile was used to factor this cost. Average hotel rates in Salida,
Durango, and Alamosa were researched as well. Funds will not be requested to attend the Pikes Peak RJ
conference in the fall as that is cost prohibitive at this time.
The amount requested will allow $250 for trips to Boulder for trainings and meetings, $250 for trips to Denver
for trainings and meetings, $500 for mileage and hotel to travel to Alamosa for one meeting, $500 to travel to
Salida, and $750 for travel to Durango.
EQUIPMENT
There are not anticipated equipment needs for the DA's Office RJ Diversion staff in the upcoming fiscal year.
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
The funds provided by the RJ Pilot Program enable the implementation of the WCRJ Program. These funds
allow continued operations of the WCRJ Program giving time to produce outcome results that show the
program's success. This information will be used to obtain additional funding allowing the program to continue
beyond the pilot period.
Personnel: $110,905.00
All contracted consultant and professional services personnel are employed through Youth & Family
Connections and perform the overall management and operational duties for Weld County Restorative Justice
(WCRJ),
the service provider.
Position
FTE
Salary
Fringe
Benefits*
Admin
Expenses
State
Funds
Other Funds
Program Manager
1.0
$50,000.00
$12,947.30
$5,828.62
$55,021.0
$13,755.26
5
Case Coordinator
0.75
$33,000.00
$11,009.30
$4,376.71
$38,825.4
$9,560.89
2
Program Assistant
0.5
$15,600
$1,945.22
$2,924.81
$17,058.5
$3,411.71
3
13
Juvenile Restorative Justice Diversion Funding Application I FY '18
$110,905.
00
$26,727.86
* Fringe benefits include: retirement, health insurance, life insurance, disability insurance, and dental insurance
for all regular employees working more than 30 hours per week. Unemployment insurance, workers'
compensation, and social security are also included in this figure.
Administrative expenses include: administrative expenses associated with payroll, fiscal management and
human resources management. As a small non-profit, Youth & Family Connections (YFC) contracts with an
external service provider to perform these functions and pays a fee to that provider for each YFC part-time and
full-time employees.
Operating Expenses: $5,200 Operating expenses include supplies and equipment associated with program
operations and volunteer training: These include but are not limited to copies, printing, paper, binders, name
tags, food and beverages for meetings and training, costs associated with staff using their own cell phones for
RJ business. Lodging associated with programmatic meetings and training is also included under operating
expenses.
Travel: $4,945 The travel budget was based on estimates of mileage expenses needed to travel to trainings as
offered by the RJ Council in Boulder and Denver and mileage and potential hotel expenses for quarterly
implementation team meetings in Boulder, Pueblo, and Alamosa. YFC reimburses mileage at a rate of 43 cents
per mile. An additional amount is requested to pay mileage expenses for conferences held in the southern part
of the county as the program is headquartered in Greeley. Conferences are held in the community harmed
requiring travel to towns such as Lochbuie, Dacono, Frederick, Firestone, etc.
Foreign Language Translation: $500 Spanish language speakers will be employed by the program and
Spanish speaking volunteers are also a part of the program, however, when unable to assist or when another
language is required, funds are needed to provide language translation in the native language of conference
participants. Volunteers and/or staff are available to provide translation services on a limited basis.
Administrative In -Kind Contributions: $31,669.67 In Kind, ($0 State):
These In -Kind Contribution funds are provided by YFC's general operating funds including other local
contributions. Through the use of these alternative funding sources (other than pilot program funds) ensures the
maximization of State resources for this project.
A program fee is assessed in conjunction with the Diversion program fee. The existing Diversion program fee
was $50; an amount that contributes to the cash match required by DCJ Juvenile Diversion grant funds. The
DA's Office assesses a $100 fee to RJ participants and quarterly sends a check to WCRJ for 50% of program
fees collected on RJ participants. A financial application is provided to families unable to pay the full amount
and a sliding scale based on federal poverty guidelines is employed. The program fee is reduced or waived
according to need. No one will ever be denied participation based on an inability to pay the program fee. The
amount distributed to WCRJ is estimated to be approximately $3000 per year.
We anticipate serving approximately 100 juveniles per year and are requesting $ 142,742 from the RJ Council
to do so. A simple formula based on those numbers is that the program costs $1427 per referral.
14
iPAIN RESTORATIVE JUSTICE
elk anCOLORADO
Juvenile Restorative Justice Diversion Funding Application I FY `18
BUDGET TABLE:
ROUND ALL AMOUNTS TO THE NEAREST
Make sure all figures are justified in your Budget
*Personnel formula
(1) + (2) = (3) times the % of the FTE that will
WHOLE DOLLAR.
to the Juvenile RJ Diversion project = $Total
Narrative.
be dedicated
1. *PERSONNEL
(1)
Annual
Full-time
Salary
(2)
Annual
Fringe
Benefit
Cost
(3)
Sub -Total
(4)
% of time
for This
Project
TOTAL
Funding Source
RJ
Council $
Other
Funds
DA's Office Diversion Director
76,780 +
23,672
100,452
45
45,696
45,696
54,756
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$ 100,452
$45,696
$54,756
TOTAL PERSONNEL COST
2. TRAINING, SUPPLIES AND
OPERATING
TOTAL
Funding Source
RJ
Council
$
Other
Funds
(BE SPECIFIC)
General office supplies for RJ specific tasks (paper, envelopes, pens, etc)
$50
$50
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here to
enter
text.
General office supplies for Diversion specific tasks
$400
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to
text.
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$400
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15
aPAN RESTORATIVE JUSTICE
ais aCOLORADO
Juvenile Restorative Justice Diversion Funding Application I FY '18
$450
$50
$400
TOTAL TRAINING, SUPPLIES AND OPERATING COSTS
3. TRAVEL (Designate purpose and specify in -state and out-of-state travel.)
TOTAL
Funding Source
RJ
Council
$
Other
Funds
In state quarterly meetings and trainings specific to RJ as specified in narrative
$2250
$2250
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text.
In state meetings and trainings specific to Diversion
$700
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text.
$700
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$2950
$2250
$700
TOTAL TRAVEL COST
4. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
Attach a copy of each contract with a detailed budget.
Youth and Family Connections — Weld County RJ included in narrative
TOTAL
$174,166
$1000
OMNI for DCJ evaluation
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TOTAL CONTRACTED COST
$175,166
Funding Source
RJ
Council
$
$94,746
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$94,746
Other
Funds
79,420
$1000
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80,420
TOTAL OF ALL PROJECT
COSTS
(section 1 through 4)
TOTAL COST
TOTAL
$279,018
Funding Source
RJ Council
$142,742
of Total
51%
Other
Funding
Sources
$136,276
of Total
49%
16
£PAN RESTORATIVE JUSTICE
COLORADO
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